NTPC Limited
(A Government of India Enterprise)
SSC, ERHQ-I, Barh
NTPC BARH STPP, Post - Barh, Dist. Patna, PIN-803215, Bihar
NOTICE INVITING TENDER (NIT)/Invitation for bids (IFB)
(Domestic Competitive Bidding)
1.0 NTPC invites bids from eligible Bidders for “ENGAGEMENT OF AN AGENCY FOR TIPPER
LOADING, WAGON LOADING & TRANSPORTATION OF COAL FROM ANY DESIGNATED MINES TO ANY
DESIGNATED RAILWAY SIDING FOR NTPC BARH-II (2X660 MW) THROUGH RCR MODE.” through e-
tender
2.0 Brief Information of NIT
NIT Subject
ENGAGEMENT OF AN AGENCY FOR TIPPER LOADING, WAGON
LOADING & TRANSPORTATION OF COAL FROM ANY DESIGNATED
MINES TO ANY DESIGNATED RAILWAY SIDING FOR NTPC BARH-
II (2X660 MW) THROUGH RCR MODE.
NIT No. /Date
NTPC/SSC - ER-I(Barh)/ 9900176936
Completion Period
Period: 01 year from date of start, with provision of time extension
for another 06 months.
Document Sale Start Date &
Time
20.04.2019, 18:45 Hrs
Document Sale Close Date &
Time
06.05.2019, 16:00 Hrs
Source of IFB/NIT
SSC-C&M, ER-I HQ, Barh, NTPC Ltd, PO- NTPC Barh,
Dist- Patna,Bihar - 803215
Last Date for seeking
clarification
27.04.2019, 16:00 Hrs
Last Date and Time for Bid
submission
06.05.2019, 16:00 Hrs
Technical Opening Date & Time
07.05.2019, 16:00 Hrs
Price Bid Opening Date & Time
To be informed later to all qualified bidder in due course
of time.
Cost of Bidding
Documents/Tender Fee (Non
Refundable)
Rs.9,000/- (Nine Thousand Rupees only) (Inclusive of
GST). Mode of payment: Demand Draft/Banker’s Cheque.
In case of DD, it should be in favour of NTPC Ltd & shall be
payable at SBI, NTPC Barh Campus (IFSC code: SBIN0010085)
EMD Amount in INR
Rs.2,00,00,000/- [ Rupees Two crore only]
URL of GePNICPortal
https://eprocurentpc.nic.in
3.0 Qualifying Requirements of Bidders:
In addition to the requirements stipulated in Section ITB (Instructions to Bidders), the
Bidder shall also meet the Qualifying Requirements stipulated hereunder:
CLAUSE
NO.
QUALIFYING REQUIREMENTS
1.0
1.0 The bidder should have executed work of Loading, Transportation
by road and unloading of Coal or any other mineral as per the following
criteria :
1.1 The bidder must have carried out above work and loading of coal or
any other mineral into rakes for a quantity of at least 50,000 MT of coal
or any other mineral in any one month and 15 Lakh MT in last 36
months prior to techno commercial bid opening against single order or
multiple orders.
NOTE:
a)The word “executed” mentioned in clause 1.0 means that the bidder
should have achieved the criteria Specified in clause 1.0 with any of the
following conditions:
Case – I: The work is started earlier (prior to the period stipulated in
clause 1.0) but completed within the stipulated period as mentioned in
clause 1.0 In such cases, entire executed quantity of the relevant work
vide the work order shall be considered for evaluation.
Case-II: The work is started and completed within the stipulated period
as mentioned in clause 1.0. In such cases, entire executed value of the
relevant work vide that work order shall be considered for evaluation.
Case-III: The work is started within the stipulated period as mentioned
in clause 1.0 but not completed as on the last date of stipulated period.
In such cases, “In Progress” executed quantity of the relevant work
vide that work order as on the last date of stipulated period, shall be
considered for evaluation.
b)The bidder must submit requisite credentials in support of having
met the qualifying requirements. A summary sheet of all documents
need to be submitted along with the technical offer, summary sheet
should clearly describe the eligibility credentials. Credentials shall
include.
1. Purchase order/ work order copies.
2. Work completion certificate against purchase order/Work Order
Copies
c)Reference works executed by the bidder as a member of Joint
Venture /Consortium /Associate can also be considered provided:
The allocation of scope of work between the partners of the Joint
Venture/Consortium/Associate is clearly defined in the executed Joint
Venture Agreement/Consortium Agreement /Deed of Joint Undertaking
and Bidder’s scope of work and break- up of quantities executed by
them as individual contribution in the Joint Venture/
Consortium/Associate, duly authenticated by the Project Authority,
meet the relevant provisions of Qualifying Requirement. In case the
reference work has been executed by the Bidder in an integrated Joint
venture where in allocation of scope of work and break-up of quantities
between the partners is not clearly specified in the integrated Joint
Venture Agreement, then for clause 1.1 above, the credit of executed
quantities can be claimed by the bidder in the ratio of bidder’s share in
the integrated Joint Venture Agreement, provided the bidder
establishes that it regularly undertakes works as at clause 1.1 above.
The executed works/quantities by integrated Joint Venture shall be duly
authenticated by the Project Authority.
(d) Reference work executed by a bidder as a subcontractor may also
be considered provided the certificate issued by main contractor is duly
certified by Project Authority specifying the scope of work executed by
the sub-contractor in support of qualifying requirements.
(e)In case of composite work/BOQ, the bidder shall have to furnish
Certificate from owner certifying the value of specific nature of work, as
mentioned in clause 1.0.
2.1
The average annual turnover of the bidder in the preceding three (3)
financial years as on the date of TechnoCommercial bid opening, should
not be less than INR 110.37 Crore (Indian Rupees One Hundred Ten
crores Thirty Seven lakh only).
In case a Bidder does not satisfy the average annual turnover criteria,
stipulated above on its own, its Holding Company would be required to
meet the stipulated turnover requirements as above, provided that the
Net Worth of such Holding Company as on the last day of the preceding
financial year is at least equal to or more than the paid up share capital
of the Holding Company. In such an event, the Bidder would be
required to furnish along with its TechnoCommercial bid, a Letter of
Undertaking from the Holding Company, supported by the Holding
Company's Board Resolution as per the format enclosed in the
TechnoCommercial bid documents, pledging unconditional and
irrevocable financial support for the execution of the Contract by the
Bidder in case of award
2.2
Net Worth of the bidder should not be less than 100%. of the bidder’s
paid up share capital as on the last day of the preceding financial year
of the date of TechnoCommercial bid opening. In case the Bidder does
not meet the Net Worth criteria on its own, it can meet the
requirement of Net worth based on the strength of its Subsidiary(ies)
and/or Holding Company and/or Subsidiary(ies) or its Holding
Companies, wherever applicable. In such a case, however, the Net
worth of the Bidder and its Subsidiary(ies) and / or Holding company
and/or Subsidiary(ies) of the Holding company, in combined manner
should not be less than 100%( one hundred percent) of their total paid
up share capital. However individually , their Net worth should not be
less than 75% (seventy five percent) of their respective paid up share
capitals.
Net worth in combined manner shall be calculated as follows:
Net worth (combined) = [(X1+X2+X3)/ (Y1+Y2+Y3)]X100 where X1,
X2, X3 are individual Net worth which should not be less than 75% of
the respective paid up share capitals and Y1, Y2 , Y3 are individual paid
up share capitals
2.3
In case the Bidder is not able to furnish its audited financial statements
on stand alone entity basis, the unaudited unconsolidated financial
statements of the Bidder can be considered acceptable, provided the
Bidder further furnishes the following documents for substantiation of
its qualification.
i) Copies of the unaudited unconsolidated financial statements of the
Bidder along with copies of the audited consolidated financial
statements of its Holding Company.
ii) A Certificate from the CEO/CFO of the holding Company, as per the
format enclosed with the bidding documents, stating that the unaudited
unconsolidated financial statements form part of the Consolidated
Annual Financial Statements of the company.
In cases where audited results for the last financial year as on the date
of the Techno-Commercial Bid opening are not available, the financials
results certified by a practicing Chartered Accountant shall be
considered acceptable.
In case Bidder is not able to submit the certificate from practicing
Chartered Accountant certifying its financial parameters, the audited
results of three consecutive financial years preceding the last financial
year shall be considered for evaluating the financial parameters.
Further, a Certificate would be required from the CEO/CFO as per the
format enclosed in the bidding documents stating that the financial
results of the Company are under audit as on the date of
TechnoCommercial bid opening and the Certificate from the practicing
Chartered Accountant certifying that financial parameters is not
available.
Note:
Notes for Financial Criteria:
i) Other income shall not be considered for arriving at annual turnover.
ii)Net worth means the sum total of the paid up share capital and free
reserves. Free reserve means all reserves credited out of the profits
and share premium account but does not include reserves credited out
of the revaluation of the assets, write back of the depreciation
provision and amalgamation. Further, any debit balance of Profit and
Loss account and miscellaneous expenses to the extent not adjusted or
written off, if any, shall be reduced from reserves and surplus.
iii) “Holding Company” and Subsidiary Company” shall have the
meaning ascribed to it as per Companies act of India
iv) For order in foreign currency, the exchange rate as on the date of
technocommercial bid opening shall be used
4.0 SUBMISSION OF BIDS:
Documents to be submitted offline: Tender fee, Bid Security (EMD), Integrity
Pact , Power of Attorney, NIL deviation certificate are to be submitted offline in
sealed envelope within the bid submission date and time to the address : SSC,
ERHQ-I, Barh, NTPC Ltd, PO- NTPC Barh,Dist- Patna,Bihar - 803215 .
IMPORTANT NOTE: Any Bid not accompanied by above mentioned 05
documents (viz i) acceptable Tender fee, ii) acceptable Bid Security, iii)
acceptable Integrity Pact , iv) acceptable Power of Attorney, v) acceptable NIL
deviation certificate) in a separate sealed offline envelope shall be rejected by
the Employer/NTPC Ltd as being non-responsive and returned to the bidder
without being opened.
Exemptions:
i) Micro and Small Enterprises (MSEs) registered with District Industries Centres or
Khadi and Village Industries Commission or Khadi and Village Industries Board or
Coir Board or National Small Industries Corporation or Directorate of Handicrafts or
Udyog Aadhar registered vendor and Handloom or any other body specified by
Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006,for goods
produced and services rendered, shall be issued the bid documents free of cost and
shall be exempted from paying Earnest Money Deposit.
ii) IIMs/IITs/NITs/IISc./CBRI/CPRI/GSI/CWPRS/CWC and other Govt. Institutes/agencies
(excluding PSUs) are also exempted from submission of EMD.
Further, In case of tenders where splitting of quantity is not possible, participating MSEs quoting price
within price band of L1 + 15 percent shall be allowed to execute the package by bringing down their
price to L1 price in a situation where L1 price is from someone other than a Micro and Small
Enterprise. The award shall be made as follows:
a) Award shall be given to L1 bidder if L1 bidder is a MSE.
b) In case L1 bidder is not a MSE, then all the MSE vendor(s) who have quoted within the
range of L1 + 15%, shall be given the opportunity in order of their ranking (starting with the
lowest quoted MSE bidder and so on) to bring down its price to match with L1 bidder.
Award shall be placed on the MSE vendor who matches the price quoted by L1 bidder.
c) If no MSE vendor who has quoted within range of L1 + 15% accepts the price of L1 bidder
then the award shall be made to the L1 bidder.
The benefit as above to MSEs shall be available only for Goods/Services produced & provided
by MSEs. MSEs seeking exemption and benefits should enclose a attested/self-certified copy of
registration certificate as a part of his bid, giving details such as stores/services, validity (if applicable)
etc. failing which they run the risk of their bid being passed over as ineligible for the benefits applicable
to MSEs.
Note: Because of Lumpsum/Overall evaluation, splitting is not allowed.
TECHNO COMMERCIAL BID:
Techno Commercial bid is to be submitted in the e-procurement portal of
NTPC(GePNIC). It is suggested that the bidder may fill the techno commercial bid
well in advance to avoid last minute problems/rush in the system.
Techno Commercial bid is to be filled online after carefully examining the
documents / conditions and the schedule of work. All the prices are to be filled in at
the relevant fields in attached BOQ Excel sheet. Bidder shall also upload all the
required documents as required including scanned copy of i) Tender fee, ii) Bid
Security, iii) Integrity Pact and iv) Power of Attorney, v) NIL deviation certificate in
relevant folder online.
5.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the Invitation for
Bids (IFB) for the subject package without assigning any reason; whatsoever, and in
such case no bidder/intending bidder shall have any claim arising out of such action.
6.0 Issuance of bid documents to any Bidder shall not construe that such bidder is
considered to be qualified.
7.0 Transfer of Bidding Documents purchased by one intending bidder to another is not
permissible.
8.0 A complete set of Bidding Documents may be downloaded by any interested bidder
directly through NTPC e-procurement portal, https://eprocurentpc.nic.in.
Note: No hard copy of Bidding Documents shall be issued
9.0. Procedure of bid opening: For submission of bids, the time and scheduled Bid
Submission Date shall be treated as cut-off line, and accordingly, the bids shall be
frozen. The online bidding system will not allow bid submission after the respective
specified expiry date and time. Make sure the bid submission is completed well in
advance of the time. The tender Committee or their authorised representatives shall
open the Technical bid and evaluation shall be done. If the scheduled Bid Opening
Date happens to be a closed holiday, the next working day shall be treated as Bid
Opening Date.
10.0. Technical Bid shall be evaluated for conformity to NTPC's requirements. Wherever
clarifications are required, same shall be taken through exchange of
correspondence.
11.0. Address for Communication: -
Address :-
SSC, ERHQ-I, Barh,
NTPC Ltd, PO- NTPC Barh,
Dist- Patna,Bihar - 803215
12.0 Important Note:
In case GST registered Bidder has quoted GST rate as ‘0’ (Zero) /
Nil/left blank in online GePNIC BOQ sheet , the final quoted price against
each BOQ shall be considered to be inclusive of GST as applicable, and in
case of placement of PO, contract price shall be worked out by deducting
GST amount from quoted amount.
13.0 NOTE: Scope of work is same for line item 10 & 20. Due to Technical
constraints, two line items were created as entire quantity was not possible
through one line item. However, bidders shall quote same rates for both the line
items.