NTPC Limited
(A Government of India Enterprise)
SSC-NR-AURAIYA
CONTRACTS & MATERIALS DEPTT.
NOTICE INVITING TENDER (NIT)
(Domestic Competitive Bidding: Single Stage-Two Envelope)
NIT No: NTPC/NRHQ/9900175423 Date:11.03.2019
1.0 NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly
mentioned hereinafter.
Brief Scope of Work & other Specific details: “ENGAGEMENT OF AN AGENCY FOR LOADING AT
AMRAPALI & MAGADH MINES OF CCL, TRANSPORTATION OF COAL FROM AMRAPALI &
MAGADH MINES TO PHULBASIA OR ANY OTHER RAILWAY SIDINGS & LOADING OF COAL IN
INDIAN RAILWAYS WAGONS FOR ONWARD TRANSPORTATION TO NTPC UNCHAHAR
THROUGH RCR MODE.”.
2.0 Brief Details:
Bid Invitation No. 9900175423
NIT Date 11.03.2019
Document Sale Commencement Date &
Time
16.03.2019, 17:30:00 Hrs
Document Sale Close Date & Time 30.03.2019, 17:00:00 Hrs
Source IFB/ NIT
SSC-NR, NTPC Ltd., Auraiya
Contract Classification Service Contract
Last Date and Time for Bid Submission 30.03.2019, 17:00:00 Hrs
Technical Opening Date & Time 02.04.2019, 17:00:00 Hrs
Price Bid Opening Date & Time Shall be intimated later
Completion Period 03 Month
Cost of Bidding Document in INR Rs. 10,620/-
EMD in INR Rs. 50,00,000/-
Reverse Auction
Applicable
4.0 Bid Security/ EMD shall be submitted in a sealed envelope separately offline before the stipulated bid
submission closing date and time at the address given below. Any bid without an acceptable Bid
Security shall be treated as non-responsive by the employer and shall not be opened. All
credential filled up formats & supporting documents as asked by NTPC are to be given online as
attachments with the bid.
5.0 Any document submitted by the agency in hard copy other than EMD, Tender Fee, Power of Attorney,
Bid Form and Integrity Pact before bid opening, will not be considered. In spite of this condition, if any
document is submitted by the agency in hard copy other than aforesaid document, before bid opening
shall be ignored and the offer submitted through the e-tendering shall be binding on the agency.
6.0 A complete set of Bidding Documents may be downloaded by any interested Bidder and cost of the
documents (non-refundable) as mentioned above may be paid in the form of a crossed account payee
demand draft in favour of NTPC Ltd., Payable at SBI, Auraiya and same may be submitted along
with the Offline bid (Physical bid). For logging on to the etender Site, the bidder would require user id
and and Password which can be created at our etender and inform the same to concerned package co-
ordinator. First time users not allotted any vendor code are required to approach NTPC at least three
working days prior to Document Sale Close date alongwith duly filled in questionnaire and required
document like PAN Card, Address proof and GST registration etc for issue of vendor code.
Note: No hard copy of Bidding Documents shall be issued
7.0 a) Small Scale Industries registered for similar work with the National Small Scale Industries Corpn. shall be
exempted from payment of tender cost / Earnest Money Deposit. SSI units registered with UPSSIDC
are also entitled for exemption of EMD / Tender Cost.
b) Small Scale Industries registered with NSIC / UPSSIDC shall be exempted from payment of Security
Deposit up to the monetary limit for which the unit is registered with NSIC / UPSSIDC.
c) Tenderers seeking exemption should enclose a photocopy of valid MSME/SSI/NSIC to the Package
Coordinator / AGM (C&M) at the address given below along with the Offline bid (Physical bid) as per
ITB clause on or before last date of bid submission and scanned copy of the same should be
furnished online in Cover type Fee.
8.0 First time users not allotted any vendor code are required to approach NTPC at least three working days
prior to Document Sale Close date and submit following details.
a) For creation of vendor code:
i) Company Firm registration, Copy of GST Registration, PAN no.,
ii) Valid email ID, Contact No
iii) Address Proof
iv) Cancel cheque & E.F.T (to be verified by bank)
Note: Format of E.F.T (Electronic Fund Transfer) is attached along with tender documents
b) For registration in GEPNIC (Govt E-procurement National Informatics Centre)
i) Go to site:
https://eprocurentpc.nic.in/nicgep/app
ii) Click on Online bidder enrolment & fill up your details
iii) Send the copy of registration in Gepnic at following e-mail Address.
9.0 Qualifying Requirements:
9.1.0
Technical Criteria
The bidder should have executed work of loading, transportation by road and loading of coal or any
other mineral into rakes for a quantity of at least 1,30,000 MT in any one month in last 36 months
against single or multiple orders, prior to the date of techno-commercial bid opening.
9.2.0
Financial Criteria
9.2.1 The average annual turnover of the Bidder, in the preceding three (3) financial years as on the date of
Techno-Commercial bid opening, should not be less than ₹ 4207 Lakh (Rs. Four Thousand Two
Hundred Seven Lakh only).
In case a bidder does not satisfy the financial criteria, stipulated above on its own, its Holding
Company would be required to meet the stipulated turnover requirements above, provided that the net
worth of such Holding Company as on the last day of the preceding financial year is at least equal to
or more than the paid-up share capital of the Holding Company. In such an event, the bidder would be
required to furnish along with its Techno-Commercial bid, a Letter of Undertaking from the Holding
Company, supported by the Holding Company’s Board Resolution as per the format enclosed in the
bid documents, pledging unconditional and irrevocable financial support for the execution of the
Contract by the Bidder in case of award.
9.2.2 The Net Worth of the bidder as on the last day of the preceding financial year (reckoned on the date of
techno-commercial bid opening) should not be less than 100% of the Bidder’s paid-up share capital. In
case the Bidder meets the requirement of Net worth based on the strength of its Subsidiary (ies)
and/or Holding Company and/or Subsidiaries of its Holding companies wherever applicable, the Net
worth of the Bidder and its subsidiary (ies) and/or Holding Company and/or subsidiary (ies) of the
Holding Company, in combined manner should not be less than 100% of their total paid-up share
capital. However individually, their Net worth should not be less than 75% of their respective paid-up
share capitals.
Net worth in combined manner shall be calculated as follows:
Net worth (combined) = (X1+X2+X3) / (Y1+Y2+Y3) X 100
Where X1, X2, X3 are individual Net worth which should not be less than 75% of the respective paid
up share capitals and Y1, Y2, Y3 are individual paid up share capitals.
9.2.3 In case the bidder is not able to furnish its audited financial statements on stand alone entity basis,
the unaudited unconsolidated financial statements of the bidder can be considered acceptable
provided the bidder further furnishes the following documents for substantiation of its qualification:
(a) Copies of the unaudited unconsolidated financial statements of the bidder along with copies of the
audited consolidated financial statements of its Holding Company.
(b) A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the
bidding documents, stating that the unaudited unconsolidated financial statements form part of the
consolidated annual financial statements of the Holding Company.
In case where audited results for the last financial year as on the date of techno commercial bid
opening are not available, the financial results certified by a practicing Chartered Accountant shall be
considered acceptable. In case, Bidder is not able to submit the certificate from practicing Chartered
Accountant certifying its financial parameters, the audited results for the three consecutive financial
years preceding the last financial year shall be considered for evaluating the financial parameters.
Further, a Certificate would be required from the CEO/CFO as per the format enclosed in the bidding
documents stating that the Financial results of the Company are under audit as on the date of Techno-
commercial bid opening and the Certificate from the practicing Chartered Accountant certifying the
financial parameters is not available.
NOTES FOR CLAUSE
9.
2.0:
(i) Net worth means the sum total of the paid up share capital and free reserves. Free reserve
means all reserves credited out of the profits and share premium account but does not include
reserves credited out of the revaluation of the assets, write back of depreciation provision and
amalgamation. Further any debit balance of Profit and Loss account and miscellaneous
expenses to the extent not adjusted or written off, if any, shall be reduced from reserves and
surplus.
(ii) Other income shall not be considered for arriving at annual turnover.
(iii) "Holding Company" and "Subsidiary" shall have the meaning ascribed to them as per
Companies Act of India.
(iv) For Turnover indicated in foreign currency, the exchange rate as on seven (07) days prior to the
date of techno-commercial bid opening shall be used.
10.0 As a proof of meeting the qualifying requirements, the scanned copies of the following documents will be
required to be uploaded in the technical folder.
a) (i) Award letter / Work Order with bill of quantities (ii) proof of value of work executed as mentioned
at (b) below
b) Documentary evidence issued by the employer as proof of value of work executed clearly indicating
(i) the executed value of the work and (ii) period (giving start date and end date) during which the
work has been executed, in the form of job completion certificate / final deviation order / copies of
measurement book (R/A bills). An employer means Government / Large Industrial Organizations /
Public Sector Enterprises.
c) “Copies of Balance Sheet and Profit & Loss Accounts as audited by a practicing Chartered
Accountant or Certificate of Turnover issued by a Practicing Chartered Accountant clearly indicating
the Books / Records / documents on the basis of which the Certificate is issued”.
Original documents for verifications shall be produced as and when called for.
d) Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of association etc
with latest changes, if any.
e) Copy of Power of Attorney of Authorized Signatory (if applicable)
f) The bidder should have independent P.F. code number allotted by Regional Provident Fund
Commissioner. Copy of PF code allotted by RPFC must be submitted with technical bid.
g) Copy of Sales Tax registration, GSTIN registration & Permanent Account Number (PAN)
11.0 Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC
shall evaluate the qualifying requirements of each bidder as per NIT after opening of technical bids and
the bids of the bidder who is not meeting the qualified requirement shall be treated as non-responsive.
Tender document is not transferable.
Notwithstanding anything stated above, the owner reserves the right to assess the bidder’s capability
and capacity to perform the contract, should the circumstances warrant such assessment in the overall
interest of NTPC Ltd, and decision of NTPC in this regard shall be final.
12.0 Issuance of Bidding Documents to any bidder shall not construe that bidder is considered
qualified.
13.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package
without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any
claim arising out of such action.
14.0 Note: - The ‘Integrity Pact” as per ATTACHEMENT-13 duly signed by the signatory authorized to sign
the bid, shall be sealed in a separate envelope entitled “ATTACHMENT-13: INTEGRITY PACT failing
which their Bid is liable to be rejected.
15.0 Package Coordinator
M.A.Ansari,MANAGER (C&M),
SHARED SERVICE CENTRE (SSC)-NR-AURAIYA
NTPC Ltd.
AURAIYA GAS POWER STATION
POST. DIBIYAPUR
DIST. AURAIYA (U.P.) – 206 224
Telephone: 9415335016
Email: maansari@ntpc.co.in
16.0 Address for Communication
AGM(C&M),
SHARED SERVICE CENTRE (SSC)-NR-AURAIYA
NTPC Ltd.
AURAIYA GAS POWER STATION
POST. DIBIYAPUR
DIST. AURAIYA (U.P.) – 206 224
Telephone: 9415335016 / 9650996752
Email: maansari@ntpc.co.in / neerajkumar02@ntpc.co.in
