DETAILED INVITATION FOR BID  
NTPC LIMITED  
(
A Government of India Enterprise)  
SRHQ-C&M deptt  
INVITATION FOR BIDS (IFB)  
For Replacement of Gear Boxes for Cooling Tower Fans of Stage-II NTPC -  
Ramagundam  
(
DOMESTIC COMPETITIVE BIDDING)  
IFB No. : 9900164505  
Date: 05.09.2018  
1.0.  
NTPC Limited (NTPC), invites online Bids on Single Stage Two Envelope basis from  
eligible bidders without Reverse Auction for the aforesaid Package as per the scope of  
work briefly mentioned hereinafter:  
2.0.  
BRIEF SCOPE OF WORK:  
Replacement of Gear Boxes for Cooling Tower Fans of Stage-II NTPC -  
Ramagundam  
The detailed Scope of work and Technical Specifications are mentioned in the Bidding  
Document.  
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.0.  
.0.  
NTPC intends to finance the subject package through Own Resources.  
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Detailed scope of work, specifications and terms & conditions are given in the Bidding  
Documents which are available for examination and sale at the address given below as  
per the following schedule:  
Bidding Document No.  
9900164505  
5.09.2018, 13:00 Hrs (IST)  
0
Document Download/ Sale Start Date  
Last Date to seek clarification  
Document Download / Sale End Date  
Bid Submission End Date  
19.09.2018, 16:00 hrs (IST)  
03.10.2018, 15: 30 Hrs (IST)  
03.10.2018, upto 15:30 Hrs (IST)  
Date and Time of opening of Techno-  
Commercial Bid  
Date & Time for Opening for Price bids  
04.10.2018 at 15:30 Hrs (IST)  
Shall be Intimated Separately  
Cost of Bidding Documents in INR  
Rs. 4500/- per set (inclusive of GST)  
Tender fee shall be submitted in the form of Demand Draft drawn in favour of NTPC  
Ltd. payable at Secunderabad.  
Micro and Small Enterprises (MSEs) registered with District Industries Centres or  
Khadi and Village Industries Commission or Khadi and Village Industries Board or  
Coir Board or National Small Industries Corporation(NSIC) or Directorate of  
Handicrafts and Handloom or Udyog Aadhar or any other body specified by Ministry  
of Micro, Small and Medium Enterprises as per MSMED Act 2006, for goods  
produced and services rendered, shall be issued the bid documents free of cost and  
shall be exempted from paying Earnest Money Deposit.  
The above benefits to MSEs are meant for procurement of only goods produced and  
services rendered by MSEs. However, traders are excluded from the purview of  
Public Procurement Policy and not eligible for Benefits to MSEs. Also, benefits under  
Public Procurement Policy for MSEs shall not be extended in Works Contract.  
The bidders are requested to send Tender Fee/ MSE/ NSIC/ Udyog Aadhar certificate  
and EMD, Power of Attorney well in advance to NTPC Ltd., Secunderabad office so  
as to reach before the scheduled bid submission end date and MSE’s should upload  
MSE/ NSIC/ Udyog Aadhar certificate in Fee cover in GePNIC, failing which the bid  
shall be liable for rejection.  
5.0  
All bids must be accompanied by Bid security for an amount of Rs. 10,00,000/-  
Indian Rupees Ten Lakhs only) in the form as stipulated in bidding documents.  
(
Any Bid not accompanied by the acceptable Bid Security in a separate sealed  
envelope shall be rejected by the Employer/ NTPC as being non-responsive and  
returned to the bidder without being opened.  
6.0  
Benefits / Exemptions to Supplies for Mega Power Projects-  
NOT APPLICABLE  
7.0  
Qualifying Requirements for Bidders:  
In addition to the requirements stipulated in Section ITB (Instructions to Bidder), the  
following shall also apply:  
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.1.0 Technical Criteria  
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.1.1 (a)The bidder should have designed, manufactured ,supplied,erected/got erected,  
and commissioned /got commissioned a complete set of two stage reduction  
type Gear Boxes of minimum transmission capacity of 55 KW each, for a  
cooling tower(s) in atleast one thermal power station of unit capacity 200 MW  
or higher during the preceding 07 years prior to the date of Techno commercial  
bid opening.  
OR  
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.1.1 (b) The bidder should have designed, manufactured, supplied, erected / got  
erected, and commissioned / got commissioned, in a sigle Purchase  
Order/contract, a minimum of 16 nos. of two stage reduction type Gear Boxes  
of minimum transmission capacity of 55 KW each, for Industrial cooling towers  
during the preceding 07 years prior to the date of Techno commercial bid  
opening.  
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.1.2 The gear boxes mentioned at 7.1.1, should have been in successful operation  
for a period of not less than one (1) year as on the date of Techno-commercial  
bid opening.  
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.2.0. Financial Criteria:  
7.2.1. The average annual turnover of the Bidder, in the preceding three (3) financial  
years as on the date of Techno-Commercial Bid Opening shall not be less than  
₹
543 Lakhs (Five Hundred Forty Three Lakhs Only).  
7.2.2.  
In case a Bidder does not satisfy the annual turnover criteria, stipulated above  
on its own, its Holding Company would be required to meet the stipulated  
turnover requirements as above, provided that the Net Worth of such Holding  
Company as on the last day of the preceding financial year is atleast equal to  
or more than the paid-up share capital of the Holding Company. In such an  
event, the Bidder would be required to furnish along with its Techno-  
commercial bid, a Letter of Undertaking from the Holding Company, supported  
by the Holding Company's Board Resolution, as per the format enclosed in the  
bid documents, pledging unconditional and irrevocable financial support for the  
execution of the Contract by the Bidder in case of award.  
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.2.3. Net Worth of the bidder should not be less than 100% of the bidder's paid up  
share capital as on the last day of the preceding financial year on the date of  
Techno-commercial bid opening. In case the Bidder meets the requirement of  
Net worth based on the strength of its Subsidiary(ies) and/or Holding Company  
and/or Subsidiariy(ies) of its Holding Companies, wherever applicable, the Net  
worth of the Bidder and its Subsidiary(ies) and or Holding Comapny and/or  
Subsidiary(ies) of the Holding company, in combined manner should not be  
less than 100% of their total paid up share capital. However individually , their  
Networth should not be less than 75% of their respective paid up share  
capitals. For Consortiums/ Joint Ventures, wherever applicable, the Net worth  
of all consortium/Joint Venture members in combined manner should not be  
less than 100% of their paid up share capital. However, individually, their Net  
worth should not be less than 75% of their respective paid up share capitals.  
7.2.4. Net worth in combined manner shall be calculated as follows:  
Net worth (combined) = [ (X1 + X2 +X3) / (Y1 +Y2+Y3) ] X 100  
Where X1, X2, X3 are individual Net worth which should not be less than 75%  
of the respective paid up share capitals and Y1, Y2 , Y3 are individual paid up  
share capitals.  
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.2.5. In case the Bidder is not able to furnish its audited financial statements on  
stand-alone entity basis, the unaudited unconsolidated financial statements of  
the Bidder can be considered acceptable provided the Bidder further furnishes  
the following documents for substantiation of its qualification:  
(
i) Copies of the unaudited unconsolidated financial statements of the Bidder  
along with copies of the audited conslidated financial statements of its Holding  
Company.  
(
ii) A certificate from the CEO/CFO of the Holding Company, as per the format  
enclosed in the bid documents, stating that the unaudited unconsolidated  
financial statements form part of the Consolidated Annual Financial Statements  
of the Holding Company.  
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.2.6. In cases where audited results for the last financial year as on the date of  
Techno-Commercial bid opening are not available, the financial results certified  
by a practicing Chartered Accountant shall be considered acceptable. In case,  
Bidder is not able to submit the Certificate from a practicing Chartered  
Accountant certifying its financial parameters, the audited results of three  
consecutive financial years preceding the last financial year shall be  
considered  
for  
evaluating  
the  
financial  
parameters.  
Further, a certificate would be required from the CEO/CFO that the financial  
results of the Company are under audit as on the date of Techno-Commercial  
bid opening and the certificate from the practicing Chartered Accountant  
certifying the financial parameters is not available.  
Notes:  
(
(
i)  
Other income shall not be considered for arriving at annual turnover.  
ii)  
Net worth means the sum total of the paid up share capital and free reserves.  
Free reserves means all reserves credited out of the profits and share premium  
account but doesnot include reserves credited out of the revaluation of the  
assets, write back of depreciation provision and amalgamation. Further any  
debit balance of Profit and Loss account and miscellaneous expenses to the  
extent not adjusted or written off, if any, shall be reduced from reserves and  
surplus.  
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.0.  
.0.  
NTPC reserves the right to reject any or all bids or cancel/withdraw the Invitation for  
Bids (IFB) for the subject package without assigning any reason; whatsoever, and in  
such case no bidder/intending bidder shall have any claim arising out of such action.  
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Issuance of bid documents to any Bidder shall not construe that such bidder is  
considered to be qualified. Bids shall be submitted online. Bidder shall furnish Bid  
Security separately offline as detailed in Bidding Documents by the stipulated bid  
submission closing date and time at the address given below.  
1
0.0. A complete set of Bidding Documents may be downloaded by any interested bidder  
directly through NTPC e-procurement portal, https://eprocurentpc.nic.in. For logging  
in to the e-tender website, the bidder would require user ID and password which can  
be created at our e-tender website and same has to be informed to concerned  
package co-ordinator. First time users not allotted any vendor code are required to  
approach NTPC at least five (5) working days prior to document sale end date  
alongwith document like PAN Card, Address proof and GST registration etc. for issue  
of vendor code.  
Note: No hard copy of Bidding Documents shall be issued  
11.0.  
(
a)  
Micro and Small Enterprises (MSEs) registered with District Industries Centres  
or Khadi and Village Industries Commission or Khadi and Village Industries  
Board or Coir Board or National Small Industries Corporation or Directorate of  
Handicrafts and Handloom or any other body specified by Ministry of Micro,  
Small and Medium Enterprises as per MSMED Act 2006, for goods produced  
and services rendered, shall be issued the bidding documents free of cost and  
shall be exempted from paying Earnest Money Deposit. Such parties can sent  
the request for Tender Documents along with a photocopy of valid registration  
certificate preferably attested by Gazetted Officer/ Ist Class Magistrate/  
notarised, giving details such as validity, stores and monetary limits, failing  
which they run the risk of their bid being passed over as ineligible for this  
concession.  
(
(
b)  
Tenderers seeking exemption should upload valid exemption certificate in Fee  
cover in GePNIC having details such as validity, stores and monetary limits.  
12.0  
First time users not allotted any vendor code are required to approach NTPC at least  
five working days prior to last date of bid submission and submit following details.  
a)  
For creation of vendor code:  
i) Company/ Firm registration copy, GST registration copy, PAN detail copy  
ii) Valid email ID, Contact No.  
iii) Address Proof  
iv) Cancelied cheque & EFT form (to be verified by bank)  
Note: Format of EFT (Electronic Fund Transfer) form is attached along with  
tender documents.  
(
b)  
For registration in GePNIC (Govt. e-Procurement National Informatics Centre)  
portal  
i) Go to site: https://eprocurentpc.nic.in/nicgep/app  
ii) Click on online bidder enrolment & fill up your details  
iii) Send the copy of registration acknowledgement to dealing officer of case.  
It is to inform you that the subject tender was issued on NIL deviation / Fully  
compliant bid basis. Further, you have to submit GTE in this regard in GepNIC portal.  
The meaning of NIL deviation / Fully compliant bid is as under:  
ꢀ
You shall confirm that you have complied with all terms, conditions and  
specifications of the Bidding Documents read in conjunction with Amendment(s) /  
Clarification(s) / Addenda/Errata (if any) issued by the NTPC prior to opening of  
Techno-Commercial Bids and the same has been taken into consideration while  
making your Techno-Commercial Bid & Price Bid.  
ꢀ
ꢀ
Further, you have to declare that you have not taken any deviation in  
this regard.  
Further, you may note that in case the Products and/or Services offered by you do  
not meet the Technical requirements, then your bid shall be rejected as  
Technically non-responsive.  
ꢀ
You shall also  
confirm that in case you refuse to withdraw additional  
conditions/deviations/variations/exception, implicit or explicit, found anywhere in  
the techno-commercial bid, your bid shall be rejected as Technically non-  
responsive  
ꢀ
Further, You have to confirm that if any deviation/variation in any form is found in  
your Price Bid, the EMD shall be forfeited.  
You are requested to examine the bidding documents specifically w.r.t. Price Basis, Delivery  
Period, Payment Terms, Bid Validity etc and quote your rate accordingly.  
If you require any clarification to any provisions of the bidding documents, same may please be  
sought well within the clarification end date as detailed in bidding documents.  
It is again reiterated that any deviation to the provisions of the aforesaid bidding  
documents either implicitly or explicitly is not permitted. In case, any deviation is  
found in your bid, your bid shall be rejected summarily.  
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3.0 Address for Communication:-  
AGM (Contracts and Materials)  
NTPC Limited,  
Southern Regional Head Quarters,  
Contract and Materials Deptt; VIIth Floor,  
Kavadiguda, Near CGO Tower,  
Secunderabad, Telangana State - 500 080  
Phone: 040-27683276/ 27683279  
E-mail: venkateswarachary@ntpc.co.in  
tvrao02@ntpc.co.in  
Websites: https://eprocurentpc.nic.in/nicgep/app or  
www.ntpctender.com or www.ntpc.co.in or