Kanti Bijlee Utpadan Nigam Ltd.
(A wholly subsidiary of NTPC Limited)
Contracts and Materials Department
Expression of Interest (EOI)
Ref No.: KBUNL/EOI/2018-19 Date: 05.03.2019
Request letters from owners of commercially registered vehicles (closed jeep – Bolero / Scorpio/ Sumo/
Xylo /TUV only) of Model- 2016 or Later are invited for providing services of hiring of their vehicles on our
pre-fixed rate , terms & conditions for two year (which may be extended for another one year ) .
A) Bolero / Scorpio/ Sumo/Xylo/ TUV -- 12 hrs duty --- Hiring charge @ Rs, 21,280/- per month
1. Bolero/ Scorpio/ Sumo/ Xylo/ TUV --- 24 Hrs Duty --- Hiring Charge @ Rs. 30,890/- per month
Diesel cost reimbursement: @ 12 KM per Litre (applicable for both 12 Hrs duty & 24 Hrs duty
Vehicle)
Start date of submission of request letter: 08.03.2019
Last date of submission of request letter: 19.03.2019
Interested individual vehicle owners are requested to submit their application on or before 19.03.2019
alonwith EMD of Rs. 10,000/- in favour of Kanti Bijlee Utpadan Nigam Limited.
Note: I) Selection of vehicle will be made with respect to Date of registration of vehicle among the
request letter received within the specified time.
i.e Priority shall be given to newer vehicle w.r. to their date of registration.
II) Owners having with newly purchased vehicle (Registration under process) or interested to purchase
new vehicle may also apply.
For detail Terms & conditions, please visit our website : www.ntpctender.com or may contact AGM (C&M) on
Ph: 06223-267371/ 552/356, e-mail ID :pkpan@ntpc.co.in, dineshgoyal@ntpc.co.in
Address for Communication: AGM (C&M) , Kanti Bijlee Utpadan Nigam Limited , P.O. Kanti Thermal,
Dist.- Muzaffarpur (Bihar),Pin:- 843130.
Detail Terms & Conditions for hiring of Vehicle
1. Monthly hiring charge for 12 hrs duty Closed Jeep – non A.C (Tata Sumo / Bolero / Scorpio /
Xylo / TUV) shall be @ Rs. 21,280/- per month and for 24 hrs duty vehicle, it shall be @ Rs.
30,890/- per month.
2.Monthly hiring charge (as mentioned above) is inclusive of salary / wages of driver, Commercial tax
liability of owner, Comprehensive Insurance, maintenance cost, cost of Spares / Consumables
like Lubricants, Engine oil, Brake oil, Grease etc and other incidental Charges.
3. Model of the deployed closed jeep (Tata Sumo / Bolero / Scorpio / Xylo / TUV) shall be of year
2016 or later.
4.Period of Hiring of Jeep shall be initially for two year with a provision of extension for another one
year on same rate / T&Cs as per requirement of KBUNL & subject to performance of the vehicle
and recommendation of EIC.
5.Vehicles must have Commercial Registration (Bihar state only) and valid Insurance.
6. Maximum no. of vehicle (Closed Jeep) taken on hiring of an individual owner shall be restricted
up to 03.
7. Duty Hours for Vehicles engaged on 12 Hrs. basis shall be from 8.00 AM to 8.00 PM. Vehicle
shall not be rented out to any other place / organisation / office / individuals during the entire
period of contract.
8. Over Time Charge: @ Rs.75/- per Hour (Applicable for 12Hrs.duty vehicle only) shall be paid
extra as per certification of EIC. It shall be restricted to four hours in a day.
9. Night Halt charge: @ Rs.200/-per night (Applicable for 12 Hrs. duty vehicle only,if vehicle beyond
30 KM from KBUNL and stays beyond 12:00 night as per certification of EIC), either night halt
charges or overtime charges shall be paid whichever is higher.
10.Maximum Permissible limit of running of vehicle (under official use) in a month is 2500 Kms.
11.Cost of diesel shall be reimbursed at the rate of 12 Km/ Liter.
12.Parking Fees, Toll Tax etc shall be reimbursed extra against submission of documentary proof.
13.For Vehicles, engaged on 24 Hrs basis, owner should have to deploy (two ) 02 nos. drivers.
14. Penalty for non-deployment of Vehicle
a) For 12 Hrs. Duty vehicle - @ Rs. 1000/- per day
b) For 24 Hrs. Duty vehicle - @ Rs. 1400/- per day
Every month 01 day OFF (including Sundays), as per suitability of EIC, without imposition of
penalty shall be allowed for maintenance of vehicle.
For the Purpose of penalty, part day absent will be treated as full day absent unless otherwise
permitted by EIC.
15. In case of non-deployment of vehicle for more than three times without prior information to EIC or
without consent of EIC, contract may be terminated and request for hiring of vehicle of the said
owner will not be considered for the next 02 years.
16. The contract may be terminated by KBUNL at any time as per total discretion of KBUNL by
serving 07 days notice, if performance of agency is not satisfactory in line with clauses of the
contract without any liability to KBUNL and deposited security of the agency shall be forfeited.
17. In case of major break down /major maintenance / accident, Owner may provide substitute vehicle of
same type with all other compliance (like Year of registration / commercial registration. Make / Model
etc ) for the maximum period of one month with proper information/ request to EIC / contract Deptt.
In case of accident of vehicle during period of contract, there shall be no liability (of any
kind) on KBUNL.
18. Monthly bills (along with details of Log book) shall be submitted by the Contractor/ Agency
after completion of a particular month and shall be paid within next 30 days from the date of
submission of bills complete in all respect & certification of EIC.
19. Security Deposit Deduction: Initial SD Shall be deducted @5% of the value of fixed monthly hiring
charges of one year from 1st running bill.
20. GST (As applicable) or any other tax (in place of GST which comes into force during the period of the
contract) shall be paid by KBUNL to Govt. Department directly.
21. Following documents to be submitted to EIC (Engineer In-Charge) before deployment of Vehicle.
(A)Copy of ownership / registration
(B)Document related to Commercial registration, Valid Fitness / Pollution certificate)
(C)Copy of Pan Card / GST Registration of the owner of Vehicle (Whichever is applicable) / ID proof of
owner.
(D)Driving licence of Driver
(E)Valid Insurance Paper of Vehicle
22. All documents (like: Ownership, Commercial Tax Regn. Insurance, Road tax etc) related to the
vehicle to be verified with the original by EIC/Execution deptt. before release of the 1st RA bill.
23. If vehicle is financed by any bank/ financial institutions, then following shall be applicable:
“In case of failure of payment of EMI on time by the agency and any incident, as lifting/recovery
of vehicle by the financer, happens during the period of contract, then additional penalty of Rs.
2000/- shall be imposed and deducted from the bill of the agency and the contract may be
terminated with banning the agency for minimum two years.
24. Initially vehicle (closed jeep – Bolero / Scorpio / Sumo /Xylo / TUV only) shall be hired for
two year (from 01.04.2019 to 31.03.2021) which may be extended for another one year on
same rate / T&Cs as per requirement of KBUNL.
25. Preference shall be given to newer vehicle with respect to date of registration of
vehicle (re-registration shall not to be considered during preference)
26. Interested individual owner(s) shall have to submit a letter of undertaking (LOU) on
non-judicial stamp paper of value of Rs. 500/- in specified format of KBUNL. Format of
LOU is attached herewith.
27. All individual application / consent letter to provide hiring service of closed jeep shall be
accompanied with Letter of Undertaking (LOU) alongwith relevant papers of vehicle intended
for hiring (like: ownership / commercial registration, Insurance, Fitness, permit etc.) and
Earnest money deposit of Rs. 10,000/-.
28. Owners having with newly purchased vehicle (registration no. not alloted / registartion under
process) may also apply with a declaration that papers related to commercial registration will be
submitted within next one month from the date of deployment of Vehicle and in that case first
running bill will be processed only after submisioon of registration document / relevant papers.
29. The agency/ individual shall enclose the demand draft/ banker cheque of Rs. 10,000/- alonwith
application in favour of “ Kanti Bijlee Utpadan Nigam Limited” payable at Kanti Thermal. If the
individual/ agency will fail to deploy the vehicle in specified time then deposited security shall be
forfeited.
Accepted by
Name/ signature of owner with date
(Application for hiring of closed jeep in KBUNL )
Date:
To,
AGM (C&M)
Kanti Bijlee Utpadan Nigam Limited
P.O – Kanti Thermal
Dist- Muzaffarpur ,
BIHAR -843130
Sub: Request for hiring of closed jeep
Ref: Expression of Interest (EOI, ref: No. KBUNL/EOI/2018-19) published in
news papers.
Dear Sir,
with refrence to the above, it is confirmed that i (we) have gone through the detail terms
and conditinds for providing services for hiring of jeep in KBUNL and further agree to
deploy my jeep ( Bolero / Sumo / Scorpio / Xylo / TUV , Model (Yr.): ......................... ,
Registration No.
............................................. or Registration under process or I will
purchase the new vehicle after received of Letter of Intent (LOI) from KBUNL
and will deploy the vehicle with in 15 days from the date of issue of LOI) on
monthly hiring charge and other terms/ conditions finalised by KBUNL for the period of
two year with a provision of extension for another one year as per
requirement. Further I alos agree to deploy the vehicle on 12 Hrs duty or 24 Hrs as per
requirement of KBUNL.
I also give my consent to deploy the above said vehicle on 12 hrs duty or 24 hrs duty as
per requirement of KBUNL.
Copy of document related to vehicle (like: ownership / registration, insurance,
commercial tax / permit etc.) alongwith copy of PAN card & identity proof (voter card /
Aadhar card / Driving License etc. containing address) of owner and DD/BC is also
hereby attached.
Thanking You,
Signature of owner with date
Name:
Addres:
Mobile No .
E-mail ID :
Enclosure :
i) Registration copy of vehicle
ii) Insurance Copy
iii) Document related to Commercial tax / permit
iv) Pan Card of Owner
v) Identity proof / address proof of owner
vi) DD/BC No. dated
PROFORMA OF LETTER OF UNDERTAKING (LOU)
(To be executed on Non – Judicial Stamp Paper of Rs. 500/- )
Ref. No.: Date:
To
Kanti Bijlee Utpadan Nigam Ltd.
(A wholly subsidiary of NTPC Ltd.)
P.O. – Kanti Thermal
Dist: - Muzaffarpur (Bihar)
PIN- 843130
Dear Sir (s),
1. I / We have read and examined the detail terms and conditions for providing services of
hiring of closed jeep (Bolero / Tata Sumo / Scorpio / Xylo / TUV) on 12 hrs duty / 24
Hrs duty in KBUNL as covered in following document.
A. Expression of Interest (EOI, Ref No. KBUNL/EOI/2018-19) published in newspaper
B. Detail Terms & Conditions for hiring of closed jeep in KBUNL
2. I / We hereby submit our consent to deploy my / our vehicle (mention the Type & Model of
Vehicle, Registration No. of vehicle) on monthly hiring charge and other terms / conditions
fixed by KBUNL. Further I also agree to deploy the vehicle on 12 hrs duty or 24 hrs as per
requirement of KBUNL. Or
3. I have purchased BOLERO / SCORPIO / ..Type of Jeep ......on date: ............................ and
registartion of the same is under process. Further i also confirm my acceptance to submit
document related to commercial registration within one months from the date of deployment
of my vehicle in KBUNL. Further I also agree to deploy the vehicle on 12 hrs duty or 24 hrs
as per requirement of KBUNL.
I also agree that in case of delay in submiision of registration papers, running bill can be held
up by KBUNL and same shall be released only after submission of aforesaid document. Or
4. I will purchase the new vehicle after received of Letter of Intent (LOI) from KBUNL and will
deploy the vehicle with in 15 days from the date of issue of LOI. Further I also agree to
deploy the vehicle on 12 hrs duty or 24 hrs as per requirement of KBUNL.
5. In case of non deployment of vehicle in time as specified above, deposited initial security
deposit shall be forfeited.
6. I / We hereby further undertake that during the period of contract (initially two year which
may be further extended for another one year) I / We shall comply with Terms, conditions
provision (s)of tender documents.
Signature of Owner with date
Name:
Address:
Witness: (02 Nos. )
I)
Signature / name with date
Address ____________________
II)
Signature / Name with date
Address:
