INVITATION FOR BIDS (IFB)

NTPC LIMITED

(

A GOVERNMENT OF INDIA ENTERPRISE)

CONTRACTS SERVICES, SALAKATI

INVITATION FOR BIDS (IFB)

FOR

SUPPLY, INSTALLATION & COMMISSIONING OF SMART ELECTRIC ENERGY METERS

ALLIED SYSTEM IN NTPC BONGAIGAON

&

(Domestic Competitive Bidding)

NIT No. : 2018_NTPC_9779 _1

Bidding Document No. :BgTPP/C&M/CS/3748

.0 NTPC Ltd. invites online bids from eligible bidders for SUPPLY, INSTALLATION & COMMISSIONING

Date : 11.09.2018

1

OF SMART ELECTRIC ENERGY METERS & ALLIED SYSTEM IN NTPC BONGAIGAON’’ for Bongaigaon

Thermal Power Project (750 MW) situated at Kokrajhar district of Assam State and is approximately

15Kms from Kokrajhar. The Project site is situated between Kokrajhar and New Bongaigaon railway

station of North Eastern Frontier Railway. Bongaigaon town is about 35 Kms away from the Project

Site, as per the Scope of Work mentioned hereinafter.

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.0 Brief Scope of work

The brief scope of work shall be - SUPPLY, INSTALLATION & COMMISSIONING OF SMART

ELECTRIC ENERGY METERS & ALLIED SYSTEM IN NTPC BONGAIGAON as per technical

specification & as per direction of EIC.

.0 Detailed specification, scope of work and terms & conditions are given in the Bidding

Documents, which are available for examination and sale at the address given below

and as per the following schedule:

Bidding Document No.: BgTPP/C&M/CS/3748

Estimate cost of Work: Rs.39.86 lacs

Cost of Bidding Document: Rs. 1125/- Rupees One thousand one hundred twenty five

Only)

Bid receipt date & time: upto 15.10.2018 by 18:00 hrs. (IST)

Bid opening date & time: 17.10.2018 at 12:00 hrs. (IST) (For Technical Bid)

Price Bid opening date & time shall be intimated to qualified bidders later by NTPC

Ltd.

Page 1 of 4

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.0 All bids must be accompanied by Bid Security for an amount equivalent to Rs. 50,000/-

(Rupees Fifty Thousand Only) in INR.

5

.0

QUALIFYING REQUIREMENT FOR BIDDERS

The bidders who wish to participate in the bidding shall satisfactorily establish that they

fulfill the following Qualifying Requirements: -

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.0 TECHNICAL CRITERIA

.1 The bidder should have successfully executed the job of supply, installation &

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commissioning of smart electric meters & allied system in any NTPC project or any other

industries meeting any one of the following criteria during last 07 (seven) years prior to the

date of techno-commercial bid opening: -

a) A least one order of value not less than Rs. 31.89 Lacs

OR

b) Two orders, each of value not less than Rs. 19.93 Lacs

OR

c) Three orders, each of value not less than Rs. 15.94 Lacs

The word “executed” means that the bidder should have achieved the progress specified in the above

para even if the total contract/ order is not completed/ closed. The same shall be supported by

documentary evidence issued by the owner.

2

.0 FINANCIAL CRITERIA

2.1. The average annual turnover of the bidder, in the preceding three (3) financial year as on the date

of techno-commercial bid opening, shall not be less than Rs. 39.86 Lacs (Rupees Thirty Nine Lacs &

Eighty Six Thousands Only)

2

.2 NOTES :

(

i) Other income shall not be considered for arriving at annual turnover.

(ii) The bidder shall submit documentary evidence / proof of meeting qualifying requirements stipulated

above.

(iii) In case where audited result for last financial year as on the date of techno commercial bid

opening are not available, the financial result certified by practicing chartered accountant shall

be considered acceptable. In case bidder is not able to submit the certificate from practicing

chartered accountant certifying his financial parameters, the audited result of three consecutive

financial years preceding the last financial shall be considered for evaluating the financial

parameter. Further, a certificate would be required from CEO/CFO as per the format enclosed in

the bidding document stating that the financial result of the company are under audit as on the

date of techno-commercial bid opening & the certificate from the practicing chartered accountant

certifying the financial parameters is not available.

6.0 GENERAL INSTRUCTIONS

The bidders shall have to necessarily submit the documents in support of meeting the qualifying

requirements as mentioned above along with their offer in TECHNICAL COVER, which inter alia

shall include the following:

a. Documentary evidence in support of meeting the qualifying requirements stipulated above

which should include experience of works as specified in QR with self-certified and stamped

copies of Work Orders/Award letters with proof of execution in the form of completion

certificate/ final amendment copies/ copy of final bill and other related documents stating that

the work order given in support of qualifying requirements has been executed.

b. Documentary evidence of having independent PF registration No. from RPF Commissioner &

PAN and GSTIN Registration No.

c. Proof of Turnover/Balance Sheet duly certified by Chartered Accountant for the last three

years, latest Banker’s Solvency Certificate, Partnership Deed / Affidavit for Proprietorship /

Article of Association including changes in the “CONSTITUTION OF THE FIRM, (IF ANY)”,

(Copy of certification with appropriate authority).

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.0 In case the bidder fails to submit the documents in support of meeting the QR, the offer shall be

liable for rejection. Offer of the bidder not fulfilling the QR shall be rejected and not considered

for evaluation further.

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.0 Bidders can download the tender documents before bid submission closing date. Tender

fees, bid security and integrity pact (if applicable) shall be submitted in a sealed envelope

separately (offline) by the stipulated bid submission closing date and time at the address

given below.

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.0 “ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY, TENDER

FEE & INTEGRITY PACT (IF APPLICABLE) IN A SEPARATE SEALED ENVELOPE

SHALL BE REJECTED BY THE EMPLOYER AS BEING NON-RESPONSIVE AND

RETURNED TO THE BIDDERS WITHOUT BEING OPENED”.

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0.0 Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and

Village Industries Commission or Khadi and Village Industries Board or Coir Board or National

Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body

such as Udyog Aadhaar Memorandum specified by Ministry of Micro, Small and Medium

Enterprises as per MSMED Act 2006, for goods produced and services rendered, shall be

issued the bidding documents free of cost and shall be exempted from paying Earnest Money

Deposit.

The benefit as above to MSEs shall be available only for goods/services produced & provided

by MSEs for which they are registered.

MSEs seeking exemption and benefits should enclose a attested/self-certified copy of valid

registration certificate, giving details such as validity, stores/services etc. on or before last bid

submission date failing which they run the risk of their bid being passed over as ineligible for

the benefits applicable to MSEs.

11.0 NTPC Ltd. shall not be responsible for any postal/courier delay, loss or non-receipt of

request for issue of tender documents.

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2.0 Notwithstanding anything stated above, the NTPC Ltd. reserves the right to assess the

bidder’s capability and capacity to perform the contract, should the circumstances warrant

such assessment in its overall interest and the decision of NTPC Ltd., in this regard shall be

final and binding.

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3.0 NTPC Ltd. reserves the right to reject any or all bids or cancel/withdraw this Invitation for

Bids without assigning any reason whatsoever and in such case no Bidder/ intending

Bidder shall have any claim arising out of such action.

14.0 First time users not allotted any vendor code are required to approach NTPC at least three

working days prior to document sale close date for issue of vendor code.

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5.0 Issuance of Bidding Documents to any Bidder shall not construe that such Bidder is

considered to be qualified. Bids shall be submitted online and opened at the address given

below in the presence of Bidder’s representatives who choose to attend the bid opening.

Bidder shall furnish Tender Fee, Bid Security, Integrity Pact, Power of Attorney and Joint

Deed of Undertaking(s) (if applicable) separately offline as detailed in Bidding Documents

by the stipulated bid submission closing date and time at the address given below.

16.0 Transfer of Bidding Documents purchased by one intending Bidder to another is not

permissible.

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7.0 ADDRESS FOR COMMUNICATION:

Addl. General Manager(C&M)

NTPC Limited,

Administrative Building,

P.O.: Salakati (P) (BTAD),

Distt: Kokrajhar, (ASSAM) Pin - 783 369.

Tele. No: 03661 – 282763/ 282397

FAX. No: 03661 -282704

SECTION - III

BID DATA SHEET

SECTION - III

BID DATA SHEET (BDS)

NAME OF PACKAGE: SUPPLY, INSTALLATION & COMMISSIOING OF SMART

ELECTRIC ENERGY METERS & ALLIED SYSTEM IN NTPC-BONGAIGAON

FOR NTPC BONGAIGAON THERMAL POWER PROJECT (750 MW)

BID DOCUMENT NO. BgTPP/C&M/CS/3748

The following bid specific data for the above mentioned package shall amend and/or supplement the

provisions in the Instructions to Bidders (ITB). Whenever there is a conflict, the provisions herein shall

prevail over those in the ITB.

NIT No. : 2018_NTPC_9779_1

Date:11.09.2018

Bidding Document No. :BgTPP/C&M/CS/3748

Sl.

ITB Clause

Data

No. No.

Instruction

related to e-

Tendering

Before creating / submitting the Bids, Bidders are required to go through the

Bidders Manual" and Guidelines to bidder provided at following NTPC e-

Procurement Portal (https://eprocurentpc.nic.in)

"

#

Name of the Package: SUPPLY, INSTALLATION & COMMISSIOING OF

SMART ELECTRIC ENERGY METERS & ALLIED SYSTEM IN NTPC-

BONGAIGAON

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ITB 1.1

ITB 6.1

Name and address of Employer:

AGM(C&M),

Registered Office Address:

“NTPC Bhawan”

NTPC Limited,

PO.: Salakati,

Dist.: Kokrajhar,

Assam-783369,

Core No. 7, Scope Complex,

Institutional Area, Lodhi Road,

New Delhi – 110003, India.

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4

ITB 7.0

Pre Bid Conference: Not Applicable.

Add to ITB Clause 11.2

ITB 11.2

QUALIFYING REQUIREMENTS:

In addition to satisfactory fulfilment of the qualifying requirements stipulated in section

ITB (instructions to bidders) of bid documents, the bidder should also meet the qualifying

requirements stipulated hereunder: -

1

.0 TECHNICAL CRITERIA

1

.1 The bidder should have successfully executed the job of supply, installation &

commissioning of smart electric meters & allied system in any NTPC project or any

other industries meeting any one of the following criteria during last 07 (seven) years

prior to the date of techno-commercial bid opening: -

d) A least one order of value not less than Rs. 31.89 Lacs

OR

e) Two orders, each of value not less than Rs. 19.93 Lacs

OR

f) Three orders, each of value not less than Rs. 15.94 Lacs

The word “executed” means that the bidder should have achieved the progress specified

in the above para even if the total contract/ order is not completed/ closed. The same

shall be supported by documentary evidence issued by the owner.

2

.0 FINANCIAL CRITERIA

2.1. The average annual turnover of the bidder, in the preceding three (3) financial year

as on the date of techno-commercial bid opening, shall not be less than Rs. 39.86 Lacs

(Rupees Thirty Nine Lacs & Eighty Six Thousands Only)

2

.2 NOTES :

(

i) Other income shall not be considered for arriving at annual turnover.

(ii) The bidder shall submit documentary evidence / proof of meeting qualifying

requirements stipulated above.

(iii) In case where audited result for last financial year as on the date of techno

commercial bid opening are not available, the financial result certified by practicing

chartered accountant shall be considered acceptable. In case bidder is not able to submit

the certificate from practicing chartered accountant certifying his financial parameters,

the audited result of three consecutive financial years preceding the last financial shall be

considered for evaluating the financial parameter. Further, a certificate would be required

from CEO/CFO as per the format enclosed in the bidding document stating that the

financial result of the company are under audit as on the date of techno-commercial bid

opening & the certificate from the practicing chartered accountant certifying the financial

parameters is not available.

5

New Clause. The reference works whose details have been declared as per the specified format in the

relevant attachment (i.e. Attachment No. 3) shall only be considered to ascertain the

bidder's compliance to the specified qualifying Requirement (QR). Bidders wishing to

provide additional reference works are required to declare the same in similar format

which shall be additionally attached. However, bidders are not permitted to quote more

than 3 times the number of works for this purpose.

The Employer at its discretion may seek any clarification and/ or documentary evidence

only for the reference works as mentioned above. However, no change or substitution of

the reference works by new/additional plant for conforming to the specified qualifying

Requirement shall be sought, offered or permitted.

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ITB 11.2(b) 5 Whether Joint Ventures are permitted – NO

ITB 13.1

ITB 14

Bid Validity: 06 (Six) Months.

Bid Security/ EMD Amount INR 50,000.00 (Rupees Fifty Thousand Only)

Tender Fee amount INR 1125.00 (Rupees One Thousand One hundred twenty five

Only)

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ITB 14.2

Bids are to be submitted online. Only Bid Security & Power of Attorney are to be

submitted in original Hard Copy at the address as mentioned below.

Location of Bid Submission & Bid Opening:

AGM(C&M) - BgTPP,

NTPC Limited,

Bongaigaon Thermal Power Project

PO: Salakati, Dist: Kokrajhar

Assam - 783369.

Time for Bid Opening : 12:00 hrs (IST)

Date for Bid Opening : Please refer Section-I (IFB)

1

0

ITB Clause

9.0

Add the following to ITB Clause 29.0 :

"

Ineligibility for participation in re-tender’’

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Notwithstanding the provisions regarding forfeiture of Bid Security specified in ITB Sub-

Clause 14.7, if a bidder after having been issued the Letter of Award, either does not

sign the Contract Agreement or does not submit an acceptable Initial Contract

Performance Guarantee/ Performance Guarantee, other securities in line with the

provisions of the Contract and which results in tender being annulled then such bidder

shall be treated ineligible for participation in re-tendering of this particular package."

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Add New ITB BENEFITS/EXEMPTIONS TO SUPPLIES:

clause 34

For Mega Power Projects, Ministry of Power (Govt. of India) has

certified that Bongaigaon TPP (3 x 250 MW) fulfills the laid down

criteria for Mega Power Project.

Add New ITB This is a firm price contract, hence no escalation in the cost shall be allowed.

clause 35

Therefore, the bidders have to bid accordingly taking all cost factors into consideration.

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Add New ITB a) If the contractor fails to execute any job in part or full, the same will be got done at the

risk and cost of the contractor.

clause 36

b) If performance of the contractor is not satisfactory the contract may be terminated at

any time.

c) Insurance & Safety of Workers/Employees of the contractor is in the scope of

contractor.

LIST OF BANKS FROM WHICH BANK GUARANTEES

FOR BID SECURITY CAN BE ACCEPTED

SCHEDULED COMMERCIAL BANKS

A. SBI AND ASSOCIATES

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2

3

4

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6

. State Bank of India

. State Bank of Bikaner and Jaipur

. State Bank of Hyderabad

. State Bank of Mysore

. State Bank of Patiala

. State Bank of Travancore

B. NATIONALISED BANKS

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2

3

4

5

6

7

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9

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. Allahabad Bank

. Andhra Bank

. Bank of India

. Bank of Maharashtra

. Canara Bank

. Central Bank of India

. Corporation Bank

. Dena Bank

. Indian Bank

0. Indian Overseas Bank

11. Oriental Bank of Commerce

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2. Punjab National Bank

3. Punjab & Sind Bank

4. Syndicate Bank

5. Union Bank of India

6. United Bank of India

7. UCO Bank

8. Vijaya Bank

9. Bank of Baroda

C. SCHEDULED PRIVATE BANKS (INDIAN BANKS)

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3

4

5

6

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. Bank of Rajasthan

. Catholic Syrian Bank

. City Union Bank

. Dhanalakshmi Bank Ltd.

. Federal Bank Ltd.

. Jammu & Kashmir Bank Ltd.

. Karnataka Bank Ltd.

. Karur Vysya Bank Ltd.

. Lakshmi Vilas Bank Ltd.

0. Nainital Bank Ltd.

1. Kotak Mahindra Bank

12. Ratnakar Bank Ltd.

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3. South Indian Bank Ltd.

4. Tamilnad Mercantile Bank Ltd.

5. ING Vysya Bank Ltd.

6. Axis Bank Ltd.

7. S.B.I. Commercial & International Bank Ltd.

8. INDUSIND Bank Ltd.

9. ICICI Bank

0. HDFC Bank Ltd.

1. Development Credit Bank Ltd.

2. Yes Bank

D. SCHEDULED PRIVATE BANKS (FOREIGN BANKS)

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2

3

4

5

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. Abu Dhabi Commercial Bank Ltd.

. Bank of America NA

. Bank of Behrain & Kuwait B.S.C.

. Mashreq Bank p.s.c.

. Bank of Nova Scotia

. Credit Agricole Corporate and Investment Bank

. BNP Paribas

. Barclays Bank

9. Citi Bank N.A.

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0. Deutsche Bank A.G.

1. The Hongkong Shanghai Banking Corporation Ltd.

2. Oman International Bank S.A.O.G.

3. Societe Generale

4. Sonali Bank Ltd.

5. Standard Chartered Bank

6. J.P. Morgan Chase Bank

7. State Bank of Mauritus Ltd.

8. DBS Bank Ltd.

9. Bank of Ceylon

0. Bank International Indonesia

1. Arab Bangladesh Bank

2. Shinhan Bank

3. China Trust Commercial Bank

4. Mizuho Corporate Bank Ltd.

5. Krung Thai Bank Public Company Ltd.

6. Antwerp Diamond Bank N.V.

7. The Bank of Tokyo-Mitsubishi UFJ Limited

8. Australia & New Zealand Banking Group Limited (Upto 30.04.2013)

E. OTHER PUBLIC SECTOR BANK

. IDBI Ltd.

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