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NTPC Limited

(A GOVT OF INDIA ENTERPRISES)

TALAIPALLI COAL MINING PROJECT

BIDDING DOCUMENTS

FOR

CONSTRUCTION OF ADMIN OFFICE BUILDING

(COMPOSITE WORKS i.e. CIVIL, ELECTRICAL, AIR-

CONDITIONING, VENTILATION, ELEVATORS AND

SEWAGE TREATMENT PLANT) INCLUDING

BOUNDARY WALL OF THE PREMISES AT VILLAGE

RAIKERA OF TALAIPALLI COAL MINING PROJECT,

RAIGARH, C.G.

Tender Ref: TLCMP/C&M/CS-47/2018-19

(This document is meant for the exclusive purpose of bidding against this E- Bid Invitation No.

/ Specification and shall not be transferred, reproduced or otherwise used for purposes other

than that for which it is specifically issued.)

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BIDDING DOCUMENTS

FOR

CONSTRUCTION OF ADMIN OFFICE BUILDING (COMPOSITE WORKS I.E. CIVIL, ELECTRICAL, AIR-

CONDITIONING, VENTILATION, ELEVATORS AND SEWAGE TREATMENT PLANT) INCLUDING BOUNDARY

WALL OF THE PREMISES AT VILLAGE RAIKERA OF TALAIPALLI COAL MINING PROJECT, RAIGARH, C.G.

TENDER REF: TLCMP/C&M/CS-47/2018-19

CONTENTS

1. SECTION – I INVITATION FOR BIDS (IFB) / NOTICE INVITING

TENDER (NIT)

2. SECTION – II INSTRUCTIONS TO BIDDERS (ITB)

3. SECTION – III GENERAL CONDITIONS OF CONTRACT

(GCC)

4. SECTION – IV SPECIAL CONDITIONS OF CONTRACT (SCC)

5. SECTION – V SCOPE OF WORK, TECHNICAL

SPECIFICATIONS, SPECIAL TERMS AND CONDITIONS,

QUALITY ASSURANCE, FQPS AND BID DRAWINGS

6. SECTION – VI SCHEDULE OF QUANTITIES (SOQ) / Bill of

Quantities (BOQ) - To be Filled On-line

7. SECTION – VII FORMS AND PROCEDURES (FP)

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BIDDING DOCUMENTS

FOR

NAME OF WORK: CONSTRUCTION OF ADMIN OFFICE BUILDING (COMPOSITE WORKS I.E.

CIVIL, ELECTRICAL, AIR-CONDITIONING, VENTILATION, ELEVATORS

AND SEWAGE TREATMENT PLANT) INCLUDING BOUNDARY WALL OF

THE PREMISES AT VILLAGE RAIKERA OF TALAIPALLI COAL MINING

PROJECT, RAIGARH, C.G.

TENDER REF: TLCMP/C&M/CS-47/2018-19

Sub: Priority of Documents

The several documents forming the contract are to be taken as mutually explanatory of one another,

detailed drawing being followed in preference to small scale drawing and figures dimensions in

preference to scale and Special Conditions in preference to General Conditions.

In the Case of discrepancy between various documents, the following order of preference shall be

observed:

 Schedule of Quantities (SOQ)/Bill of Quantities (BOQ) / Bill of Materials

 Scope of work, Technical Specifications, Special Terms and conditions, Quality Assurance,

FQPs and Bid Drawings

 Special Conditions of Contract

 General Conditions of Contract

 Instructions to Bidders

In the Case of discrepancy between Schedule of Quantities the Specifications and / or the Drawings,

the following order of preference shall be observed:

(a) Description in Schedule of Quantities.

(b) Particular Specification and Special Conditions, if any.

(d) Technical Specifications.

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SECTION - I

INVITATION FOR BIDS (IFB) / NOTICE INVITING TENDER (NIT)

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NTPC LIMITED

(A GOVERNMENT OF INDIA ENTERPRISE)

TALAIPALLI COAL MINING PROJECT

DETAILED INVITATION FOR BIDS (IFB) / NOTICE INVITING TENDER (NIT)

FOR

CONSTRUCTION OF ADMIN OFFICE BUILDING (COMPOSITE WORKS I.E. CIVIL,

ELECTRICAL, AIR-CONDITIONING, VENTILATION, ELEVATORS AND SEWAGE

TREATMENT PLANT) INCLUDING BOUNDARY WALL OF THE PREMISES AT VILLAGE

RAIKERA OF TALAIPALLI COAL MINING PROJECT, RAIGARH, C.G.

(Domestic Competitive Bidding)

IFB/NIT: TLCMP/C&M/CS-47/2018-19 Date: 01.12.2018

1.0 NTPC Limited invites online bids on Single Stage Two Envelope bidding basis

(Envelope-I: Techno-Commercial Proposal / Bid & Envelope-II: Price Proposal /

Bid) from eligible bidders who fulfil the Qualifying Requirements stipulated below, for

the following package:

Description of work

Bid Security (EMD)

Contract period

Construction of Admin office building

(Composite works i.e. civil, electrical, air-

conditioning, ventilation, elevators and

sewage treatment plant) including boundary

wall of the premises at village Raikera of

Talaipalli Coal Mining Project, Raigarh, C.G.”,

Rs.50,00,000/- (Rupees

Fifty Lakhs only)

Eighteen (18) months from

date of Commencement

Cost Estimate (in Crores)

Rs.27.42 Crores

2.0 NTPC intends to finance the subject package through Own Resources.

3.0 Brief Scope of Work & other Specific details:

Construction of Admin office building (Composite works i.e. civil, electrical, air-

conditioning, ventilation, elevators and sewage treatment plant) including boundary

wall of the premises at village Raikera of Talaipalli Coal Mining Project.

4.0 Detailed specifications, scope of work and terms & conditions are given in the bidding

documents and can be viewed in our Online Tender Portal

https://eprocurentpc.nic.in/nicgep/app

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5.0 Brief Details:

Bid Invitation No.

TLCMP/C&M/CS-47/2018-19

NIT Date & time

01.12.2018, 15:00 Hrs

Document down load Commencement

(i.e. Bidding Document Sale) Date &

Time

01.12.2018, 15:30 Hrs

Source IFB/ NIT

Talaipalli Coal Mining Project

Contract Classification

Works Contract

Clarification end date & time

23.12.2018, 10:00:00

Pre-bid conference date & Time

Not Applicable

Last Date and Time for Bid Submission

As mentioned in the web site

https://eprocurentpc.nic.in/nicgep/app

Techno Commercial Proposal Opening

Date & Time

Tender Fee in INR

Rs. 10,620/- (non-refundable) (Rupees

Ten Thousand Six Hundred and Twenty

only)

EMD in INR

Rs.50,00,000/- (Rupees Fifty Lakhs

only)

As per provisions of bidding documents, the bidders shall submit “Techno-Commercial

Proposal” and “Price Proposal” online (https://eprocurentpc.nic.in/nicgep/app), within

the bid submission date and time as mentioned above. Only Techno-Commercial

proposals will be opened on the above mentioned date & time.

The date of opening of Price Proposal shall be intimated separately by NTPC

after completion of evaluation of Techno-Commercial Proposal.

6.0 Bid Security (EMD) for an amount of Rs.50,00,000/- (Rupees Fifty Lakhs only)

and Tender Fee for an amount of Rs. 10,620/- (non-refundable) (Rupees Ten

Thousand Six Hundred and Twenty only) must be submitted in a sealed

envelope separately offline by the stipulated bid submission closing date and

time at the address given below at Para 14.0. Any bid without an acceptable Bid

Security (EMD) & Tender Fee shall be treated as non-responsive by the employer

and shall not be opened.

All credential filled up formats & supporting documents as asked by NTPC are

to be given online as attachments with the bid.

7.0 Any document submitted by the agency in hard copy other than the documents

mentioned at Para 6.0 above and in Instruction to Bidders (ITB), will not be considered.

In spite of this condition, if any document is submitted by the agency in hard copy other

than the documents mentioned at Para 6.0 above and in Instruction to Bidders (ITB),

before bid opening shall be ignored and the offer submitted through the e-tendering

shall be binding on the agency.

8.0 A complete set of Bidding Documents may be downloaded by any interested Bidder

at our E Tender Site (https://eprocurentpc.nic.in/nicgep/app). For logging on to the

E Tender Site, the bidder would require to create user ID and Password as per the

Bidder’s Manual Kit provided in the aforementioned web site. The payment (non-

refundable) of the cost of the documents as mentioned above in the form of a crossed

account payee demand draft in favour of NTPC Ltd., Payable at Gharghoda. shall be

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submitted in a sealed envelope separately offline by the stipulated bid submission

closing date and time at the address given below at Para 14.0.

9.0 QUALIFYING REQUIREMENT FOR BIDDERS

9.1 Technical Criteria:

9.1.1 The bidder should have executed works within the preceding seven (7) years reckoned

as on the date of Techno Commercial Bid Opening, works comprising RCC framed

Residential / Non residential building of Ground floor + 1 storey or more including Civil

and finishing works, Internal electrification, Plumbing and Sanitary meeting the

following criteria:

a) At least one work having minimum total built-up area of 2960 Sqm.

b) At least two work, each having minimum total built-up area of 1850 Sqm.

c) At least three work, each having minimum total built-up area of 1480 Sqm.

NOTES for clause 9.1.1 above:

i. The word “executed” means; the bidder should have successfully completed the

work of at least 75% of the contract value. In support of the above, the bidder shall

submit the copy of last bill passed.

ii. The work competed in the preceding seven (7) years reckoned as on the date of

techno-commercial bid opening even if it has been started earlier, will also be

considered as meeting the qualifying requirements.

iii. In case the reference work(s) contains multiple buildings of different storeys, then

cumulative built-up area of all buildings of ground floor + 1 storey or more shall be

considered for meeting the technical criteria at 9.1.1 above

iv. Reference work means work executed in single premises, i.e. a building complex

with constructions in contiguous land parcels at particular location in one or more

contracts.

a) The reference works executed by the Bidder's group company / subsidiary

company shall not be considered for meeting the qualifying requirements by

the bidder.

b) Reference work executed by a Bidder as a sub-contractor may also be

considered provided the certificate issued by main contractor is duly certified

by Project Authority specifying the Scope of Work executed by the

subcontractor in support of qualifying requirements.

v. "Basement", if any in reference work will be considered as storey for arriving at the

number of storeys for meeting the qualifying requirements.

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9.2. Financial Criteria:

a) The average annual turnover of the Bidder, in the preceding three (3) financial

years as on the date of Techno-Commercial bid opening, should not be less than INR

Rupees 183 Million.

In case a Bidder does not satisfy the average annual turnover criteria, stipulated above

on its own, its Holding Company would be required to meet the stipulated turnover

requirement as above, provided that the Net Worth of such Holding Company as on

the last day of the preceding financial year is at least equal to or more than the paid-

up share capital of the Holding Company. In such an event, the Bidder would be

required to furnish along with its Techno - Commercial bid, a Letter of Undertaking

from the Holding Company supported by the Holding Company's Board Resolution, as

per the format enclosed in the bid documents, pledging unconditional and irrevocable

financial support for execution of the Contract by the Bidder in case of award.

b) Net worth should not be less than 100% (hundred percent) of the bidder's paid up

share capital as on the last day of the preceding financial year. In case the Bidder

meets the requirement of Net worth based on the strength of its Subsidiary (ies) and /

or Holding Company and / or Subsidiaries of its Holding companies wherever

applicable, the Net worth of the Bidder and its Subsidiary (ies) and / or Holding

company and / or Subsidiary (ies) of the Holding Company, in combined manner

should not be less than 100% (hundred percent) of their total paid up share capital.

However, individually, their Net worth should not be less than 75% (seventy-five

percent) of their respective paid up share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined) = (X1+X2+X3) /(Y1+Y2+Y3)X100

Where X1, X2, X3 are individual Net worth which should not be less than 75% of the

respective paid up share capitals and Y1,Y2,Y3 are individual paid up share capitals.

c) In case the Bidder is not able to furnish its audited financial statements on standalone

entity basis, the unaudited unconsolidated financial statements of the Bidder can be

considered acceptable provided the Bidder further furnishes the following documents

for substantiation of its qualification,

i. Copies of the unaudited unconsolidated financial statements of the Bidder along

with copies of the audited consolidated financial statements of its Holding

Company.

ii. A Certificate from the CEO I CFO of the Holding Company, as per the format

enclosed with the bidding documents stating that the unaudited unconsolidated

financial statements from part of the consolidated financial statements of the

Holding Company.

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In cases where audited results for the last financial year as on the date of Techno

Commercial bid opening are not available, the financial results certified by a practicing

Chartered Accountant shall be considered acceptable. In case, bidder is not able to

submit the Certificate from a practicing Chartered Accountant certifying its financial

parameters, the audited results of three consecutive financial years preceding the last

financial year shall be considered for evaluating the financial parameters. Further, a

certificate would be required from the CEO / CFO as per the format enclosed in the

bidding documents stating that the Financial results of the Company are under audit

as on the date of Techno - commercial bid opening and the Certificate from the

practicing Chartered Accountant certifying the financial parameters is not available.

Notes for clause 9.2.0

i. Net worth means the sum total of the paid up share capital and free reserve.

Free reserve means all reserves credited put of the profits and share premium

account but does not include reserves credited out of the revaluation of the

assets, write back of depreciation provision and amalgamation. Further any

debit balance of Profit and Loss account and miscellaneous expenses to the

extent not adjusted or written off, if any, shall be reduced from reserves and

surplus.

ii. Other income shall not be considered for arriving at annual turnover.

iii. "Holding Company' and "Subsidiary Company" shall have the meaning

ascribed to them as per Companies Act of India.

10.0 Notwithstanding anything stated above, the Employer reserves the right to undertake

a physical assessment of the capacity and capabilities including financial capacity and

capability of the Bidder / his Collaborator(s) / Associate(s) / Subsidiary(ies) / Group

Company(ies) to perform the Contract, should the circumstances warrant such

assessment in the overall interest of the Employer.

The physical assessment shall include but not be limited to the assessment of the

office/facilities/banker’s/reference works by the Employer. A negative determination of

such assessment of capacity and capabilities may result in the rejection of the Bid.

The above right to undertake the physical assessment shall be applicable for the

qualifying requirements stipulated in the bidding documents.

Bidders are allowed to download the complete set of bidding documents for the bidding

purposes DD/BC without making any payment. The cost of the bidding documents in

form of Demand Draft (DD)/ Banker’s Cheque (BC) shall be submitted physically along

with other documents (to be submitted in physical form). In case tender fee not

received in accordance with the aforesaid provisions, the bid shall not be opened and

shall be rejected by the Employer.

11.0 NTPC reserves the right to reject any or all bids or cancel / withdraw the NIT for the

subject package without assigning any reason whatsoever and in such case no bidder

/ intending bidder shall have any claim arising out of such action.

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12.0 Downloading of Bidding Documents by any Bidder shall not construe that such Bidder

is considered to be qualified. Bids shall be submitted online and opened at the address

given below in the presence of Bidder’s representatives who choose to attend the Bid

Opening. Bidder shall furnish tender fee in form of DD/BC, Bid Security, Power of

Attorney, Integrity Pact (if applicable) in physical form as detailed in Bidding

Documents before the stipulated bid submission closing date and time at the address

given below.”

13.0 Participation in the tender does not automatically mean that the bidders are considered

qualified. NTPC shall evaluate the qualifying requirements of each bidder as per NIT

after opening of Technical Commercial bids and the bids of the bidder who is not

meeting the qualifying requirement shall be treated as non-responsive.

14.0 Address for communication & submission of off-line documents:

DGM (C&M),

NTPC Limited,

Talaipalli Coal Mining project,

Lailunga Road,

Gharghoda,

Distt: Raigarh - 49611, C.G.

Phone: 07767-259241, 259242, 259243.

15. Transfer of Bidding Documents purchased by one intending Bidder to another

is not permissible.