NTPC Limited

(A Government of India Enterprise)

ER-I,SSC-C&M, Barh

NTPC BARH STPP, Post - Barh,

Dist. Patna, PIN-803215, Bihar

NOTICE INVITING TENDER (NIT)

(Domestic Competitive Bidding)

1.0 NTPC invites bids from eligible Bidders for “Repair and Maintenance of Central

Store old Sheds. ” through e-tender

2.0 Brief Information of NIT

NIT Subject

Repair and Maintenance of Central Store old Sheds.

NIT No. /Date

NTPC/SSC - ER-I(Barh)/9900173922/Document

Estimated Cost

Rs.29.29 Lakhs

Completion Period

06(Six) Months

Document Sale Start Date &

Time

As per on line portal

Document Sale Close Date &

Time

As per on line portal

Source of IFB/NIT

Kahalgaon Super Thermal Power Station

Contract Classification

Works Contracts

Last Date for seeking

clarification

As per on line portal

Last Date and Time for Bid

submission

As per on line portal

Technical Opening Date & Time

As per on line portal

Price Bid Opening Date & Time

To be informed later

Cost of Bidding Documents

Rs.965.00 (Rupees nine hundred sixty five only)

EMD Amount in INR

Rs.50,000.00 [ Rupees fifty thousand only] (For details

including exemption of EMD, refer clause-5 as

mentioned below)

3.0 Bidder can view/download the complete set of Bid document as per the following

procedure.

Type of Vendor

Required Document for viewing/downloading our tender

document

Vendors already

having SRM vendor

code and Password

Follow Clause No-4 as below

Vendors already

having SAP vendor

code, but does not

have SRM Login ID and

Password

Step-1: The agency has to furnish Duly Filled Annexure-2

(format given below). It should reach us at least five working

days prior to Last Date of Tender Fee Payment

Step-2 After compliance of step-1, Follow Clause No-4 as

below

New Vendor neither

having any vendor

code in SAP

nor

any SRM login id and

Password

Step-1

The agency has to furnish the followings:

A. Duly Filled Annexure-1 (format given below)

B. PAN card scanned/photo copy (self Attested)

C. EFT form(Format Given Below), duly filled and

endorsed by their banker along with one cancelled

cheque.

D. Copy of PF Documents

E. GST Registration

F. ESI Code / Undertaking for ESI

G. CANCELLED CHEQUE.

All these should reach us at least seven working days prior to

Last Date of Tender Fee Payment

Step-2 After compliance of step-1, Follow Clause No-4 as

below

4.0 Mode of Payment for purchase of tender document:

a) On-Line:

a. Vendors can view/download the tender document after logging in

our e-tender site

i. by clicking on “e-Tender” in home page of

www.ntpctender.com or

ii. by directly going to the e-tender site in the following address.

https://eprocurentpc.nic.in/nicgep”

After logging in to our e-tender site as mentioned above, the interested

bidder can pay the tender fee as mentioned in the “Bidder’s Manual”

and “Guidelines to Bidders” which are available on the GePNIC Login

screen. In case of any difficulty, please contact help desk no- 0120-

2952319

b) Off-Line: DD/Banker’s Cheque shall be made in favour of NTPC Ltd. The

details are available at clause no.: 14 of Instruction to Bidders, Volume -I,

Section-I.

c) Exemption on Cost of Tender Document: Applicable.

d) Tender fee is non-refundable.

5.0 Bid Security: (EMD):

Bidder has to submit earnest money deposit (EMD) in hard copy (offline) of

requisite value in a separate envelope super scribing “EMD Envelope”, which

must reach the office at the address mentioned at Sl. No. 17.0 before the bid

submission deadline as mentioned in the e-tender of our GePNIC system.

i. “EMD Envelope” should contain the EMD of requisite value, strictly in valid

form as mentioned below at sl. no. iii. a) / b) as per applicability or valid

supporting document in support of seeking exemption of EMD as iii. c).

ii. If Bid Security (EMD) in Original of any agency is not received in a sealed

envelope, their bid shall not be opened. If the EMD amount submitted by

any agency is less than the stipulated EMD, their offer shall be rejected.

iii. EMD may be furnished in any of the following forms:

a) For EMD amount of any value:

Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC

Limited and The details are available at clause no.: 14 of Instruction to

Bidders, Volume -I, Section-I.

b) In case EMD amount is >Rs 20,000.00 then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per

NTPC approved list) also will be acceptable. Format of BG against Bid

Security and List of Banks for Bid Security are attached as Annexure-I

and VII respectively. BG should be unconditional and irrevocable and

should be valid for a period of 45 days beyond the bid validity period.

The Bank Guarantee Verification Check List duly filled in as per format

attached as Annexure-V has to be submitted in this regard. Bidder

shall ensure that all the points of check list are replied in “Yes”.

a) Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village

Industries Commission or Khadi and Village Industries Board or Coir Board or National Small

Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by

Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006,for goods produced and

services rendered, shall be issued the bidding documents free of cost and shall be exempted from

paying Earnest Money Deposit.

Bidders seeking exemption should submit a Photocopy of valid registration certificate preferably

attested by Notary / Gazetted Officer/ Magistrate 1st class, giving details such as validity, stores

etc.

If the validity of the certificate has expired or the stores items not matching with the tendered

items run the risk of their tenders being passed over as ineligible for this

concession/exemption.

In case of any doubt on eligibility of such exemption/concession, bidder may get clarification

from NTPC official before submission of his bid.

b) E-Payment by Credit Card/Debit card/Net Banking on the NTPC e-tender portal. (Note: Upon

successful E-payment on the portal, an e-receipt shall be issued to the bidder by the system, a

copy of which is to be submitted by the bidder with the bid as document towards e-payment of

EMD).

c) The Bid Security of all the unsuccessful Bidders will be returned after award

of the Job.

d) The Bid Security shall be forfeited in any of the following circumstances by

the Owner without any notice or proof of damage to the Owner:

(i) If the Bidder withdraws or varies its Bid during the period of Bid validity

specified by the Bidder in the Bid Proposal.

(ii) In case the Bidder does not accept the corrections towards the

discrepancies in their bid, where ever the breakup of prices have been

asked separately.

(iii) If any deviation, variation or additional condition etc found anywhere

in our technical and / or / Price Bid implicit or explicit, shall stand

unconditionally withdrawn, without any cost implication whatsoever to

employer, failing which the bid security shall be forfeited.

(iv) In the case of a successful bidder, if the bidder fails within the specified

time limit to furnish the acceptance of Letter of Award / Purchase

Order.

(v) In the case of successful Bidder, if the Bidder fails, within the time limit,

to furnish the required Contract Performance Guarantee in case the

same is required as per conditions of the P.O / LOA.

(vi) If the bidder / their representative commit any fraud while competing

for this contract pursuant to Fraud prevention policy of NTPC.

e) No interest shall be payable by NTPC on the Bid Security.

f) ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED

ENVELOPE, SHALL BE REJECTED BY THE EMPLOYER AS BEING NON

RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.

6.0 No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding

Documents.

The acceptance of above is an attribute of the on line Bid Invitation and the

Bidders are required to confirm acceptance of Compliance to All Provisions of

Bidding Documents (NIL Deviation Certificate) on line as per format enclosed at

Annexure-III placed in Schedules and formats section. Only after acceptance of

the above condition the bidder shall be allowed to submit the bid.

In case any deviations, variations and additional conditions are found anywhere

in the bid (Techno Commercial Bid & Price Bid), the same shall not be given

effect to in evaluation and it will be considered that the bidder complies to all

the terms and conditions of Bidding Documents without any extra cost to the

Owner irrespective of any mention to the contrary, anywhere in the bid, failing

which the Bid Security of the Bidder be forfeited.

7.0 Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time

specified as mentioned in the bidding document.

The queries will be answered by NTPC and posted in the c-Folder. The bidders

can view all queries and all answers once they are posted in the c-Folder.

8.0 Brief Description of items:- “Repair and Maintenance of Central Store old

Sheds.

9. Qualifying Requirements of Bidders:

In addition to the requirements stipulated in Section ITB (Instructions to Bidder), the bidder

should also meet the qualifying requirements stipulated hereunder :

1.0 The bidder must have executed the work of “Civil Maintenance/ Civil Construction

or Building work” in any NTPC Stations / SEBs / Govt. / Semi Govt. / PSU / ”NSE

or BSE enlisted Company” during preceding seven (07) years prior to date of

techno-commercial bid opening as per the following criteria.

Three works/orders each costing not less than Rs. 13.02 lakhs

or

Two works/orders each costing not less than Rs. 16.27 lakhs

or

One work/order costing not less than Rs 26.04 lakhs

2.0 (a) Average annual financial turnover of the bidder during preceding three (03) financial

years prior to date of techno-commercial bid opening shall not be less than Rs. 32.55

lakhs.

(b) In case the Bidder is not able to furnish its audited financial statements on stand-alone

entity basis, the unaudited unconsolidated financial statements of the Bidder can be

considered acceptable provided the Bidder further furnishes the following documents

for substantiation of its qualification.

i) Copies of the unaudited unconsolidated financial statements of the Bidder along with

copies of the audited consolidated financial statements of its Holding Company.

ii) A Certificate from the CEO/CFO of the Holding Company, as per the format

enclosed with the bidding documents, stating that the unaudited unconsolidated

financial statements form part of the Consolidated Annual Financial Statements of

the company.

In cases where audited results for the last financial year as on the date of the Techno-

Commercial Bid opening are not available, the financial results certified by a practicing

Chartered Accountant shall be considered acceptable. In case, Bidder is not able to

submit the Certificate from practicing Chartered Accountant certifying its financial

parameters, the audited results of three consecutive financial years preceding the last

financial year shall be considered for evaluating the financial parameters. Further, a

Certificate would be required from the CEO/CFO as per the format enclosed in the

bidding documents stating that the financial results of the Company are under audit as on

the date of Techno-Commercial bid opening and the Certificate from the practicing

Chartered Accountant certifying that financial parameters is not available.

Note:

(a) The word “executed” mentioned in clause 1.0 means that the bidder should have achieved

the criteria specified in clause 1.0 with ANY of the following conditions:

 Case-I: The work/order is started earlier (prior to the period stipulated in Clause-1.0

but completed within the stipulated period as mentioned in clause 1.0. In

such cases, entire executed value of the relevant work vide that work order

shall be considered for evaluation.

 Case-II: The work/order is started and completed within the stipulated period as

mentioned in clause 1.0.

 Case-III: The work/order is started within the stipulated period as mentioned in

clause 1.0 but not completed as on the last date of stipulated period. In

such cases, “In Progress” executed value of the relevant work vide that

work order as on the last date of stipulated period, shall be considered for

evaluation.

Remarks:

(i) Any of the above cases shall be supported by documentary

evidence issued by the owner.

(ii) In case of composite work/BOQ, the bidder shall have to furnish

Certificate from

owner certifying the value of specific nature of work,

as mentioned in Clause-1.0.

(b)) Other income shall not be considered for arriving at annual turnover.

(c) "Holding company" shall have the meaning ascribed to it as per Companies Act of India.

10.0 Following documents must be uploaded in the c-folder, failing which the offer shall

be liable for rejection:

I. Qualifying Requirement: Total credential to fulfill all the criteria as

mentioned in Qualifying requirement of the NIT.

II. Technical Bid:

a. All TECHNICAL DATA SHEETS as per the format provided in the tender

document duly filled.

b. Any other data/information as sought in our tender document

III. Company/Firm Details:

a. Document related to legal status of the Bidder (i.e., Sole

Proprietorship Concern/Partnership Firm/ Private Limited

Companies/ Public Limited Companies and Statutory Corporation/

Consortium/ Joint Venture), Name and address (es) of the sole

proprietor / partners / Board of directors.

b. Memorandum and articles of association/photocopy of partnership

deed/affidavit of proprietorship.

IV. Copy of GST registration certificate.

V. Copy of valid independent PF code no. issued by concerned RPFC.

VI. Copy of PAN card.

VII. Copy of ESI Certificate/Undertaking for submission of ESI (As per Annexure-

X mentioned in the bid document)

9.0 Participation in the tender does not automatically mean that the bidders are

considered qualified. NTPC shall evaluate the qualifying requirement of each bidder

as per NIT after opening of technical bid and the bids of the bidder who is not

meeting the qualifying requirement shall not be considered.

10.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation

for bids/IFB without assigning any reason whatsoever and in such case no

bidder/intending bidder shall have claim arising out of such action.

11.0 NTPC will not be responsible for any loss/late receipt/non-receipt of applications

for tender documents/bids due to any postal delay or delay, in any form, in transit.

12.0 If the last date for receiving applications/ selling of bids/ date of bid opening

coincides with holiday, the date will be shifted to the next working day.

13.0 Tender document is not transferable.

14.0 Package Co-ordinator:

1) Shri. Rajeev Kumar, AGM(C&M),ER-I,SSC-C&M,Barh, Mob.: 9650991826,

email: rajeevkumar01@ntpc.co.in

Shri Jayanta Chowdhury, Manager(C&M),ER-I,SSC-C&M, Barh, Mob.: 9431600410.

e-mail: jchowdhary@ntpc.co.in

15.0 Address for Communication:

General Manager(C&M)

ER-I, SSC-C&M, Barh

Post: Barh, Dist : Patna

State: Bihar,PIN: 803215

Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-

tenders in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Note: Please download, print and fill this form. Submit it to the Package in

charge/ Contact person as mentioned in the Bid Invitation along with the DD of

required amount.

DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned

in the Bid Invitation.

Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in

e-tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________Pre ERP

Post ERP

Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: ____________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Please tick the appropriate box in front of vender code to indicate

whether the vender code given is Pre-ERP or Post ERP.

Tender fee payment can be given through DD or payment Gateway. In case the

option of DD is opted should be in favor of “NTPC Ltd” payable at the ordering

location mentioned in the Bid invitation.

Request for Login may be sent through E-mail or manually sent to Package in

charge / Contact person as mentioned in the Bid Invitation.

Annexure-3

E.F.T. Form

Bidder’s Name and Address: To,

NTPC Limited,

.............................................

Dear Sirs,

We, hereby authorize the 0wner to make all our payments through Electronic Fund

Transfer System. The details for facilitating the payments are given below

(TO BE FILLED IN CAPITAL LETTERS)

1. NAME OF THE BENEFICIARY

2. ADDRESS

Pin Code

3 TELEPHONE NUMBER (WITH STD CODE)

4. BANK PARTICULARS

(A) BANK NAME

(B) BANK TELEPHONE NO. (WITH STD CODE)

(C) BRANCH ADDRESS

Pin Code

(D) BANK FAX NO (WITH STD CODE)

(E) BRANCH CODE

(F) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A

CANCELLED CHEQUE)

(G) BANK ACCOUNT NUMBER

(H) BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

IF OTHERS, SPECIFY,

5. PERMANENT ACCOUNT NUMBER (PAN)

6. E-MAIL Address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If

transaction is delayed or credit is not affected at all for reasons of incomplete or

incorrect information, I/We would not hold the owner responsible.

SIGNATURE

(AUTHORISED SIGNATORY)

DATE________________ NAME_______________________

OFFICE STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account no.

.................................... with our branch and the Bank particulars mentioned above are

correct.

SIGNATURE

(AUTHORISED SIGNATORY)

DATE________________

Authorization

No.:....................................

NAME: __________________________

OFFICE STAMP