NTPC Limited
(A Government of India Enterprise)
WESTERN REGION-II SHARED SERVICES CENTER, NTPC SIPAT
BIDDING DOCUMENTS
FOR
SUPPLY AND REPLACEMENT OF FILL PACKS OF STAGE-II COOLING
TOWERS OF NTPC SIPAT, DISTRICT- BILASPUR (CHHATTISGARH)
BIDDING DOCUMENT NO. 9900169683
(This document is meant for the exclusive purpose of bidding against this Bid Document
No./ Specification and shall not be transferred, reproduced or otherwise used for purposes
other than that for which it is specifically issued.)
DETAILED INVITATION FOR BIDS
NTPC
LIMITED
(A GOVERNMENT OF INDIA ENTERPRISE)
WESTERN REGION-II SHARED SERVICES CENTER, NTPC SIPAT
BIDDING DOCUMENTS
FOR
SUPPLY AND REPLACEMENT OF FILL PACKS OF STAGE-II COOLING TOWERS OF
NTPC SIPAT, DISTRICT- BILASPUR (CHHATTISGARH)
(Domestic Competitive Bidding)
NIT No.: 9900169683 Date: 08.12.2018
1.0 NTPC Limited invites online bids from eligible bidders for supply and replacement of fill packs of
stage-II cooling towers of NTPC Sipat, District- Bilaspur (Chhattisgarh) as per details mentioned
hereinafter.
2.0 Brief scope of work & other specific details: Supply and replacement of fill packs of stage-II
cooling towers of NTPC Sipat, District- Bilaspur (Chhattisgarh) as per technical specifications
.
3.0 Brief Details:
Bid Document No.
9900169683
NIT Date
08.12.2018
Document Sale Start Date & Time
08.12.2018, 17:00 Hours (IST)
Document Sale End Date & Time
28.12.2018, 15:00 Hours (IST)
Source IFB/ NIT
NTPC Limited, WR-II SSC, NTPC Sipat
Contract Classification
Supply+Installation
Clarification End Date & Time
21.12.2018, 18:00 Hours (IST)
Bid Submission End Date & Time
28.12.2018, 15:00 Hours (IST)
Bid Opening Date & Time
31.12.2018, 15:30 Hours (IST)
Cost of Bidding Document (INR)
2250.00
Estimated Cost (INR)
424.04 Lakhs
EMD (INR)
5,00,000.00
Reverse Auction
Not Applicable
Tender fee shall be submitted in the form of Demand Draft drawn in favour of NTPC Ltd. payable at
Sipat. MSE (Micro & Small Enterprises) registered with NSIC/ DIC (District Industries centre)/ Udyog
Aadhar for goods produced and services rendered are exempted from paying tender fee.
The bidders are requested to send Tender Fee and EMD well in advance to NTPC Limited, WR-II
Shared Services Center, NTPC Sipat office and shall be received before the scheduled bid
submission end date.
Bidders seeking exemption from EMD/ Tender fee should submit valid exemption certificate in hard
copy in sealed envelope duly marked as EMD/ Tender fee exemption with tender reference number,
title and date of bid opening and it should reach the addressee (Employer) before the last date and
time for submission of bid as specified in NIT/ tender, failing which the bid shall be liable for
rejection.
The date of opening of Price Proposal shall be intimated separately by NTPC Limited after
completion of evaluation of Techno-Commercial Proposal.
4.0 All the bids must be accompanied by Tender Fee and Bid Security (EMD). Any bid not
accompanied by an acceptable Tender Fee and Bid Security (EMD) in a separate sealed envelope
shall be rejected by NTPC Limited as being non-responsive and will not be considered for opening.
5.0 Qualifying Requirements:
The bidders who wish to participate in the bidding shall satisfactorily establish that they fulfill the
following Qualifying Requirements.
5.1 Technical Criteria:
5.1.1
(a) The bidder should have manufactured, supplied & installed PVC fill sheet of size of 1210 mm X
610 mm or above.
OR
(b) The bidder who has supplied and installed PVC fill sheet of size of 1210 mm X 610 mm or above
can also participate provided he associates with a manufacturer of fill sheet of size as mentioned
above.
OR
(c) The bidder who have manufactured PVC fill sheet of size of 1210 mm X 610 mm or above can
also participate provided he associates with agency who has supplied and installed PVC fill sheet of
size as mentioned above.
Note: Notes for Clause 5.1.1 above:
In case of qualification through Associate route is sought by the bidder, the Bidder shall furnish
along with its Techno-commercial bid a Deed of Joint Undertaking (DJU) jointly executed by it along
with its Associate for the successful performance of the part of the contract for which the Assciate is
responsible as per format enclosed with the bidding documents in which the Associate and the
Bidder shall be jointly & severally liable to the Employer to perform all contractual obligations for the
scope of work for which the Associate is responsible. This Deed of Joint Undertaking shall be
submitted along with the Techno-Commercial bid failing which the Bidder shall be disqualified and
its bid shall be rejected.
Further, in case of award, Bidder’s Associate will be required to furnish an on demand bank
guarantee as per format enclosed with th bidding documents for a value equal to 1% (one percent)
of the total contract price in addition to the contract performance security to be provided by the
Bidder.
5.1.2 The bidder should have executed the purchase order which should include manufacturing,
supply & installation/ supply & installation/ manufacturing of PVC fill sheet of cooling tower in any
industry, as per the following with in preceding seven years from the date of techno-commercial bid
opening:
(i) Executed value not less than INR 377 Lakhs in a Single Contract.
OR
(ii) Executed value not less than INR 236 Lakhs in two Contracts each.
OR
(iii) Executed value not less than INR 188 Lakhs in three Contracts each.
Notes: The word “executed” means the bidder should have achieved the progress specified in the
QR even if the total contract is not completed/ closed and the same shall be supported by the
documentary evidence. In case of contract under execution as on date of techno-commercial bid
opening, the value of the work executed till such date will be considered provided the same is
certified by the employer.
5.2 Financial Criteria of Bidder:
5.2.1 Average annual turnover of the Bidder, in the preceding three (3) financial years as on date of
Techno-Commercial bid opening, shall not be less than Rs 471 Lakhs (Rupees Four Hundred and
Seventy One Lakhs Only).
5.2.2 Net worth of bidder shall not be less than 100% of the bidder’s paid up share capital as on the
last day of the preceding financial year. In case the Bidder meets the requirement of Net worth
based on the strength of its Subsidiary(ies) and/or Holding company and/or Subsidiaries of its
Holding Companies wherever applicable, the Net worth of the Bidder and its Subsidiary(ies) and/or
Holding company and/or Subsidiary(ies) of the Holding Company, in combined manner should not
be less than 100% of their total paid up share capital. However individually, their Net worth should
not be less than 75% of their respective paid up share capitals. For Consortiums/Joint Ventures,
wherever applicable, the Net worth of all consortium/ Joint Venture members in combined manner
should not be less than 100% of their paid up share capital. However individually, their Net worth
should not be less than 75% of their respective paid up share capitals.
Net worth in combined manner shall be calculated as follows:
Net worth (combined)=(x1+x2+x3)/(y1+y2+y3)x100 where x1, x2, x3 are individual net worth which
shall not be less than 75% of the respective paid up share capitals and y1, y2, y3 are individual paid
up share capitals.
5.2.3 In case the bidder is not able to furnish its audited financial statements on standalone entity
basis, the unaudited unconsolidated financial statements of the bidder can be considered
acceptable provided the bidder furnishes the following further documents on substantiation of its
qualification:
Copies of the unaudited unconsolidated financial statements of the bidder along with copies
of the audited consolidated financial statements of the Holding Company.
A certificate from the CEO/CFO of the Holding Company as per the format enclosed in the
bid documents stating that the unaudited unconsolidated financial statements form part of
the consolidated annual report of the company.
5.2.4 In case where audited results for the last financial year as on the date of Techno Commercial
Bid Opening are not available, the financial results certified by a practicing Chartered Accountant
shall be considered acceptable. In case, Bidder is not able to submit the Certificate from practicing
Chartered Accountant certifying its financial parameters, the audited results of three consecutive
financial years preceding the last financial year shall be considered for evaluating the financial
parameters. Further, a certificate would be required from the CEO/CFO as per the format enclosed
in the bidding documents stating that the financial results of the Company are under audit as on the
date of Techno-Commercial Bid Opening and the Certificate from the practicing Chartered
Accountant certifying the financial parameters is not available.
5.2.5 In case a bidder does not satisfy the financial criteria, stipulated at Cl. 5.2.1 and/ or Cl.5.2.2
above on its own, the holding company would be required to meet the stipulated turnover
requirements at Cl.5.2.1 above, provided that the net worth of such holding company as on the last
day of the preceding financial year is atleast equal to or more than the paid-up share capital of the
holding company. In such an event, the bidder would be required to furnish along with its bid, a
Letter of Undertaking from the holding company, supported by Board Resolution, as per the format
enclosed in the bid documents, pledging unconditional and irrevocable financial support for the
execution of the Contract by the bidder in case of award.
5.3 Financial Criteria of Associate meeting qualification requirement of Clause 5.1.1 (b)
above:
5.3.1 For Bidder seeking qualification through clause 5.1.1 (b), the average annual turnover of its
Associate in the preceding three (3) financial years as on the date of Techno-Commercial bid
opening, shall not be less than Rs 355 Lakhs (Rupees Three Hundred and Fifty Five Lakhs Only).
5.3.2 In case the Associate is not able to furnish its audited financial statements on standalone
entity basis, the unaudited unconsolidated financial statements of the Associate can be considered
acceptable provided the Associate furnishes the following further documents on substantiation of its
qualification:
Copies of the unaudited unconsolidated financial statements of the Associate along with
copies of the audited consolidated financial statements of the Holding Company.
A certificate from the CEO/CFO of the Holding Company as per the format enclosed in the
bid documents stating that the unaudited unconsolidated financial statements form part of
the consolidated annual report of the company of Associate.
5.3.3 In case where audited results for the last financial year as on the date of Techno Commercial
Bid Opening are not available, the financial results certified by a practicing Chartered Accountant
shall be considered acceptable. In case, Bidder is not able to submit the Certificate from practicing
Chartered Accountant certifying its financial parameters, the audited results of three consecutive
financial years preceding the last financial year shall be considered for evaluating the financial
parameters. Further, a certificate would be required from the CEO/CFO as per the format enclosed
in the bidding documents stating that the financial results of the Company are under audit as on the
date of Techno-Commercial Bid Opening and the Certificate from the practicing Chartered
Accountant certifying the financial parameters is not available.
5.4 Financial Criteria of Associate meeting qualification requirement of Clause 5.1.1 (c)
above:
5.4.1 For Bidder seeking qualification through clause 5.1.1 (c), the average annual turnover of its
Associate in the preceding three (3) financial years as on the date of Techno-Commercial bid
opening, shall not be less than Rs 471 Lakhs (Rupees Four Hundred and Seventy One Lakhs
Only).
5.4.2 Net worth of the Associate shall not be less than 100% of its paid up share capital as on the
last day of the preceding financial year. In case the Associate meets the requirement of Net worth
based on the strength of its Subsidiary(ies) and/or Holding company and/or Subsidiaries of its
Holding Companies wherever applicable, the Net worth of the Associate and its Subsidiary(ies)
and/or Holding company and/or Subsidiary(ies) of the Holding Company, in combined manner
should not be less than 100% of their total paid up share capital. However individually, their Net
worth should not be less than 75% of their respective paid up share capitals. For Consortiums/ Joint
Ventures, wherever applicable, the Net worth of all consortium/ Joint Venture members in combined
manner should not be less than 100% of their paid up share capital. However individually, their Net
worth should not be less than 75% of their respective paid up share capitals.
Net worth in combined manner shall be calculated as follows:
Net worth (combined)=(x1+x2+x3)/(y1+y2+y3)x100 where x1, x2, x3 are individual net worth which
shall not be less than 75% of the respective paid up share capitals and y1, y2, y3 are individual paid
up share capitals.
5.4.3 In case the Associate is not able to furnish its audited financial statements on standalone
entity basis, the unaudited unconsolidated financial statements of the Associate can be considered
acceptable provided the Associate furnishes the following further documents on substantiation of its
qualification:
Copies of the unaudited unconsolidated financial statements of the Associate along with
copies of the audited consolidated financial statements of the Holding Company.
A certificate from the CEO/CFO of the Holding Company as per the format enclosed in the
bid documents stating that the unaudited unconsolidated financial statements form part of
the consolidated annual report of the company of Associate.
5.4.4 In case where audited results for the last financial year as on the date of Techno Commercial
Bid Opening are not available, the financial results certified by a practicing Chartered Accountant
shall be considered acceptable. In case, Associate is not able to submit the Certificate from
practicing Chartered Accountant certifying its financial parameters, the audited results of three
consecutive financial years preceding the last financial year shall be considered for evaluating the
financial parameters. Further, a certificate would be required from the CEO/CFO as per the format
enclosed in the bidding documents stating that the financial results of the Company are under audit
as on the date of Techno-Commercial Bid Opening and the Certificate from the practicing Chartered
Accountant certifying the financial parameters is not available.
5.4.5 In case a Associate does not satisfy the financial criteria, stipulated at Cl. 5.4.1 and/ or Cl.
5.4.2 above on its own, the holding company would be required to meet the stipulated turnover
requirements at Cl. 5.4.1 above, provided that the net worth of such holding company as on the last
day of the preceding financial year is atleast equal to or more than the paid-up share capital of the
holding company. In such an event, the Associate would be required to furnish along with bidder’s
Techno-Commercial bid, a Letter of Undertaking from the holding company, supported by Board
Resolution of the holding Company, as per the format enclosed in the bid documents, pledging
unconditional and irrevocable financial support to the Associate to honour terms and conditions of
the Deed of Joint Undertaking in case of award of the contract to the bidder with whom the
Associate is associated.
Notes:
(i) Net worth means the sum total of the paid up share capital and free reserves. Free reserve
means all reserves credited out of the profits and share premium account but does not
include reserves credited out of the revaluation of the assets, write back of depreciation
provision and amalgamation. Further any debit balance of Profit and Loss account and
miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced
from reserves and surplus.
(ii) Other income shall not be considered for arriving at annual turnover.
(iii) “Holding Company” and “Subsidiary Company” shall have the meaning ascribed to them as
per Companies Act of India.
6.0 The bidder shall have to submit the following documents in support of meeting the QR along
with their bid:
6.1 The bidder to submit documentary evidence in support of Clause 5.1 of QR.
6.2 Copies of audited balance sheet and profit & loss account for the preceding three (3) financial
years in support of Clause 5.2 of QR.
7.0 Notwithstanding anything stated above, the Employer reserves the right to undertake a physical
assessment of capacity and capabilities including financial capacity and capability of the Bidder/ his
collaborator(s)/ associate(s)/ subsidiary(ies)/ group company(ies) to perform the contract, should the
circumstances warrant such assessment in the overall interest of the Employer.
The physical assessment shall include but not be limited to the assessment of the office/ facilities/
banker’s/ reference works by Employer. A negative determination of such assessment of capacity
and capabilities may result in the rejection of the Bid.
8.0 NTPC reserves the right to reject any or all bids or cancel/ withdraw IFB for the subject package
without assigning any reason whatsoever and in such case no bidder/ intending bidder shall have
any claim arising out of such action.
9.0 A complete set of Bidding Documents may be downloaded by any interested bidder directly
through NTPC e-procurement portal, https://eprocurentpc.nic.in . For logging in to the e-tender
website, the bidder would require user ID and password which can be created at our e-tender
website and same has to be informed to concerned package co-ordinator. First time users not
allotted any vendor code are required to approach NTPC at least five (5) working days prior to
document sale end date alongwith document like PAN Card, Address proof and GST registration
etc. for issue of vendor code.
Note: No hard copy of Bidding Documents shall be issued
10.0
(a) Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and
Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small
Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by
Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006, for goods produced and
services rendered, shall be issued the bidding documents free of cost and shall be exempted from
paying Earnest Money Deposit. Such parties can sent the request for Tender Documents along with
a photocopy of valid registration certificate
pr
e
f
e
r
a
b
l
y
attested by Gazetted Officer/ 1st Class
Magistrate/ notarised, giving details such as validity, stores
a
nd
monetary limits, failing which
they run the risk of their bid being passed over as ineligible for
t
h
i
s
c
on
ce
ss
i
on.
(b) Small Scale Industries registered with NSIC shall be exempted from payment of Security Deposit
up to the monetary limit for which the unit is registered with NSIC.
(c) Bidders seeking exemption from EMD/ Tender fee should submit valid exemption certificate,
having details such as validity, stores and monetary limits, in hard copy in sealed envelope duly
marked as EMD/ Tender fee exemption with tender reference number, title and date of bid opening
and it should reach the addressee (Employer) before the last date and time for submission of bid as
specified in NIT/ tender, failing which the bid shall be liable for rejection.
11.0 NTPC shall allow purchase preference, as indicated in the bidding documents, to bids from
local suppliers as defined in the bidding documents. The bidders may apprise themselves of the
relevent provisions of bidding documents in this regard before submission of their bids.
12.0 First time users not allotted any vendor code are required to approach NTPC at least five
working days prior to last date of bid submission and submit following details.
(a) For creation of vendor code:
(i) Company/ Firm registration copy, GST registration copy, PAN detail copy
(ii) Request letter in company’s letter head having Address, Valid Email ID and Contact
No. Details.
(iii) Proprietorship Letter/ Certificate (If applicable)
(iv) Cancel Cheque & EFT form (to be verified by bank)
Note: Format of EFT (Electronic Fund Transfer) form is attached along with tender documents.
(b) For registration in GePNIC (Govt. e-Procurement National Informatics Centre) portal
(i) Go to site: https://eprocurentpc.nic.in/nicgep/app
(ii) Click on online bidder enrolment & fill up your details
(iii) Send the copy of registration acknowledge to dealing officer of case.
13.0 Transfer of Bidding Documents purchased by one intending bidder to another is not
permissible. NTPC takes no responsibility for any loss/ delay/ non-receipt of applications/ tenders
sent by post.
14.0 Address for Communication:
GM (C&M)/ Deputy Manager (C&M)
NTPC Limited, Western Region-II Shared Services Center
Materials Wing, 5
th
Floor, Administrative Building
Sipat Super Thermal Power Project
Post Office- Ujjawal Nagar, Sipat
Bilaspur (C.G.) India, Pin- 495555
Mobile No.: +91-9424209159, +91-9425284733
E-mail: jcnarayanappa@ntpc.co.in / rohitbharti@ntpc.co.in
