NTPC Limited

(A Government of India Enterprise)

SOLAPUR SUPER THERMAL POWER PROJECT

At Fatatewadi, Post - Hotgi Station

Taluka South Solapur, Solapur 413 215

TEL: 0217-2252558 FAX: 0217-2252505

NOTICE INVITING TENDER

(Domestic Competitive Bidding)

Bid Invitation Number: NTPC/9900166092 Date: 05.10.2018

1.0 NTPC Solapur Super Thermal Power Project, At Fatatewadi, Post - Hotgi Station, Taluka South

Solapur, Solapur, Maharashtra, a unit of NTPC Limited invites tenders for “Procurement of

PPC Cement for Main Plant Civil Works of NTPC Solapur STPP – 10,000 MT and

Enlistment of vendors for Procurement of PPC Cement (Grade 43) at NTPC Solapur STPP

for a period of Three (03) years”

2.0

Bid Invitation No

NTPC/Solapur STPP/9900166092

Name of the procurement

Procurement of PPC Cement for Main Plant Civil Works of

NTPC Solapur STPP – 10,000 MT and Enlistment of vendors

for Procurement of PPC Cement (Grade 43) at NTPC Solapur

STPP for a period of Three (03) years

Bidding System

Single Stage, Two Envelope Bidding (e tendering - with Reverse

Auction)

Cost of Tender Document

(TENDER FEE)

` 2,655 /- [ ` 2250 /- + GST @ 18 %] ( (Rupees Two Thousand

Six Hundred and Fifty Five Only)

Tender fee shall be submitted in the form of Demand Draft /

Banker's cheque / Pay Order from any Nationalized / Scheduled

Bank drawn in favour of NTPC Limited, payable at Solapur

documents by the stipulated bid submission closing date and time

at the address given below.

Sale of Tender Document

From 05.10.2018, 14:00 Hours to 20.10.2018, 18:55 Hours

Last date for receipt of

queries from bidder

12.10.2018, 16:00 Hours

Last date and time of

tender submission

20.10.2018 up to 18:55 hours

Technical Bid Opening

Date and Time

22.10..2018 at 16:30 hours, after scrutiny of EMD and tender

fee Envelopes (to be received offline)

Price Bid Opening

Date and Time will be intimated later on only to Technically

qualified bidders.

Estimated cost (in INR)

` 2,15,87,500 /- (Rupees Two Crore Fifteen Lakh Eighty Seven

Thousand and Five Hundred only)

Earnest Money Deposit

(EMD)

` 2,00,000 /- (Rupees Two Lakhs only)

Acceptable form of EMD

Demand Draft / Banker's cheque / Pay Order from any

Nationalized / Scheduled Bank drawn in favour of NTPC Limited,

payable at Solapur or an unconditional and irrevocable Bank

Guarantee as per NTPC Format from any of the banks specified

in the bidding documents by the stipulated bid submission closing

date and time at the address given.

Reverse Auction

Applicable – Rules for reverse auction is at Annexure – A

Cost and Currency

The offer must be made in Indian Rupees only, including all taxes.

Prices shall remain firm till completion of contract except for taxes

as stipulated in Instructions to Bidders.

Security Deposit

Successful Bidder must submit a bank guarantee for 5 % of order

value towards security deposit within 15 days of receipt of

purchase order, else SD amount will be deducted from the supply

bills.

Period of Supply

Nine Months (09) from the date of purchase order, in staggered

delivery as per requirement of NTPC Solapur STPP

3.0 Initial Steps for participation in our e-tender is as per the table mentioned below:

Type of Vendor

Required Document for viewing our tender document

Vendors already having

NTPC Vendor Code

linked with GePNIC (e-

Procurement) User Id and

Password

1. The NTPC tenders shall be published is as below website :

https://eprocurentpc.nic.in/nicgep/app .

2. After login in our GePNIC (e-Procurement) portal bidder can

directly view/download our tender documents. However,

bidder has to pay requisite tender fee through DD to us

directly, which should reach us before bid submission

deadline.

Vendors already having

NTPC Vendor Code, but

does not have GePNIC

(e-Procurement) User Id

and Password

1. Bidder is requested to complete Registration in our GePNIC

site https://eprocurentpc.nic.in/nicgep/app and generate

2. For mapping of your e-tendering Login ID to your existing

NTPC vendor code, please furnish the following information

by email to the C&M department of NTPC Solapur STPP

3. The NTPC tenders shall be published is as below website :

https://eprocurentpc.nic.in/nicgep/app .

4. After login in our GePNIC (e-Procurement) portal bidder can

directly view/download our tender documents. However,

bidder has to pay requisite tender fee through DD to us

directly, which should reach us before bid submission

deadline

New Vendor neither

having any NTPC vendor

code nor

any GePNIC (e-

Procurement) User Id and

Password

1. Duly filled Annexure - 1 (format available on request) and

PAN card scanned / photo copy (Self Attested) along with

the detailed address proof should reach us at least Seven

working days prior to Last Date of Bid submission.

2. Bidder is also requested to complete Registration in our

GePNIC site https://eprocurentpc.nic.in/nicgep/app and

generate Login ID.

3. For mapping of your e-tendering Login ID to your existing

NTPC vendor code, please furnish the following information

by email to the department of NTPC Solapur STPP

4. The NTPC tenders shall be published is as below website :

https://eprocurentpc.nic.in/nicgep/app .

5. After login in our GePNIC (e- Procurement) portal bidder can

directly view / download our tender documents. However,

bidder has to pay requisite tender fee through DD to us

directly, which should reach us before bid submission

deadline.

Note:

1. The agency can login e-tender site GePNIC (e- Procurement) for participation in our

tendering after complying to above. The agency can reach our e-tender site GePNIC login

site) directly through below mentioned address.

https://eprocurentpc.nic.in/nicgep/app

2. Digital Certificate (Class III) is a must for vendors desiring to participate in this tender. For

further details regarding this please visit the link “Bidders manual Kit” in E-procurement

portal. NTPC won’t be responsible for any vendor not having a suitable valid digital

certificate.

4.0 Tender Fee and Bid Security shall be submitted in a sealed envelope separately offline by the

stipulated bid submission closing date and time at the address given below. Any bid without an

acceptable Tender Fee and Bid Security shall be treated as non-responsive by the employer

and shall not be opened.

5.0 BRIEF SCOPE OF PROCUREMENT:

The scope of procurement is included in the bill of quantities and special terms and conditions,

attached.

6.0 QUALIFYING REQUIREMENT’S (QR) FOR BIDDERS

(Bidder should meet the QR stipulated hereunder):

6.1.1 The bidder should have manufacturing capacity of 1.0 million tons per annum of PPC

confirming to IS: 1489 Part – I / OPC confirming to IS: 8112 and shall submit valid BIS

certificate in support of the same.

6.1.2 The bidder should have supplied PPC Cement as per IS: 1489 Part – I meeting any one

of the following criteria during the last two (02) years as on the date of bidding:

(a) Single Order Quantity not less 8000 MT

(b) Two Order Quantity not less than 5000 MT each

6.2 Financial Criteria:

6.2.1 The average annual turnover of the bidder in the preceding three (03) financial

years as on the date of bid opening shall not be less than ` 2,15,87,500 (Rupees

Two Crore Fifteen Lakh Eighty Seven Thousand and Five Hundred Only). Other

income shall not be considered in above.

6.2.2 In cases where audited results for the last financial year as on the date of techno-

commercial bid opening are not available, the financial results certified by a

practicing Chartered Accountant shall also be considered acceptable. In case,

Bidder is not able to submit the last financial year results certified by a practicing

Chartered Accountant, the audited results of three consecutive financial years

preceding the last financial year shall be considered for evaluating the financial

parameters. Further, a certificate would be required from CEO / CFO as per the

format enclosed in the bidding documents stating that the financial results of the

company are under audit as on the date of techno-commercial bid opening and the

certificate from the practicing Chartered Accountant certifying the financial

parameters is not available.

7.0 The bidders qualifying for opening of price bids in the subject tender shall also be

enlisted for a period of Three (03) years for “Procurement of PPC (Grade 43) Cement at

NTPC Solapur STPP”

8.0 GENERAL REQUIREMENTS:

The scanned self-attested copy of the following documents shall be uploaded in C-Folder:

(a) Copy of purchase orders / LOAs / agreements and Performance certificates / proof of

Supply.

(b) Up to-date copy of Profit and Loss Account and Balance sheet of last three financial Years

duly audited by Chartered Accountant.

memorandum of articles of association / photocopy of the partnership deed / affidavit for

proprietorship.

(e) Copy of registration with Central Government / State Government / Public Sector

Undertaking if any applicable.

(f) Copy of GST Registration Number.

(g) Copy of PAN Card.

(h) Satisfactory evidence of authority / Power of Attorney of the person signing on behalf of the

bidder

Original documents for verifications shall be produced as and when called for.

9.0 "Notwithstanding anything stated above, the Employer reserves the right to undertake· a

physical assessment of the capacity and capabilities including financial capacity and capability

of the Bidder / his Collaborator(s) / Associate(s) / Subsidiary(ies) / Group Company(ies) to

perform the Contract, should the circumstances warrant such assessment in the overall interest

of the Employer.

The physical assessment shall include but not be limited to the assessment of the office /

facilities / banker's / reference works by the Employer. A negative determination of such

assessment of capacity and capabilities may result in the rejection of the Bid.

10.0 Bidders are requested to check the Qualifying Requirements (QR) of the subject tender before

buying / downloading the Tender Documents online.

11.0 Documents as a proof of meeting Qualifying Requirements shall be preferably uploaded online

at our tendering portal, GePNIC (e- Procurement) portal.

12.0 Issuance of bid documents to any bidder shall not construe that such bidder is considered to be

qualified.

13.0 Again, participation in the tender does not automatically mean that the bidders are considered

qualified. NTPC shall evaluate the qualifying requirements of each bidder after opening of

technical bids and the bids of the bidder who is not meeting the qualifying requirement shall be

treated as non-responsive

14.0 The bidder should either be a company Registered under the Companies Act 1956 or a

partnership / proprietorship firm.

15.0 BID OPENING

Bids shall be opened online as follows.

a) First Part of Opening:

Tender fee and EMD will be opened on the time and day set for opening of respective bids.

Technical Bid (QR documents / Technical offer) shall be opened online on the same day

only of the bidders who’s EMD / Bid Security is found in line with our requirements as

mentioned in the tender documents.

Note:

i. All the supporting documents should have at least certified / attested by the bidder.

ii. After opening of Technical-bids (with acceptable Tender Fee and EMD), the

documents submitted by the bidders against QR conditions will be scrutinized. NTPC

reserves the right to seek clarifications / confirmations on Technical Bid during the

evaluation of same (i.e. before opening the Price Bid) and the bidders shall furnish the

details within a short period of time.

The bidders shall produce the original documents for verification of NTPC, as and

when called for.

iii. In case the bidder fails to submit the documents in support of meeting the qualifying

requirement (QR), the offer shall be liable for rejection. Offer of the bidder not fulfilling

the QR shall be rejected and the bid security shall be returned.

b) Second Part of Opening:

The price bids of only those parties shall be opened who are found technically qualified

after evaluation of the first part bid for which separate intimation will be sent to such

qualified bidders.

16.0 The bidder may note that during the period the bids are under consideration, the bidder and / or

their representative or other interested parties are advised to refrain from contacting, by any

means, the Employer and / or his employees / representatives, on matters related to the bids

under consideration and that if necessary to assist in the examination, evaluation and

comparison of bids, the Employer may at its discretion obtain from bidder, clarification on its bid

by requesting for such clarifications and response in writing.

17.0 All credential filled up formats and supporting documents are to be given online as attachments

with the bid.

Any documents submitted by the agency in hard copy other than Tender Fee and Bid Security /

EMD before bid opening, will not be considered. In spite of this condition, if any document is

submitted by the agency in hard copy other than Bid Security / EMD, before bid opening shall

be ignored and the offer submitted through the e-tendering shall be binding on the agency.

18.0 NTPC reserves the right to reject any or all bids or cancel / withdraw the Notice Inviting Tender

without assigning any reason whatsoever and in such case no bidder / intending bidder shall

have any claim arising out of such action. In such circumstances, EMD only shall be returned

without any additional financial liability to NTPC Limited.

19.0 Tender documents are not transferable. Issuance of tender documents does not automatically

mean that the bidders are considered qualified. NTPC shall evaluate the qualifying

requirements of each bidder as per NIT after opening of Technical Bid and the Price bid of the

bidder who is not meeting the qualifying requirements shall not be opened.

20.0 Bids may be submitted before closing date and time mentioned above.

21.0 If the date of bid opening coincides with a holiday, the date of bid opening shall be shifted to

next working day.

22.0 NTPC shall not be responsible for any postal delay / loss / damage or non-delivery of EMD / Bid

Security.

23.0 Prospective bidders from Uttar Pradesh state are compulsorily required to provide TIN number

at the time of purchase of bidding documents from office of NTPC.

24.0 Small Scale Industries (SSI) registered with National Small Scale Industries Corporation (NSIC)

and Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and

Village Industries Commission or Khadi and Village Industries Board or Coir Board or National

Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body

specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006,for

goods produced and services rendered, shall be issued the bidding documents free of cost and

shall be exempted from paying Earnest Money Deposit.

The exemption as above to MSEs shall be available only for goods / services produced

and provided by MSEs for which they are registered and the MSE should be registered

for the goods / Services tendered in this tender enquiry.

As per answer to FAQ number 18 circulated vide Office Memorandum F. No. 22(1)/2012-MA

dated 24.10.2016 “Policy is meant for procurement of goods produced and services rendered

by MSEs. However, traders are excluded from the purview of Public Procurement Policy.”

MSE’s seeking exemption should enclose a attested/self-certified copy of valid registration

certificate of valid DIC’s / KVIC / KVIB / Udhyog Adhar i.e., EM Part – II, giving details such as

validity, stores/services etc. failing which they run the risk of their bid being passed over as

ineligible for the exemptions applicable to MSE’s.

MSE and Small Scale Industries (SSI) registered with National Small Scale Industries

Corporation (NSIC) shall be exempted from payment of Security Deposit up to the monetary

limit for which the unit is registered with NSIC.

25.0 Freight: The material is to be supplied directly to NTPC Ltd, Solapur STPP stores. The bidders

are requested to include in their quote freight, unloading and stacking (at NTPC site) charges.

26.0 Delivery Schedule: Nine Months (09) from the date of purchase order, in staggered delivery as

per requirement of NTPC Solapur STPP.

27.0 Inspection and Acceptance: Inspection shall be done at NTPC site, co-related test certificates

has to be furnished for each batch of cement supplied. 28 days compressive strength should be

43 MPa at the minimum.

28.0 Sample of each batch / lot of supply will be tested by NTPC Ltd for Compressive strength and

setting time for final acceptance of cement.

29.0 Reverse Auction is applicable for this tender. The guidelines for reverse is attached in

the Annexure – A

30.0 Other terms and conditions of tender shall be as contained in Bid Documents

31.0 Address for Communication:

ADDITIONAL GENERAL MANAGER

(CONTRACTS AND MATERIALS)

SOLAPUR SUPER THERMAL POWER PROJECT

At Fatatewadi, Post - Hotgi Station

Taluka South Solapur, Solapur – 413215

PHONE: 0217 - 2252558 FAX: 0217 - 2252505

Email: pnpai@ntpc.co.in / mfshukla@ntpc.co.in / vinaykushwaha@ntpc.co.in

Websites: www.eprocure.gov.in (or) https://eprocurentpc.nic.in/nicgep/app (or) www.ntpctender.com

32.0 Registered Address

NTPC Bhawan, Core-7, Scope Complex,

Institutional Area, Lodhi Road, New Delhi-110003,

Corporate Identification Number: L40101 DLI975 GOI007966

Website: www.ntpc.co.in

–

r Site

If you are not a supplier / Contractor of NTPC, and interested in participating in e-

tenders in NTPC, please fill in the following form:

Prospective / New

e of the Agency

: _________________________________

Address

: _______________________________________

_____________________________________________

State: ________________

City: _________________

Country: ______________

Pin: __________________

Telephone Number: _________________

Mobile: ___________________________

Fax Number: ______________________

GePNIC id*: ___________________________________________________

Other details:

Contact Person's Name: ________________________

Designation: _________________________________

Telephone Number: ___________________________

Mobile: _____________________________________

Fax Number:_________________________________

Email id

:__________________________________

Note

- The above form may be sent to vinaykushwaha@ntpc.co.in or through fax on 0217 - 2252505.

- The form must be accompanied with a company’s letter head (with address and pin

code), Copy of PAN card and copy of GST registration number.

* Please take a note that a valid GePNIC id is most important in e-tendering. All information

regarding tender and login id will be sent on the e-Mail id only. Bidders are requested to

ensure that the e-Mail id given shall be of permanent nature.

–

r Site

If you are already a supplier of NTPC (having a vendor code with NTPC), and

interested in participating in tenders of NTPC, please fill in the following form:

m B

Existing

ors of NTPC ltd. (i.e. if a vendor has a vendor code with

NTPC Ltd.)

Existing Vendor code with NTPC: _________________________________

Name of the Agency: ___________________________________________

GePNIC id*: ___________________________________________________

Other details:

Contact Person's Name:_______________________

Designation: ___________________________________

Telephone Number: _____________________________

Mobile: _______________________________________

Fax Number:___________________________________

Note

- The above form may be sent to vinaykushwaha@ntpc.co.in or through fax on 0217-2252505.

- The form must be accompanied with a company’s letter head (with address and pin

code), Copy of PAN card and copy of GST registration number.

* Please take a note that a valid GePNIC id is most important in e-tendering. All information

regarding tender and login id will be sent on the e-Mail id only. Bidders are requested to

ensure that the e-Mail id given shall be of permanent nature.