NTPC LTD

(A Government of India Enterprise)

WESTERN REGION-II SHARED SERVICES CENTER, NTPC SIPAT

BIDDING DOCUMENTS

FOR

Supply of 16 Nos of BOBRN Wagons for NTPC Sipat

BIDDING DOCUMENT NO. : 9900171854

(This document is meant for the exclusive purpose of bidding against this Bid Document No. /

Specification and shall not be transferred, reproduced or otherwise used for purposes other than that

for which it is specifically issued).

Table of Contents

Topic

Volume-II, Section-I : Special Purchase Conditions

Bill of Materials

Technical Specifications, MQP & Drawings

Volume-I, Section-I : Instruction to Bidders

Volume-I, Section-II : General Purchase Conditions

Volume-I, Section-III : Process & Procedures for Reverse Auction

Volume-I, Section-IV : Standard formats & Check lists etc

DETAILED INVITATION FOR BIDS

NTPC LIMITED (A GOVERNMENT OF INDIA ENTERPRISE) WESTERN REGION-II

SHARED SERVICES CENTER, NTPC SIPAT

BIDDING DOCUMENTS

FOR

Supply of 16 Nos of BOBRN Wagons for NTPC Sipat

BIDDING DOCUMENT NO. : 9900171854

(Domestic Competitive Bidding)

NIT No.: 9900171854

1.0 NTPC Limited invites online bids from eligible bidders for Supply of 16 Nos of BOBRN wagons for

NTPC Sipat , District- Bilaspur (Chhattisgarh) as per details mentioned hereinafter.

2.0 Brief scope of work & other specific details: Supply of 16 Nos of BOBRN wagons for NTPC

Sipat, District- Bilaspur (Chhattisgarh) as per technical specifications.

3.0 Brief Details:

Bid Document No.

9900171854

Document Sale Start Date & Time

16.04.2019

Document Sale End Date & Time 01.05.2019, 15:30 HRS

Source IFB/ NIT

NTPC Limited, WR

II SSC, NTPC Sipat

Contract Classification

Supply

Clarification End Date & Time

26.04.2019, 17:30 Hrs

Bid Submission End Date & Time

01.05.2019, 15:30 HRS

Bid Opening Date & Time

03.05.2019, 15:30 HRS

Cost of Bidding Document (INR)

Rs 2,250.00

Estimated Cost (INR)

Rs 417.60 Lacs

EMD (INR)

,00,000.00

Reverse Auction

Not Applicable

Tender fee shall be submitted in the form of Demand Draft drawn in favour of NTPC Ltd. payable at Sipat.

MSE (Micro & Small Enterprises) registered with NSIC/ DIC (District Industries centre)/ Udyog Aadhar for

goods produced and services rendered are exempted from paying tender fee.

The bidders are requested to send Tender Fee and EMD well in advance to NTPC Limited, WR-II Shared

Services Center, NTPC Sipat office and shall be received before the scheduled bid submission end date.

Bidders seeking exemption from EMD/ Tender fee should submit valid exemption certificate in hard copy

in sealed envelope duly marked as EMD/ Tender fee exemption with tender reference number, title and

date of bid opening and it should reach the addressee (Employer) before the last date and time for

submission of bid as specified in NIT/ tender, failing which the bid shall be liable for rejection.

The date of opening of Price Proposal shall be intimated separately by NTPC Limited after

completion of evaluation of Techno-Commercial Proposal.

4.0 All the bids must be accompanied by Tender Fee and Bid Security (EMD). Any bid not accompanied

by an acceptable Tender Fee and Bid Security (EMD) in a separate sealed envelope shall be rejected

by NTPC Limited as being non-responsive and will not be considered for opening.

5.0 Qualifying Requirements:-

The bidders who wish to participate in the bidding shall satisfactorily establish that they fulfil the

following Qualifying Requirements.

5.1 Technical Criteria:

5.1.1 The bidder should be a manufacturer of wagons as per RDSO specifications. The bidder should

have manufactured & supplied BOBRN Wagons

5.1.2 The bidder should have successfully executed the order for supply of “Wagons” meeting any one

of the following criteria during the preceding seven (7) years reckoned as on the date of techno-

commercial bid opening :

a) Single contract of value not less than Rs 371.00 Lakhs.

b) Two contracts of value not less than Rs 232.00 Lakhs.

c) Three contracts of value not less than Rs 186.00 Lakhs

Note: The word “executed” means the bidder should have achieved the criterion specified in the QR,

even if the total contract is not completed/ closed. In case of contracts under execution as on date of

techno-commercial bid opening, the quantum of work executed till such date will be considered

provided the same is certified by the employer.

5.2 Financial criteria:

5.2.1 Average annual turnover of the Bidder in the preceding three (03) financial years as on date of

techno-commercial bid opening shall not be less than Rs 464.00 Lakh (Rupees Four Hundred Sixty

Four Lakh Only).

5.2.2 In case the bidder is not able to furnish its audited financial statements on standalone entity basis,

the unaudited unconsolidated financial statements of the bidder can be considered acceptable provided

the bidder furnishes the following further documents on substantiation of its qualification :

i. Copies of unaudited unconsolidated financial statements of the bidder along with copies of the

audited consolidated financial statements of the Holding Company.

ii. A certificate from the CEO/CFO of the Holding Company as per format enclosed in the bid

documents stating that the unaudited unconsolidated financial statements form part of the

consolidated annual report of financial company.

5.2.3 In case where audited results for the last financial year as on the date of techno commercial bid

opening are not available, the financial results certified by a practicing chartered accountant shall be

considered acceptable. In case, bidder is not able to submit the certificate from practicing Chartered

Accountant certifying its financial parameters, the audited results of three consecutive financial years

preceding the last financial year shall be considered for evaluating the financial parameters. Further, a

Certificate would be required from the CEO/CFO as per the format enclosed in the bidding documents

stating that the financial results of the company are under audit as on date of techno commercial bid

opening and the Certificate from the practicing Chartered Accountant certifying the financial parameters

is not available.

Note : Other income shall not be considered for arriving at annual turnover.

Note: No hard copy of Bidding Documents shall be issued

6.0 The bidder shall have to submit the following documents in support of meeting the QR along

with their bid:

6.1 The bidder to submit documentary evidence in support of Clause 5.1 of QR.

6.2 Copies of audited balance sheet and profit & loss account for the preceding three (3) financial

years in support of Clause 5.2 of QR.

7.0 Notwithstanding anything stated above, the Employer reserves the right to undertake a physical

assessment of capacity and capabilities including financial capacity and capability of the Bidder/ his

collaborator(s)/ associate(s)/ subsidiary(ies)/ group company(ies) to perform the contract, should the

circumstances warrant such assessment in the overall interest of the Employer.

The physical assessment shall include but not be limited to the assessment of the office/ facilities/

banker’s/ reference works by Employer. A negative determination of such assessment of capacity and

capabilities may result in the rejection of the Bid.

8.0 NTPC reserves the right to reject any or all bids or cancel/ withdraw IFB for the subject package

without assigning any reason whatsoever and in such case no bidder/ intending bidder shall have any

claim arising out of such action.

9.0 A complete set of Bidding Documents may be downloaded by any interested bidder directly through

NTPC e-procurement portal, https://eprocurentpc.nic.in . For logging in to the e-tender website, the

bidder would require user ID and password which can be created at our e-tender website and same has

to be informed to concerned package co-ordinator. First time users not allotted any vendor code are

required to approach NTPC at least five (5) working days prior to document sale end date along with

document like PAN Card, Address proof and GST registration etc. for issue of vendor code.

Note: No hard copy of Bidding Documents shall be issued

10.0

(a) Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and

Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small

Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by

Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006, for goods produced and

services rendered, shall be issued the bidding documents free of cost and shall be exempted from paying

Earnest Money Deposit. Such parties can sent the request for Tender Documents along with a photocopy

of valid registration certificate preferably attested by Gazetted Officer/ 1st Class Magistrate/

notarised, giving details such as validity, stores and monetary limits, failing which they run the risk

of their bid being passed over as ineligible for this concession.

(b) Small Scale Industries registered with NSIC shall be exempted from payment of Security Deposit

up to the monetary limit for which the unit is registered with NSIC.

having details such as validity, stores and monetary limits, in hard copy in sealed envelope duly marked

as EMD/ Tender fee exemption with tender reference number, title and date of bid opening and it should

reach the addressee (Employer) before the last date and time for submission of bid as specified in NIT/

tender, failing which the bid shall be liable for rejection.

11.0 NTPC shall allow purchase preference, as indicated in the bidding documents, to bids from local

suppliers as defined in the bidding documents. The bidders may apprise themselves of the relevent

provisions of bidding documents in this regard before submission of their bids.

12.0 First time users not allotted any vendor code are required to approach NTPC at least five working

days prior to last date of bid submission and submit following details.

(a) For creation of vendor code:

(i) Company/ Firm registration copy, GST registration copy, PAN detail copy

(ii) Request letter in company’s letter head having Address, Valid Email ID and Contact No.

Details.

(iii) Proprietorship Letter/ Certificate (If applicable)

(iv) Cancel Cheque & EFT form (to be verified by bank)

Note: Format of EFT (Electronic Fund Transfer) form is attached along with tender documents.

(b) For registration in GePNIC (Govt. e-Procurement National Informatics Centre) portal

(i) Go to site: https://eprocurentpc.nic.in/nicgep/app

(ii) Click on online bidder enrolment & fill up your details

(iii) Send the copy of registration acknowledge to dealing officer of case.

13.0 Transfer of Bidding Documents purchased by one intending bidder to another is not permissible.

NTPC takes no responsibility for any loss/ delay/ non-receipt of applications/ tenders sent by post.

14.0 Address for Communication:

AGM (C&M)/ Sr Manager (C&M)

NTPC Limited, Western Region-II Shared Services Center

Materials Wing, 5

Floor, Administrative Building

Sipat Super Thermal Power Project

Post Office- Ujjawal Nagar, Sipat

Bilaspur (C.G.) India, Pin- 495555

Mobile No.: +91-9425531909

E-mail: rajendrakumartiwari@ntpc.co.in

josephantony@ntpc.co.in