Nabinagar Power Generating Company Private Limited

(Wholly owned subsidiary of NTPC Ltd.)

INVITATION FOR BIDS / NOTICE INVITING TENDER (NIT)

FOR

“AMC for Airconditioner, Split Airconditioner, Tower Airconditioner, Deep freezer, Geyser, Washing

Machine etc. at NPGC.”

(Domestic Competitive Bidding)

IFB/NIT No: 0370-1819-CO-EED-00931 Date: 20.04.2019

1. NPGC invites off-line single stage two part bids from eligible Bidders for aforesaid package, as per the

scope of work briefly mentioned hereinafter.

2. Brief Scope of Work & other Specific details:

It includes Preventive Maintenance, Servicing, Cleaning, Overhauling and Breakdown maintenance of

Window Airconditioners, Split Airconditioners, Tower Airconditioners, Watercoolers, Refrigerators,

Deepfreezers, Geyser and Washing Machine of Township and Plant Area for a period of one year from

date of start with satisfactory performance of machine.

3. BENEFITS/EXEMPTION TO SUPPLIES: NIL

4. Detailed specification, scope of work and terms & conditions are given in the bidding documents,

which are available for examination and sale at the address given below and as per the following

schedule:

Bid Invitation No./NIT No. 0370-1819-CO-EED-00931

NIT Date 20.04.2019

Document Sale Commencement Date & Time 22.04.2019, 10:00:00 hrs

Document Sale Closing Date & Time 10.05.2019, 17:30:00 hrs

Source IFB/ NIT Nabinagar Power Generating Co. Pvt. Ltd.

Source of Funding Own resources

Contract Classification Service Contract

Last Date and Time for Bid Submission 24.05.2019, 15:00:00 Hrs.

Technical Opening Date & Time 24.05.2019, 15:30:00 Hrs.

Cost of Bidding Documents in INR Rs. 1181/- (inclusive of GST @ 5%)

Bid Security / EMD in INR Rs. 20,000/-

Pre-bid Conference Not applicable

Last date for Queries Up to 17.05.2019, 17:30:00 hrs

5. Bid Security / EMD is to be paid in the form of Bankers Cheque / Demand Draft drawn in favour

of “Nabinagar Power Generating Co. Pvt. Ltd.” Payable at Majhiawan/Barun/Aurangabad, DISTRICT:

Aurangabad, Bihar”.

An irrevocable Bank Guarantee of any Nationalized or Scheduled Bank* in favour of Nabinagar Power

Generating Co. Pvt. Ltd., as per NPGC pro-forma shall also be accepted as Bid Security/ EMD. Pro-

forma of the Bank Guarantee given in bid documents section VIII.

EMD/ Bid Security of inadequate-value/unacceptable format shall not be entertained and such bids

shall not be opened.

(* List of banks is given in tender documents)

“Bid Security” and “No Deviation Certificate” shall be submitted in sealed envelopes separately offline

by the stipulated bid submission closing date and time at the address given below. Any bid without an

acceptable Bid Security shall be treated as non-responsive by the employer and shall not be

opened. All credentials/ filled up formats & supporting documents as asked by NPGC are to be

submitted as attachments with the bid.

complete

set

Bidding

Documents

may

downloaded

any

interested

Bidder

payment

(non-

refundable) of the cost of the documents as mentioned above in the form of a crossed account payee

demand draft in favour of “Nabinagar Power Generating Co. Pvt. Ltd.” Payable at

“Majhiawan/Barun/Aurangabad, DISTRICT: Aurangabad, Bihar” or directly through the payment

gateway at NTPC Website www.ntpctender.com. For logging on to the website, the bidder would

require User ID and Password which can be generated by him at the site (www.ntpctender.com) by

registering.

7. Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village

Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries

Corporation or Directorate of Handicrafts and Handloom or Udyog Aadhar or any other body specified

by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006,for goods produced and

services rendered, shall be issued the bid documents free of cost and shall be exempted from paying

Earnest Money Deposit.

Further, in case of tenders where splitting of quantity is possible, participating MSEs quoting price

within price band of L1 + 15 percent shall also be allowed to supply a portion of requirement by

bringing down their price to L1 price in a situation where L1 price is from someone other than a Micro

and Small Enterprise and such Micro and Small Enterprise shall be allowed to supply up to 20 percent

of total tendered value. In case of more than one such MSE, the supply will be shared proportionately.

However, in case of tenders where splitting of quantity is not possible, participating MSEs quoting

price within price band of L1 + 15 percent shall be allowed to execute the package by bringing down

their price to L1 price in a situation where L1 price is from someone other than a Micro and Small

Enterprise. The award shall be made as follows:

Award shall be given to L1 bidder if L1 bidder is a MSE. In case L1 bidder is not a MSE, then all the MSE

vendor(s) who have quoted within the range of L1 + 15%, shall be given the opportunity in order of

their ranking (starting with the lowest quoted MSE bidder and so on) to bring down its price to match

with L1 bidder. Award shall be placed on the MSE vendor who matches the price quoted by L1 bidder.

If no MSE vendor who has quoted within range of L1 + 15% accepts the price of L1 bidder then the

award shall be made to the L1 bidder. The benefit as above to MSEs shall be available only for

goods/services produced & provided by MSEs for which they are registered.

MSEs seeking exemption and benefits should enclose a attested/self certified copy of registration

certificate, giving details such as stores/services, validity (if applicable) etc. failing which they run the

risk of their bid being passed over as ineligible for the benefits applicable to MSEs.

8. Qualifying Requirement of bidders:

In addition to satisfactory fulfilment of the requirements stipulated under Section ITB (instruction to

Bidders), the Bidder should meet the minimum Qualifying Requirements as stipulated here under:

1. Technical Criteria for Qualification:

The Bidder should have experience of executing the work of Maintenance or Overhauling or

Erection, Testing & Commissioning of Air-Conditioning Equipment/System/Plants and should have

Electrical License/ have applied for renewal of the same from/ to competent authority as on date

of Bid opening.

2. Financial Criteria for Qualification:

i) The average annual turnover of the bidder in the preceding 3 (three) financial years as on the

date of bid opening shall not be less than Rs. 22.53 lakhs.

ii) The bidder should have executed similar works(s) preceding 7 (seven) years reckoned as on the

Bid opening, with any of the following executed values(s) of the contract(s).

a) Single order of value not less than Rs. 18.03 lakh

b) Two orders each of value not less than Rs. 11.27 lakhs

Three

orders

each

value

not

less

than

Rs.

9.0

lakhs

Similar work(s) mentioned above would mean “Maintenance or Overhauling or Erection, Testing &

Commissioning of Air-Conditioning Equipment/System/Plants”.

The following may also be noted towards meeting the Financial Criteria:

I. Other income shall not be considered for arriving at the annual turnover.

II. The word ‘executed’ above means that the bidder should have achieved the criteria mentioned

in the Qualifying Requirement within the period specified even if the total contract has been

started earlier and/or is not completed/closed.

III. In case where audited result of the last financial year as on date of Techno-commercial bid

opening is not available, the financial results duly certified by a practicing Chartered Accountant

shall be considered acceptable. In case the bidder is not able to submit the certificate from a

practicing Chartered Accountant certifying its financial parameters, the audited results of three

consecutive financial years preceding the last financial year shall be considered for evaluating

the financial parameters.

IV. Original documents shall be produced for verification as and when called for.

3. Notes:

The following credentials are to be submitted by the bidders along with bid documents in support

of meeting the Qualifying Requirement as stipulated for the package.

a) Legible copies of documents (Award Letter/BOQ/Agreement) for “similar” work(s) and

Completion Certificate / copy of owner certified Measurement Book(s)/ Bills/Receipts towards

proof of work executed, clearly indicating total value of work executed and the period of

execution in respect of the award.

b) Audited balance sheet and Profit & Loss Account for the last three financial years.

c) Partnership Deed/Affidavit for Proprietorship/Certificate of Incorporation.

d) Copy of PF code Registration number (For Works Contracts only).

Copy

PAN

and

GST

Registration

number.

9. Documents submitted by the Bidders should be clearly readable /comprehensible. NPGC reserves the

right to discard incomplete/insufficient/unreadable documents and evaluate tenders on the basis of

balance documents available with the bid which are comprehensible, relevant & acceptable.

10. Notwithstanding anything stated above, the Employer reserves the right to assess the capabilities and

capacity of the Bidder / his collaborators/ associates / subsidiaries / group companies to perform the

contract, should the circumstances warrant such assessment in the overall interest of The Employer.

11. Bidders are requested / advised to check the Qualifying Requirements (QR) of the subject tender before

downloading / buying the tender document online.

12. Participation in the tender does not automatically mean that the bidders are considered qualified. NPGC

shall evaluate the qualifying requirements of each bidder as per NIT after opening of technical bids and the

bids of the bidder who is not meeting the qualifying requirement shall be treated as non-responsive. After

evaluation of the technical bid, the Price bid(s) of the bidder(s) who do not meet the Qualifying

Requirements shall not be opened and the same shall be returned to the bidder(s) without being opened.

13. NPGC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without

assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising

out of such action. EMD only shall be returned without any additional financial liability to NPGC.

14.

Tender

documents

are

not

transferable.

15. If the date of bid opening coincides with a holiday, the date of bid opening shall be shifted to next working

day.

16. NPGC shall not be responsible for any postal delay / loss / damage or non delivery of EMD / Bid Security, No

Deviation Certificate or the bid.

17. Other terms and conditions of tender shall be as contained in Bid Documents.

18.Address for Communication:

AGM(C&M)/DGM(C&M)/DM(C&M)

Nabinagar Power Generating Company Private Limited

Sivanpur, P.O - Ankorha RS, Dist.: Aurangabad, BIHAR. PIN – 824303

19.

Contact

Details:

Vikash Kumar, Manager(C&M); M.C.Sharma, DGM(C&M)

Tel No.: - 06332-231028, 231007

Emails: cnmnpgc@gmail.com, vikashkumar11@ntpc.co.in, mcsharma01@ntpc.co.in

Websites: - www.ntpctender.com