INVITATION FOR BID
KERENDARI ‘A’ COAL BLOCK
OB Removal, Coal Extraction and
Operation of HEMM Package
PAGE
1 OF 9
NTPC LIMITED
(A GOVERNMENT OF INDIA ENTERPRISE)
(CORPORATE CONTRACTS, NOIDA)
INVITATION FOR BIDS (IFB)
FOR
OB REMOVAL, COAL EXTRACTION AND OPERATION OF HEMM PACKAGE FOR
KERENDARI ‘A’ COAL BLOCK LOCATED AT DISTRICT HAZARIBAGH, STATE OF
JHARKHAND, INDIA
(Domestic Competitive Bidding)
IFB No./ Bid Document No: CS-7012-726-9 Date: 05.03.2019
1.0 NTPC invites online bids on Single Stage Two Envelope Basis (i.e. Envelope-I :
Techno-Commercial Bid and Envelope-II: Price Bid) with Reverse Auction for OB
REMOVAL, COAL EXTRACTION AND OPERATION OF HEMM Package for
KERENDARI ‘A’ COAL BLOCK located at District Hazaribagh, State of Jharkhand, India,
as per the brief Scope of Work mentioned hereinafter.
2.0 BRIEF SCOPE OF WORK
OB removal & Coal extraction by
(i) Deployment and Operation of HEMM
(ii) Operation of HEMM provided by NTPC with contractual deployment of Operators
The “Mining Agency” shall be fully responsible for the O&M of the HEMM being
deployed by him. NTPC supplied HEMM will be maintained by OEM through
Maintenance and Repair Contract by NTPC except for minor maintenance by Mining
Agency as & when required .The operation of these NTPC HEMM is to be carried out
by deploying trained operators by Mining Agency. The suitability of these operators for
operating the machines is to be certified by the OEM/suppliers of HEMM & deployment
shall be in consultation with Work Incharge NTPC.
The total quantity of coal envisaged is 24 Million metric tonnes of coal and
corresponding overburden removal is 62.38 million cubic meters.
INVITATION FOR BID
KERENDARI ‘A’ COAL BLOCK
OB Removal, Coal Extraction and
Operation of HEMM Package
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Year wise coal production and OB removal is as follows;
Year
Coal (Mt)
OB (Mcum)
1
2.0
6.49
2
4.0
9.92
3
6.0
14.87
4
6.0
14.87
5
6.0
16.23
NTPC’s SCOPE OF WORK
NTPC’s scope of work includes Procurement of major HEMM and handover to the
mining agency, documented payment towards land acquisition, various grants under
R&R.
Detailed scope of work is given in the Term of Reference.
3.0 NTPC intends to finance this Package through Domestic Commercial Borrowings/ Own
Resources.
4.0 Detailed specification, scope of work and terms & conditions are given in the bidding
documents, schedule for sale of bidding documents and opening of bids is under:
05.03.2019
from 15.03.2019 ,1000 hrs (IST)
04.04.2019
04.04.2019 (2.15 PM)
16.04.2019 upto 1430 hrs(IST)
16.04.2019 at 1500 hrsS (IST)
INR 9,000/- (Rupees Nine
Thousand only)
INVITATION FOR BID
KERENDARI ‘A’ COAL BLOCK
OB Removal, Coal Extraction and
Operation of HEMM Package
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Date for opening of Price Bid (Envelope-II) and Reverse Auction shall be intimated
separately after opening of Techno–Commercial Bid (Envelope-I).
5.0 All bids must be accompanied by Bid Security for an amount of Rs. 20,00,00,000/-
(Indian Rupees Twenty Crores Only) in the form as stipulated in the Bidding
Documents.
ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A
SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY THE EMPLOYER AS
BEING NON-RESPONSIVE AND RETURNED TO THE BIDDERS WITHOUT BEING
OPENED.
6.0 Qualifying Requirements for Bidders (QR):
In addition to the satisfactory fulfillment of the requirements stipulated under section ITB,
the following shall also apply:
1.1. Technical Criteria
The Bidder should have, in the preceding 7 (seven) years reckoned from the date of
opening of the Techno-commercial Bids, operated and produced:
a) At least 20 Million BCM of aggregated volume of overburden and/ or coal/
lignite from a maximum of seven open cast mines of Coal / Lignite, in any year.
and
b) At least 10 Million BCM of composite volume of overburden and coal/lignite
from single open cast mine in any year, out of which at least 3 million tonnes shall
be coal / lignite.
The qualifying works at clause 1.1(a) can be from same mine or different mines including
the mine considered to meet qualifying requirement at clause 1.1(b).`
1.2. Financial Criteria
1.2.1. The average annual turnover of the Bidder in the preceding three (3) financial years as on
the date of Techno-Commercial bid opening, should not be less than ₹ 2417 Million (Indian
Rupees two thousand Four Hundred and Seventeen Million only).
In case the Bidder does not satisfy the average annual turnover criteria stipulated above on
its own, its Holding Company would be required to meet the stipulated turnover
requirements, provided that the Net worth of such Holding Company as on the last day of
the preceding financial year is at least equal to or more than the paid-up share capital of the
Holding Company. In such an event, the Bidder would be required to furnish along with its
techno-commercial bid, a Letter of Undertaking from the Holding Company, supported by
the Holding Company’s Board Resolution, as per the format enclosed in the bid documents,
pledging unconditional and irrevocable financial support for the execution of the Contract by
the Bidder in case of award.
INVITATION FOR BID
KERENDARI ‘A’ COAL BLOCK
OB Removal, Coal Extraction and
Operation of HEMM Package
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1.2.2. Net Worth of the bidder as on the last day of the preceding financial year should not be
less than 100% (hundred percent) of the Bidder’s paid-up share capital. In case the Bidder
does not meet the Net Worth criteria on its own, it can meet the requirement of Net worth
based on the strength of its Subsidiary(ies) and / or Holding Company and / or Subsidiaries
of its Holding Companies wherever applicable, In such a case, however the Net worth of the
Bidder and its Subsidiary(ies) and / or Holding Company and / or Subsidiary(ies) of the
Holding Company, in combined manner should not be less than 100% (hundred percent) of
their total paid up share capital. However, individually their Net worth should not be less
than 75% (seventy-five percent) of their respective paid-up share capitals.
Net worth in combined manner shall be calculated as follows:
Net worth (combined)= {(X1+X2+X3) / (Y1+Y2+Y3)} X 100
Where X1, X2, X3 are individual net worth which should not be less than 75% of the
respective paid up share capitals and Y1, Y2, Y3 are individual paid up share capitals.
1.2.3. In case the Bidder is not able to furnish its audited financial statements on stand alone
entity basis, the unaudited unconsolidated financial statements of the Bidder can be
considered acceptable provided the Bidder further furnishes the following documents for
substantiation of its qualification:
i) Copies of the unaudited unconsolidated financial statements of the Bidder along
with copies of the audited consolidated financial statements of the Holding
Company.
ii) A Certificate from the CEO/CFO of the Holding Company, as per the format
enclosed with the bidding documents, stating that the unaudited unconsolidated
financial statements form part of the consolidated financial statement of the Holding
Company.
In case where audited results for the last financial year as on date of Techno Commercial
bid opening are not available, the financial results certified by a practicing Chartered
Accountant shall be considered acceptable. In case, Bidder is not able to submit the
Certificate from a practicing Chartered Accountant certifying its financial parameters, the
audited results of three consecutive financial years preceding the last financial year shall
be considered for evaluating the financial parameters. Further, a certificate would be
required from the CEO/CFO as per the format enclosed in the bidding documents stating
that the financial results of the company are under audit as on the date of Techno-
commercial bid opening and the Certificate from the practicing Chartered Accountant
certifying the financial parameters is not available.
NOTES for clause No 1.2 above
(i) Net worth means the sum total of the paid up share capital and free reserves. Free
reserve means all reserves credited out of the profits and share premium account
INVITATION FOR BID
KERENDARI ‘A’ COAL BLOCK
OB Removal, Coal Extraction and
Operation of HEMM Package
PAGE
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but does not include reserves credited out of the revaluation of the assets, write
back of depreciation provision and amalgamation. Further any debit balance of
Profit and Loss account and miscellaneous expenses to the extent not adjusted or
written off, if any, shall be reduced from reserves and surplus.
(ii) Other income shall not be considered for arriving at annual turnover.
(iii) “Holding Company” and “Subsidiary Company” shall have the meaning ascribed to
them as per Companies Act of India.
1.3. ROUTES
The Bidder shall be either a single corporate entity or a consortium of up to three
corporate entities and may follow any one of the following routes;
1.3.1. ROUTE – 1
Bidder fulfils all the requirements at clause 1.1 &1.2 on its own.
1.3.2. ROUTE –2
i. In case a Bidder does not meet the requirement of clause 1.1 &1.2 above on its own,
it can quote on the basis of experience of its Subsidiary (ies) and /or Holding
Company and/or Subsidiaries of its Holding Company. In such a case the
consolidated experience of Bidder and its Subsidiary (ies) and/or Holding Company
and/or Subsidiaries of its Holding company shall be considered, as applicable.
However, Bidder on its own should meet either Technical Criteria at clause 1.1, or
financial criteria at Clause 1.2 above.
ii. The Bidder, who meets the requirements of clause 1.2 on its own and meets the
requirement of Clause 1.1 above based on the strength / experience of its Subsidiary
(ies) and/or Holding Company and/or Subsidiaries of its Holding company will be
required to furnish a legally enforceable Joint Operating Agreement (JOA) executed
between the Bidder and its Subsidiary (ies) and/or Holding Company and/or
Subsidiaries of its Holding company extending experience / strength to the Bidder
along with its Techno-commercial Bid, valid for at least 5 years, which will have to be
extended till such time the mine achieves 85% of the contracted capacity of the
project, as per the formats enclosed in the bidding documents. The number of
executants of the JOA shall not exceed three including the Bidder. Further each of the
executants of the JOA other than the Bidder shall be required to submit a
performance guarantee equivalent to 1% of the estimated annual contract value
towards the faithful performance of terms & conditions contained in JOA as per the
format specified in the bidding documents. These performance guarantee(s) shall be
in addition to the Contract Performance Guarantee to be submitted by the Bidder as
INVITATION FOR BID
KERENDARI ‘A’ COAL BLOCK
OB Removal, Coal Extraction and
Operation of HEMM Package
PAGE
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per bidding documents and shall be kept valid and operative till 90 days after the
expiry of the validity of JOA.
iii. The Bidder who meets the requirements of clause 1.1 on its own and meets the
requirement of clause 1.2 based on the strength / experience of its Subsidiary (ies)
and/or Holding Company and/or Subsidiaries of its Holding company will be required
to furnish along with its Techno-commercial Bid, a Letter of Undertaking from the
Subsidiary (ies) and/or Holding Company and/or Subsidiaries of its Holding company,
supported by Board Resolution of such company(ies), as per the format enclosed in
the bid documents, pledging unconditional and irrevocable financial support for the
execution of the Contract by the Bidder in case of award. The number of such
Subsidiary (ies) and/or Holding Company and/or Subsidiaries of its Holding
companylending strength/experience to the Bidder shall not exceed three including
the Bidder.
iv. Net worth of the Bidder and its Subsidiary (ies) and/or Holding Company and/or
subsidiary(ies) of its Holding Company, lending strength /experience to the Bidder for
meeting Technical or Financial Criteria, in combined manner, should be equal to or
more than 100% of their total paid up share capital, as on the last date of the last
financial year out of the three consecutive Financial Years, considered by bidder for
meeting Financial Criteria. However, net worth of the Bidder and its Subsidiary (ies)
and/or Holding Company and/or Subsidiary(ies) of its Holding Company, seeking
qualification under this Route, as on the last date of the last financial year out of the
three consecutive Financial Years, considered by Bidder for meeting financial criteria,
should not be less than 75% of their respective paid up share capital individually.
1.3.3. ROUTE –3 (Consortium)
i. Bidder may be a Consortium of up to three corporate entities and should collectively
meet the requirement of technical criteria mentioned at clause1.1 above. In this
case, requirement of clause 1.1(b) should be met by at least one of the consortium
partners.
ii. All the Consortium members shall select one of the members as the “leader” who
should meet on its own financial criteria mentioned at clause 1.2 above.
iii. Net worth of all the consortium members in combined manner, as on the last date of
the last financial year out of the three consecutive Financial Years, proposed by
Bidder for meeting Financial Criteria, should be equal to or more than 100% of their
total paid up share capital. However, net worth of each member of the consortium
excluding the leader, as on the last date of the last financial year out of the three
consecutive Financial Years, considered by Bidder for meeting Financial Criteria,
should not be less than 75% of their respective paid up share capital individually.
iv. Each member of the consortium should meet either
a. At least 20% of the technical criteria at clause 1.1(a)i.e4 Million BCM of
aggregated volume of overburden and/ or coal/ lignite from a maximum of seven
open cast mines of Coal / Lignite, in any year. However the total number of
mines to be considered for meeting the technical criteria at clause 1.1
collectively by all consortium members shall not exceed seven.
INVITATION FOR BID
KERENDARI ‘A’ COAL BLOCK
OB Removal, Coal Extraction and
Operation of HEMM Package
PAGE
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or
b. At least 20% of the absolute value(s) of the Financial Criteria mentioned at
clause 1.2 above.
v. In this route, none of the consortium members will be allowed to draw any technical
or financial strength from its Subsidiary (ies) and/or Holding Company.
vi. Each of the Consortium members will be required to furnish a legally enforceable
Consortium Operating Agreement (COA) along with Techno-commercial Bid holding
themselves jointly & severally responsible and liable to NTPC to perform all
contractual obligations, valid for the entire period of contract, as per the format
enclosed in the bidding documents. The number of executants of the COA should
not exceed three.
NOTES:
i. The word “operated” means that the Bidder should have performed the necessary
activities of drilling, excavation, hauling etc. on its own or through sub-contracting.
ii. “Aggregate” means combination of overburden and / or minerals (anyone or more)
from one or more opencast mines of minerals (maximum of seven mines).
iii. The word “overburden” shall also include “inter-burden provided it is measured and
accounted separately.”
iv. The word “composite” means that the Bidder should have produced both
overburden and coal/lignite from the same mine.
v. ForCoal/Lignite, following specific gravity (tonnes/cubic meters) shall be considered:
COAL
LIGNITE
1.50
1.14
vi. For criteria at clause 1.1 in case the Bidder is seeking qualification as a mine owner,
the volume of overburden/coal/lignite production should be certified by Statutory
Auditor of the Bidder.
vii. For criteria at clause 1.1, in case the Bidder is seeking qualification as a mine
operator under a contract, the Bidder should submit a copy of the Contract
Agreement and a certificate of production of Overburden/coal/lignite from the Owner.
Alternatively, a certificate from the Statutory Auditor of the Bidder certifying the
volume of overburden/coal/lignite production can also be submitted.
viii. “Holding Company” and “Subsidiary” shall have the meaning ascribed to them as
per Companies Act, in vogue.
ix. The provisions of clause 1.2.3 shall also be applicable for Subsidiary Company/
Holding Company / subsidiary of Holding Company / Consortium Members.
x. For clause 1.3.3 (iii), Net worth in combined manner as percentage of Paid up Share
capital shall be calculated as follows:
INVITATION FOR BID
KERENDARI ‘A’ COAL BLOCK
OB Removal, Coal Extraction and
Operation of HEMM Package
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If Net worth of the three Consortium partners is X1, X2 & X3 respectively and
corresponding Paid up share capital of the three Consortium partners is Y1, Y2 & Y3
respectively, then
X1+X2+X3
Net worth (in combined manner) = --------------- X 100 %
Y1+Y2+Y3
xi. For meeting financial criteria, Bidder under Route-1 shall consider the same set of
three consecutive Financial Years.
For meeting financial criteria, Bidder and its Subsidiary (ies) and/or Holding
Company and/or Subsidiary(ies) of its Holding Company under Route-2 shall
consider the same set of three consecutive Financial Years.
For meeting financial criteria, all the Consortium Members under Route-3 shall
consider the same set of three consecutive Financial Years.
xii. ‘year’ as per Clause 1.1 and 1.3.3(iv(a)) means a continuous period of 365 days.
xiii. BCM as per clause 1.1 and 1.3.3 (iv(a)) means Bank cubic metre.
7.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the Invitation for Bids
without assigning any reason whatsoever and in such case no bidder / intending bidder
shall have any claim arising out of such action.
8.0 A complete set of Bidding Documents may be downloaded by any interested Bidder from
NTPC e-tender website https://eprocurentpc.nic.in. Tender Fee towards the cost of bidding
documents shall be submitted in the form of a crossed Demand Draft/Pay Order/Bankers
Cheque for an as indicated above in favour of “NTPC Limited”.
For logging on to the e-Tender Site https://eprocurentpc.nic.in, the bidder would require
user ID, password and Class-III Digital Signature.
For downloading of bidding document, procedure for submission of bids & Reverse Auction
methodology, bidders may please refer to the link “Bidders Manual Kit” given on home page
of NTPC’s e-tender website https://eprocurentpc.nic.in.
Note: No hard copy of Bidding Documents shall be issued.
8.1 Issuance of Bid Documents to any Bidder shall not construe that such Bidder is
considered to be qualified. Bids shall be submitted and opened at the address given
below in the presence of Bidder's representatives who choose to attend the bid opening.
Bidder shall furnish Bid Security, Integrity Pact, Power of Attorney and Deed of Joint
Undertaking (if applicable) to be executed by the bidder alongwith associated /
collaborator and a Certificate confirming compliance to Qualifying Requirements
INVITATION FOR BID
KERENDARI ‘A’ COAL BLOCK
OB Removal, Coal Extraction and
Operation of HEMM Package
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separately offline as detailed in Bidding Documents by the stipulated bid submission
closing date and time at the address given below.
9.0 Address for communication:
AGM (CS) / Sr. Manager (CS)/Manger(CS)
NTPC Limited,
Sixth Floor, Engineering Office Complex,
A-8A, Sector-24, NOIDA,
Distt. Gautam Budh Nagar, (UP), INDIA
Pin - 201301
Fax No.: 0091-120 – 2410295/ 2410011
Tel. No.: 0091-120 –3776664/3776605/3778608
e-mail: sanjaydeodhar@ntpc.co.in, gsrandhawa@ntpc.co.in,
guruduttasharma@ntpc.co.in
Websites: https://eprocurentpc.nic.in or www.ntpctender.com or
www.ntpc.co.in
Registered Office: NTPC Bhawan, SCOPE Complex, 7, Institutional Area, Lodhi
Road, New Delhi-110003, Corporate Identification Number:
L40101DL1975GOI007966