NTPC Limited

(A Govt. of India Enterprise)

SINGRAULI SUPER THERMAL POWER STATION

P.O. SHAKTINAGAR, DISTT. SONEBHADRA (U.P) - Pin 231 222

CONTRACT SERVICES

(DOMESTIC COMPETITIVE BIDDING)

NIT No:9900164901

Tender ID No.: 2018_NTPC_9677_1

NTPC invites bids from eligible Bidders for “

Biennial Job contract for Grizzly cleaning during rake

unloading and assistance in CHP-Operation ".

” through e-tender

1.0 Brief Information of NIT

NIT Subject

Biennial Job contract for

Grizzly cleaning during rake

unloading and assistance in CHP-Operation

NIT No.

9900164901

Completion Period

24 Months

Defect Liability Period

Nil

Source of IFB/NIT Singrauli Super Thermal Power Station

Contract Classification

Works Contracts

Last Date and Time for Bid submission 24.09.2018, 15:30 Hrs

Technical Opening Date & Time 25.09.2018, 15:35 Hrs

Price Bid Opening Date & Time To be informed later.

Cost of Bidding Documents Rs 2655/-

EMD Amount in INR

Rs. 2,00,000/-

2.0 Bidder can view/download the complete set of Bid document as per the following procedure.

Type of Vendor Required Document for viewing/downloading our tender document

Vendors already having GEPNIC

vendor code and Password

Follow Clause No-4 as below

Vendors already having SAP

vendor code, but does not have

GEPNIC Login ID and Password

Step

The agency has to furnish Duly Filled Annexure-2 (format given below). It

should reach us at least five working days prior to Last Date of Tender Fee Payment

Step-2 After compliance of step-1, Follow Clause No-4 as below

New Vendor neither having any

vendor code in SAP

nor

any GEPNIC login id and

Password

Step-1

The agency has to furnish the followings:

A. Duly Filled Annexure-1 (format given below)

B. PAN card scanned/photo copy (self Attested)

C. EFT form(Format Given Below), duly filled and endorsed by their banker

D. Copy of PF Documents

E. GST Registration

F. ESI Code / Undertaking for ESI

All these should reach us at least seven working days prior to Last Date of Tender Fee

Payment

Step-2 After compliance of step-1, Follow Clause No-4 as below

3.0 Mode of Payment for purchase of tender document:

a) On-Line:

a. Vendors can view/download the tender document after logging in our e-tender site

i. by clicking on “e-Tender” in home page of www.ntpctender.com or

ii. by directly going to the e-tender site in the following address.

https://eprocurentpc.nic.in/nicgep/app”

After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee as mentioned in the

“Bidder’s Manual” and “Guidelines to Bidders” which are available on the GEPNIC Login screen.

In case of any difficulty, please contact help desk no- 0120-2952319

b) Off-Line: Tender Cost in the form of DEMAND DRAFT drawn in favour of “NTPC LTD.”, and payable at STATE BANK

OF INDIA, SHAKTINAGAR, (Br. Code No.5767) OR UNION BANK OF INDIA, SHAKTINAGAR, (Br. Code

No.541486) shall be submitted along with the request for issuance of tender documents, which shall be refunded in case the

tender document is not issued. However, Pay Order/Bankers Cheque shall also be acceptable, if the same is issued by

SBI/UBI, Shaktinagar.

Exemption on Cost of Tender Document: Refer Clause 4 (iii) (c) below.

4.0 Bid Security: (EMD).

envelope super scribing EMD Envelope which must reach the office at the address mentioned before the bid submission

deadline as mentioned in the e-tender of our Gepnic system.

i. “EMD Envelope” should contain the EMD of requisite value as mentioned below at sl. no. iii. a) / b) as per applicability or

valid supporting document in support of seeking exemption of EMD as iii. c).

ii. If Bid Security (EMD) in Original of any agency is not received in a sealed envelope, their bid shall not be opened.

If the EMD amount submitted by any agency is less than the stipulated EMD, their offer shall be rejected.

iii. EMD may be furnished in any of the following forms:

a) For EMD amount of any value:

Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC Limited and drawn preferably on SBI, Shaktinagar

Branch, Shaktinagar (Branch Code-5767) or UNION BANK OF INDIA, SHAKTINAGAR, (Br. Code No.541486).

In case EMD amount is >Rs 50000/- then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved list) also will be acceptable. Format

of BG against Bid Security and List of Banks for Bid Security are attached as Annexure-II and III respectively. BG should

be unconditional and irrevocable and should be valid for a period of 90 days beyond the bid validity period and beyond any

extension of bid validity subsequently requested.The Bank Guarantee Verification Check List duly filled in as per format

attached as Annexure-V has to be submitted in this regard. Bidder shall ensure that all the points of check list are replied in

“Yes”.

b) Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village Industries

Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate

of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises as per

MSMED Act 2006,for goods produced and services rendered, shall be issued the bidding documents free of cost and shall

be exempted from paying Earnest Money Deposit.

c) Further, in tender, participating MSMEs quoting price within price band of L1 + 15 percent shall also be allowed to supply

a portion of requirement by bringing down their price to L-1 price in a situation where L-1 price is from someone other

than a Micro and Small Enterprises, and such Micro and Small Enterprises shall be allowed to supply up to 20 percent of

total tender value. In case of more than one such MSE, the supply will be shared proportionately (to tendered quantity).

However, for procurement of services or supplies where splitting of quantity is not possible, the award shall be as follows:

(i) Award shall be given to L1 bidder if L1 bidder is a MSE.

(ii) In case L1 bidder is not MSE, then all the MSE vendor(s) who have quoted within the range of L1+15%, shall be given

the opportunity in order of their ranking (starting with the lowest quoted MSE bidder and so on) to bring down its price to

match with L1 bidder. Award for full quantity shall be placed on the MSE vendor who matches its price with L1 bidder at

the price quoted by L1 bidder.

(iii) If no MSE vendor who has quoted within range of L1+15% accepts the price of L1 bidder then the award shall be made

to L1 bidder.

The benefit as above to MSEs shall be available only for goods/services produced & provided by MSEs for which they are

registered. MSEs seeking exemption and benefits should enclose a attested/self certified copy of valid registration

certificate, giving details such as validity, stores/services etc. failing which they run the risk of their bid being passed over

as ineligible for the benefits applicable to MSEs

Note : EMD should be kept in one separate envelope. tender without EMD shall be liable for rejection. MSEs

seeking exemption for EMD should submit hard copy of attested/self certified valid MSE registration certificate,

giving details such as validity, stores/services etc. in separate sealed envelope mentioning tender no., bid due date

and work details, on or before bid due date and time, failing which they run the risk of their bid being passed over

as ineligible for the benefits applicable to MSEs. Request for seeking exemption for EMD by e-mail shall not be

considered.

In case of any doubt on eligibility of such exemption/concession, bidder may get clarification from NTPC official

before submission of his bid.

d) The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.

e) The Bid Security shall be forfeited in any of the following circumstances by the Owner without any

notice or proof of damage to the Owner:

(i) If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the Bidder

in the Bid Proposal.

(ii) In case the Bidder does not accept the corrections towards the discrepancies in their bid, where

ever the breakup of prices have been asked separately.

(iii) If any deviation, variation or additional condition etc found anywhere in our technical and / or /

Price Bid implicit or explicit, shall stand unconditionally withdrawn, without any cost implication

whatsoever to employer, failing which the bid security shall be forfeited.

(iv) In the case of a successful bidder, if the bidder fails within the specified time limit to furnish the

acceptance of Letter of Award / Purchase Order.

(v) In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the required

Contract Performance Guarantee in case the same is required as per conditions of the P.O / LOA.

(vi) If the bidder / their representative commit any fraud while competing for this contract pursuant to

Fraud prevention policy of NTPC.

f) No interest shall be payable by NTPC on the Bid Security.

g) ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED ENVELOPE,

SHALL BE REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE AND RETURNED TO

THE BIDDER WITHOUT BEING OPENED.

5.0 No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.

The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to confirm acceptance

of Compliance to All Provisions of Bidding Documents (NIL Deviation Certificate) on line as per format enclosed at

Annexure-III placed in Schedules and formats section. Only after acceptance of the above condition the bidder shall be

allowed to submit the bid.

In case any deviations, variations and additional conditions are found anywhere in the bid (Techno Commercial Bid &

Price Bid), the same shall not be given effect to in evaluation and it will be considered that the bidder complies to all

the terms and conditions of Bidding Documents without any extra cost to the Owner irrespective of any mention to the

contrary, anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.

6.0 Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as mentioned in the bidding

document.

The queries will be answered by NTPC and posted in the c-Folder. The bidders can view all queries and all answers

once they are posted in the c-Folder.

7.0 Brief Description of items:- Biennial Job contract for Grizzly cleaning during rake unloading

and assistance in CHP-Operation.

8.0 Qualifying Requirements of Bidders:

1. The bidder should have executed / completed the job of supply of manpower / housekeeping / equipment maintenance

/ broad gauge track maintenance / cleaning in thermal power plant, during last seven (7) years ending last day of the

month previous to the date of NIT, having minimum order value as indicated below:

a) Three executed/ completed contracts, as above, of values not less than Rs 48.27 Lakhs.

b) Two executed/ completed contracts, as above, of values not less than Rs 60.33 Lakhs.

c) One executed/ completed contracts, as above, of value not less than Rs 96.53 Lakhs.

2. The average annual turnover of the bidder in the preceding three (3) completed financial years ending with financial

year 2017-18 shall not be less than Rs.120.66 Lakhs.

9.0

Following documents must be uploaded in the c-folder:

I. Qualifying Requirement: Total credential to fulfill all the criteria as mentioned in Qualifying requirement of

the NIT.

II. Technical Bid:

a. All TECHNICAL DATA SHEETS as per the format provided in the tender document duly filled.

b. Any other data/information as sought in our tender document

III. Company/Firm Details:

a. Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership Firm/ Private

Limited Companies/ Public Limited Companies and Statutory Corporation/ Consortium/ Joint Venture),

Name and address (es) of the sole proprietor / partners / Board of directors.

b. Memorandum and articles of association/photocopy of partnership deed/affidavit of proprietorship.

IV. Copy of GST registration certificate.

V. Copy of valid independent PF code no. issued by concerned RPFC.

VI. Copy of PAN card.

10.0 Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC

shall evaluate the qualifying requirement of each bidder as per NIT after opening of technical bid and the

bids of the bidder who is not meeting the qualifying requirement shall not be considered.

11.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without

assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising out of

such action.

12.0 NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender documents/bids

due to any postal delay or delay, in any form, in transit.

13.0 If the last date for receiving applications/ selling of bids/ date of bid opening coincides with holiday, the

date will be shifted to the next working day.

14.0 Tender document is not transferable.

15.0 Package Co-ordinator:

1) Shri R.K.Dubey Manager(CS) NTPC /SSTPS , Mob. No. 9450963029, e-mail: rkdubey01@ntpc.co.in

16.0 Checklist (document to be submitted in C-folder) :

1. Schedule-A (Detail of executed/completed works).

2. Schedule-B (Turnover detail).

3. Technical bid.

4. Balance Sheet.

5. No deviation certificate.

Address for Communication:

17.0 The Addl. General Manager (C&M)

NTPC Limited, Singrauli Super Thermal Power Station

P.O. Shaktinagar – 231 222, Distt. Sonebhadra (U.P)

Phone No.05446-232187,

E-mail : amitkumar02@ntpc.co.in

------------------------------------------------------------------------------------------------------------------------------------------------------------

NTPC LTD.

SINGRAULI SUPER THERMAL POWER STATION

PO : SHAKTINAGAR, DISTT. SONEBHADRA (UP) - 231222

SPECIAL INSTRUCTIONS TO TENDERERS

Bidders are requested to carefully read the following and comply with, while submitting their bids.

a. Please note that on acceptance of EMD, only Technical Bid shall be opened on bid opening date indicated

in the bid document. Bid without EMD as per enclosed proforma shall be liable for rejection.

Price/Commercial Bid shall be opened only after evaluation of the Technical Bid for which separate

intimation shall be made.

CONTRACTOR’S SIGNATURE FOR & ON BEHALF OF NTPC

Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please

fill in the following.

Form A

New Vender (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact person as

mentioned in the Bid Invitation along with the DD of required amount.

DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.

Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in e-tenders of NTPC,

please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________Pre ERP

Post ERP

Phone Number: ____________________ Extwwn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: ____________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is

Pre-ERP or Post ERP.

Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted

should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as

mentioned in the Bid Invitation.

Annexure-3

E.F.T. Form

Bidder’s Name and Address: To,

NTPC Limited,

.............................................

Dear Sirs,

We, hereby authorize the 0wner to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are

given below

(TO BE FILLED IN CAPITAL LETTERS)

1. NAME OF THE BENEFICIARY

2. ADDRESS

Pin Code

3 TELEPHONE NUMBER (WITH STD CODE)

4. BANK PARTICULARS

(A) BANK NAME

(B) BANK TELEPHONE NO. (WITH STD CODE)

Pin Code

(D) BANK FAX NO (WITH STD CODE)

(E) BRANCH CODE

(F) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)

(G) BANK ACCOUNT NUMBER

(H) BANK ACCOUNT TYPE (TICK ONE)

SAVING CURRENT LOAN CASH CREDIT OTHERS

IF OTHERS, SPECIFY,

5. PERMANENT ACCOUNT NUMBER (PAN)

6. E-MAIL Address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If transaction is delayed or credit is not affected at all for reasons

of incomplete or incorrect information, I/We would not hold the owner responsible.

SIGNATURE

(AUTHORISED SIGNATORY)

DATE________________ NAME_______________________

OFFICE STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account no. .................................... with our branch and the Bank particulars

mentioned above are correct.

SIGNATURE

(AUTHORISED SIGNATORY)

DATE________________

Authorization No.:................................

NAME: __________________________

OFFICE STAMP