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NTPC
Ltd
(A Govt. of India
Enterprise)
EASTERN REGION II HEADQUARTERS
, BHUBANESWAR
CONTRACTS & MATERIALS DEPARTMENT APPLICATIONS
INVITING EXPRESSION OF
INTEREST (EOI)
FOR
DDUGJY Electrical works
(Package details as mentioned
below)
INSTRUCTIONS FOR FILLING THE APPLICATION
Ref: NTPC/ER II HQ/C&M/DDUGJY Date: 23
/11/2018
NTPC Eastern Region II Head Quarters invites applications for "Expression of
Interest" (EOI) for execution of Rural Electrification works in NUAPADA
District in the state of Odisha on behalf of the State Power Utility (DISCOM) and
Government of Odisha under RGGVY/DDUGJY Scheme of Govt. of India.
GePNIC Tender ID
District
BOQ with package
value
Tender Doc*
2018_NTPC_12469_1
(Tender Reference No :
NTPC/REC/CS-EOI-003)
Nuapada Rs. 10.21 Crore
inclusive of taxes
(Price Schedule
attached under Tender
Documents section of
the EOI)
Attac
hed under Tender
Documents section of
the EOI
* The tentative bidding conditions (GCC, SCC, Sample Forms and Procedures,
Technical Specification, Scope of work etc.) are attached with this EOI. Bidders
are requested to go through same before giving their consent for respective
package(s).
NOTE: Work completion period for the package 03 Month from the date of NOA,
however ‘BPL Household service connections’ is to be provided within 31
st
Dec
2018.
a) COST OF APPLICATION FEE :
NIL.
b) APPLICATION SALE/DOWNLOAD PERIOD: From 26.11.2018
to
03.12.2018.
c ) LAST DATE & TIME OF SUBMISSION : UP TO 15.30 HRS of
03.12.2018
d)
OPENING DATE & TIME : 04.12.2018, 16.00
hrs
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e)
EMD: Not applicable at this stage, however same may be
sought
from bidders while issuing tender enquiry
subsequently.
Categorization of Application:
An applicant will be categorized based on his work experience as described under
Technical Criteria (Sl. No. 1.0) and Financial criteria as described in Sl. No.2.0.
In addition to information sought in ‘APPLICATION FOR
CATEGORISATION OF VENDORS’ (Annexure I), applicants are required to
furnish documentary evidence in support of meeting the technical and financial
criteria.
1.0 Technical criteria:
The applicant should have executed/completed work in electrical
Transmission or sub transmission or distribution sector which may include
supply, erection and commissioning during last seven years as on last date
of submission of application mentioned in EOI. The applicant should
submit maximum 03 highest value purchase orders executed / completed
during last seven years .
The word "executed” means that the bidder should have achieved the work
value executed / completed as mentioned in the above para even if the total
contract / order is not completed /closed. The execution capability shall be
derived as per the formula given at para 3 below
.
2.0 Financial Criteria:
The applicant shall be categorized in the category based on its annual
average turnover. The annual average turnover shall be calculated by
dividing the sum of turnover of last 3 (three) financial years by 3 (three).
3.0 Evaluation Criteria of QR Documents
Execution capability of the applicants shall be calculated based on the values
of the three POs submitted by the applicants as defined in the table below
with example
Example:- Say Average annual turnover of an applicant during preceding 3
financial years is Rs 80 Crore and three highest values of the work
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executed against three separate orders during preceding seven financial
years are :- Rs 70 Crore, 60 Crore and Rs 55 Crore as given below:
AATO
Capability
of
execution of
similar
work as per
PO
values
PO-1
PO-2
PO-3
80
Cr
PO values (In
Cr)
70
60
55
Execution
Capability as
pe
r
one/two/three
POs
70x1.25=87.5
(C.E up to
87.5
Cr)
60x2=120
(C.E up to
120
Cr)
55x2.5=
137.5
(C.E up to
137.5
Cr)
Execution Capability
of
the applicant
to
execute similar
wor
k
(In
Cr)
1
37.5
(Highest of 87.5, 120
and
137.5)
Applicant is capable to execute work up to
cost
estimate 137.5
Cr
i.e eligibility limit for consideration up to
cost
estimate of
137.5
Cr
A
A
T
O
mean
s
:
Average annual turnover of the company during preceding
three
completed financial years reckoned from the date of submission of application
for
enlistment
AATO and highest of the three eligibility limits as shown in the table shall
be
considered for each technically qualified applicant. Both parameters
w
i
l
l
b
e
taken into account while considering for sending enquiry (In this case the
applican
t
will be eligible for tender enquiry for value up to 80 Cr i.e. lower of AATO
an
d
Execution Capability of the
applicant.)
Notes:
i) Copy of audited Balance Sheet and Profit & Loss Account in support to
the above is to be submitted. In case audited results for FY 2017-2018
are not available, a certificate of financial statements from a practicing
Chartered Accountant shall also be considered. If the certificate of
Chartered Accountant is not available audited results of preceding 03
financial years of last financial year are also acceptable.
ii) Other income shall not be considered for arriving at annual turnover.
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iii)
Cop
y
o
f
inde
p
e
n
den
t
P
F
cod
e
,
P
A
N
,
G
S
T
r
e
gistra
t
i
on
,
E
F
T
f
or
m
duly
filled in are to be submitted.
iv) Minimum value of Average Annual Turnover should be equal or higher
than the package value (to be considered for seeking the consent for
award)
v) NTPC reserves the right to award multiple contracts for the district
depending upon the capacity data of the vendors as may be available
after receipt of EOI and the requirement for splitting of the package
consisting of villages and or blocks with the objective of completion of
execution within 03 Months from the date of Notification of Award,
(‘BPL Household service connections’ is to be provided within 31
st
Dec
2018). In the event of splitting of the package, Technical and Financial
criteria in terms of Work execution/ completion value and turnover value
for award shall be considered corresponding to the package value after
splitting.
vi)
Participation as JV is not allowed
.
Validity of Application:
Categorization of vendor will remain valid up to Six (6) months from the last date
of submission of application.
NTPC reserves their right to seek consent for acceptance of rate, terms &
conditions etc for award to valid evaluated agencies. NTPC also reserves their right
to come up with another expression of interest for the same works if situation so
demands and also change the conditions of bidding documents.
Notwithstanding anything stated above, the NTPC reserves the right to assess the
capabilities and capacity of the vendor to perform the contract, should the
circumstances warrant such assessment in the overall interest of the Employer.
GENERAL REQUIREMENTS:
1. The applicants are required to submit the applications as placed at Annexure-I
duly filled in and signed by the authorized signatories alongwith all
supporting documents, such as Annual Financial Statements, PO Copies,
Client’s certificate, other general documents etc and upload the same on
NTPC’s GePNIC portal (
https://eprocurentpc.nic.in).
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2.
App
l
ic
a
n
t
s
m
a
y
pl
e
as
e
no
t
e
t
ha
t
an
y
m
od
e
o
f
s
ub
m
issio
n
othe
r
tha
n
as
mentioned above shall not be accepted and such applications are liable to be
rejected.
3. The vendor should furnish documentary evidence in support of fulfilling each
criteria duly signed and certified by the authorized representative of the
company with company seal.
4. If the date of opening coincides with a holiday, the opening date shall be
shifted to next working day.
5. NTPC reserves the right to reject any or all applications or cancel / withdraw
the Notification for "Expression of Interest" without assigning any reason
whatsoever and in such case no applicant shall have any claim arising out of
such action.
6. A complete set of Application Documents can be downloaded from our web
site https://eprocurentpc.nic.in free of cost and the downloaded documents
can be used for application purpose.
7. Application Documents are not transferable.
8. All cost incurred by applicants for preparing and submitting the application,
providing clarification or any other expenses whatsoever shall be borne by
applicants themselves.
9. The information sought shall be filled in completely and wherever not
applicable it should be written as “Not Applicable (as per Annexure-I).
Incomplete Applications or Application forms received without relevant
supporting documents may be summarily rejected and may not be
considered. If space is inadequate in any column, separate sheets should be
used to give complete details, up to date information and support document
copies
.
10. Any information / data furnished by the Applicant found to be incorrect or
false or misleading at any point of time would render him liable to be
rejected.
11. NTPC also reserves the right to issue enquiries to parties other than those
participated through this Expression of Interest.
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12. The applicant shall strictly adhere to the “Fraud Prevention Policy” of NTPC
displayed on its tender website http://www.ntpctender.com
13. After receipt of the information/ documents above NTPC would scrutinize
and register the names of the parties as per the relevant work area. Decision
of NTPC would be final.
14. The Vendors, who are presently banned from business dealings by any of the
NTPC units / REC / Govt. of Odisha / State Power Utilities of Odisha / Govt.
of India, shall not be considered.
15. The applications for the vendors whose contract against
DDUGJY/SAUBHAGYA scheme (under ER-II HQ ,Bhubaneswar) has been
terminated shall not be considered.
16. Address for communication:
SHRI P K SAMANTARAY
ADDITIONAL GEN. MANAGER (C&M)
NTPC LTD,EASTERN REGION - II HEADQUARTERS(ER-II HQ),
PLOT NO: N/17/2,ORISSA LIFT IRRIGATION BHAWAN(OLIC BUILDING)
3RD & 4TH FLOOR,UNIT-8,
BHUBANESWAR-751012, ORISSA,
PHONE NO. 0674-2376275,FAX NO: 0674-2500906/2501919
Email: pksamantray@ntpc.co.in
PL. visit our website: : ntpctender.com OR ntpc.co.in
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To,
GM ( F&A ), ER
II
,HQ,
BHUBANESWAR,
NTPC
LIMITED.
N.E.F.T. Form
(TO BE RETUNRED TO THE
COMPANY)
Dear
Sir,
REF: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER
SYSTEM.
We, hereby authorise
NTPC Ltd., ER II ,HQ, BHUBANESWAR
to make all our payments through Electronic Fund
Transfer System. The details for facilitating the payments are given below:
(TO BE FILLED IN CAPITAL
LETTERS)
1. NAME OF THE
BENEFICIARY
2.
ADDRESS
3. TELEPHONE NO. (WITH STD CODE)/ MOBILE
NO.
4. BANK
PARTICULARS
A) BANK
NAME
B)
BANK TELEPHONE NO.( WITH STD
CODE
)
C) BRANCH
ADDRESS
D) BANK FAX NO ( WITH STD
CODE)
9 DIGIT MICR CODE OF THE BANK
BRANCH
E) BANK ACCOUNT
NUMBER
F) BANK ACCOUNT TYPE (TICK
ONE)
SAVING
CURRENT
LOAN
CASH
CREDIT
OTHERS
11 DIGIT IFSC CODE OF BENEFICIARY
BRANCH
5. PERMANENT ACCOUNT NUMBER ( PAN
)
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6. E-MAIL Address for intimation regarding release of
payments
I / We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effected at all
for
reasons of incomplete or incorrect information, I / We would not hold the Company
responsible.
SIGNATURE
DATE
(AUTHORISED
SIGNATORY)
Name:
BANK
CERTIFICATION:
OFFICIAL
STAMP
It is certified that above mentioned beneficiary holds a bank account no. …………… ……… with our branch and the Bank
particulars
mentioned above are
correct.
SIGNATURE
DATE
(AUTHORISED SIGNATORY) Authorisation No.………….
OFFICIAL
STAMP
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(FORM OF ACCEPTANCE OF FRAUD PREVENTION
POLICY)
Name of Contract:
To
M/S. NTPC LIMITED
ERHQ – II
BHUBANESWAR ‐1(ORISSA)
We have read the contents of the Fraud Prevention Policy of NTPC displayed on its tender
website
http://www.ntpctender.com and undertake that we along with our associate / collaborator
/
subcontractors / sub‐vendors / consultants / service providers shall strictly abide by the provisions
of
the Fraud Prevention Policy of
NTPC.
Yours
faithfully,
Date
:
Place : (Signature)
………………………………….
(Printed Name)
……………………………..
(Designation)………………………………..
(Common
Seal)…………………………….
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(FORM OF ACCEPTANCE OF NTPC SAFETY
RULES)
To,
NTPC
Limited,
ERIIHQ ,
BHUBANESWAR
,
Dear
Sir,
We have read the contents of the NTPC Safety Rules displayed on its tender
website
http://www.ntpctender.com and undertake that we along with our associate/
collaborator/
subcontractors/ subvendors/consultants/service providers shall strictly abide by the provisions
of
the NTPC Safety
Rules.
Yours
faithfully,
Date
:
(Signature)..........................................
Place : (Printed
Name)....................................
(Designation).....................................
(Common
seal)..................................
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“Declaration on Banning Policy”
To
NTPC
Limited,
ERIIHQ ,
BHUBANESWAR
We have read the contents of the Banning Policy of NTPC displayed on its tender
website
http://www.ntpctender.com
In terms of requirement under Banning Policy we hereby declare
the
following:
1) We agree to abide the contents of the Banning Policy of
NTPC.
a) We have not been Banned /Blacklisted as on date of submission of bid by Ministry of Power
of
Government of
India.
b) We have not employed any public servant dismissed /removed or person convicted for an
offence
involving corruption or abetment of such
offences.
c) Our Director(s)/Owner(s) /Proprietor(s) have not been convicted by any court of law for
offences
involving corrupt and fraudulent practices including moral turpitude in relation to business
dealings
with Government of India or NTPC or NTPC’s group companies during the last five
years.
2) We further declare as
under:
That if at any point subsequent to award of contract, the declarations given above are found to
be
incorrect, NTPC Limited shall have the full right to terminate the Contract and take any action as
per
applicable laws for breach of contract including forfeiture of Bid Security/Performance
Bank
Guarantee.
Yours
faithfully,
Date
:
(Signature)..........................................
Place : (Printed
Name)....................................
(Designation).....................................
(Common
seal)..................................
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DETAILS OF PF, ESI,
PAN
and GSTIN
To,
NTPC
Limited,
ERIIHQ,
Bhubaneswar, Odisha -
751012
Dear
Sir,
The details of our registration are as
under:
(a) PF no.
(If asked for in the
tender)
The PF no. allotted by concerned RPFC under EPF scheme 1952 is as
under:
PF Number
Note: Copy of PF registration certificate issued by the concerned RPFC
duly
attested by the bidder under his seal and signature to be
submitted.
(b) ESI registration number, if applicable
(If asked for in the
tender)
Our ESI registration number to cover our employees under the ESI
Act:
ESI Registration Number
Note: Copy of ESI registration duly attested by the bidder under his seal
and
signature to be
submitted.
(c) PAN number
Our PAN number is as
under:
Permanent Account Number
Note: Copy of card indicating PAN number duly attested by the bidder under
his
seal and signature to be
submitted.
(d) GST Identification number(GSTIN), if applicable
(If asked for in the
tender):
Our
GSTIN
is
GSTIN Number
Note : Copy of registration with up to amendment to be
enclosed.
Date : (Signature)..............................
.
Place :
(Name)
...........................(Designation)............................. (Company Seal)
.............................
Initial steps for participating in our E-tender is as per the table mentioned below:
T
y
pe
of
Vendor
Requi
r
ed
Docu
m
ent
for
v
i
e
w
ing
our
t
e
nder
docu
m
ent
Vendors already
having NTPC
Vendor Code
linked
with
GEPNIC(
E Procurement)
User Id
and Password
1.The NTPC tenders shall be published is as below website :
https://eprocurentpc.nic.in/nicgep/app
.
2. After login in our GEPNIC(E-Procurement) portal bidder can
directly view/download our tender documents. However, bidder
has to pay requisite tender fee through DD to us directly, which
should reach us before bid submission deadline.(in the present case of EOI,
tender fee is nil)
Vendors already
having NTPC Vendor
Code, but does not
have GEPNIC(EProcurement)
User Id
and Password
1. Bidder is requested to complete Registration in our GePNIC
site
https://eprocurentpc.nic.in/nicgep/app
and generate Login
ID.
2. For mapping of your e-tendering Login ID to your existing
NTPC vendor code, please furnish the login ID by
email to the C&M deptt. NTPC ER-II/Bhubaneswar
3. The NTPC tenders shall be published is as below website :
https://eprocurentpc.nic.in/nicgep/app
.
4. After login in our GEPNIC (E-Procurement) portal bidder can
directly view/download our tender documents. However, bidder
has to pay requisite tender fee through DD to us directly, which
should reach us before bid submission deadline. (in the present case of
EOI, tender fee is nil)
New Vendor neither
having any NTPC
vendor code nor
any GEPNIC(EProcurement)
User Id
and Password
1. Bidder is also requested to complete Registration in our
GePNIC site
https://eprocurentpc.nic.in/nicgep/app
and
generate Login ID.
3. For mapping of your e-tendering Login ID to your existing
NTPC vendor code, please furnish furnish the login ID by
email to the C&M deptt. NTPC ER-II/Bhubaneswar
alongwith EFT form and cancelled cheque.
4. The NTPC tenders shall be published is as below website :
https://eprocurentpc.nic.in/nicgep/app
.
5. After login in our GEPNIC(E-Procurement) portal bidder can
directly view/download our tender documents. However,
bidder has to pay requisite tender fee through DD to us
directly, which should reach us before bid submission
deadline. .(in the present case of EOI, tender fee is nil)
Note:
1. The agency can login e-tender site (GEPNIC-E-Procurement portal) for participation in our tendering after
complying to above. The agency can reach our e-tender site GEPNIC login site) directly through below
mentioned address.
https://eprocurentpc.nic.in/nicgep/app
2. Digital Certificate (Class III) is a must for vendors desiring to participate in this tender. For further details
regarding this please visit the link “Bidders manual Kit” in Eprocurement portal. NTPC won’t be responsible
for any vendor not having a suitable valid digital certificate.
NTPC Ltd.
(A Government of India Enterprise)
Eastern Region II Head Quarters
Adderss: Phone :06742500906
Contracts & Matrerials department Fax : 06742500906
OLIC Building , 3
rd
& 4
th
Floor E-mail
:pksamantray@ntpc.co.in
N 17/2 Nayapalli Bhubaneswar 751012
APPLICATION FOR EXPRESSION OF INTEREST
Ref no……………………………………………..
1,0 GENERAL :
1.1 Name of the Organisation
1.2 Full Address :
Telephone & Fax No. etc.
i) Registered Office
ii) Regional Offices
1.4 Organisational set up of the company with details
1.5 (a) Date & Enclosed Yes/No
place of registration and certified Name of Directors / Partners
Status
copies of Memorandum of Association 1.
and Articles of Association 2.
to be furnished. 3.
Names, Addresses and particulars 4.
of all the Directors should be furnished. 5.
1.6 PF registration details ( copy to be enclosed)
1.7 Details of PAN, Sales tax/ VAT Registration, GST (copy to be enclosed)
1.8 Annual Turnover for last three years (
Copies of balance sheet , profit & loss account ,
supporting documents showing average annual turnover during last three financial
years, to be submitted
)
Financial year (FY) Turnover in Rs lakhs
2015-2016 A
2016-2017 B
2017-2018* C
Annual average Turnover (ATO) (A+B+C)/ 3
* In case where audited result for the last preceding financial year are not available,
certification of financial statements from a practicing Chartered Accountant shall also be
considered acceptable. If same is not available audited results of preceding 03 financial
year of last financial year are also acceptable
1.9 Any other particulars / merits in favour.
2.0 TECHNICAL
2.1 Applicants are requested to indicate their interest to execute works of DDUGJY against
following districts of Odisha. In case response column is left blank against any
district(s), it shall be treated as ‘Not interested’.
Sl No District Response of bidder (Yes/No)
1
Nuapada
2.2 If already worked as a Contractor of NTPC
(Give the following Details along with documentary evidence like order copy,
completion certificate, work execution documents etc)
Name of the Power Name of Value Year
Station/project work& order no
2.3 Work execution details ( Technical) in support of QR.
(Give the following Details along with documentary evidence like order copy,
completion certificate, work execution documents etc)
Name of the Power Name of Value Year
Station/project work & Order no
____________________________________________________________________________
___________
2.4 Attach NTPC fraud / banning/safety policy declaration duly signed
2.5 Mention any other relevant Detail
Note: a) Separate sheet (s) may be attached to any column wherever necessary.
a) All the submitted documents are to be self attested.
I certify that all the information and data furnished by me/us in this application
from are true and complete to the best of my knowledge.
Signature of the Applicant/
Authorised Person (Seal)
