NTPC Limited

(A Govt. of India Enterprise)

ER-1, HQ, Patna

NOTICE INVITING TENDER (NIT)/INFORMATION FOR BIDDER(IFB)

FOR

ENGAGEMENT OF AN AGENCY FOR LOADING AT AMRAPALI MINE OF CCL,

TRANSPORTATION OF COAL FROM AMRAPALI MINE TO KATKAMASANDI RAILWAY

SIDING & LOADING OF COAL IN INDIAN RAILWAYS WAGONS FOR ONWARD

TRANSPORTATION TO NTPC BARH-II (2X660 MW) THROUGH RCR MODE.

(Domestic Competitive Bidding)

NIT No.: 9900164927 Date: 12.09.2018

1. NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly

mentioned hereinafter:

2. BRIEF DETAILS

NIT No

9900164927

Source of IFB/NIT ER-1 HQ, Patna

Contract Classification O&M Service

Last Date and Time for Bid Submission 26.09.2018 up to 18:00:00 Hrs

Technical Opening Date & Time 27.09.2018 up to 14:00:00 Hrs

Price Bid Opening Date and Time Shall be intimated separately by NTPC

Cost of Bidding Document in INR (incl. GST) 9,000.00

EMD in INR 2,00,00,000.00

Pre-Bid Conference Date & Time Not applicable

Last Query Date 19.09.2018

3.0 ‘Tender Fee’ (non-refundable), ‘EMD/Bid Security’, ‘Integrity Pact’ & ‘No Deviation

Certificate’ shall be submitted in sealed envelopes separately before the stipulated bid

submission closing date and time at the address given at para 10.0 below. Any bid without

an acceptable ‘Tender Fee’, ‘EMD/Bid Security’, ‘Integrity Pact’ and ‘No Deviation

Certificate’ shall be treated as non-responsive by NTPC and shall not be opened.

4.0 A complete set of Bidding Documents may be downloaded by any interested Bidder.

Tender fee (non-refundable) of requisite value is to be paid in a separate envelope up to

last Date for Bid Submission in the form of a crossed account Payee demand draft in

favour of NTPC Ltd., Payable at SBI, Mauryalok, Patna of the cost of the Bid documents.

For logging on to the GePNIC Site, the bidder would require user id and password which

can be obtained by enrolling at GePNIC site. First time users not allotted any vendor code

are required to approach NTPC at least Seven working days prior to last Date for Bid

Submission .

5.0 Brief Scope of Work & other specific detail – ENGAGEMENT OF AN AGENCY FOR

LOADING AT AMRAPALI MINE OF CCL, TRANSPORTATION OF COAL FROM

AMRAPALI MINE TO KATKAMASANDI RAILWAY SIDING & LOADING OF COAL IN

INDIAN RAILWAYS WAGONS FOR ONWARD TRANSPORTATION TO NTPC BARH-II

(2X660 MW) THROUGH RCR MODE.

6.0 Prospective bidders from U.P. State are compulsorily required to provide TIN number

at the time of purchase of Bid Documents.

7.0 Qualification Requirements for Bidders

In addition to the requirements stipulated in Section ITB (Instructions to Bidder),

the following shall also apply:

Technical Criteria

7.1.0 The bidder should have executed work of Loading, Transportation by road and

unloading of Coal or any other mineral as per the following criteria:

The bidder must have carried out above work and loading of coal or any other

mineral into rakes for a quantity of at least 50,000 MT of coal or any other mineral

in any one month and 15 Lakh MT in last 36 months prior to techno commercial bid

opening against single order or multiple orders.

Notes for Technical Criteria:

a) The word “executed” mentioned in clause 7.1.0 means that the Bidder should

have achieved the specified criteria with any of the following conditions:

i) The work/order is started earlier to the stipulated period, but

completed within the stipulated period. In such cases, entire executed

quantity/value of the relevant work vide that work order shall be considered for

evaluation.

ii) The work/order is started and completed within the stipulated period.

In such cases, entire executed quantity/value of the relevant work vide that work

order shall be considered for evaluation.

iii) The work/order is started within the stipulated period but not

completed as on the last date of stipulated period. In such cases, “In Progress”

executed quantity / value of the relevant work vide that work order as on the last

date of stipulated period, shall be considered for evaluation.

(b) The bidder must submit requisite credential in support of having met the

qualifying requirements. A summary sheet of all documents need to be submitted

along with the technical offer. Summary sheet should clearly describe the eligibility

credentials. Credentials shall include:

(i) Purchase order/work order copies.

(ii) Work completion certificate against purchase order/work order copies

(c)Reference works executed by the bidder as a member of Joint Venture

/Consortium/Associate can also be considered provided:

The allocation of scope of work between the partners of the Joint

Venture/Consortium/Associate is clearly defined in the executed Joint Venture

Agreement/Consortium. Agreement/Deed of Joint Undertaking and Bidder’s scope

of work and break- up of quantities executed by them as individual contribution in

the Joint Venture/ Consortium/Associate, duly authenticated by the Project

Authority, meet the relevant provisions of Qualifying Requirement. In case the

reference work has been executed by the Bidder in an integrated Joint venture

where in allocation of scope of work and break-up of quantities between the

partners is not clearly specified in the integrated Joint Venture Agreement, then for

clause 7.1.1 above, the credit of executed quantities can be claimed by the bidder

in the ratio of bidder’s share in the integrated Joint Venture Agreement, provided

the bidder establishes that it regularly undertakes works as at clause 7.1.1 above.

The executed works/quantities by integrated Joint Venture shall be duly

authenticated by the Project Authoritiy.

(d) Reference work executed by a bidder as a sub-contractor may also be

considered provided the certificate issued by main contractor is duly certified by

Project Authority specifying the scope of work executed by the sub-contractor in

support of qualifying requirements.

7.2.1 Financial Criteria for bidder

a) The average annual turnover of the Bidder, in the preceding Three (3)

financial years as on the date of Techno-commercial Bid opening, should not be less

than INR127.64 Crore [Indian Rupees One Hundred Twenty-Seven Crore and Sixty-

Four Lakh only]

In case a Bidder does not satisfy the average annual turnover criteria, stipulated

above on its own, its Holding Company would be required to meet the stipulated

turnover requirements as above, provided that the Net Worth of such Holding

Company as on the last day of the preceding financial year is at least equal to or

more than the paid up share capital of the Holding Company. In such an event, the

Bidder would be required to furnish along with its Techno-Commercial bid, a Letter

of Undertaking from the Holding Company, supported by the Holding Company's

Board Resolution as per the format enclosed in the bid documents, pledging

unconditional and irrevocable financial support for the execution of the Contract by

the Bidder in case of award.

b) The Net Worth of the Bidder should not be less than 100% of its paid up

share capitals on the last day of the preceding financial year on the date of techno-

Commercial Bid opening. In case the Bidder does not meet the Net worth criteria on

its own, it can meet the requirement of Net Worth based on the strength of its

Subsidiary (ies) and / or Holding Company and / or Subsidiary (ies) of the Holding

Company wherever applicable. In such a case, however, the Net Worth of the

bidder and its Subsidiary (ies) and / or Holding Company and / or Subsidiary (ies)

of the Holding Company, in combined manner should not be less than 100%

(Hundred percent) of their total paid up share capital. However individually, their

Net Worth should not be less than 75% of their respective paid up share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined)= (X1+X2+X3) / (Y1+Y2+Y3) X 100

Where X1, X2, X3 are individual Net worth which should not be less than 75% of

the respective paid up shall capitals and Y1, Y2, Y3 are individual paid up share

capitals.

c) In case the bidder is not able to furnish its audited financial statements on

standalone entity basis, the unaudited unconsolidated financial statements of the

Bidder can be considered acceptable provided the Bidder further furnishes the

following documents for substantiation of its qualification:

i) Copies of the unaudited unconsolidated financial statements of the Bidder

along with copies of the audited consolidated financial statements of the Holding

Company.

ii) A certificate from the CEO/ CFO of the Holding Company, as per the format

enclosed with the bidding documents, stating that the unaudited unconsolidated

financial statements form part of the Consolidated Financial Statements of the

Holding Company.

iii) In cases where audited results for the last financial years as on the date

of the Techno-Commercial Bid opening are not available, the financial results

certified by a practicing Chartered Accountant shall be considered acceptable. In

case, Bidder is not able to submit the Certificate from practicing Chartered

Accountant certifying its financial parameters, the audited results of three

consecutive financial years preceding the last financial year shall be considered for

evaluating the financial parameters. Further, a Certificate would be required from

the CEO / CFO as per the format enclosed in the bidding documents stating that the

Financial results of the Company are under audit as on the date of Techno-

Commercial bid opening and the Certificate from the practicing Chartered

Accountant certifying the financial parameters is not available.

Notes for Financial Criteria:

i) Net worth means the sum total of the paid up share capital and free

reserves. Free reserve means all reserves credited out of the profits and share

premium account but does not include reserves credited out of the revaluation of

the assets, write back of the depreciation provision and amalgamation. Further, any

debit balance of Profit and Loss account and miscellaneous expenses to the extent

not adjusted or written off, if any, shall be reduced from reserves and surplus.

ii) Other income shall not be considered for arriving at annual turnover.

iii) “Holding Company” and “Subsidiary Company” shall have the meaning

ascribed to them as per Companies Act of India.

8.0 Issuance of Bidding Documents to any bidder shall not construe that bidder is

considered qualified.

9.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the

NIT for the subject package without assigning any reason whatsoever

and in such case no bidder/intending bidder shall have any claim arising

out of such action.

10.0 Address for Communication

Additional General Manager, Contract & Materials Department

NTPC Limited,

Eastern Region I HQ,

1st Floor, Vidyut Bhawan II,

Bailey Road,

Patna - 800021, Bihar.

e-mail: dhirendrasharma@ntpc.co.in

Websites: https://eprocurentpc.nic.in/nicgep/app or www.ntpctender.com or

www.ntpc.co.in

11. Access To Tender Document:

This is an e- tender case with Reverse Auction. Tender documents can be accessed /

downloaded from NTPC website: www.ntpctender.com.

In case of any difficulty, please contact help desk no-0120-4947444, 0120-4200462,

0120-4001002, 0120-4001005, 0120-6277787

E-Mail : support-eproc@nic.in

12. Tender Fee Payment:

A) The bidder has to submit Tender fee at NTPC, ER-1 HQ, Patna, through DEMAND

DRAFT (Non-refundable) in favor of NTPC Ltd., payable at SBI, MAURYA LOK

COMPLEX, Patna within the scheduled time.

B) The application envelope must be superscribed with Bid Invitation no 9900164927.

C) In case a bidder desires to participate in more than one tender, separate application is

required to be made against each NIT accompanying a separate DEMAND DRAFT as

mentioned above.

D) Firms registered with NSIC/Micro & Small enterprises (MSEs) registered with the

National small industries corporation to register his Udyog Aadhaar Memorandum

(UAM) on Central Public Procurement (CPPP) and are exempted for tender fee

submission. Application along with a copy of Valid NSIC certificate/ Micro & Small

Enterprises (MSEs) certificate to be submitted to NTPC ER-1 HQ, within the scheduled

time.

E) Govt. notification from time to time regarding exemption of tender fee will be applicable

for this tender.

F) Application with all relevant documents should reach well within schedule time. NTPC

will not be responsible in any way for late receipt of documents due to any postal delay

or delay of any form in transit.

13. Bidder can view/download the complete set of Bid Documents as per the following

procedure.

Type of Vendor Required Document for viewing/downloading our tender

document

1. Vendors already

having GePNIC user

id and Password

Vendors can view/download the tender document after logging in our

GePNIC tender site

2. Vendors already

having SAP vendor

code, but does not

have GePNIC user

id and Password

Step-1: For logging on to the GePNIC Site, the bidder would

require user id and password which can be obtained by enrolling at

GePNIC site & with Class-3 Digital Signature Certificate (DSC).

Step-2 User id is to be forwarded along with user creation sheet

to package dealing executive.

3. New Vendor neither

having any vendor

code in SAP nor

GePNIC user id and

Password

Step-1

The agency has to furnish the followings:

A. PAN card scanned/photo copy (self-Attested)

B. EFT form,duly filled and endorsed by their banker

C. Copy of PF Documents

D. GST Registration

E. ESI Code / Undertaking for ESI

All these should reach us at least Four working days prior to Last

Date of bid submisssion

Step-2 After compliance of step-1, follow steps as mentioned

above at Sl.No. 2.

14.Bid Security (EMD):

Bidder has to submit Earnest Money Deposit (EMD) in hard copy (offline) of requisite

value in a separate envelope super scribing “EMD Envelope”, which must reach the

office at the address mentioned at Sl. No. 10.0 before the bid submission deadline as

mentioned in the e-tender of our GePNIC system.

i.“EMD Envelope” should contain the EMD of requisite value, strictly in valid form as

mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting document in

support of seeking exemption of EMD as iii. c).

ii.If Bid Security (EMD) in Original of any agency is not received in a sealed

envelope, their bid shall not be opened. If the EMD amount submitted by any agency

is less than the stipulated EMD, their offer shall be rejected.

iii.EMD may be furnished in any of the following forms:

a. For EMD amount of any value:

Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC

Limited, payable at Patna.

b. In case EMD amount is >Rs 50,000.00 then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC

approved list) also will be acceptable. Format of BG against Bid Security and

List of Banks for Bid Security are attached. BG should be unconditional and

irrevocable and should be valid for a period of 45 days beyond the bid validity

period. The Bank Guarantee Verification Check List duly filled in as per

format attached has to be submitted in this regard. Bidder shall ensure that all

the points of check list are replied in “Yes”.

c. SSI units of Bihar / SSI units (of other states) registered with the National Small Scale

Industries Corporation shall be exempted from the payment of Earnest Money Deposit.

Bidders seeking exemption should submit a Photocopy of valid registration certificate

preferably attested by Notary / Gazetted Officer/ Magistrate 1st class, giving details such

as validity.

d. Submission of EMD is exempted from IIMs/IITs/NITs/IISc./CBRI/CPRI/GSI/CWPRS/

CWC and other Govt. Institutes/agencies (excluding PSUs).

e. In case of any doubt on eligibility of such exemption/concession, bidder may get

clarification from NTPC official before submission of his bid.

f. The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.

g. The Bid Security shall be forfeited in any of the following circumstances by NTPC

without any notice or proof of damage to the Owner:

1. If the Bidder withdraws or varies its Bid during the period of Bid validity

specified by the Bidder in the Bid Proposal.

2. In case the Bidder does not accept the corrections towards the discrepancies in

their bid, where ever the breakup of prices have been asked separately.

3. If any deviation, variation or additional condition etc. found anywhere in our

technical and / or / Price Bid implicit or explicit, shall stand unconditionally withdrawn,

without any cost implication whatsoever to employer, failing which the bid security shall

be forfeited.

4. In the case of a successful bidder, if the bidder fails within the specified time limit

to furnish the acceptance of Letter of Award / Purchase Order.

5. In the case of successful Bidder, if the Bidder fails, within the time limit, to

furnish the required Contract Performance Guarantee in case the same is required as per

conditions of the P.O / LOA.

6. If the bidder / their representative commit any fraud while competing for this

contract pursuant to Fraud prevention policy of NTPC.

h. No interest shall be payable by NTPC on the Bid Security.

i. ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE

SEALED ENVELOPE, SHALL BE REJECTED BY NTPC AS BEING NON

RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.

16. No Deviation Certificate:

No deviation, whatsoever, is permitted by NTPC to any provisions of bidding

Documents.

The Bidders are required to confirm acceptance of compliance to all Provisions of

Bidding Documents (NIL Deviation Certificate) on line as per format enclosed in

Schedules and formats section and submit along with Tender fee, EMD & Integrity Pact

in separate envelopes. Only after receipt of the above documents, the bidder’s bid shall be

opened.

17. Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as

in the Bid documents.

The queries will be replied by NTPC and posted in the GePNIC Portal. The bidders can

view all queries and all answers once the same are posted in the GePNIC Portal.

18. Following documents must be uploaded in the GePNIC Portal, failing which the offer

shall be liable for rejection:

i. Qualifying Requirement (If, required): Total credential to fulfill all the criteria as

mentioned in qualifying requirement of the IFB.

ii. Technical Bid:

 All TECHNICAL DATA SHEETS as per the format provided in the

Tender Documents duly filled.

 Any other data/information as sought in our Tender Documents.

iii. Company/Firm Details:

 Document related to legal status of the Bidder (i.e., Sole Proprietorship

Concern/Partnership Firm/ Private Limited Companies/ Public Limited

Companies and Statutory Corporation/ Consortium/ Joint Venture), Name

and address (es) of the sole proprietor / partners / Board of directors.

 Memorandum and Articles of Association/photocopy of Partnership

Deed/affidavit of Proprietorship.

iv. Copy of GST Registration Certificate.

v. Copy of valid independent PF code no. issued by concerned RPFC.

vi. Copy of PAN card.

vii. Copy of ESI Certificate/Undertaking for submission of ESI.

19. Participation in the tender does not automatically mean that the bidders are considered

qualified. NTPC shall evaluate the Qualifying Requirement of each bidder as per NIT after

opening of Technical Bids and the bid of the bidder who is not meeting the Qualifying

Requirement shall not be considered.

20. NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for

bids/IFB without assigning any reason whatsoever and in such case no bidder/intending bidder

shall have claim arising out of such action.

21. If the last date for receiving applications/ selling of bids/ date of bid opening coincides with

holiday, the date will be shifted to the next working day.

22. Tender Documents are not transferable.

23. Package Co-coordinator:

Important Notes:-

1. The ‘Integrity Pact” as per ATTACHMENT-18 duly signed by the signatory authorized

to sign the bid, shall be sealed in a separate envelope entitled “ATTACHMENT-18:

INTEGRITY PACT failing which their Bid is liable to be rejected.

2. ‘No Deviation Certificate’ duly signed by the signatory authorized to sign the bid shall be

sealed in separate envelop superscribed “NO DEVIATION CERTIFICATE”, failing which

the bid is liable to be rejected

Sh. Dhirendra Sharma, Sr. Manager (C&M), ER-1 HQ-Patna, Mob: 8544419430/ E-mail -

dhirendrasharma@ntpc.co.in