Section- I IFB
NABINAGAR POWER GENERATING COMPANY PVT.LTD.
(A wholly owned subsidiary of NTPC Ltd. )
Nabinagar Super Thermal Power Project
Head Quarters: Vidyut Bhawan-II, First Floor,
Bailey Road, Patna-800 001
LETTER OF INVITATION
Ref No. 0370-1819-CO-FMD-00880 Date: 16.11.2018
SUB:
Coal Loading/Unloading/Transportation by Rail-Cum-Road (RCR) for unit # 1
commissioning at NPGC.
Name & add. Of
Vendor
Dear Sir,
Tender documents for the subject work consists of the following sections:
Section I Invitation for Bids (IFB) : One copy
Section II Instructions to Bidders (ITB) : One copy
Section III Bid Data Sheet (BDS) : One copy
Section IV General Conditions of Contract (GCC) : One copy
Section V Special Conditions of Contract (SCC) : One copy
Section VI Technical Specifications & Additional Special
Conditions of Contract : One copy
a. Scope of the Work & Additional Special Conditions of Contract
b. Observance of Labour Laws & Contractor’s responsibility (Annexure A)
Section VII Schedule of Quantities/Bill of Quantities (SOQ) : One copy
BILL of Quantities& Offer sheet
Section VIII Forms & Procedures : One copy
Part I Bid Forms & Attachments
Part II Standard Contract Formats
Total no of pages :
Contact person/ Dealing Officer : Gyan Ratna, Asst. Manager (C&M-CS); M.C. Sharma, DGM (C&M-CS)
The tender documents as above are being issued to you against your request. You are requested to go
through the tender conditions thoroughly and submit your bids as per instructions and within the tender
submission date and time indicated herein.
Thanking you,
Yours faithfully,
For and on Behalf of NPGC
Section- I IFB
NPGC PVT Limited
(A wholly owned subsidiary of NTPC Ltd)
BIDDING DOCUMENTS
FOR
Coal Loading/ Unloading / Transportation by Rail-Cum-Road (RCR) for unit # 1 commissioning at NPGC.
(This document is meant for the exclusive purpose of bidding against this Bidding Document /
Specification and shall not be transferred, reproduced or otherwise used for purposes other than that for
which it is specifically issued).
Section- I IFB
SECTION - I
INVITATION FOR BIDS (IFB)
Section- I IFB
Nabinagar Power Generating Company Private Limited
(A wholly owned subsidiary of NTPC Ltd.)
INVITATION FOR BIDS / NOTICE INVITING TENDER (NIT)
FOR
“Coal Loading/Unloading/ Transportation by Rail-Cum-Road (RCR) for unit # 1 commissioning at NPGC”
(Domestic Competitive Bidding)
IFB/NIT No: 0370-1819-CO-FMD-00880 Date: 16.11.2018
1. NPGC invites off-line single stage two part bids from eligible Bidders for aforesaid package, as per
the scope of work briefly mentioned hereinafter.
2. Brief Scope of Work & other Specific details:
It includes liaisioning, supervising, safety, security and co-ordination required for loading,
unloading and transportation of coal starting from mines end to the final point of unloading
within NPGC premises.
3. BENEFITS/EXEMPTION TO SUPPLIES: NIL
4. Detailed specification, scope of work and terms & conditions are given in the bidding documents,
which are available for examination and sale at the address given below and as per the following
schedule:
Bid Invitation No./NIT No.
0370-1819-CO-FMD-00880
NIT Date
16.11.2018
Document Sale Commencement Date & Time
16.11.2018, 15:00:00 hrs
Document Sale Closing Date & Time
08.12.2018, 17:30:00 hrs
Source IFB/ NIT
Nabinagar Power Generating Co. Pvt. Ltd.
Source of Funding
Own resources
Contract Classification
Work Contract
Last Date and Time for Bid Submission
21.12.2018, 15:00:00
Technical Opening Date & Time
21.12.2018, 15:30:00
Cost of Bidding Documents in INR
Rs. 4,725/- (inclusive of GST @ 5%)
Bid Security / EMD in INR
Rs. 10,00,000/-
Pre-bid Conference
Last date for Queries
5. Bid Security / EMD is to be paid in the form of Bankers Cheque / Demand Draft drawn in favour
of “Nabinagar Power Generating Co. Pvt. Ltd.” Payable at Majhiawan/Barun/Aurangabad,
DISTRICT: Aurangabad, Bihar”.
OR
An irrevocable Bank Guarantee of any Nationalized or Scheduled Bank* in favour of Nabinagar
Power Generating Co. Pvt. Ltd., as per NPGC pro-forma shall also be accepted as Bid Security/
EMD. Pro-forma of the Bank Guarantee given in bid documents section VIII.
EMD/ Bid Security of inadequate-value/unacceptable format shall not be entertained and such
bids shall not be opened.
(* List of banks is given in tender documents)
“Bid Security” and “No Deviation Certificate” shall be submitted in sealed envelopes separately
offline by the stipulated bid submission closing date and time at the address given below. Any bid
without an acceptable Bid Security shall be treated as non-responsive by the employer and shall
not be opened. All credentials/ filled up formats & supporting documents as asked by NPGC are
to be submitted as attachments with the bid.
Section- I IFB
6. A complete set of Bidding Documents may be purchased by any interested Bidder on payment
(non-refundable) of the cost of the documents as mentioned above in the form of a crossed
account payee demand draft in favour of “Nabinagar Power Generating Co. Pvt. Ltd.” Payable at
“Majhiawan/Barun/Aurangabad, DISTRICT: Aurangabad, Bihar” or directly downloaded from
NTPC tender website through the payment gateway at NTPC Website www.ntpctender.com. For
logging on to the website, the bidder would require User ID and Password which can be
generated by him at the site (www.ntpctender.com) by registering.
7. Qualifying Requirements:
In addition to satisfactory fulfilment of the Qualifying requirements stipulated in Section: ITB
(instruction to Bidders) of bid documents, the following shall also apply:
i. Technical Criteria :-
a) The Bidder must have Successfully executed the work of lifting, transportation by road,
coordination with Indian Railways and loading/unloading of railway rakes for a quantity of at
least 25000 MT of coal/minerals ore/ash/overburden in any one month and 4.5 lakh MT of
coal/minerals ore/ash/overburden in the last 36 months prior to the date of bid opening
against single or multiple orders. (Documentary evidence like Order Copies/Customer
Certificates etc. for executed quantities to be submitted along with the bid documents)
b) The bidder should not have been blacklisted/banned from participation in any of the Power
Utilities/Govt./Semi Govt. /PSU Companies in India. The bidder shall submit latest affidavit
(after the date of publication of tender) duly notarised to this effect.
ii. Financial Criteria:-
a) The average annual turnover of the bidder in the preceding 3 (three) financial years as on
the date of Techno-commercial bid opening shall not be less than Rs.982.56 lakhs.
b) Net worth of the bidder shall not be less than 100% of the bidder’s paid up share capital
as on the last day of the preceding financial year on the date of Techno-commercial bid
opening. In case the Bidder meets the requirement of Net worth based on the strength
of its Subsidiary (ies) and/or Holding company and/or Subsidiaries of its Holding
Companies wherever applicable, the Net worth of the Bidder and its Subsidiary (ies)
and/or Holding company and/or Subsidiary (ies) of the Holding Company, in combined
manner should not be less than 100% of their total paid up share capital. However
individually, their Net worth should not be less than 75% of their respective paid up
share capitals. For Consortiums/Joint Ventures, wherever applicable, the Net worth of all
consortium/Joint Venture members in combined manner should not be less than 100%
of their paid up share capital. However individually, their Net worth should not be less
than 75% of their respective paid up share capitals.
c) Net worth in combined manner shall be calculated as follows:-
Net worth (Combined) = [(X1+X2+X3)/ (Y1+Y2+Y3)] X 100
Where X1, X2, X3 are individual Networths, which should not be less than 75% of the
respective paid up share capitals and Y1, Y2, Y3 are individual paid up share capitals.
d) In case where audited results of the last financial year as on the date of Techno-
commercial bid opening are not available, the financial results duly certified by a
practicing Chartered Accountant shall be considered acceptable. In case the bidder is not
able to submit the certificate from a practicing Chartered Accountant certifying its
financial parameters, the audited results of three consecutive financial years proceeding
the last financial year shall be considered for evaluating the financial parameters. Further
a certificate would be required from the CEO/CFO that the Financial Results of the
Company are under audit as on the date of Techno-commercial bid opening and that the
Certificate from the practising Chartered Accountant certifying the financial parameters
is not available.
Section- I IFB
e) In case the bidder is not able to furnish its audited Financial statements on stand- alone
entity basis, the un-audited un-consolidated Financial Statements of the Bidder can be
considered acceptable provided the Bidder further furnishes the following documents for
substantiation of its qualification:
I. Copies of un-audited un-consolidated Financial Statements of the Bidder along with
copies of the audited consolidated Financial Statements of its Holding Company.
II. A certificate from the CEO/CFO of the Holding Company, as per the format enclosed
in the bid documents, stating that the un-audited un-consolidated Financial
Statements form part of the consolidated Financial Statements of the Holding
Company.
Notes:-
I. Other income shall not be considered for arriving at annual turnover.
II. The word “executed” above means that the bidder should have achieved the criteria
mentioned in the Qualifying Requirement within the period specified even if the total
contract has been started earlier and/or is not completed/closed.
III. Net worth means the sum total of the paid up share capital and free reserves. Free
reserve means all reserves credited out of the profits and share premium account
but does not include reserves credited out of the revaluation of the assets, write
back of depreciation provision and amalgamation. Further any debit balance of
Profit and Loss account and miscellaneous expenses to the extent not adjusted or
written off, if any, shall be reduced from reserves and surplus.
IV. The bidder shall submit complete documentary evidence like the duly notarised
order/contract copies, experience and satisfactory performance certificate(s) in this
regard. The original experience, performance certificate(s) from user/client should
be on the letterhead of the Company issuing certificate and should reflect executed
quantities as stated above in the Technical Criteria.
V. Original documents shall be produced for verification as and when called for.
Notwithstanding anything stated above, the Employer reserves the right to access the capabilities and
capacity of the bidder/ his collaborators/ associates/ subsidiaries/group companies to perform the
contract, should the circumstances warrant such assessment in the overall interest of the Employer.
8. General Requirements:
The following credentials are to be submitted by the bidders along with bid documents in support
of meeting the qualifying requirement as stipulated for the package.
a) Legible copies of documents (Award Letter/BOQ/Agreement) for ‘similar work(s)’ and
Completion Certificate/Copy of Owner certified Measurement Book(s)/ Bills/Receipts
towards proof of work executed, clearly indicating Total value of work executed and
Period of execution in respect of the award.
b) Audited Balance sheet and Profit & Loss account for last three financial years.
c) Partnership deed/Affidavit for proprietorship/Certificate of incorporation.
d) Copy of PF code registration number.
e) Copy of PAN and GST Registration number.
9. Documents submitted by the Bidders should be clearly readable /comprehensible. NPGC reserves
the right to discard incomplete/insufficient/unreadable documents and evaluate tenders on the
basis of balance documents available with the bid which are comprehensible, relevant &
acceptable.
10. Notwithstanding anything stated above, the Employer reserves the right to assess the capabilities
and capacity of the Bidder / his collaborators/ associates / subsidiaries / group companies to
perform the contract, should the circumstances warrant such assessment in the overall interest of
The Employer.
Section- I IFB
11. Bidders are requested / advised to check the Qualifying Requirements (QR) of the subject tender
before downloading / buying the tender document online.
12. Participation in the tender does not automatically mean that the bidders are considered
qualified. NPGC shall evaluate the qualifying requirements of each bidder as per NIT after
opening of technical bids and the bids of the bidder who is not meeting the qualifying
requirement shall be treated as non-responsive. After evaluation of the technical bid, the Price
bid(s) of the bidder(s) who do not meet the Qualifying Requirements shall not be opened and the
same shall be returned to the bidder(s) without being opened.
13. NPGC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject
package without assigning any reason whatsoever and in such case no bidder/intending bidder
shall have any claim arising out of such action. EMD only shall be returned without any additional
financial liability to NPGC.
14. Tender documents are not transferable.
15. If the date of bid opening coincides with a holiday, the date of bid opening shall be shifted to next
working day.
16. NPGC shall not be responsible for any postal delay / loss / damage or non delivery of EMD / Bid
Security, No Deviation Certificate or the bid.
17. Other terms and conditions of tender shall be as contained in Bid Documents.
18. Address for Communication:
AGM(C&M)/DGM(C&M-CS)
Nabinagar Power Generating Company Private Limited
Sivanpur, P.O - Ankorha RS, Dist.: Aurangabad, BIHAR. PIN – 824303
19. Contact Details:
Gyan Ratna, AM(C&M-CS); M.C. Sharma, DGM (C&M-CS)
Mob: - 8005297434; 06332-231028
Emails: cnmnpgc@gmail.com, mcsharma01@NTPC.CO.IN , GYANRATNA@NTPC.CO.IN
Websites: - www.ntpctender.com