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NTPC Ltd
(A Govt. of India Enterprise)
EASTERN REGION II HEADQUARTERS, BHUBANESWAR
CONTRACTS & MATERIALS DEPARTMENT APPLICATIONS
INVITING EXPRESSION OF INTEREST (EOI)
FOR
DDUGJY Electrical works (Package details as mentioned below)
INSTRUCTIONS FOR FILLING THE APPLICATION
Ref: NTPC/ER II HQ/C&M/DDUGJY Date: 19/02/2019
NTPC Eastern Region II Head Quarters invites applications for "Expression of
Interest" (EOI) for execution of Rural Electrification works in DHENKANAL
District in the state of Odisha on behalf of the State Power Utility (DISCOM) and
Government of Odisha under RGGVY/DDUGJY Scheme of Govt. of India.
GePNIC Tender ID
District
BOQ with package
value
Tender Doc*
2019_NTPC_15285_1
(Tender Reference No :
NTPC/REC/CS-EOI-004)
DHENKANAL
Rs. 8.58 Crore
inclusive of taxes
(Price Schedule
attached under
Tender Documents
section of the EOI)
Attached under
Tender Documents
section of the EOI
* The tentative bidding conditions (GCC, SCC, Sample Forms and Procedures,
Technical Specification, Scope of work etc.) are attached with this EOI. Bidders
are requested to go through same before giving their consent for respective
package(s).
NOTE: Work completion period for the package 03 Month from the date of NOA.
a) COST OF APPLICATION FEE : NIL.
b) APPLICATION SALE/DOWNLOAD PERIOD: From 19.02.2019 to
26.02.2019.
c ) LAST DATE & TIME OF SUBMISSION : UP TO 15.30 HRS of 26.02.2019.
d) OPENING DATE & TIME: 27.02.2019, 16.00 Hrs
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e) EMD: Not applicable at this stage, however same may be sought
from bidders while issuing tender enquiry subsequently.
Categorization of Application:
An applicant will be categorized based on his work experience as described under
Technical Criteria (Sl. No. 1.0) and Financial criteria as described in Sl. No.2.0.
In addition to information sought in ‘APPLICATION FOR
CATEGORISATION OF VENDORS’ (Annexure I), applicants are required to
furnish documentary evidence in support of meeting the technical and financial
criteria.
1.0 Technical criteria:
The applicant should have executed/completed work in electrical
Transmission or sub transmission or distribution sector which may include
supply, erection and commissioning during last seven years as on last date
of submission of application mentioned in EOI. The applicant should
submit maximum 03 highest value purchase orders executed / completed
during last seven years .
The word "executed” means that the bidder should have achieved the work
value executed / completed as mentioned in the above para even if the total
contract / order is not completed /closed. The execution capability shall be
derived as per the formula given at para 3 below.
2.0 Financial Criteria:
The applicant shall be categorized in the category based on its annual
average turnover. The annual average turnover shall be calculated by
dividing the sum of turnover of last 3 (three) financial years by 3 (three).
3.0 Evaluation Criteria of QR Documents
Execution capability of the applicants shall be calculated based on the values
of the three POs submitted by the applicants as defined in the table below
with example
Example:- Say Average annual turnover of an applicant during preceding 3
financial years is Rs 80 Crore and three highest values of the work
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executed against three separate orders during preceding seven financial
years are :- Rs 70 Crore, 60 Crore and Rs 55 Crore as given below:
Capability of
execution of similar
work as per PO
values
PO-1
PO-2
PO-3
PO values (In
Cr)
70
60
55
Execution
Capability as per
one/two/three
POs
70x1.25=87.5
(C.E up to 87.5
Cr)
60x2=120
(C.E up to 120
Cr)
55x2.5=
137.5
(C.E up to 137.5
Cr)
Execution Capability
of
the applicant to
execute similar
work
(In
Cr)
137.5
(Highest of 87.5, 120 and
137.5)
Applicant is capable to execute work up to cost
estimate 137.5
Cr
i.e eligibility limit for consideration up to cost
estimate of 137.5
Cr
AATO means: Average annual turnover of the company during preceding three
completed financial years reckoned from the date of submission of application for
enlistment
AATO and highest of the three eligibility limits as shown in the table shall be
considered for each technically qualified applicant. Both parameters w i l l be
taken into account while considering for sending enquiry (In this case the
applicant
will be eligible for tender enquiry for value up to 80 Cr i.e. lower of AATO
and
Execution Capability of the applicant.)
Notes:
i) Copy of audited Balance Sheet and Profit & Loss Account in support to
the above is to be submitted. In case audited results for FY 2017-2018
are not available, a certificate of financial statements from a practicing
Chartered Accountant shall also be considered. If the certificate of
Chartered Accountant is not available audited results of preceding 03
financial years of last financial year are also acceptable.
ii) Other income shall not be considered for arriving at annual turnover.
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iii)
Copy of independent PF code, PAN, GST registration, EFT form duly
filled in are to be submitted.
iv) Minimum value of Average Annual Turnover should be equal or higher
than the package value (to be considered for seeking the consent for
award)
v) NTPC reserves the right to award multiple contracts for the district
depending upon the capacity data of the vendors as may be available
after receipt of EOI and the requirement for splitting of the package
consisting of villages and or blocks with the objective of completion of
execution within 03 Months from the date of Notification of Award.
In the event of splitting of the package, Technical and Financial criteria in
terms of Work execution/ completion value and turnover value for award
shall be considered corresponding to the package value after splitting.
vi) Participation as JV is not allowed.
Validity of Application:
Categorization of vendor will remain valid up to Six (6) months from the last date
of submission of application.
NTPC reserves their right to seek consent for acceptance of rate, terms &
conditions etc for award to valid evaluated agencies. NTPC also reserves their right
to come up with another expression of interest for the same works if situation so
demands and also change the conditions of bidding documents.
Notwithstanding anything stated above, the NTPC reserves the right to assess the
capabilities and capacity of the vendor to perform the contract, should the
circumstances warrant such assessment in the overall interest of the Employer.
GENERAL REQUIREMENTS:
1. The applicants are required to submit the applications as placed at Annexure-I
duly filled in and signed by the authorized signatories alongwith all
supporting documents, such as Annual Financial Statements, PO Copies,
Client’s certificate, other general documents etc and upload the same on
NTPC’s GePNIC portal (https://eprocurentpc.nic.in).
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2.
Applicants may please note that any mode of submission other than as
mentioned above shall not be accepted and such applications are liable to be
rejected.
3. The vendor should furnish documentary evidence in support of fulfilling each
criteria duly signed and certified by the authorized representative of the
company with company seal.
4. If the date of opening coincides with a holiday, the opening date shall be
shifted to next working day.
5. NTPC reserves the right to reject any or all applications or cancel / withdraw
the Notification for "Expression of Interest" without assigning any reason
whatsoever and in such case no applicant shall have any claim arising out of
such action.
6. A complete set of Application Documents can be downloaded from our web
site https://eprocurentpc.nic.in free of cost and the downloaded documents
can be used for application purpose.
7. Application Documents are not transferable.
8. All cost incurred by applicants for preparing and submitting the application,
providing clarification or any other expenses whatsoever shall be borne by
applicants themselves.
9. The information sought shall be filled in completely and wherever not
applicable it should be written as “Not Applicable (as per Annexure-I).
Incomplete Applications or Application forms received without relevant
supporting documents may be summarily rejected and may not be
considered. If space is inadequate in any column, separate sheets should be
used to give complete details, up to date information and support document
copies.
10. Any information / data furnished by the Applicant found to be incorrect or
false or misleading at any point of time would render him liable to be
rejected.
11. NTPC also reserves the right to issue enquiries to parties other than those
participated through this Expression of Interest.
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12. The applicant shall strictly adhere to the “Fraud Prevention Policy” of NTPC
displayed on its tender website http://www.ntpctender.com
13. After receipt of the information/ documents above NTPC would scrutinize
and register the names of the parties as per the relevant work area. Decision
of NTPC would be final.
14. The Vendors, who are presently banned from business dealings by any of the
NTPC units / REC / Govt. of Odisha / State Power Utilities of Odisha / Govt.
of India, shall not be considered.
15. The applications for the vendors whose contract against
DDUGJY/SAUBHAGYA scheme (under ER-II HQ ,Bhubaneswar) has been
terminated shall not be considered.
16. Address for communication:
SHRI P K SAMANTARAY/SHRI SUDARSAN HEMBRAM
ADDITIONAL GEN. MANAGER (C&M)
NTPC LTD,EASTERN REGION - II HEADQUARTERS(ER-II HQ),
PLOT NO: N/17/2,ORISSA LIFT IRRIGATION BHAWAN(OLIC BUILDING)
3RD & 4TH FLOOR,UNIT-8,
BHUBANESWAR-751012, ORISSA,
PHONE NO. 0674-2376275,FAX NO: 0674-2500906/2501919
Email: pksamantray@ntpc.co.in
shembram@ntpc.co.in
PL. visit our website: ntpctender.com OR ntpc.co.in OR
https://eprocurentpc.nic.in
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N.E.F.T. Form
(TO BE RETUNRED TO THE COMPANY)
To,
GM ( F&A ),
ER II ,HQ,
BHUBANESWAR,
NTPC LIMITED.
Dear Sir,
REF: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM.
We, hereby authorise NTPC Ltd., ER II ,HQ, BHUBANESWAR to make all our payments through Electronic Fund
Transfer System. The details for facilitating the payments are given below:
(TO BE FILLED IN CAPITAL LETTERS)
1. NAME OF THE BENEFICIARY
2. ADDRESS
3. TELEPHONE NO. (WITH STD CODE)/ MOBILE NO.
4. BANK PARTICULARS
A) BANK NAME
B) BANK TELEPHONE NO.( WITH STD CODE)
C) BRANCH ADDRESS
D) BANK FAX NO ( WITH STD CODE)
E) 9 DIGIT MICR CODE OF THE BANK BRANCH
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F) BANK ACCOUNT NUMBER
G) BANK ACCOUNT TYPE (TICK ONE)
SAVING
CURRENT
LOAN
CASH CREDIT
OTHERS
H) 11 DIGIT IFSC CODE OF BENEFICIARY BRANCH
5. PERMANENT ACCOUNT NUMBER ( PAN )
6. E-MAIL Address for intimation regarding release of payments
I / We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effected at all for
reasons of incomplete or incorrect information, I / We would not hold the Company responsible.
SIGNATURE
DATE
(AUTHORISED SIGNATORY)
Name:
OFFICIAL STAMP
BANK CERTIFICATION:
It is certified that above mentioned beneficiary holds a bank account no. …………… ……… with our branch and the Bank particulars
mentioned above are correct.
SIGNATURE
DATE
(AUTHORISED SIGNATORY)
Authorisation No.………….
OFFICIAL STAMP
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(FORM OF ACCEPTANCE OF FRAUD PREVENTION POLICY)
Name of Contract:
To
M/S. NTPC LIMITED
ERHQ – II
BHUBANESWAR ‐1(ORISSA)
We have read the contents of the Fraud Prevention Policy of NTPC displayed on its tender website
http://www.ntpctender.com and undertake that we along with our associate / collaborator /
subcontractors / sub‐vendors / consultants / service providers shall strictly abide by the provisions of
the Fraud Prevention Policy of NTPC.
Yours faithfully,
Date :
Place : (Signature) ………………………………….
(Printed Name) ……………………………..
(Designation)………………………………..
(Common Seal)…………………………….
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(FORM OF ACCEPTANCE OF NTPC SAFETY RULES)
To,
NTPC Limited,
ERIIHQ , BHUBANESWAR
,
Dear Sir,
We have read the contents of the NTPC Safety Rules displayed on its tender website
http://www.ntpctender.com and undertake that we along with our associate/ collaborator/
subcontractors/ subvendors/consultants/service providers shall strictly abide by the provisions of
the NTPC Safety Rules.
Yours faithfully,
Date :
(Signature)..........................................
Place : (Printed Name)....................................
(Designation).....................................
(Common seal)..................................
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“Declaration on Banning Policy”
To
NTPC Limited,
ERIIHQ , BHUBANESWAR
We have read the contents of the Banning Policy of NTPC displayed on its tender website
http://www.ntpctender.com In terms of requirement under Banning Policy we hereby declare the
following:
1) We agree to abide the contents of the Banning Policy of NTPC.
a) We have not been Banned /Blacklisted as on date of submission of bid by Ministry of Power of
Government of India.
b) We have not employed any public servant dismissed /removed or person convicted for an offence
involving corruption or abetment of such offences.
c) Our Director(s)/Owner(s) /Proprietor(s) have not been convicted by any court of law for offences
involving corrupt and fraudulent practices including moral turpitude in relation to business dealings
with Government of India or NTPC or NTPC’s group companies during the last five years.
2) We further declare as under:
That if at any point subsequent to award of contract, the declarations given above are found to be
incorrect, NTPC Limited shall have the full right to terminate the Contract and take any action as per
applicable laws for breach of contract including forfeiture of Bid Security/Performance Bank
Guarantee.
Yours faithfully,
Date :
(Signature)..........................................
Place : (Printed Name)....................................
(Designation).....................................
(Common seal)..................................
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DETAILS OF PF, ESI, PAN
and GSTIN
To,
NTPC Limited,
ERIIHQ,
Bhubaneswar, Odisha - 751012
Dear Sir,
The details of our registration are as under:
(a) PF no. (If asked for in the tender)
The PF no. allotted by concerned RPFC under EPF scheme 1952 is as under:
PF Number
Note: Copy of PF registration certificate issued by the concerned RPFC duly
attested by the bidder under his seal and signature to be submitted.
(b) ESI registration number, if applicable (If asked for in the tender)
Our ESI registration number to cover our employees under the ESI Act:
ESI Registration Number
Note: Copy of ESI registration duly attested by the bidder under his seal and
signature to be submitted.
(c) PAN number
Our PAN number is as under:
Permanent Account Number
Note: Copy of card indicating PAN number duly attested by the bidder under his
seal and signature to be submitted.
(d) GST Identification number(GSTIN), if applicable (If asked for in the tender):
Our GSTIN is
GSTIN Number
Note : Copy of registration with up to amendment to be enclosed.
Date : (Signature).............................. .
Place : (Name)
...........................(Designation)............................. (Company Seal) .............................
Initial steps for participating in our E-tender is as per the table mentioned below:
Type of Vendor
Required Document for viewing our tender document
Vendors already
having NTPC
Vendor Code linked
with
GEPNIC(E Procurement)
User Id
and Password
1.The NTPC tenders shall be published is as below website :
https://eprocurentpc.nic.in/nicgep/app
.
2. After login in our GEPNIC(E-Procurement) portal bidder can
directly view/download our tender documents. However, bidder
has to pay requisite tender fee through DD to us directly, which
should reach us before bid submission deadline.(in the present case of EOI,
tender fee is nil)
Vendors already
having NTPC Vendor
Code, but does not
have GEPNIC(EProcurement)
User Id
and Password
1. Bidder is requested to complete Registration in our GePNIC
site
https://eprocurentpc.nic.in/nicgep/app
and generate Login
ID.
2. For mapping of your e-tendering Login ID to your existing
NTPC vendor code, please furnish the login ID by
email to the C&M deptt. NTPC ER-II/Bhubaneswar
3. The NTPC tenders shall be published is as below website :
https://eprocurentpc.nic.in/nicgep/app
.
4. After login in our GEPNIC (E-Procurement) portal bidder can
directly view/download our tender documents. However, bidder
has to pay requisite tender fee through DD to us directly, which
should reach us before bid submission deadline. (in the present case of
EOI, tender fee is nil)
New Vendor neither
having any NTPC
vendor code nor
any GEPNIC(EProcurement)
User Id
and Password
1. Bidder is also requested to complete Registration in our
GePNIC site
https://eprocurentpc.nic.in/nicgep/app
and
generate Login ID.
3. For mapping of your e-tendering Login ID to your existing
NTPC vendor code, please furnish furnish the login ID by
email to the C&M deptt. NTPC ER-II/Bhubaneswar
alongwith EFT form and cancelled cheque.
4. The NTPC tenders shall be published is as below website :
https://eprocurentpc.nic.in/nicgep/app
.
5. After login in our GEPNIC(E-Procurement) portal bidder can
directly view/download our tender documents. However,
bidder has to pay requisite tender fee through DD to us
directly, which should reach us before bid submission
deadline. .(in the present case of EOI, tender fee is nil)
Note:
1. The agency can login e-tender site (GEPNIC-E-Procurement portal) for participation in our tendering after
complying to above. The agency can reach our e-tender site GEPNIC login site) directly through below
mentioned address.
https://eprocurentpc.nic.in/nicgep/app
2. Digital Certificate (Class III) is a must for vendors desiring to participate in this tender. For further details
regarding this please visit the link “Bidders manual Kit” in Eprocurement portal. NTPC won’t be responsible
for any vendor not having a suitable valid digital certificate.