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DETAILED INVITATION FOR BID
NTPC LIMITED
(A Government of India Enterprise)
SRHQ
-C&M Deptt
INVITATION FOR BIDS (IFB)
DVR COMPLETE SET WITH DUAL CHANNEL AND POWER MODULES FOR STATIC EXCITATION
SYSTEM OF 200 MW UNITS of NTPC – Ramagundam, Stage - I
(DOMESTIC COMPETITIVE BIDDING)
IFB No. : 9900161502 Date: 07.09.2018
1.0. NTPC Limited (NTPC), invites online Bids on Single Stage Two Envelope basis from eligible
bidders without Reverse Auction for the aforesaid Package as per the scope of work briefly
mentioned hereinafter:
2.0. BRIEF SCOPE OF WORK
Supply of 3 No. DVR Complete set with dual channel and power modules for static excitation
system of 200 MW units of NTPC Ramagundam Stage -I
The detailed Scope of work and Technical Specifications are mentioned in the Bidding
Document.
3.0. NTPC intends to finance the subject package through Own Resources.
4.0. Detailed scope of work, specifications and terms & conditions are given in the Bidding
Documents which are available for examination on our website as per the following schedule:
Bidding Document No.
9900161502
Document Download/ Sale Start Date
07.09.2018, 18:00 Hrs (IST)
Last Date to seek clarification
21.09.2018, 17:30 hrs (IST)
Document Download / Sale End Date
04.10.2018, 15: 30 Hrs (IST)
Bid Submission End Date
04.10.2018, upto 15:30 Hrs (IST)
Date and Time of opening of Techno-
Commercial Bid
05.10.2018 at 15:30 Hrs (IST)
Date & Time for Opening for Price bids
Shall be Intimated Separately
Cost of Bidding Documents in INR
Rs.2250/- per set (inclusive of GST)
Tender fee shall be submitted in the form of Demand Draft drawn in favour of NTPC Ltd.
payable at Secunderabad.
Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi
and Village Industries Commission or Khadi and Village Industries Board or Coir Board
or National Small Industries Corporation(NSIC) or Directorate of
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Handicrafts and Handloom or Udyog Aadhar or any other body specified by Ministry of
Micro, Small and Medium Enterprises as per MSMED Act 2006, for goods produced and
services rendered, shall be issued the bid documents free of cost and shall be exempted
from paying Earnest Money Deposit.
The above benefits to MSEs are meant for procurement of only goods produced and
services rendered by MSEs. However, traders are excluded from the purview of Public
Procurement Policy and not eligible for Benefits to MSEs.
The bidders are requested to send Tender Fee/ MSE/ NSIC/ Udyog Aadhar certificate and
EMD, Power of Attorney well in advance to NTPC Ltd., Hyderabad office so as to reach
before the scheduled bid submission end date and MSE’s should upload MSE/ NSIC/ Udyog
Aadhar certificate in Fee cover in GePNIC, failing which the bid shall be liable for rejection
5.0 All bids must be accompanied by Bid security for an amount of Rs. 5,00,000/- (Indian
Rupees Five Lakh only) in the form as stipulated in bidding documents.
Any Bid not accompanied by the acceptable Bid Security in a separate sealed
envelope
shall be rejected by the Employer/NTPC as being non-responsive and
returned to the bidder
without being opened.
6.0
Benefits / Exemptions to Supplies for Mega Power Projects-
NOT APPLICABLE
7.0
Qualifying Requirements for Bidders:
In addition to satisfactory fulfillment of the Qualifying requirements stipulated in Section – ITB
(Instructions to Bidders) of Bid documents, the following shall also apply:
7.1.0
Technical Criteria
7.1.1
The bidder should be a manufacturer of Digital Automatic Voltage Regulator (DVR) for
Generator sets of 200 MW or above capacity.
7.1.2
The bidder should have successfully supplied, erected / got erected and commissioned / got
commissioned 'DVR (for excitation system) for Generator sets of 200 MW or above capacity,
in India during the last Seven (07) years prior to the date Techno-Commercial bid opening.
7.1.3
The equipment / systems mentioned at 7.1.2 should have been in successful operation, in at
least two (02) plants for at least two (02) years prior to the date of Techno-commercial
bid opening.
7.2.0
Financial Criteria:
7.2.1
The average annual turnover of the Bidder, in the preceding three (3) financial years as on the
date of Techno-Commercial Bid Opening shall not be less than ₹ 164 Lakhs (One Hundred
Sixty Four Lakhs Only)."
7.2.2
In case a Bidder does not satisfy the annual turnover criteria, stipulated above on its own, its
Holding Company would be required to meet the stipulated turnover requirements as above,
provided that the Net Worth of such Holding Company as on the last day of the preceding
financial year is at least equal to or more than the paid-up share capital of the Holding
Company. In such an event, the Bidder would be required to furnish along with its Techno-
commercial bid, a Letter of Undertaking from the Holding Company, supported by the Holding
Company's Board Resolution, as per the format enclosed in the bid documents, pledging
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unconditional and irrevocable financial support for the execution of the Contract by the Bidder
in case of award.
7.2.3
Net Worth of the bidder should not be less than 100% of the bidder's paid up share capital as
on the last day of the preceding financial year on the date of Techno-commercial bid opening.
In case the Bidder meets the requirement of Net worth based on the strength of its
Subsidiary(ies) and/or Holding Company and/or Subsidiariy(ies) of its Holding Companies,
wherever applicable, the Net worth of the Bidder and its Subsidiary(ies) and or Holding
Company and/or Subsidiary(ies) of the Holding company, in combined manner should not be
less than 100% of their total paid up share capital. However individually, their Networth should
not be less than 75% of their respective paid up share capitals. For Consortiums/ Joint
Ventures, wherever applicable, the Net worth of all consortium/Joint Venture members in
combined manner should not be less than 100% of their paid up share capital. However ,
individually, their Net worth should not be less than 75% of their respective paid up share
capitals.
7.2.4
Net worth in combined manner shall be calculated as follows:
Net worth (combined) = [ (X1 + X2 +X3) / (Y1 +Y2+Y3) ] X 100
Where X1, X2, X3 are individual Net worth which should not be less than 75% of the
respective paid up share capitals and Y1, Y2 , Y3 are individual paid up share capitals.
7.2.5
In case the Bidder is not able to furnish its audited financial statements on stand-alone entity
basis, the unaudited unconsolidated financial statements of the Bidder can be considered
acceptable provided the Bidder further furnishes the following documents for substantiation of
its qualification:
(i) Copies of the unaudited unconsolidated financial statements of the Bidder along
with copies of the audited consolidated financial statements of its Holding
Company.
(ii) A certificate from the CEO/CFO of the Holding Company, as per the format
enclosed in the bid documents, stating that the unaudited unconsolidated financial
statements form part of the Consolidated Annual Financial Statements of the
Holding Company.
7.2.6
In cases where audited results for the last financial year as on the date of Techno-Commercial
bid opening are not available, the financial results certified by a practicing Chartered
Accountant shall be considered acceptable. In case, Bidder is not able to submit the
Certificate from a practicing Chartered Accountant certifying its financial parameters, the
audited results of three consecutive financial years preceding the last financial year shall be
considered for evaluating the financial parameters.
Further, a certificate would be required from the CEO/CFO that the financial results of the
Company are under audit as on the date of Techno-Commercial bid opening and the
certificate from the practicing Chartered Accountant certifying the financial parameters is not
available.
Notes:
i. Other income shall not be considered for arriving at annual turnover.
ii. Net worth means the sum total of the paid up share capital and free reserves.
Free reserves means all reserves credited out of the profits and share premium
account but does not include reserves credited out of the revaluation of the
assets, write back of depreciation provision and amalgamation. Further any debit
balance of Profit and Loss account and miscellaneous expenses to the extent not
adjusted or written off, if any, shall be reduced from reserves and surplus.
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8.0. NTPC reserves the right to reject any or all bids or cancel/withdraw the Invitation for Bids
(IFB) for the subject package without assigning any reason; whatsoever, and in such case
no bidder/intending bidder shall have any claim arising out of such action.
9.0 Issuance of bid documents to any Bidder shall not construe that such bidder is considered to
be qualified. Bids shall be submitted online. Bidder shall furnish Bid Security separately
offline as detailed in Bidding Documents by the stipulated bid submission closing date and
time at the address given below.
10.0 Transfer of Bidding Documents purchased by one intending bidder to another is not possible.
11.0 A complete set of Bidding Documents may be downloaded by any interested bidder directly
through NTPC e-procurement portal, https://eprocurentpc.nic.in. For logging in to the e-
tender website, the bidder would require user ID and password which can be created at our
e-tender website and same has to be informed to concerned package co-ordinator. First time
users not allotted any vendor code are required to approach NTPC at least five (5) working
days prior to document sale end date along with document like PAN Card, Address proof and
GST registration etc. for issue of vendor code. (Please refer point No. 13 (a) and 13 (b) also).
Note: No hard copy of Bidding Documents shall be issued
12.0.
(a) Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and
Village Industries Commission or Khadi and Village Industries Board or Coir Board or
National Small Industries Corporation or Directorate of Handicrafts and Handloom or any
other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED
Act 2006, for goods produced and services rendered, shall be issued the bidding
documents free of cost and shall be exempted from paying Earnest Money Deposit. Such
parties can sent the request for Tender Documents along with a photocopy of valid
registration certificate preferably attested by Gazetted Officer/ Ist Class Magistrate/
notarised, giving details such as validity, stores and monetary limits, failing which they run
the risk of their bid being passed over as ineligible for this concession.
(b) Tenderers seeking exemption should upload valid exemption certificate in Fee cover in
GePNIC having details such as validity, stores and monetary limits.
13.0 First time users not allotted any vendor code are required to approach NTPC at least five
working days prior to last date of bid submission and submit following details.
(a) For creation of vendor code:
i) Company/ Firm registration copy, GST registration copy, PAN detail copy
ii) Valid email ID, Contact No.
iii) Address Proof
iv) Cancelied cheque & EFT form (to be verified by bank)
Note: Format of EFT (Electronic Fund Transfer) form is attached along with tender documents.
(b) For registration in GePNIC (Govt. e-Procurement National Informatics Centre) portal
i) Go to site: https://eprocurentpc.nic.in/nicgep/app
ii) Click on online bidder enrolment & fill up your details
iii) Send the copy of registration acknowledgement to dealing officer of case.
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14.0 It is to inform you that the subject tender is issued on NIL deviation / Fully compliant bid basis.
Further, confirmation in this regard is to be furnished in GTE (General Technical Evaluation)
under the GepNIC portal.
The meaning of NIL deviation / Fully compliant bid is as under:
You shall confirm that you have complied with all terms, conditions and specifications of
the Bidding Documents read in conjunction with Amendment(s) / Clarification(s) /
Addenda/Errata (if any) issued by the NTPC prior to opening of Techno-Commercial Bids
and the same has been taken into consideration while making your Techno-Commercial
Bid & Price Bid.
Further, you have to declare that you have not taken any deviation in this regard.
Further, you may note that in case the Products and/or Services offered by you do not
meet the Technical requirements, then your bid shall be rejected as Technically non-
responsive.
You shall also confirm that in case you refuse to withdraw additional
conditions/deviations/variations/exception, implicit or explicit, found anywhere in the
techno-commercial bid, your bid shall be rejected as Technically non-responsive
Further, You have to confirm that if any deviation/variation in any form is found in your
Price Bid, the EMD shall be forfeited.
You are requested to examine the bidding documents specifically w.r.t. Price Basis, Delivery
Period, Payment Terms, Bid Validity etc and quote your rate accordingly.
If you require any clarification to any provisions of the bidding documents, same may please be
sought well within the clarification end date as detailed in bidding documents.
It is again reiterated that any deviation to the provisions of the aforesaid bidding
documents either implicitly or explicitly is not permitted. In case, any deviation is found in
your bid, your bid shall be rejected summarily.
15.0 Address for Communication:-
AGM (Contracts and Materials)
NTPC Limited,
Southern Regional Head Quarters,
Contract and Materials Deptt; VIIth Floor,
Kavadiguda, Near CGO Tower,
Secunderabad, Telangana State - 500 080
Phone: 040-27683300/ 27683273/27683279
E-mail: gvbrao@ntpc.co.in /
tvrao02@ntpc.co.in
Websites: https://eprocurentpc.nic.in/nicgep/app or
http://www.ntpctender.com/ or
https://www.ntpc.co.in/
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