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WESTERN REGION-II ,SHARED SERVICE CENTRE-SIPAT
CONTRACTS AND MATERIAL DEPARTMENT
BIDDING DOCUMENT
FOR
LONG TERM CONTACT FOR OPERATION AND
MECHANICAL MAINTENANCE(O&MM) OF ASH
HANDLING SYSTEM OF KHARGONE PLANT
(2X660 MW)
BID DOCUMENT NO : 9900175707
(This Document is meant for the exclusive purpose of bidding against this bid Document No. /
Specification and shall not be Transferred , reproduced or Otherwise used for Purpose other than
that for which it is specifically issued).
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DETAILED INVITATION FOR BID
NTPC LTD
(A GOVERNMENT OF INDIA ENTERPRISE)
SHARED SERVICE CENTRE , SIPAT-WR-II
SECTION-I
INVITATION FOR BIDS/NOTICE INVITING TENDER (IFB/NIT)
"NTPC shall allow purchase preference, as indicated in the bidding documents, to bids from local suppliers
as defined in the bidding documents. The bidders may apprise themselves of the relevant provisions of
bidding documents in this regard before submission of their bids."
IFB/NIT No :
9900175707
1.0 NTPC Ltd , WR-II , Shared Service Centre -Sipat invites online bids on SINGLE STAGE TWO
ENVELOPE BASIS (i.e Cover-I : Techno-Commercial Bid & EMD and Cover-II : Price Bid) from
Eligible bidders for aforesaid Package as per the Scope of Work briefly mentioned herein after :
2.0 Brief Details :
Name of Work
LONG TERM CONTACT FOR OPERATION AND
MECHANICAL MAINTENANCE(O&MM) OF ASH
HANDLING SYSTEM OF KHARGONE
PLANT(2X660 MW)
Source IFB/NIT
WR
-
II , SSC
-
Sipat , Contracts Department
Open Tender
wit
h Single Stage Two Envelop
with Domestic Competitive Bidding.
NIT No.
9900175707
Estimated Cost (INR) 727.71 lakhs
Contract Classification
Service Contract
MSE BENEFIT in Award & EMD APPLICABLE
NIT Publish date 08.04.2019 at 16:00 HRS
Document
Download
Commencement
Date & Time
08.04.2019 at 16:00 HRS
Document
Download
End
Date & Time
29.04.2019 at 16:00 HRS
Technical & Price Bid
Submission End date & Time
29.04.2019 up to 16:00 HRS
Start date/Last date for receipt of queries for
clarification from prospective Bidders
08.04.2019/22.04.2019 up to 17:00
HRS
Techno-Commercial Bid
Opening Date & Time
01.05.2019 at 15:30 HRS
Cost of Bidding Document in INR
INR 4500/- (inclusive of GST@18%)
Bid Security/EMD
INR 10,00,000/-
Price Bid Opening Date & Time
Shall be intimated to qualified bidders after
evaluation of Techno-Commercial Bid through e-
mail or telephone.
02 Years
Reverse Auction
Not Applicable
As per Provision of bidding Documents , the bidders shall submit online , Techno-Commercial Proposal
in Cover Type Technical and "Price Proposal" in Cover Type Price(in excel file) , within the bid
submission date & time as mentioned above on e-tendering portal https://eprocurentpc.nic.in. Only
Technical Bid will be opened on
29.04.2019.
A complete set of Bidding Documents may be downloaded directly from the GEPNIC portal by
following the link : https://eprocurentpc.nic.in or www.ntpctender.com or www.ntpc.co.in &
entering the Tender ref no as : NTPC/SipatSTPS/9900175707 or may contact AGM(SSC-Sipat-
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C
&M
)/ Manager(
SSC
-
Sipat
-
C
&M
) , NTPC LTD ,
Shared Service Centre
Sipat
, WR
-
II ,
5th Floor,
Administrative Building , PO:Ujjawal Nagar , Bilaspur , Chhattisgarh, India , Pin : 495 555 on
Telephone No. : 07752-246514. E-mail : dhananjaymohapatra@ntpc.co.in , reshusingh@ntpc.co.in
or at office.
3.0 While submitting the bid for the subject work , please upload the
Nil Deviation Certificate i.e
Acceptance of Compliance to all provisions of Bidding Document
online duly sealed and signed in
the Cover-I , along with your offer.
Any bid without a Nil Deviation Certificate shall be
treated as non-responsive by the employer and their bid shall not be opened
online.
4.0 A complete set of Bidding Documents may be downloaded directly from the GEPNIC
portal by following the link i.e (https://eprocurentpc.nic.in/nicgep/app) & entering the
Tender ref no : as NTPC/SSC - WR-II(Sipat)/9900175707.
While submitting the bid for the subject work , please upload the details of Tender Fee and
EMD online along with your offer.
Tender Fee is non-refundable & No claim in this respect will be entertained. Tender Fee can
be submitted in the form of DD/BC in favour of "NTPC Ltd" , paybale at SIPAT SBI (Branch
: 4304) and the details of which may please be uploaded on GEPNIC Portal.
First time users not allotted any vendor code are requested to approach NTPC at least ten
working days prior to Document download close date and submit the Following :
a) For Creation of Vendor Code:
i) Request letter on company's letter head of the bidder
ii)Copy of GST Registration , PAN No.
iii)valid E-mail-ID
iv)Address Proof
v)Cancel Cheque & EFT Form(to be verified by bank)
Note : Format of E.F.T(Electronic Fund Transfer) Form is attached along with tender
document.
b) For registration in GEPNIC (Govt. Eprocurement National Informatics Center)
i) Go to site : https://eprocure.nic.in/nicgep/app
ii) Click on Online Bidder enrollment & fillup your details
iii)Send the copy of registration in Gepnic at following Address
Ms. Reshu Singh
E-mail : reshusingh@ntpc.co.in
5
.0
Detail
Scope of Work & Other specified detail of "
LONG TERM C
ONTACT FOR OPERATION AND
MECHANICAL MAINTENANCE(O&MM) OF ASH HANDLING SYSTEM OF KHARGONE PLANT(2X660
MW) " Please refer Tender Documents"
6.0 QUALIFYING REQUIREMENTS FOR BIDDERS :
The bidders who wish to participate in the bidding shall satisfactorily establish that they fulfill the
following Qualifying Requirements.:
6.1 TECHNICAL CRITERIA :
6.1.1
A. The bidder should have erected and commissioned Dry Fly Ash Handling System of
Coal based Power Plant of 1000MW or above in India in last seven (07) years reckoned
as on the date of techno-commercial bid opening.
OR
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B. The bidder should have executed the works of Operation and Maintenance/ or
Maintenance of Ash Handling System with Dry Fly Ash Evacuation System of Coal
based Power Plant of 1000MW or above in India for a period of two years or more in a
single contract or repeat contract in the preceding seven (07) years reckoned as on
the date of techno-commercial bid opening.
6.1.2
The bidder should have executed the similar work in India during the preceding seven (7)
years reckoned as on the date of techno commercial bid opening having:
Executed value not less than Rs. 323 Lakhs in a Single Contract.
OR
Executed value not less than Rs. 202 Lakhs in Two Contracts each.
OR
Executed value not less than Rs. 162 Lakhs in Three Contracts each.
Similar works is explained at point no. 6.1.1.
Notes
1
.
The word "executed" means the bidder should have achieved the criterion specified in
the QR, even if the total contract is not completed/closed. In case of contracts under
execution as on date of techno commercial bid opening, the value of work executed till
such date will be considered provided the same is certified by the employer.
2. Repeat Contract means even if original contract was awarded for smaller duration, if
the same contract period is extended or a new contract is immediately placed on the
very next day of completion of previous contract, the total duration shall include
extended duration in addition to original contract duration for the purpose of
evaluation.
6.2 Financial Criteria :
6.2.1
The average annual turnover of the
Bidder, in the preceding three (3) financial years as on
the date of Techno-commercial bid opening, shall not be less than Rs. 404 Lakhs (Rupees
Four Hundred and Four Lakhs only).
6.2.2
Net worth of bidder shall not be less than 100% of the bidder’s paid
up share capital as on
the last day of the preceding financial year. In case the Bidder meets the requirement of Net
worth based on the strength of its Subsidiary(ies) and/or Holding company and/or
Subsidiaries of its Holding Companies wherever applicable, the Net worth of the Bidder and
its Subsidiary(ies) and/or Holding company and/or Subsidiary(ies) of the Holding
Company, in combined manner should not be less than 100% of their total paid up share
capital. However individually, their Net worth should not be less than 75% of their
respective paid up share capitals. For Consortiums/Joint Ventures, wherever applicable,
the Net worth of all consortium/ Joint Venture members in combined manner should not
be less than 100% of their paid up share capital. However individually, their Net worth
should not be less than 75% of their respective paid up share capitals
Net worth in combined manner shall be calculated as follows:
Net worth (combined)=(x1+x2+x3)/(y1+y2+y3)x100 where x1, x2, x3 are individual net
worth which shall not be less than 75% of the respective paid up share capitals and y1, y2,
y3 are individual paid up share capitals.
6.2.3
In case where audited results for the last financial year as on the date of Techno
Commercial Bid Opening are not available, the financial results certified by a practicing
Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit
the Certificate from practicing Chartered Accountant certifying its financial parameters, the
audited results of three consecutive financial years preceding the last financial year shall
be considered for evaluating the financial parameters. Further, a certificate would be
required from the CEO/CFO as per the format enclosed in the bidding documents stating
that the financial results of the Company are under audit as on the date of Techno-
Commercial Bid Opening and the Certificate from the practicing Chartered Accountant
certifying the financial parameters is not available.
6.2.4
In case the bidder is not able to fur
nish its audited financial statements on standalone
entity basis, the unaudited unconsolidated financial statements of the bidder can be
considered acceptable provided the bidder furnishes the following further documents on
substantiation of its qualification.
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Copies of the unaudited unconsolidated financial statements of the bidder along with
copies of the audited consolidated financial statements of the Holding Company.
A certificate from the CEO/CFO of the Holding Company as per the format enclosed in the
bid documents stating that the unaudited unconsolidated financial statements form part of
the consolidated annual report of the company.
6.2.5
In case a bidder does not satisfy the financial criteria, stipulated at Cl.
6
.2.1 and/ or
Cl.6.2.2 above on its own, the holding company would be required to meet the stipulated
turnover requirements at Cl.6.2.1 above, provided that the net worth of such holding
company as on the last day of the preceding financial year is atleast equal to or more than
the paid-up share capital of the holding company. In such an event, the bidder would be
required to furnish along with its bid, a Letter of Undertaking from the holding company,
supported by Board Resolution, as per the format enclosed in the bid documents, pledging
unconditional and irrevocable financial support for the execution of the Contract by the
bidder in case of award.
Notes
i
.
Net worth means the sum total of the paid up share capital and free reserves. Free
reserve means all reserves credited out of the profits and share premium account
but does not include reserves credited out of the revaluation of the assets, write
back of depreciation provision and amalgamation. Further any debit balance of
Profit and Loss account and miscellaneous expenses to the extent not adjusted or
written off, if any, shall be reduced from reserves and surplus.
ii. Other income shall not be considered for arriving at annual turnover.
7.0 Techno-Commercial Bid (i.e Technical Bid & Price Bid ) Submission :
This is an E-tender case and bidders shall submit bid (i.e Technical Bid & Price Bid) in ONLINE
ONLY. Bids sent in physical form thru any other means /media is not at all acceptable and it may
be liable for rejection.
A)
Documents Required for Technical Bid Submission :
i. NIL DEVIATION CERTIFICATE : To be uploaded online duly sealed & signed as per format
enclosed in the Bidding Document , Section-VII , Forms & Procedures Attachment no. 21 Any
techno-commercial bid not accompanied by an acceptable NIL DEVIATION CERTIFICATE shall
be rejected by NTPC Ltd, SSC-WR-II-Sipat as being non-responsive and will not be considered
for Opening.
ii. TENDER FEE of INR 4500/-(inclusive of GST@18%) in the form of DD/BC is to be submitted
in sealed envelope in Physical Form/ Offline within the scheduled period. Any techno-
commercial bid not accompanied by an acceptable Tender Fee in a separate sealed envelope
shall be rejected by NTPC Ltd, SSC-WR-II-Sipat as being non-responsive and will not be
considered for Opening.
iii. EMD of INR 10,00,000/- in the form of DD/BC/BG is to be submitted in sealed envelope in
Physical Form/ Offline within the scheduled period. Any techno-commercial bid not
accompanied by an acceptable EMD in separate sealed envelope shall be rejected by NTPC Ltd,
SSC-WR-II-Sipat as being non-responsive and will not be considered for Opening. (* Format for
BG, Please refer to Section-VII , Forms & Procedure).
The Bid Security shall remain valid for a period of Forty five (45) days beyond the original Bid
validity period or beyond any extension in the Period of Bid validity subsequently requested i.e.
for a period of 225 days in case of bid validity for 180 days from the date of opening of the
tender and for a period of 135 days in case of bid validity for 90 days from the date of opening
of Techno-commercial offer.
iv. Above sealed envelopes must be super scribed with NIT No. 9900175707 , Date of Opening of
Technical Bid , Sender's Name & Address.
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v. Following documentary evidences should be uploaded online & signed Digitally :
A. QR documents comprising of credentials (i.e Copy of work orders/LOAs/agreements and completion
certificates/ proof of completion ) as per qualifying requirements mentioned in Point no.6.
B. Up to date copy of Profit and Loss Account and Balance sheet of last three financial Years duly audited by
Chartered Accountant (2017-18, 2016-17 , 2015-16).
C. Copy of Independent PF registration Certificate
D. Copy of GSTIN Registration Certificate
E. Copy of Income Tax PAN No. Certificate
F. Name and address(es) of the sole proprietor/partners/board of directors and memorandum of articles of
association/photocopy of the partnership deed/ affidavit for proprietorship.
G. Copy of registration with Central Govt./State Govt./Public Sector/Undertaking if any applicable.
H. Details of Manpower (Technical/Non Technical) and Tools & Plants.
Note : Bidders having eligible NSI/SSI/MSE certificate may be exempted from paying
EMD with appropriate documentary proof. Bidders needs to submit the exemption
certificate against EMD offline in physical form in a sealed envelope duly sealed and
signed before the end date of Bid Submission as mentioned in point no.2.
EMD Exemption certificate uploaded online on GEPNIC in Cover-I will not be
acceptable by NTPC ,& if bidder fails to submit the exemption certificate offline their
bid will be rejected without opening of the price bid.
Bid not accompanied by the requisite Earnest Money Deposit , Tender Fee and NIL
DEVIATION CERTIFICATE in accordance with the aforesaid provisions shall be
rejected by the employer as being Non-responsive and shall be rejected without being
opened as per ITB clause no. 14.4.
B)
Documents Required for Price Bid Submission :
i. To be submitted online in Cover type ""Finance""(in excel file) on GEPNIC Portal.
8.0 Technical Bid / Price Bid of the Bidders who have not submitted requisite amount of EMD , Tender
Fee (in form of DD/BC/BG) & valid NILL DEVIATION CERTIFICATE shall not be considered.
9.0 NTPC Ltd shall not be liable for loss/non-receipt/late receipt of EMD in postal transit. No claim
in this respect will be entertained. However, NTPC reserves the right to accept or reject late/delayed EMD
No interest will be payable by the Owner on the said amount covered under EMD/other security
documents.
10.0 Offline Offer will not be accepted to NTPC for the subject tender. No claim in this respect will be
entertained.
11.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject
package without assigning any reason whatsoever and in such case no bidder/intending
bidder shall have any claim arising out of such action.
12.0 NO Hard Copy of Bidding Documents shall be Issued & also Transfer of Bidding Documents
purchased by one intending bidder to another is not permissible.
13.0 ADDRESS FOR COMMUNICATION : In case of any difficulty for tender submission , below
mentioned officer(s) may be contacted :
CONTACT
PERSONS/
Address
1. Dhananjay Mohapatra
AGM(SSC-Sipat-C&M)
2. Reshu Singh
Manager(SSC-Sipat-C&M)
Telephone 07752-
246547 07752-246514
Fax 07752-246755
E mail ID dhananjaymohapatra@ntpc.co.in reshusingh@ntpc.co.in
Address AGM(SSC-Sipat-C&M), Contracts Section, 5
th
floor, New Admin building, NTPC Ltd, Sipat, Bilaspur
– 495555.
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