DETAILED NOTICE INVITING TENDER (NIT)

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NTPC LIMITED

(A GOVERNMENT OF INDIA ENTERPRISE)

WR-1 HQ MUMBAI OFFICE

NOTICE INVITING TENDER (NIT)

FOR

TRANSPORTATION OF COAL BY ROAD FROM KATRAS & KUSUNDA MINE OF

BCCL TO KUSUNDA NORTH RAILWAY SIDING, LIAISONING WITH BCCL &

RAILWAY, SUBSEQUENT LOADING INTO RAILWAY WAGONS AND FOR

ONWARD TRANSPORTATION TO NTPC SOLAPUR

(DOMESTIC COMPETITIVE BIDDING)

Tender Ref: NTPC/WRHQ/9900171378 Date: 05.01.2019

Bidding Document NO: C00153

1.0 NTPC Limited (NTPC) invites online bids on “Single Stage Two Envelope Bidding

basis” from eligible bidders for aforesaid package, as per the scope of work briefly

mentioned hereinafter.

2.0 BRIEF SCOPE OF WORK

The scope of work involves all type of mechanical maintenance work in the following

area: -

 Laisioning with BCCL for required documentation.

 Loading of Coal in dumpers/ truck at Katras and kusunda Stock yard &

Weighment at BCCL weighbridge. Getting coal sampling done by CIMFER at

designated place in mines.

 Transportation of coal up to kusunda Railway Siding from Katras and

Kushunda

 mines & Unloading there.

 Railway goods siding yard management, including obtaining required approval

from railway if any, rake indenting and safety & security of coal etc.

 Laisioning with railway for rake placement.

 Rake Loading. (Rake freight shall be paid by NTPC)

 Ensuring quality (Coal Grade) of coal handed over at mine with delivered at

Plant end (Sampling by CIMFR at Both end).

 Ensuring quantity of coal handed over at mine with delivered at Plant end

(Weighment at Plant end & at BCCL weighbridge).

 Taking Approval & Ensuring compliances of all rules & regulation of

Government / statutory / local bodies etc. as applicable.

3.0 NTPC intends to finance subject Package through Domestic Commercial

Borrowings/Own sources.

4.0 Detailed Specification, Scope of Work and Terms & Conditions are given in the

Bidding Documents, which are available for examination and Sale at our

eProcurement Portal (https://eprocurentpc.nic.in/nicgep/app) and as per the following

schedule:

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NIT Date

05.01.2019

Document sale Commencement Date

05.01.2019

Last date for receipt of queries from

bidders (if any)

17.01.2019

Last Date & time for Bid submission

25.01.2019 at 1100 Hrs (IST)

Technical Bid Opening Date & Time

25.01.2019 at 1700 Hrs (IST)

Price bid Opening Date & time

Shall be intimated separately.

Tender Fee

INR 4500/- (Rupees Four Thousand

Five Hundred only)

Corrigendum (if any) shall be available on our e-tender website

https://eprocurentpc.nic.in only.

5.0 All bids must be accompanied by Bid Security for an amount of INR 10,00,000/-

(Indian Rupees Ten Lac only) in the form as stipulated in the Bidding documents.

Bid Security shall be submitted in a sealed envelope separately in physical form by

the stipulated bid submission closing date and time at the address given below.

Benefits to MSE bidders in respect of Tender Fee and Bid Security shall be applicable

in line with Clause 31 of Section 2 Instruction to Bidders.

ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A

SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY THE EMPLOYER AS

BEING NON-RESPONSIVE AND SHALL NOT BE OPENED.

6.0 QUALIFYING REQUIREMENTS FOR BIDDERS.

The bidder who wishes to participate in the bidding shall meet the Qualifying

Requirements stipulated hereunder:

6.1 The Bidder must have executed work of “Loading, transportation and

unloading of coal/ overburden/ shale/soil/ minerals etc.” as per the

following criteria:

The bidder must have carried out work of loading, transportation by

road & loading of rakes for a quantity of at least 1,00,000 MT of coal/

overburden/ shale/ soil/ minerals etc. in any one month and at least 30

lakh MT in 36 continuous months during last 7 years as on the date of

Techno –commercial bid opening, against single or multiple orders.

Notes for Technical Criteria:

a) The word ‘executed’ means that the bidder should have

executed the work during last seven (7) years as on date of

techno-commercial bid opening even if the contract has been

started earlier and/or is not completed/closed.

b) The bidder must submit requisite credentials in support of having

met the qualifying requirements. A summary sheet of all

documents needs to be submitted along with technical offer.

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Summary sheet should clearly describe the eligibility credentials.

Credentials shall include:

i. Purchase order / work order copies

ii. Work completion certificate or any other documents

conforming the completion of work against purchase order /

work order copies.

c) Reference works executed by the bidder as a member of Joint

venture/ Consortium/ Associate can also be considered

provided:

The allocation of scope of work between the partners of the Joint

Venture/ Consortium/ Associate is clearly defined in the executed

Joint venture/ Agreement/ Consortium. Agreement/ Deed of

Joint Undertaking and Bidder’s scope of work and break- up of

quantities executed by them as individual contribution in the Joint

Venture/ Consortium/ Associate, duly authenticated by the

Project Authority, meet the relevant provisions of Qualifying

Requirement. In case the reference work has been executed by

the Bidder in an integrated Joint Venture where in allocation of

scope of work and break-up of quantities between the partners is

not clearly specified in the integrated Joint Venture Agreement,

then for clause 6.1 above, the credit of executed quantities can

be claimed by the bidder in the ratio of bidder’s share in the

integrated Joint Venture Agreement, provided the bidder

establishes that it regularly undertakes works as at clause 6.1

above. The executed works/ quantities by integrated Joint

Venture shall be duly authenticated by the Project Authority.

d) Reference work executed by a bidder as a sub-contractor may

also be considered provided the certificate issued by main

contractor is duly certified by Project Authority specifying the

scope of work executed by the sub-contractor in support of

qualifying requirements.

6.2 Financial criteria for Bidder:

6.2.1 The average annual turnover of the Bidder, should not be less than Rs.

823.21 Lacs (Rupees Eight crores twenty three lacs twenty one thousand

only) during the preceding three (3) completed financial years as on

the date of techno-commercial bid opening.

6.2.2 In case the bidder does not satisfy the financial criteria, stipulated at Cl.

6.2.1 above on its own, it’s holding company would be required to meet

the stipulated turnover requirements at Cl. 6.2.1 above, provided that

the net worth of such holding company as on the last day of the

preceding financial year is at least equal to or more than the paid-up

share capital of the holding company. In such an event, the bidder

would be required to furnish along with its Techno-Commercial bid, a

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Letter of Undertaking from the holding company, supported by Board

Resolution, as per the format enclosed in the bid documents, pledging

unconditional and irrevocable financial support for the execution of the

Contract by the bidder in case of award.

6.2.3 Net worth of bidder shall not be less than 100% of the bidder’s paid up

share capital as on the last day of the preceding financial year. In case

the Bidder meets the requirement of Net worth based on the strength of

its Subsidiary(ies) and/or Holding Company and/or Subsidiaries of its

holding companies wherever applicable, the Net Worth of the Bidder

and its Subsidiary(ies) and/or Holding Company and/or Subsidiary(ies) of

the Holding Company, in combined manner should not be less than

100% of their total paid up share capital. However individually, their Net

worth should not be less than 75% of their respective paid up share

capitals. For Consortiums/Joint Ventures, wherever applicable, the Net

worth of all consortium/Joint Venture members in combined manner

should not be less than 100% of their paid up share capital. However

individually, their Net worth should not be less than 75% of their

respective paid up share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined) = (X1+X2+X3) / (Y1+Y2+Y3) X 100

Where X1, X2, X3 are individual Net worth which should not be less than

75% of their respective paid up share capitals and Y1, Y2, Y3 are

individual paid up share capitals.

6.2.4 In case the bidder is not able to furnish its audited financial statements

on stand-alone entity basis, the unaudited unconsolidated financial

statements of the bidder can be considered acceptable provided the

bidder further furnishes the following documents in substantiation of its

qualification.

(i) Copies of the unaudited unconsolidated financial statements of

the bidder along with copies of the audited consolidated

financial statements of the Holding Company.

(ii) A Certificate from the CEO/CFO of the Holding Company, as per

the format enclosed in the bid documents, stating that the

unaudited unconsolidated financial statements form part of the

Consolidated Annual Report of the company.

6.2.5 In cases where audited results for the last financial year as on the date

of techno-commercial bid opening are not available, the financial

results certified by a practicing Chartered Accountant shall be

considered acceptable. In case, Bidder is not able to submit the

Certificate from practicing Chartered Accountant certifying its financial

parameters, the audited results of three consecutive financial years

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preceding the last financial year shall be considered for evaluating the

financial parameters. Further, a Certificate would be required from the

CEO/CFO as per the format enclosed in the bidding documents stating

that the Financial results of the Company are under audit as on the

date of Techno-commercial bid opening and the Certificate from the

practicing Chartered Accountant certifying the financial parameters is

not available.

NOTES:

(i) Net worth means the sum total of the paid up share capital and free

reserves. Free reserves means all reserves credited out of the profits

and share premium account but does not include reserves credited

out of the revaluation of the assets, write back of depreciation

provision and amalgamation. Further any debit balance of Profit and

Loss account and miscellaneous expenses to the extent not adjusted

or written off, if any, shall be reduced from reserves and surplus.

(ii) Other income shall not be considered for arriving at annual turnover.

(iii) Notwithstanding anything stated above, the Employer reserves the

right to undertake a physical assessment of the capacity and

capabilities including financial capacity and capability of the

Bidder/ his collaborator(s)/ associate(s)/ subsidiary(ies)/ group

company(ies) to perform the contract, should the circumstances

warrant such assessment in the overall interest of the Employer. The

physical assessment shall include but not be limited to the

assessment of the office/ facilities/ bankers/ reference works by the

employer. A negative determination of such assessment of capacity

and capabilities may result in the rejection of the bid.

7.0 NTPC reserves the right to reject any or all bids or cancel / withdraw the Invitation for

Bids/NIT without assigning any reason whatsoever and in such case no bidder /

intending bidder shall have any claim arising out of such action.

8.0 A complete set of Bidding Document may be downloaded by any interested Bidder

from https://eprocurentpc.nic.in/nicgep/app.Tender fee as mentioned above in the

form of a crossed account Payee demand draft in favor of NTPC Ltd., Payable at

Mumbai is required to be submitted in separately sealed envelope at the address

mentioned in the bidding document before stipulated date & time of submission of

bid.

Prospective Indian bidders are compulsorily required to provide GSTIN number

at with Tender Fee.

9.0 Issuance of bid documents to any Bidder shall not construe that such bidder is

considered to be qualified. Bids shall be submitted online and opened at the address

given below in the presence of Bidder’s representatives who choose to attend the bid

opening. Bidder shall furnish Cost of bidding document, Bid Security and Power of

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Attorney separately offline as detailed in Bidding Documents by the stipulated bid

submission closing date and time at the address given below.

10.0 Transfer of Bidding Documents purchased by one intending Bidder to another is not

permissible.

11.0 Address for communication:

Manager/AGM (Contracts & Materials)

NTPC Limited, Western Region -I Headquarters,

2nd Floor, Samruddhi Venture Park,

MIDC, Marol, Andheri (E),

Mumbai- 400 093 (India)

Fax No. : 0091-22~28348334 /Tel. No. : 0091-22-28206655

Email: sunnyagarwal@ntpc.co.in, subodhshankar@ntpc.co.in

Websites: https://eprocurentpc.nic.in/nicgep/app or www.ntpctender.com or

www.ntpc.co.in

12.0 Registered Office

NTPC Limited

NTPC Bhawan, SCOPE Complex,

7, Institutional Area, Lodi Road,

New Delhi – 110003

Corporate Identification Number: L40101DL1975GOI007966.

Website: www.ntpc.co.in