Bhartiya Rail Bijlee Company Limited

(A Subsiadary of NTPC Limited)

Nabinagar Thermal Power Project (4x250MW)

NOTICE INVITING TENDER (NIT)

For NIT No: 9900165329 Date: 22.09.2018

1. Bhartiya Rail Bijlee Company Limited (BRBCL) invites on-line bids from eligible Bidders for

aforesaid package, as per the scope of work briefly mentioned hereinafter:

2. Brief Details:

NIT No.

9900165329

NIT Date

22.09.2018

Name of work

Fencing of Green Belt Area at NTPP

Document Sale Commencement Date & Time

22.09.2018 03:30 PM

Document Sale Close Date & Time

06.10.2018 up to 15:00 Hrs

Source of IFB/NIT

Bhartiya Rail Bijlee Company Limited

(BRBCL)

Contract Classification

Works

Last Date and Time for Bid submission

06.10.2018 up to 15:00 Hrs

Technical Opening Date & Time

08.10.2018 up to 15:30 Hrs

Price Bid Opening Date & Time Decided later on

Cost of Bidding Documents in INR 1062.00

EMD in INR 100,000.00

Pre-Bid Conference Date & Time (if any) Not applicable

Last Query Date (if any) 06.10.2018

Bid documents sale time: up to 15:00 hrs during bid document sale period (Sunday &

Holidays closed).

BOD opening time (Technical): 15:30 hrs on scheduled Bid opening date or next working day

in case of holiday/closure.

Part (A) QUALIFYING REQUIREMENT

1. The bidder must have successfully executed /completed the “ Work of Boundary

wall/Fencing/Residential/Commercial/Industrial Building”, during the last 07 years ending

last day of month previous to the date of NIT having minimum contract value as indicated

below:-

(i) Single executed/completed contract , as above, of value not less than INR 59.71 Lakh.

(ii) Two executed/completed contract, as above, of value not less than INR 37.32 Lakh each.

(iii) Three executed/ completed contract, as above, of value not less than INR 29.85 Lakh

each

2. The Average annual turnover of the bidder in preceding three financial years as on date of

bid opening should not be less than INR 74.63 Lakh.

Note:

1. The word executed/completed means that the bidder should have achieved the progress

specified in the QR even if total contract is not completed/ closed.

2. Other income shall not be considered for arising at annual turnover.

3. (a) The bidder has to furnish audited balance sheet for last three years in support of annual

turnover.

(b) In case where audited results for the last preceding financial year are not available

certification of financial statements from a Practicing Chartered Accountant shall also be

considered acceptable.

entity basis, the un-audited unconsolidated financial statements of the Bidder can be

considered acceptable provided the bidder furnishes the following further documents on

substantiation of its qualification:

(i) Copies of the un-audited unconsolidated financial statements of the bidder along with

copies of the audited consolidated financial statement of the Holding Company.

(ii) A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed

with the bid documents, stating the un-audited unconsolidated financial statements which is

from the Consolidated Annual Report of the Company.

(iii) In case a bidder does not satisfy the financial criteria, stipulated above on its own, the

holding company would be required to meet the stipulated turnover requirements above,

provided that the net worth of such holding company as on the last day of the preceding

financial year is at least equal to or more than the paid-up share capital of the holding

company. In such an event, the bidder would be required to furnish is at least equal to or more

than the paid-up share capital of the holding company. In such an event, the bidder would be

required to furnish along with its bid, a Letter of Undertaking from the holding company,

supported by Board Resolution, as per the format enclosed in the bid documents, pledging

unconditional and irrevocable financial support for the execution of the Contract by the bidder

in case of award.

3. The term “executed” means that bidder should have achieved the progress specified in the

QR if the total contract is not completed/closed. The same shall be supported by documentary

evidence issued by the owner.

4. Notwithstanding anything stated above, the Employer reserves the right to assess the

capabilities and capacity of the Bidder /his collaboration/subsidiaries/group companies to

perform the contract should the circumstances warrant such assessment in the overall interest

of the Employer.

5. Following documents need to be furnished/uploaded in support of meeting qualifying

requirements:

a. Legible copies of Award letter with Bill of Quantities of similar nature, Job completion

certificate, Copies of MB (bills/receipts) etc. in proof of value of work executed, clearly

indicating the executed value of work.

b. Audited Balance sheet and Profit & Loss account for in preceding three financial years as

on date of bid opening.

c. Partnership deed/affidavit for proprietorship/ certificate of incorporation.

PART (B) GENERAL INSTRUCTION

3.0 Bid Security and Integrity Pact (if applicable) shall be submitted in a sealed envelope

separately offline by the stipulated bid submission closing date and time at the address given

below. Any bid without an acceptable Bid Security and Integrity Pact (if applicable) shall be

treated as non-responsive by the employer and shall not be opened.

4. A complete set of Bidding Documents may be downloaded by any interested

Bidder. Tender fee (non-refundable if applicable) of requisite value is to be paid in a

separate envelope up to the time of scheduled Technical BOD in the form of a crossed

account Payee demand draft in favor of Bhartiya Rail Bijlee Company Limited payable

at SBI, NTPC Project, Barem Bihar (code-14321) or directly through the payment

gateway of the cost of the documents. For logging on to the GePNIC Site, the bidder

would require user id and password which can be obtained by enrolling at GePNIC

site. First time users not allotted any vendor code are required to approach BRBCL at

least five working days prior to Document Sale Close date along with duly filled in

questionnaire for issue of vendor code and GePNIC user id/password.

5. Brief Scope of Work & other specific detail – Fencing of Green Belt Area at NTPP

Prospective bidders from U.P. State are compulsorily required to provide TIN number

at the time of purchase of bidding documents.

6. Qualifying Requirements: Applicable

7. Issuance of Bidding Documents to any bidder shall not construe that bidder is

considered qualified.

8. BRBCL reserves the right to accept/reject any or all tenders without assigning any

reasons thereof.

9. Address for Communication:

AGM (C&M),

Bhartiya Rail Bijlee Company Limited,

H-Type office (C&M Hall)

PO- Pirouta, P.S.- Khaira

Nabinagar Distt – Aurangabad, Bihar- 824 303

Telephone-06332-233032, 233034, Fax- 06332-233033

Websites: https://eprocurentpc.nic.in/nicgep/app or www.ntpctender.com or

www.ntpc.co.in

10. Tender Fee Payment if applicable:

a) Tender fee can be paid through payment gateway or alternatively through

demand draft in favor of Bhartiya Rail Bijlee Company Limited, payable at

S.B.I. NTPC Project Barem, Bihar (Branch code-14321)

b) In case of offline payment, the bidder has to submit at BRBCL Nabinagar

DEMAND DRAFT (Non-refundable) for tender fee in favor of Bhartiya Rail

Bijlee Company Limited, payable at S.B.I. NTPC Project Barem, Bihar

(Branch code-14321) within the scheduled time.

c) The application envelope must be super-scribed with Bid Invitation no. In

case a bidder desires to participate in more than one tender, separate

application is required to be made against each NIT accompanying a separate

DEMAND DRAFT as mentioned above.

d) Govt. notification from time to time regarding exemption of tender fee will

be applicable for this tender.

e) Application with all relevant documents should reach in the office of. AGM

(C&M) within the schedule. BRBCL will not be responsible in any way for

late receipt of request for tender documents due to any postal delay or delay

of any form in transit.

f) Exception of tender fee is applicable as per 14.2(c )

12. Bidder can view/download the complete set of Bid document as per the following

procedure.

Type of Vendor Required Document for viewing/downloading

our tender document

Vendors already having GePNIC

user id and Password

Vendors can view/download the tender document

after logging in our GePNIC tender site

Vendors already having SAP Step-1: For logging on to the GePNIC Site, the

vendor code, but does not have

GePNIC user id and Password

bidder would require user id and password which

can be obtained by enrolling at GePNIC site.

Step-2 User id is to be forwarded along with user

creation sheet (Annexure-I to IFB) to package

dealing executive.

New Vendor neither having any

vendor code in SAP nor GePNIC

user id and Password

Step-1: The agency has to furnish the followings:

A. Duly Filled Annexure-1 (format given below)

B. PAN card scanned/photo copy (self Attested)

C. EFT form (Format Given Below), duly filled and

endorsed by their banker

D. Copy of PF Documents

E. GST Registration

F. ESI Code / Undertaking for ESI

All these should reach us at least seven working days prior

to Last

Date of Tender Fee Payment

Step-2 After compliance of step-1, Follow steps as

mentioned above at Sl. No. 2

13. a) Exemption on Cost of Tender Document is applicable as per 14.2(c) Govt.

notification from time to time regarding exemption of cost of tender document will be

applicable for this tender.

b) Tender fee is non-refundable.

14. EMD can be submitted either offline or online.

Bidder has to submit earnest money deposit (EMD) in hard copy (offline except for

exempted case who can upload online as well) of requisite value in a separate

envelope super scribing “EMD Envelope”, which must reach the office at the

address mentioned at Sl. No. 10.0 before the bid submission deadline asmentioned

in the e-tender of our GePNIC system.

1. If Bid Security (EMD) in Original of any agency is not received in a sealed

envelope, their bid shall not be opened. If the EMD amount submitted by any agency

is less than the stipulated EMD, their offer shall be rejected.

2. The Bidder shall furnish, as a part of its Bid an Earnest Money Deposit (EMD), as

prescribed, in separate envelope, super-scribed on the top as under. ‘ORIGINAL BID

SECURITY FOR …………………….. (NAME OF PACKAGE) SPECIFICATION

NO…..……….………DUE ON ………………………………… (DATE OF BID

OPENING) FROM ……………………………………………( NAME OF BIDDER)”.

(a) The EMD offered shall, at Bidders option, be in the form of a crossed Demand Draft

Banker’s Cheque in favour of Bhartiya Rail Bijlee Company Limited, payable at S.B.I. NTPC

Project Barem, Bihar (Branch code-14321) or an unconditional and irrevocable Bank

Guarantee from any Nationalized or Scheduled Bank as per BRBCL format.

(b) The format of Bid Guarantee towards Bid security shall be in accordance with the form of

Bid security included in the Bidding Documents. The Bid Security shall remain valid for a

period of Fourty five (45) days beyond the original Bid validity period or beyond any

extension in the period of Bid validity subsequently requested. EMD in the form of Bank

Guarantee as mentioned above shall only be accepted for EMD value more than Rs. 50,000/-.

(c ) Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi

and Village Industries Commission or Khadi and Village Industries Board or Coir Board or

National Small Industries Corporation or Directorate of Handicrafts and Handloom or any

other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED

Act 2006,for goods produced and services rendered, shall be issued the bid documents free of

cost and shall be exempted from paying Earnest Money Deposit.

Further, in case of tenders where splitting of quantity is possible, participating MSEs quoting

price within price band of L1 + 15 percent shall also be allowed to supply a portion of

requirement by bringing down their price to L1 price in a situation where L1 price is from

Someone other than a Micro and Small Enterprise and such Micro and Small Enterprise shall

be allowed to supply up to 20 percent of total tendered value. In case of more than one such

MSE, the supply will be shared proportionately (to tendered quantity).However, in case of

tenders where splitting of quantity is not possible, participating MSEs quoting price within

price band of L1 + 15 percent shall be allowed to execute the package by bringing down their

price toL1 price in a situation where L1 price is from someone other than aMicro and Small

Enterprise.

The award shall be made as follows:

Award shall be given to L1 bidder if L1 bidder is a MSE. In case L1 bidder is not a MSE,

then all the MSE vendor(s) who have quoted within the range of L1 + 15%, shall be given the

opportunity in order of their ranking (starting with the lowest quoted MSE bidder and so on)

to bring down its price to match with L1 bidder. Award shall be placed on the MSE vendor

who matches the price quoted by L1 bidder. If no MSE vendor who has quoted within range

of L1 + 15% accepts the price of L1 bidder, then the award shall be made to the L1 bidder.

The benefit as above to MSEs shall be available only for goods/services produced & provided

by MSEs. MSEs seeking exemption and benefits should enclose an attested/self certified copy

of registration certificate, giving details such as stores/services, validity (if applicable) etc.

failing which they run the risk of their bid being passed over as ineligible for the benefits

applicable to MSEs.

d. Submission of EMD is exempted from IIMs/IITs/NITs/IISc/CBRI/CPRI/GSI/CWPRS

/CWC and other Govt. Institutes/agencies (excluding PSUs).

e. Govt. notification from time to time regarding exemption of EMD will be applicable for

this tender.

3. The Bid Security of all the unsuccessful Bidders will be returned as promptly as possible.

4. The EMD of successful Bidder to whom the contract is awarded will be returned after the

receipt of Bank Guarantee towards Initial Security Deposit.

5. The EMD shall be forfeited in any of the following circumstances by the Owner without

any notice or proof damage to the Owner, etc:

(a) If the Bidders withdraws or varies its Bid during the period of Bid validity.

(b) If the Bidder does not accept the correction of its Bid Price pursuant Clause 8.0 of GC.

withdrawal indicated by him.

(d) If the Bidder refuses to withdraw, without any cost to the Owner, any deviation not listed

in Statement of Deviations but found elsewhere in the Bid, or

(d) In the case of a successful Bidder, if the Bidder fails within the time limit specified in

bidding Documents to furnish the required Security Deposit in accordance with Clause 9.0 of

GCC.

6. The Earnest Money deposit (EMD) shall be made payable without any condition/demure to

the owner ‘On demand’. The EMD shall be valid for a period of Seven & half (7 ½) Months

from the date of opening of the tenders, i.e. If the tender is due for opening for 1st January the

EMD shall be valid up to and inclusive of 15

August.

7. In the event of the owner opening and considering the tender for purpose of award of

contract the tendered shall keep his tender valid for a period of Six (06) Months from the date

of opening of the tender, during which period the tenderer shall not vary, alter or revoke his

tender either in whole or in part. If the tenderer, however, fails to keep his tender valid for

above period, the owner shall be entitled to forfeit the EMD amount without any notice or

proof of damage. However, the bidder shall suitable extend the validity of the offer if asked

by BRBCL.

8. No interest will be payable by the owner on the said amount covered under EMD/Other

security documents.

9. BRBCL is not responsible for any delay or non-receipt of tender papers sent by post. No

claim in this respect will be entertained

10. BRBCL reserves the right to accept/reject any or all tenders without assigning any reasons

thereof.

11. BRBCL reserves the right to split and awarded the contract to TWO or More agencies.

12. The Bid shall be awarded on the basis of overall evaluated techno commercial L-1 basis.

13. Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified

as mentioned in the bidding document.

The queries will be answered by NTPC/BRBCL and posted in the GePNIC Portal.

The bidder scans view all queries and all answers once they are posted in the GePNIC

Portal.

14. Following documents must be uploaded in the GePNIC Portal, failing which

the offershall be liable for rejection:

I. Qualifying Requirement (If, required): Total credential to fulfil all the criteria as

mentioned in qualifying requirement of the IFB.

II. Technical Bid:

a. All TECHNICAL DATA SHEETS as per the format provided in the tender

document duly filled.

b. Any other data/information as sought in our tender document

III. Company /Firm Details:

a. Document related to legal status of the Bidder (i.e., Sole Proprietorship

Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies

and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of the

sole proprietor / partners / Board of directors.

b. Memorandum and articles of association/photocopy of partnership deed/affidavit of

proprietorship.

IV. Copy of GST registration certificate.

V. Copy of valid independent PF code no. issued by concerned RPFC.

VI. Copy of PAN card. VIII. Copy of ESI Certificate/Undertaking for submission of

ESI (As per Annexure-X mentioned in the bid document).

VII- Authority/Power of Attorney to sign the bid

VIII- Acceptance of General Technical Evaluation, if applicable

IX- Conformity to the Technical Specifications & Scope of Work

X- Integrity Pact, if applicable

XI-Any other details required in the Bid Document.

15. Participation in the tender does not automatically mean that the bidders are

considered qualified. BRBCL shall evaluate the qualifying requirement of each bidder

as per NIT after opening of technical bid and the bids of the bidder who is not

meeting the qualifying requirement shall not be considered.

16. BRBCL reserves the right to reject any or all bids or cancel/withdraw the

invitation forbids/IFB without assigning any reason whatsoever and in such case no

bidder/intending bidder shall have claim arising out of such action.

17. BRBCL will not be responsible for any loss/late receipt/non-receipt of

applications for tender documents/bids due to any postal delay or delay, in any form,

in transit.

18. If the last date for receiving applications/ selling of bids/ date of bid opening

coincides with holiday, the date will be shifted to the next working day.

19. Tender document is not transferable.

20. All prices to be quoted by the bidders will be in Indian Rupees only, unless

otherwise mentioned in the Special Condition of contract, on FIRM price basis and to

remain valid during the currency of the Contract.

21. Format and Signing of Bid:

The bid including all documents uploaded in the on‐line bid shall be digitally certified

by a duly authorised representative of the Bidder to bind him to the contract using

Class II or Class‐III digital signature (in the name of designated individual with

Organisation name). The Digital Signature shall be as per Indian IT Act from the

licensed Certifying Authorities (CA) operating under the Root Certifying Authority of

India(RCAI) namely Controller of Certifying Authorities (CCA) of India. An

authorisation letter/power of attorney indicating that the person signing the bid has the

authority to sign the bid is to be submitted in Physical form and copy uploaded as part

of the Techno‐commercial Bid.

22. Submission of Bids:

Bid shall be submitted through e‐tender mode in the manner specified elsewhere in

bidding document. No Manual/ Hard Copy of the Bid shall be acceptable except those

asked for in Physical form.

23. Package Co-coordinator:

Bharat Prasad, Manager (CS), mob- 9471002754, email- bharatprasad@ntpc.co.in

Websites:https://eprocurentpc.nic.in/nicgep/app or www.ntpctender.com or

www.ntpc.co.in

Annexure No 1

Request for Login ID on BRBCL e-Tender

If you are not a supplier/Contractor of BRBCL, and interested in participating in e-tenders in

BRBCL, please fill in the following.

Form A

New Vendor (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till: __________

Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact

person as mentioned in the Bid Invitation along with the DD of required amount.

DD should be in favor of “Bhartiya Rail Bijlee Company Limited” payable at the ordering

location mentioned in the Bid Invitation.