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NTPC Limited

(A Govt. of India Enterprise)

Darlipali Super Thermal Power Project

Notice Inviting Tender(NIT)

Tender Ref. No/NIT: NTPC/Darlipali STPP/ 9900171300

A. NTPC invites on-line bids from eligible bidders for the below mentioned package, as per the

scope of work briefly mentioned here in after.

B. Brief Details

Tender Ref./NIT Number

NTPC/Darlipali STPP/9900171300

NIT Date

11.01.2019

Name of the Job

Transportation of coal from different mines of MCL and

Dulanga mines of NTPC to CHP area at NTPC Darlipali

through road ways including loading and unloading

Estimated Cost in INR

Rs.26.80 CRORE

Source NIT

Darlipali Super Thermal Power Project, Sundargarh

Contract Classification

SERVICE

Document sale Commencement Date

11.01.2019

Last Date of Queries, if any

28.01.2019

Last Date & Time for submission of

bids (both Techno-Commercial and

Price) and Bid Documents sale close

date

04.02.2019 up to 16:00Hr

Bid Opening Date & Time (Techno-

commercial)

06.02.2019 at 16:00 Hr

Price Bid Opening Date & Time

Shall be intimated Separately

Tender Fee in INR

Rs 9000/-

EMD/Bid Security in INR

INR 50,00,000.00/-

NOTE: Bid are to be Submitted latest by Last Date and Time for Bid Submission mentioned

above, beyond which System will not allow to submit the bid

C. A complete set of Bidding Documents may be downloaded free of cost by any interested Bidder

fromhttps://eprocurentpc.nic.in.

For logging in to the e- tender website, the bidder would require user ID and password which can

be created (if not available) at our e-tender website (

https://eprocurentpc.nic.in.)

and same has to be

informed to concerned package coordinator.

First time users, not allotted any vendor code of NTPC, are required to approach NTPC atl

east seven (7) working days prior to document sale close date along with duly Filled up EFT

form (attached as Annexure-1 below) along with required documents like PAN Card, GST

registration etc.. as mentioned in the EFT form.

The vendors already having NTPC vendor code with them, need not to submit the EFT form

however they have to submit their user id (created in e-tender website) for mapping with the

existing vendor code.

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Vendors already having user id mapped with NTPC vendor code, need not submit any EFT

form or user id etc.

E. Bid Secuirity/Earnest Money Deposit(EMD) & Tender Fee

Tender Fee and Bid Security (EMD) shall be submitted in a sealed “EMD Envelope” separately in

physical form super-scribing the details of Tender Reference Number, EMD/Tender fee and Bid

opening Date by the stipulated closing date and time for bid submission at the address given below.

Any bid without an acceptable Tender Fee and Bid Security (EMD)as on Last Date & Time for

submission of bidsshall be treated as non-responsive and shall not beopened.

(i) The Tender Fee shall be paid in the form of a Crossed Demand Draft/Pay Order/Bankers

Chequein favour of NTPC Limited payable at Sundargarh, Odisha.

(ii) The Bid Secuirity/Earnest Money Deposit(EMD)shall be paid in the form of a Crossed Demand

Draft/Pay Order/Bankers Chequein favour of NTPC Limited payable at Sundargarh, Odishaor

an unconditional and irrevocable Bank Guarantee (BG) from any of the banks specified in the

bidding documents. The format of Bank Guarantee towards bid security shall be in accordance

with the ‘Proforma for BG’ included in the bidding documents. While getting the Bank

Guarantee issued, Bidders are requested to ensure compliance to the points mentioned in Bank

Guarantee Verification Check List in the bidding documents. Bidders are required to fill up this

check list and enclose the same along with the bank guarantee. EMD for an amount less than

or equal to Rs.50,000.00 and Tender fee shall not be accepted in the form of bank

guarantee.

(iii) EMD and Tender fee shall not be accepted in any other form other than the mentioned

above(i& ii).

(iv) Validity of EMD&Tender Fee: The bid security(EMD) shall remain valid for a period of forty

five (45) days beyond the original bid validity periodor beyond any extension in the period of

bid validity subsequently requested.

(v) Exemption of Tender Fee &EMD/Bid Security:

The agency with Udyaog Adhar Memorandum(UAM) registration(ONLY FOR MICRO & SMALL

ENTERPRISES) issued by MSME , NSIC SSI/MSME units and Registered Cooperative Societies of

Land Oustees, for the items / services for which such units are registered, shall be exempted from

payment of Tender Fee & Bid Security / Earnest Money Deposit (EMD) only. This shall be subject to

submission of a self-certified legible hard copy of valid registration certificate giving details, such

as ‘items / services for which registered, validity, monetary limits etc’ in the EMD Envelope (to be

submitted in the tender Box of NTPC-DARLIPALI).

BIDDERs TAKING EXEMPTION FOR EMD/BID SECURITY:

ONLY SUBMISSION OF EXEMPTION CERTIFICATES (MSE/SSI/NSIC ETC.) ONLINE IN THE

BID/TENDER/OFFER WILL NOT BE CONSIDERED, UNTILL AND UNLESS THE SAME

CERTIFICATE(SELF ATTESTED ) IN EMD ENVELOPE, IS RECEIVED IN THE TENDER BOX

UP TO THE SCHEDULE DATE & TIME OF SUBMISSION OF OFFER..

Any bid/OFFER without an acceptable Bid Security (EMD) as on Last Date & Time for submission

of bids shall be treated as non-responsive and shall not be opened.

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F. Detail Location of Site Darliapli STPP :

Darlipali Super Thermal Power Project (DSTPP) is a Unit of NTPC Limited, in Tangarpali Block

under, SundargarhSadar Sub-Division of SundargarhDist of ORISSA.

NTPC/DSTPP Located North of Raigarh- Jharsuguda NH-200 and is approachable from Gandhi

Chowk (near Brajrajnagar) through 15 KMs long single lane village road.

Nearest major Towns :Jharsuguda about 25 KMs, Sundargarh about 28 KMs

Nearest Railway Station: Brajrajnagar 20 KMs, Jharsuguda about 25 KMs

Nearest Airport : Raipur (Chhattisgarh) 300 KMs, Bhubaneswar 330 KMs

PROPOSED CAPACITY :Phase - I: 2 Units each 800 MW - Total 1600 MW

G. BRIEF SCOPE OF WORK

The broad scope of work under this package is “Transportation of coal from different mines of

MCL and Dulanga mines of NTPC to CHP area at NTPC Darlipali through road ways including

loading and unloading”

These salient technical features as mentioned herein is only to facilitate the prospective bidders to

prima-facie understand the requirements under the tender and shall not in any way limit or alter the

scope of work and technical features/ specification of equipment/ systems/ services covered in the

bidding documents. Detailed provisions with regard to scope of work and technical features/

specification of equipment/ systems/ services, contained in the bidding document shall be final and

binding.

H. Bid evaluation shall be done on overall L-1 basis (i.e, by adding the quoted price of all individual items of

BOQ).

I. QUALIFYING REQUIREMENTS

In addition to satisfactory ful filment of the Qualifying requirements stipulated in section ITB ( instruction to

bidders) of bid documents, the bidder should also meet the qualifying requirements stipulated hereunder:

1.0 TECHNICAL CRITERIA

The bidder must have executed work of "loading, transportation by road & un-loading of coal"

meeting any one of the following criteria during last seven (7) years reckoned as on date of

Techno-Commercial bid opening:

(i) Single order of value at least Rs.21.44 Crore

(ii) Two orders of value at least Rs.13.40 Crore each

(iii) Three orders of value at least Rs.10.72 Crore each.

the word “executed” means the bidder should have achieved the progress specified in the QR within

the preceding seven year period even if the contract/order is not completed/closed. The same shall

be supported by documentary evidence issued by the owner.

2.0 FINANCIAL CRITERIA

2.1 The Average Annual Turnover of the bidder, in the preceding three (3) financial years as on the

date of Techno-Commercial bid opening, shall not be less than Rs.26.80 Crore (Indian Rupees

Twenty Six Crores Eighty Lakhs only).

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2.2 The Net Worth of the bidder as on the last day of preceding financial year shall not be less than 100

% of its paid up share capital.

In case the bidder meets the requirement of Net worth at para 2.2, based on the strength of its

subsidiary(ies) and / or Holding Company and / or Subsidiaries of its Holding companies wherever

applicable,, the net worth of the bidder and its subsidiary(ies) and / or Holding Company and / or

Subsidiaries of its Holding companies, in combined manner should not be less than 100% of their

total paid up share capital . However, individually, their net worth should not be less than 75% of

their respective paid up share capital.

For consortiums/ Joint ventures, wherever applicable, the Net worth of all consortiums/ Joint

venture members in combined manner should not be less than 100% of their paid up share capital

however individually, their Net worth should not be less than 75% of their respective paid up

share capitals.

2.3 In case the bidder is not able to furnish its audited financial statement on standalone entity basis,

the unaudited unconsolidated financial statements of the bidder can be considered acceptable

provided the bidder furnishes the following further documents on substantiation of its

qualification.

a) Copies of unaudited unconsolidated financial statement of the bidder along with copies of

audited consolidated financial statements of the Holding Company.

b) A certificate from the CEO/CFO of the Holding Company, as per format enclosed in the bid

documents, stating that the unaudited unconsolidated financial statements form part of the

consolidated Annual Report of the Company.

In case where audited results for the last financial year as on date of Techno commercial bid

opening are not available, the financial results certified by a practicing Chartered Accountant

shall be considered acceptable. In case, bidder is not able to submit the certificate from

practicing Chartered Accountant certifying its financial parameters, the audited results of three

consecutive financial years preceding the last financial year shall be considered for evaluating the

financial parameters. Further, a certificate would be required from the CEO/CFO as per the

format enclosed in the bidding documents stating that the financial results of the company are

under audit as on the date of Techno-Commercial bid opening and the certificate from the

practicing Chartered Accountant certifying the financial parameters is not available.

2.4 In case a bidder does not satisfy the financial criteria, stipulated at para 2.1 and/or para 2..2

above on its own, the Holding Company would be required to meet the stipulated turnover

requirements at para 2.1 above, provided that the net worth of such Holding Company as on the

last day of the preceding financial year is at least equal to or more than the paid up share capital

of the Holding Company. In such an event, the bidder would be required to furnish along with its

bid, a Letter of Undertaking from the Holding Company, supported by Board Resolution, as per the

format enclosed in the bid documents, pledging unconditional and irrevocable financial support

for the execution of the Contract by the bidder in case of award.

2.5 Notes :

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i) Net worth means the sum total of the paid up share capital and free reserves. Free reserve

means all reserves credited out of the profits and share premium account but does not

include reserves credited out of the revaluation of the assets, write back of depreciation

provision and amalgamation. Further any debit balance of Profit and Loss account and

miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced

from reserves and surplus.

ii) Other income shall not be considered for arriving at annual turnover.

I . GENERAL TERMS AND CONDITIONS

1. DOCUMENTS TO BE SUBMITTED WITH TECHNICAL BID

Legible copies of the following documents duly signed by the authorized representative

of the bidder may be submitted along with technical bid in support of QR

A) (i) Detailed Award letter / Work Order with bill of quantities(BOQ) (ii) proof of

value of work executed as mentioned at (B) below

B) Documentary evidence issued by the employer as proof of value of work executed

clearly indicating (i) the executed value of the work and (ii) period (giving start date

and end date) during which the work has been executed, in the form of job

completion certificate / final deviation order / copies of measurement book (R/A

bills). An employer means Government / Large Industrial Organizations /Public

Sector Enterprises.

C) Audited balance sheet and profit & loss account of last three financial years ending

March 2018 (namely 2015-16, 2016-2017 and 2017-18).

D) Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of

association etc with latest changes, if any.

E) Copy of Power of Attorney of Authorized Signatory (if applicable)

F) The bidder shall have independent P.F. code number allotted by Regional Provident

Fund Commissioner. It may be noted that Independent PF registration is

mandatory in case of award of contract.

G) Copy of GST registration& PAN.

NTPC if so desire may verify the performance of the bidder from their respective

clients.

2. Bids should be submitted by 16:00 Hr on Last Date for Bid Submission(After 16:00Hr system

will not allow).

3. Initially, Tender fee &EMD envelope shall be opened on the last Date & Time for

submission of bids. Technical Bids of bidders, who have submitted Tender fee &EMD

envelope in acceptable form to NTPC shall be opened next. Price bids of qualified bidders,

qualified as per the QR and terms &conditions of NIT,shall be opened on the later date to be

intimated after evaluation of technical bids.

4. No deviation will be allowed on price basis, period of completion, deduction of security deposit

and other statutory deductions. Bids with such deviation shall be considered as non-responsive.

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5. NTPC takes no responsibility for any loss/delay/non-receipt of tenders/Requests/Tender

Fee/EMD/any document sent by post. Offers received late/incomplete are liable for rejection.

Sealed bids must be sent at the ‘address for communication’ only.

6. Notwithstanding anything stated above, NTPC reserve the right to assess bidder’s capability

and capacity to perform the contract, should the circumstance warrant such assessment in

overall interest of the owner.

7. NTPC reserve the right to reject or accept any tender without assigning any reasons thereof.

8. Above details are only indicative. Other detailed terms and conditions shall be as per our tender

documents. Interested bidders are advised to visit the site and familiarize themselves with the

site conditions.

9. Parties blacklisted / banned by any NTPC Unit / Corporate Centre as well as other Public

Sector / Government Agencies are NOT eligible to participate.

10. Help Line:Kindly get in touch with following persons for any enquiries pertaining to the

NIT for the package :

(i) Shri. V Chndrasekhar Mob. No: 09440918765 email: vchandrasekhar02@ntpc.co.in

AGM(C&M),DSTPP

(ii) Shri G B Satapathy Mob. No.:9437048278 email: gbsatapathy@ntpc.co.in

Manager(C&M), DSTPP

12. ADDRESS FOR COMMUNICATION:

AGM (Contracts & Materials)

NTPC Limited

Darlipali Super ThermalPower Project

,AT/ P.O :Darlipali

Dist:SundargarhPin Code-770072,Odisha

Phone No.: 06622-262667,262676

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Annexure No 1

(E.F.T)- Form

(TO BE RETURNED TO NTPC LTD)

To,

Finance & Accounts Department

NTPC Limited

Darlipali STPP

Dear Sir,

Ref: AUTHORISATION OF ALL OUR PAYMNETS THROUGH ELECTRONIC FUND TRANSFER SYSTEM.

We, hereby authorize NTPC Ltd, to make all our payments through Electronic Fund Transfer system. The details

for facilitating the payments are given below:

(TO BE FILLED IN CAPITAL LETTERS ONLY)

1. NAME OF THE BENEFICIARY

2. (a)ADDRESS

PIN CODE:

(b)NSIC/ SSI registration no. if any:…………………………… (If yes documents to be submitted)

(c)Type of Firm (Tick One)

Proprietary

Partnership

Company

Document to be

submitted

3. TELEPHONE NO. WITH STD CODE / CELL NO (BENEFICIARY)

PHONE NO.

Mobile No

FAX NO.

4. BANK PARTICULARS

A) BANK NAME

B) BANK TELEPHONE NO. (WITH STD CODE)

C) BRANCH ADDRESS & BRANCH CODE OF THE BANK

BRANCH CODE:

BRANCH NAME

ADDRESS:

PIN CODE

D) BANK FAX NO. (WITH STD CODE)

E) 9 DIGIT MICR CODE OF THE BANK BRANCH

F) 11 DIGIT IFSC CODE FOR THE BANK BRANCH

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F) BANK ACCOUNT NUMBER (ENCLOSE COPY OF A CANCELLED CHEQUE)

G) BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

PERMANENT ACCOUNT NUMBER (PAN) (ENCLOSE A SELF ATTESTED COPY OF PAN)

IF OTHERS, SPECIFY (TIN/VAT/SERVICE TAX REGN. NO. )

6. E-MAIL Address for Intimation regarding release of payments

I/ We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit

is not effect at all for reasons of incomplete or incorrect information, I/ We would not hold the Company responsible.

DATE

SIGNATURE

(AUTHORISED SIGNATORY)

OFFICIAL STAMP

………………………………………………………………………………………………………………………........................................

NAME OF THE BENEFICIARY:

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank Account No. ………………………………………. with

our branch and the Bank Particulars mentioned above are correct.

DATE

SIGNATURE

(AUTHORISED SIGNATORY BANK)

Authorization No.: ……………………………………..

Name of the authorized signatory:

BANK OFFICIAL STAMP

Enclosures: 1) Cancelled Cheque of your bank account.

2) Photocopy of PAN (self attested).

3) Documents supporting to the status at 2(b) & (c)

4)GST Registration Certificate