INVITATION FOR BID

KOLDAM HEPP (4X200 MW)

BIDDING DOCUMENT NO.: 1056/HRHQ/C&M/KC-55

JOB CONTRACT FOR MAINTENANCE OF C&I

SYSTEMS FOR TWO YEARS AT NTPC KOLDAM

SECTION-I (IFB)

PAGE

1 OF 5

NTPC Limited

(A GOVT. OF INDIA ENTERPRISE)

CONTRACTS & MATERIALS (C&M),

HYDRO REGION HEADQUARTER,

FLOOR, DDPM TOWER, AJABPUR KHURD,

HARIDWAR BYEPASS ROAD

DEHRADUN-UTTARAKHAND-248001

INVITATION FOR BIDS (IFB)

FOR

JOB CONTRACT FOR MAINTENANCE OF C&I SYSTEMS FOR TWO YEARS AT NTPC

KOLDAM HEPP (4X200 MW)

DIST. BILASPUR (HIMACHAL PRADESH)

(Domestic Competitive Bidding)

Tender Ref. Number: NTPC/HR HQ/9900167501 Date: 26.10.2018

BIDDING DOCUMENT No.: 1056/HRHQ/C&M/KC-55

1.0 NTPC invites online bids on Single Stage Two Envelope Bidding basis (Envelope-I:

Techno-Commercial Bid & Envelope-II: Price Bid) from eligible bidders for “Job Contract

for Maintenance of C&I Systems for Two Years at Koldam HEPP (4X200 MW)”, in district

Bilaspur, State of Himachal Pradesh, India, as per the Scope of Work mentioned

hereinafter.

2.0 BRIEF SCOPE OF WORK

The brief scope of work under this package includes “Job Contract for Maintenance of C&I

Systems for Two Years at Koldam HEPP (4X200 MW)” as detailed in the Scope of work,

Terms and Conditions and BOQ given in the Bidding Documents

3.0 Employer intends to finance the subject package through internal resources.

4.0 Detailed specification, scope of work and terms & conditions are given in the bidding

documents, which are available on-line (www.eprocurentpc.nic.in) as per the following

schedule:

Tender Ref. No.

NTPC/HR HQ/

9900167

501

NIT Date

26.10.2018

Source of IFB/NIT

Hydro Region Headquarter, Dehradun

Contract Classification

O&M

Works

Document Download Start Date & Time 26.10.2018, 17:00:00 (IST)

Document Download End Date & Time 05.11.2018, 10:00:00 (IST)

Cost of Tender Documents (Tender Fee) Rs. 1062.00

Clarification Start Date 26.10.2018, 17:00:00 (IST)

Clarification End Date 31.10.2018, 10:00:00 (IST)

INVITATION FOR BID

KOLDAM HEPP (4X200 MW)

BIDDING DOCUMENT NO.: 1056/HRHQ/C&M/KC-55

JOB CONTRACT FOR MAINTENANCE OF C&I

SYSTEMS FOR TWO YEARS AT NTPC KOLDAM

SECTION-I (IFB)

PAGE

2 OF 5

Pre

Bid Conference

.10.2018

, 1

:00 (IST)

Bid Submission Start Date 26.10.2018, 17:00:00 (IST)

Last Date and Time for Bid submission

05.11

.2018, 1

:00:00 (IST)

Techno-Commercial Bid Opening Date and

Time

.2018, 1

:00:00 (IST)

Date and Time for Price Bid Opening Shall be intimated separately.

Estimated cost INR 66.69 Lakh (excl. GST)

Completion/Contract Period Twenty Four (24) Months

EMD in INR

1,00,000.00

Benefits to MSME

Applicable

5.0 Tender Fee and EMD/Bid Security shall be submitted in a sealed envelope separately

offline by the stipulated bid submission closing date and time at the address given below.

ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE TENDER FEE AND EMD/BID

SECURITY IN A SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY THE

EMPLOYER AS BEING NON-RESPONSIVE AND RETURNED TO THE BIDDER

WITHOUT BEING OPENED.

6.0 Qualification Requirements for Bidders

A. Work Criteria (similar work):

1. The bidder should have completed/executed “Work for C&I Equipment Maintenance/

Installation in Power Station/ Project of cumulative capacity of at least 100MW” during

last seven years from the date of Techno-commercial bid opening for Govt.

Organization or for any public/private sector organization.

B. Financial Criteria of Bidder:

1. The bidder should have completed/executed any of the following similar works (as

mentioned at Cl. A .1):

i) Single work order valuing not less than ₹ 29.64 lakhs.

ii) Two work orders each valuing not less than ₹ 18.53 lakhs.

iii) Three work orders each valuing not less than ₹ 14.82 lakhs.

2. The average annual turnover of the bidder in the preceding three (03) financial years

as on the date of Techno-commercial bid opening, shall not be less than ₹ 37.05

Lakhs (Indian Rupees Thirty Seven lakhs and Five Thousand only).

3. In case bidder does not satisfy the financial criteria, stipulated at Cl. B (2) above on its

own, its holding company would be required to meet the stipulated turnover

requirements at Cl. B (2) above, provided that the net worth of such holding company

as on the last day of the preceding financial year is at least equal to or more than the

INVITATION FOR BID

KOLDAM HEPP (4X200 MW)

BIDDING DOCUMENT NO.: 1056/HRHQ/C&M/KC-55

JOB CONTRACT FOR MAINTENANCE OF C&I

SYSTEMS FOR TWO YEARS AT NTPC KOLDAM

SECTION-I (IFB)

PAGE

3 OF 5

paid-up share capital of the holding company. In such an event, bidder would be

required to furnish along with its bid, a letter of Undertaking from its holding company,

supported by Board resolution of the Holding company, as per the format enclosed in

the bidding documents, pledging unconditional and irrevocable financial support for

the execution of the Contract by the bidder in case of award.

4. In case where audited results for the last financial year as on the date of Techno-

commercial bid opening are not available, the financial results certified by a practicing

Chartered Accountant shall be considered acceptable. In case bidder is not able to

submit the certificate from practicing Chartered accountant, certifying its financial

parameters, the audited results of the three consecutive financial years preceding the

last financial year shall be considered for evaluating the financial parameters. Further,

a certificate would be required from the CEO/CFO as per the format enclosed in the

bidding documents stating that the financial results of the company are under audit as

on the date of Techno-commercial bid opening and the certificates from the practicing

Chartered Accountant certifying the financial parameters are not available.

5. In case the bidder is not able to furnish it’s audited financial statements on standalone

entity basis, the un-audited unconsolidated financial statements of the bidder can be

considered acceptable provided the bidder further furnishes the following documents

for substantiation of its qualification.

a. Copies of the un-audited unconsolidated financial statements of the bidder

along with copies of the audited consolidated financial statements of the

holding company.

b. A certificate from the CEO/ CFO of the Holding Company, as per the format

enclosed in the bidding documents, stating that the un-audited unconsolidated

financial statements from part of the Consolidated Financial Statements of the

Holding Company.

6. The bidder should have a separate valid PF Registration with Regional Provident

Fund Commissioner, GST registration number and PAN Number.

Notes:

1. Other income shall not be considered for arriving at annual turnover.

2. Holding company and Subsidiary Company shall have the meaning ascribed to them

as per Companies Act of India.

3. Net worth means the sum total of the paid up share capital and free reserves. Free

reserves means all reserves credited out of the profit and share premium account but

does not include reserves credited out of the revaluation of assets, write back of

depreciation provisions and amalgamation. Further, any debit balance of profit and

loss account and miscellaneous expenses to the extent not adjusted or written off, if

any, shall be reduced from Reserves and Surplus.

C. Notwithstanding anything stated above, the Employer reserves the right to assess the

capabilities and capacity of the Bidder/ his collaborators/associates/subsidiaries/group

companies to perform the contract should the circumstances warrant such

assessment in the overall interest of the Employer.

INVITATION FOR BID

KOLDAM HEPP (4X200 MW)

BIDDING DOCUMENT NO.: 1056/HRHQ/C&M/KC-55

JOB CONTRACT FOR MAINTENANCE OF C&I

SYSTEMS FOR TWO YEARS AT NTPC KOLDAM

SECTION-I (IFB)

PAGE

4 OF 5

7.0 Benefits to MSEs:

Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and

Village Industries Commission or Khadi and Village Industries Board or Coir Board or

National Small Industries Corporation or Directorate of Handicrafts and Handloom or any

other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED

Act 2006,for goods produced and services rendered, shall be issued the bid documents

free of cost and shall be exempted from paying Earnest Money Deposit.

Further, in case of tenders where splitting of quantity is possible, participating MSEs

quoting price within price band of L1 + 15 percent shall also be allowed to supply a portion

of requirement by bringing down their price to L1 price in a situation where L1 price is from

someone other than a Micro and Small Enterprise and such Micro and Small Enterprise

shall be allowed to supply up to 20 percent of total tendered value. In case of more than

one such MSE, the supply will be shared proportionately (to tendered quantity).

However, in case of tenders where splitting of quantity is not possible, participating MSEs

quoting price within price band of L1 + 15 percent shall be allowed to execute the package

by bringing down their price to L1 price in a situation where L1 price is from someone other

than a Micro and Small Enterprise. The award shall be made as follows:

a) Award shall be given to L1 bidder if L1 bidder is a MSE.

b) In case L1 bidder is not a MSE, then all the MSE vendor(s) who have quoted within

the range of L1 + 15%, shall be given the opportunity in order of their ranking

(starting with the lowest quoted MSE bidder and so on) to bring down its price to

match with L1 bidder. Award for full quantity shall be placed on the MSE vendor who

matches its price with L1 Bidder at the price quoted by L1 bidder.

c) If no MSE vendor who has quoted within range of L1 + 15% accepts the price of L1

bidder then the award shall be made to the L1 bidder.

The benefit as above to MSEs shall be available only for Goods/Services produced &

provided by MSEs for which they are registered.

MSEs seeking exemption and benefits should enclose a attested/self-certified copy of valid

registration certificate as a part of his bid, giving details such as stores/services, validity (if

applicable) etc. failing which they run the risk of their bid being passed over as ineligible for

the benefits applicable to MSEs.

8.0 The Bidder’s attention is also drawn to ITB Cl. 5.4/ITB Cl. 11.3.1(II)(k), as per which,

the Reference Plants/Orders, whose details have been declared in Attachment-3 in

their Bid, shall only be considered to ascertain the bidder’s compliance to the

specified Qualifying Requirements.

9.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the Invitation for Bids

without assigning any reason whatsoever and in such case no bidder / intending bidder

shall have any claim arising out of such action.

INVITATION FOR BID

KOLDAM HEPP (4X200 MW)

BIDDING DOCUMENT NO.: 1056/HRHQ/C&M/KC-55

JOB CONTRACT FOR MAINTENANCE OF C&I

SYSTEMS FOR TWO YEARS AT NTPC KOLDAM

SECTION-I (IFB)

PAGE

5 OF 5

10.0 A Complete Set of Bidding Documents are available on NTPC e-tender site at

http://eprocurentpc.nic.in. Bidders are required to have GePNIC User ID and Password for

downloading Tender Documents, by registering themselves on GePNIC Site

(http://eprocurentpc.nic.in). Tender Documents may be downloaded by any interested

bidder free of cost.

For access in GePNIC site, a valid Class III digital signature of the authorized person

of the agency is a pre-requisite.

10.1 First time users not allotted any vendor code are required to approach NTPC at least three

working days prior to last date of bid submission and submit following details:

(a) For creation of vendor code:

i) Company/ Firm registration copy, GST registration copy, PAN detail copy

ii) Valid email ID, Contact No.

iii) Address Proof

iv) Cancelled cheque & EFT form (to be verified by bank)

(b) For registration in GePNIC (Govt. e-Procurement National Informatics Centre) portal

i) Go to site: https://eprocurentpc.nic.in/nicgep/app

ii) Click on online bidder enrolment & fill up your details

iii) Send the copy of registration acknowledgement to dealing officer of case.

11.0 Issuance of Bidding Documents to any Bidder shall not construe that such Bidder is

considered to be qualified.

12.0 Transfer of Bidding Documents purchased by one intending Bidder to another is not

permissible.

13.0 Address for Communication:

Sr. Manager (C&M),

NTPC LIMITED,

HYDRO REGION HEADQUARTER,

FLOOR, DDPM TOWER,

AJABPUR KHURD, HARIDWAR BYEPASS ROAD

DEHRADUN-UTTARAKHAND-248001

Mobile No. : 9650996791/7500240390

Email id: keshavjha@ntpc.co.in ; rishikshukla@ntpc.co.in

NTPC Websites for reference: https://eprocurentpc.nic.in or www.ntpc.co.in

14.0 Registered Office:

NTPC Limited

NTPC Bhawan, SCOPE Complex,

7, Institutional Area, Lodi Road,

New Delhi – 110003

Corporate Identification Number:L40101DL1975GOI00796