NTPC Limited
(A Government of India Enterprise)
ER-I,SSC-C&M, Barh
NTPC BARH STPP, Post - Barh,
Dist. Patna, PIN-803215, Bihar
NOTICE INVITING TENDER (NIT)
(Domestic Competitive Bidding)
1.0 NTPC invites bids from eligible Bidders for “Installation of 85 nos. hand pumps
in different blocks of Bokaro, Dhanbad and Giridih Districts under
Parliamentary Constituency Giridih, Jharkhand under NTPC CSR by NKSTPP. ”
through e-tender
2.0 Brief Information of NIT
NIT Subject
Installation of 85 nos. hand pumps in different blocks
of Bokaro, Dhanbad and Giridih Districts under
Parliamentary Constituency Giridih, Jharkhand under
NTPC CSR by NKSTPP.
NIT No. /Date
NTPC/SSC - ER-I(Barh)/9900176461
Estimated Cost
Rs.41.11 Lakhs
Completion Period
120 Days
Document Sale Start Date &
Time
As per on line portal
Document Sale Close Date &
Time
As per on line portal
Source of IFB/NIT
North Karanpura Super Thermal Power Project
Contract Classification
Works Contracts
Last Date for seeking
clarification
As per on line portal
Last Date and Time for Bid
submission
As per on line portal
Technical Opening Date & Time
As per on line portal
Price Bid Opening Date & Time
To be informed later
Cost of Bidding Documents
Rs.965.00 (Rupees nine hundred sixty five only)
EMD Amount in INR
Rs.50,000.00 [ Rupees fifty thousand only] (For details
including exemption of EMD, refer clause-5 as
mentioned below)
3.0 Bidder can view/download the complete set of Bid document as per the following
procedure.
Type of Vendor
Required Document for viewing/downloading our tender
document
Vendors already
having SRM vendor
code and Password
Follow Clause No-4 as below
Vendors already
having SAP vendor
code, but does not
have SRM Login ID and
Password
Step-1: The agency has to furnish Duly Filled Annexure-2
(format given below). It should reach us at least five working
days prior to Last Date of Tender Fee Payment
Step-2 After compliance of step-1, Follow Clause No-4 as
below
New Vendor neither
having any vendor
code in SAP
nor
any SRM login id and
Password
Step-1
The agency has to furnish the followings:
A. Duly Filled Annexure-1 (format given below)
B. PAN card scanned/photo copy (self Attested)
C. EFT form(Format Given Below), duly filled and
endorsed by their banker along with one cancelled
cheque.
D. Copy of PF Documents
E. GST Registration
F. ESI Code / Undertaking for ESI
G. CANCELLED CHEQUE.
All these should reach us at least seven working days prior to
Last Date of Tender Fee Payment
Step-2 After compliance of step-1, Follow Clause No-4 as
below
4.0 Mode of Payment for purchase of tender document:
a) On-Line:
a. Vendors can view/download the tender document after logging in
our e-tender site
i. by clicking on “e-Tender” in home page of
www.ntpctender.com or
ii. by directly going to the e-tender site in the following address.
https://eprocurentpc.nic.in/nicgep”
After logging in to our e-tender site as mentioned above, the interested
bidder can pay the tender fee as mentioned in the “Bidder’s Manual”
and “Guidelines to Bidders” which are available on the GePNIC Login
screen. In case of any difficulty, please contact help desk no- 0120-
2952319
b) Off-Line: DD/Banker’s Cheque shall be made in favour of NTPC Ltd. The
details are available at clause no.: 14 of Instruction to Bidders, Volume -I,
Section-I.
c) Exemption on Cost of Tender Document: Not Applicable.
d) Tender fee is non-refundable.
5.0 Bid Security: (EMD):
Bidder has to submit earnest money deposit (EMD) in hard copy (offline) of
requisite value in a separate envelope super scribing “EMD Envelope”, which
must reach the office at the address mentioned at Sl. No. 17.0 before the bid
submission deadline as mentioned in the e-tender of our GePNIC system.
i. “EMD Envelope” should contain the EMD of requisite value, strictly in valid
form as mentioned below at sl. no. iii. a) / b) as per applicability or valid
supporting document in support of seeking exemption of EMD as iii. c).
ii. If Bid Security (EMD) in Original of any agency is not received in a sealed
envelope, their bid shall not be opened. If the EMD amount submitted by
any agency is less than the stipulated EMD, their offer shall be rejected.
iii. EMD may be furnished in any of the following forms:
a) For EMD amount of any value:
Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC
Limited and The details are available at clause no.: 14 of Instruction to
Bidders, Volume -I, Section-I.
b) In case EMD amount is >Rs 20,000.00 then, besides above:
Bank Guarantee (BG) from a Nationalized Bank / other banks (as per
NTPC approved list) also will be acceptable. Format of BG against Bid
Security and List of Banks for Bid Security are attached as Annexure-I
and VII respectively. BG should be unconditional and irrevocable and
should be valid for a period of 45 days beyond the bid validity period.
The Bank Guarantee Verification Check List duly filled in as per format
attached as Annexure-V has to be submitted in this regard. Bidder
shall ensure that all the points of check list are replied in “Yes”.
a) Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village
Industries Commission or Khadi and Village Industries Board or Coir Board or National Small
Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by
Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006,for goods produced and
services rendered, shall be issued the bidding documents free of cost and shall be exempted from
paying Earnest Money Deposit.
Bidders seeking exemption should submit a Photocopy of valid registration certificate preferably
attested by Notary / Gazetted Officer/ Magistrate 1st class, giving details such as validity, stores
etc.
If the validity of the certificate has expired or the stores items not matching with the tendered
items run the risk of their tenders being passed over as ineligible for this
concession/exemption.
In case of any doubt on eligibility of such exemption/concession, bidder may get clarification
from NTPC official before submission of his bid.
b) E-Payment by Credit Card/Debit card/Net Banking on the NTPC e-tender portal. (Note: Upon
successful E-payment on the portal, an e-receipt shall be issued to the bidder by the system, a
copy of which is to be submitted by the bidder with the bid as document towards e-payment of
EMD).
c) The Bid Security of all the unsuccessful Bidders will be returned after award
of the Job.
d) The Bid Security shall be forfeited in any of the following circumstances by
the Owner without any notice or proof of damage to the Owner:
(i) If the Bidder withdraws or varies its Bid during the period of Bid validity
specified by the Bidder in the Bid Proposal.
(ii) In case the Bidder does not accept the corrections towards the
discrepancies in their bid, where ever the breakup of prices have been
asked separately.
(iii) If any deviation, variation or additional condition etc found anywhere
in our technical and / or / Price Bid implicit or explicit, shall stand
unconditionally withdrawn, without any cost implication whatsoever to
employer, failing which the bid security shall be forfeited.
(iv) In the case of a successful bidder, if the bidder fails within the specified
time limit to furnish the acceptance of Letter of Award / Purchase
Order.
(v) In the case of successful Bidder, if the Bidder fails, within the time limit,
to furnish the required Contract Performance Guarantee in case the
same is required as per conditions of the P.O / LOA.
(vi) If the bidder / their representative commit any fraud while competing
for this contract pursuant to Fraud prevention policy of NTPC.
e) No interest shall be payable by NTPC on the Bid Security.
f) ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED
ENVELOPE, SHALL BE REJECTED BY THE EMPLOYER AS BEING NON
RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.
6.0 No Deviation Certificate:
No deviation, whatsoever, is permitted by the Owner to any provisions of bidding
Documents.
The acceptance of above is an attribute of the on line Bid Invitation and the
Bidders are required to confirm acceptance of Compliance to All Provisions of
Bidding Documents (NIL Deviation Certificate) on line as per format enclosed at
Annexure-III placed in Schedules and formats section. Only after acceptance of
the above condition the bidder shall be allowed to submit the bid.
In case any deviations, variations and additional conditions are found anywhere
in the bid (Techno Commercial Bid & Price Bid), the same shall not be given
effect to in evaluation and it will be considered that the bidder complies to all
the terms and conditions of Bidding Documents without any extra cost to the
Owner irrespective of any mention to the contrary, anywhere in the bid, failing
which the Bid Security of the Bidder be forfeited.
7.0 Clarification on Bidding Documents:
Bidder can seek clarifications through e-mail or in hard copy up to the time
specified as mentioned in the bidding document.
The queries will be answered by NTPC and posted in the c-Folder. The bidders
can view all queries and all answers once they are posted in the c-Folder.
8.0 Brief Description of items:- “Installation of 85 nos. hand pumps in different
blocks of Bokaro, Dhanbad and Giridih Districts under Parliamentary
Constituency Giridih, Jharkhand under NTPC CSR by NKSTPP ."
9. Qualifying Requirements of Bidders:
In addition to the requirements stipulated in Section ITB (Instructions to Bidders),
the Bidder shall also meet the Qualifying Requirements stipulated hereunder
1.0 The bidder should have the experience of executing installation of hand
pump/submersible pump including Boring/Drilling work within preceding
seven (07) years as on the date of Techno-commercial bid opening.
The bidder should have the experience of executing installation of hand
pump/submersible pump including Boring/Drilling work within preceding
seven (07) years as on the date of Techno-commercial bid opening.
i. Single (01) order of executed value not less than Rs.30.54 Lakh.
OR
ii. Two (02) orders, each of executed value not less than Rs.22.84 Lakh .
or
iii. Three (03) orders, each of executed value not less than Rs.18.27 Lakh .
2.0 (a) Average annual financial turnover (AATO) of the bidder in the preceding
three (03)Financial years prior to date of techno-commercial bid opening
shall not be less than Rs. 45.68 Lakh
(b) In cases where audited results for the last financial year as on the date of
the Techno-Commercial Bid opening are not available, the financials
results certified by a practicing Chartered Accountant shall be considered
acceptable.
In case Bidder is not able to submit the certificate from practicing
Chartered Accountant certifying its financial parameters, the audited
results of three consecutive financial years preceding the last financial year
shall be considered for evaluating the financial parameters. Further, a
Certificate would be required from the CEO/CFO as per the format
enclosed in the bidding documents stating that the financial results of the
Company are under audit as on the date of Techno-Commercial bid
opening and the Certificate from the practicing Chartered Accountant
certifying that financial parameters is not available
Note :
(a) The word “executed” mentioned in clause 1.1&1.2 means that the
bidder should have achieved the criteria specified in clause 1.1&1.2
with ANY of the following conditions:
Case-I: The work/order is started earlier (prior to the period stipulated in
Clause-1.1&1.2) but completed within the stipulated period as mentioned in
clause1.1&1.2. In such cases, entire executed value of the relevant work vide
that work order shall be considered for evaluation.
Case-II: The work /order is started and completed within the stipulated
period as mentioned in clause1.1&1.2 In such cases, entire executed value of
the relevant work vide that work order shall be considered for evaluation.
Case-III: The work/order is started within the stipulated period as mentioned
in clause 1.1&1.2 but not completed as on the last date of stipulated period.
In such cases “In progress” executed value of the relevant work vide that
work order as on the last date of stipulated period, shall be considered for
evaluation.
Remarks: (i) Bidder must submit requisite credentials in support of having met the qualifying
requirement. A summary sheet of all documents need to be submitted along
with the technical offer. Summary Sheet should clearly describe the eligibility
credentials. Credentials may include:
1. Purchase order/ work order copies.
2. Work Completion Certificate against purchase order/ Work Order Copies
ii) Reference work executed by a bidder as a sub-contractor may also be considered provided
the certificate issued by main contractor is duly certified by Project Authority specifying the
scope of work executed by the sub-contractor in support of qualifying requirements
(ii) In case of composite work/BOQ, the bidder shall have to furnish Certificate from owner
certifying the value of specific nature of work, as mentioned in clause 1.1&1.2
b) Other incomes shall not be considered for arriving at the annual Turnover.
c) For order in foreign currency, the exchange rate as on the date of techno-
commercial bid opening shall be used
10.0 Following documents must be uploaded in the c-folder, failing which the offer shall
be liable for rejection:
I. Qualifying Requirement: Total credential to fulfill all the criteria as
mentioned in Qualifying requirement of the NIT.
II. Technical Bid:
a. All TECHNICAL DATA SHEETS as per the format provided in the tender
document duly filled.
b. Any other data/information as sought in our tender document
III. Company/Firm Details:
a. Document related to legal status of the Bidder (i.e., Sole
Proprietorship Concern/Partnership Firm/ Private Limited
Companies/ Public Limited Companies and Statutory Corporation/
Consortium/ Joint Venture), Name and address (es) of the sole
proprietor / partners / Board of directors.
b. Memorandum and articles of association/photocopy of partnership
deed/affidavit of proprietorship.
IV. Copy of GST registration certificate.
V. Copy of valid independent PF code no. issued by concerned RPFC.
VI. Copy of PAN card.
VII. Copy of ESI Certificate/Undertaking for submission of ESI (As per Annexure-
X mentioned in the bid document)
8.0 Participation in the tender does not automatically mean that the bidders are
considered qualified. NTPC shall evaluate the qualifying requirement of each bidder
as per NIT after opening of technical bid and the bids of the bidder who is not
meeting the qualifying requirement shall not be considered.
9.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for
bids/IFB without assigning any reason whatsoever and in such case no
bidder/intending bidder shall have claim arising out of such action.
10.0 NTPC will not be responsible for any loss/late receipt/non-receipt of applications
for tender documents/bids due to any postal delay or delay, in any form, in transit.
11.0 If the last date for receiving applications/ selling of bids/ date of bid opening
coincides with holiday, the date will be shifted to the next working day.
12.0 Tender document is not transferable.
13.0 Package Co-ordinator:
1) Shri. Rajeev Kumar, AGM(C&M),ER-I,SSC-C&M,Barh, Mob.: 9650991826,
email: rajeevkumar01@ntpc.co.in
Shri Jayanta Chowdhury, Sr.Manager(C&M),ER-I,SSC-C&M, Barh,
Mob.: 9431600410. e-mail: jchowdhary@ntpc.co.in
14.0 Address for Communication:
General Manager(C&M)
ER-I, SSC-C&M, Barh
Post: Barh, Dist : Patna
State: Bihar,PIN: 803215
Annexure No 1
Request for Login ID on NTPC e-Tender.
If you are not a supplier/Contractor of NTPC, and interested in participating in e-
tenders in NTPC, please fill in the following.
Form A
New Vender (prospective)
Name: ___________________________________________________
Address: ___________________________________________________
___________________________________________________
___________________________________________________
State: _________________ City: _______________________
Country: ______________
Pin: _________________
Telephone NO: _______________ Extn: ________
Fax Number: _______________
Email ID: ___________________________________________________
Your Company’s Bank Name _______________________________________
Account Number: ____________________________________
Branch: _____________________________________________
Address: _____________________________________________________
________________________________________________________
PAN number: ___________________________________________________
CST number: ___________________________________________________
Excise Regn Number: _____________________________________________
SSI Number: ___________________________________________________
Contact Person’s Name: ___________________________________________
Designation: _____________________________________________
Bid Invitation number interested in: __________________
DD details as tender fee: Issuing Bank: _____________________________
No: _____________ Date of Issue: __________
Amount: _________ DD Valid till:__________
Note: Please download, print and fill this form. Submit it to the Package in
charge/ Contact person as mentioned in the Bid Invitation along with the DD of
required amount.
DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned
in the Bid Invitation.
Annexure No 2
Request for Login ID on NTPC e-Tender.
If you are already a supplier/contractor of NTPC, and interested in participating in
e-tenders of NTPC, please fill in the following form.
Form B
For Existing Venders:
Existing Vender Code with NTPC: ________________Pre ERP
Post ERP
Phone Number: ____________________ Extn: _________________
Email ID:_______________________________________________________
Contact Person’s Name: ___________________________________________
Designation: _______________________________________________
Bid Invitation number interested in: _________
DD details as tender fee: Issuing Bank: _____________________________
No: _____________ Date of Issue: __________
Amount: _________ DD Valid till: __________
Address and other detail (Only in case of change)
Name: ___________________________________________________
Address: ___________________________________________________
___________________________________________________
___________________________________________________
State: _________________ City: ____________________
Country: ______________
Pin: _________________
Telephone NO: _______________ Extn: ________
Fax Number: _______________
Email ID: ___________________________________________________
Your Company’s Bank Name _______________________________________
Account Number: ____________________________________
Branch: _____________________________________________
Address: ____________________________________________
_____ ______________________________________
Note: Please tick the appropriate box in front of vender code to indicate
whether the vender code given is Pre-ERP or Post ERP.
Tender fee payment can be given through DD or payment Gateway. In case the
option of DD is opted should be in favor of “NTPC Ltd” payable at the ordering
location mentioned in the Bid invitation.
Request for Login may be sent through E-mail or manually sent to Package in
charge / Contact person as mentioned in the Bid Invitation.
Annexure-3
E.F.T. Form
Bidder’s Name and Address: To,
NTPC Limited,
.............................................
.............................................
Dear Sirs,
We, hereby authorize the 0wner to make all our payments through Electronic Fund
Transfer System. The details for facilitating the payments are given below
(TO BE FILLED IN CAPITAL LETTERS)
1. NAME OF THE BENEFICIARY
2. ADDRESS
Pin Code
3 TELEPHONE NUMBER (WITH STD CODE)
4. BANK PARTICULARS
(A) BANK NAME
(B) BANK TELEPHONE NO. (WITH STD CODE)
(C) BRANCH ADDRESS
Pin Code
(D) BANK FAX NO (WITH STD CODE)
(E) BRANCH CODE
(F) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A
CANCELLED CHEQUE)
(G) BANK ACCOUNT NUMBER
(H) BANK ACCOUNT TYPE (TICK ONE)
SAVING
CURRENT
LOAN
CASH CREDIT
OTHERS
IF OTHERS, SPECIFY,
5. PERMANENT ACCOUNT NUMBER (PAN)
6. E-MAIL Address for Intimation regarding release of payments
I/We hereby declare that the particulars given above are correct and complete. If
transaction is delayed or credit is not affected at all for reasons of incomplete or
incorrect information, I/We would not hold the owner responsible.
SIGNATURE
(AUTHORISED SIGNATORY)
DATE________________ NAME_______________________
OFFICE STAMP
BANK CERTIFICATION:
It is certified that above mentioned beneficiary holds a bank account no.
.................................... with our branch and the Bank particulars mentioned above are
correct.
SIGNATURE
(AUTHORISED SIGNATORY)
DATE________________
Authorization
No.:....................................
NAME: __________________________
OFFICE STAMP
