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NTPC Limited

(A Govt. of India Enterprise)

Darlipali Super Thermal Power Project

Notice Inviting Tender( NIT)

Tender Ref. No/NIT: NTPC/Darlipali STPP/9900161535

A.NTPC invites on-line bids from eligible bidders for the below mentioned package, as per the scope of work briefly mentioned here in after.

B.Brief Details

Tender Ref./NIT Number	NTPC/Darlipali STPP/9900161535
NIT Date	03.08.2018
Name of the Job	Coal Transportation by Road for Darlipali STPP
Estimated Cost in INR	Rs. 644 Lakh
Source NIT	Darlipali Super Thermal Power Project, Sundargarh
Contract Classification	Service
Document sale Commencement Date	03.08.2018
Last Date of Queries, if any	20.08.2018
Last Date & Time for submission of	03.09.2018
bids (both Techno-Commercial and	up to 16:00Hr
Price) and Bid Documents sale close
date
Bid Opening Date & Time (Techno-	05.09.2018 at 16:00 Hr
commercial)
Price Bid Opening Date & Time	Shall be intimated Separately
Tender Fee in INR	Rs 4500/-
EMD/Bid Security in INR	INR 10,00,000/-

NOTE: Bid are to be Submitted latest by Last Date and Time for Bid Submission mentioned above, beyond which System will not allow to submit the bid

C.A complete set of Bidding Documents may be downloaded free of cost by any interested Bidder from https://eprocurentpc.nic.in.

D.For logging in to the e- tender website, the bidder would require user ID and password which can be created (if not available) at our e-tender website (https://eprocurentpc.nic.in.) and same has to be informed to concerned package coordinator.

a.First time users, not allotted any vendor code of NTPC, are required to approach NTPC at least seven (7) working days prior to document sale close date along with duly Filled up EFT form (attached as Annexure-1 below) along with required documents like PAN Card, GST registration etc.. as mentioned in the EFT form.

b.The vendors already having NTPC vendor code with them, need not to submit the EFT form however they have to submit their user id (created in e-tender website) for mapping with the existing vendor code.

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c.Vendors already having user id mapped with NTPC vendor code, need not submit any EFT form or user id etc.

E.Bid Secuirity/Earnest Money Deposit(EMD) & Tender Fee

Tender Fee and Bid Security (EMD) shall be submitted in a sealed envelope separately in physical form super-scribing the details of Tender Reference Number, EMD/Tender fee and Bid opening Date by the stipulated closing date and time for bid submission at the address given below. Any bid without an acceptable Tender Fee and Bid Security (EMD) as on Last Date & Time for submission of bids shall be treated as non-responsive and shall not be opened.

(i)The Tender Fee shall be paid in the form of a Crossed Demand Draft/Pay Order/Bankers Cheque in favour of NTPC Limited payable at Sundargarh, Odisha.

(ii)The Bid Secuirity/Earnest Money Deposit(EMD) shall be paid in the form of a Crossed Demand Draft/Pay Order/Bankers Cheque in favour of NTPC Limited payable at Sundargarh, Odisha or an unconditional and irrevocable Bank Guarantee (BG) from any of the banks specified in the bidding documents. The format of Bank Guarantee towards bid security shall be in accordance with the ‘Proforma for BG’ included in the bidding documents. While getting the Bank Guarantee issued, Bidders are requested to ensure compliance to the points mentioned in Bank Guarantee Verification Check List in the bidding documents. Bidders are required to fill up this check list and enclose the same along with the bank guarantee. EMD for an amount less than or equal to Rs.50,000.00 and Tender fee shall not be accepted in the form of bank guarantee.

(iii)EMD and Tender fee shall not be accepted in any other form other than the mentioned above (i & ii).

(iv)Validity of EMD &Tender Fee: The bid security(EMD) shall remain valid for a period of forty five (45) days beyond the original bid validity period or beyond any extension in the period of bid validity subsequently requested.

(v)Exemption of Tender Fee & EMD/Bid Security:

The agency with Udyaog Adhar Memorandum(UAM) registration issued by MSME , NSIC SSI/MSME units and Registered Cooperative Societies of Land Oustees, for the items / services for which such units are registered, shall be exempted from payment of Tender Fee & Bid Security / Earnest Money Deposit (EMD) only. This shall be subject to submission of a self-certified legible hard copy of valid registration certificate giving details, such as ‘items / services for which registered, validity, monetary limits etc’ in the EMD & Tender Fee envelope (to be submitted in the tender Box of NTPC-DARLIPALI).

Any bid without an acceptable Tender Fee and Bid Security (EMD) as on Last Date & Time for submission of bids shall be treated as non-responsive and shall not be opened.

a)Special Case: The bidders who have purchased / issued the tender documents against our

earlier NIT No: 40087172 shall be exempted for the tender fee for participating in the subject tender. However, the bidder shall submit a request letter to NTPC in the tender fee envelop mentioning their payment details and NTPC vendor code.

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F.Detail Location of Site Darliapli STPP :

Darlipali Super Thermal Power Project (DSTPP) is a Unit of NTPC Limited, in Tangarpali Block under, Sundargarh Sadar Sub-Division of Sundargarh Dist of ORISSA.

NTPC/DSTPP Located North of Raigarh- Jharsuguda NH-200 and is approachable from Gandhi Chowk (near Brajrajnagar) through 15 KMs long single lane village road.

Nearest major Towns : Jharsuguda about 25 KMs, Sundargarh about 28 KMs

Nearest Railway Station: Brajrajnagar 20 KMs, Jharsuguda about 25 KMs

Nearest Airport : Raipur (Chhattisgarh) 300 KMs, Bhubaneswar 330 KMs

PROPOSED CAPACITY : Phase - I: 2 Units each 800 MW - Total 1600 MW

G.BRIEF SCOPE OF WORK

The broad scope of work under this package is “Ttransportation of coal from KULDA/BASUNDHARA/MCL mines /Dulanga mine, (District-Sundergarh, Odisha) to DSTPP Coal Handling Plant(CHP) by road, including loading at mine end & unloading at CHP/ Darlipali STPP”

These salient technical features as mentioned herein is only to facilitate the prospective bidders to prima-facie understand the requirements under the tender and shall not in any way limit or alter the scope of work and technical features/ specification of equipment/ systems/ services covered in the bidding documents. Detailed provisions with regard to scope of work and technical features/ specification of equipment/ systems/ services, contained in the bidding document shall be final and binding.

H.QUALIFYING REQUIREMENTS

In addition to satisfactory fulfillment of the Qualifying requirements stipulated in Section –ITB (Instruction to Bidders) of the Bid Documents, the bidder should also meet the qualifying requirements stipulated hereunder:

1.0: Technical Criteria:

The bidder should have executed work of “loading, transportation by road and unloading of coal” meeting any one of the following criteria during last seven (7) years reckoned as on date of Techno- Commercial bid opening:

(i)Single order of value at least Rs.515.2Lakh

OR

(ii)Two orders of value at least Rs.322.0 Lakh each

OR

(iii)Three orders of value at least Rs.257.6 Lakh each.

Page 4 of 8 In Clause 1.0 above, the word “executed” means the bidder should have achieved the progress

specified in the QR within the preceding seven year period even if the contract/order is not completed/closed. The same shall be supported by documentary evidence issued by the owner.

2.0Financial Criteria:

2.1The average annual turnover of the Bidder, in the preceding three (3) financial years as on date of bid opening shall not be less than INR 644.00Lakh (Indian Rupees Six Crore Forty Four Lakhs only).

2.2The net worth of the bidder on the last day of the preceding financial year shall not be less than 100 % of the paid up share capital.

In case the bidder meets the requirement of Net worth at para 2.2, based on the strength of its Subsidiary(ies) and / or Holding company and / or subsidiaries of its holding company wherever applicable, the net worth of the bidder and its subsidiary(ies) and / or holding company and / or subsidiaries of its holding company, in combined manner should not be less than 100% of their total paid up share capital. However, individually, their net worth should not be less than 75% of their respective paid up share capital.

For consortiums/ Joint ventures, where ever applicable, the net worth of all consortiums/ joint venture members in combined manner should not be less than 100% of their paid up share capital. However, individually, their net worth should not be less than 75% of their respective paid up share capital.

2.3In case the bidder is not able to furnish its audited financial statement on standalone entity basis, the unaudited unconsolidated financial statements of the bidder can be considered acceptable provided the bidder furnishes the following further documents on substantiation of its qualification.

a)Copies of the unaudited unconsolidated financial statement of the bidder along with copies of the audited consolidated financial statements of the Holding Company.

b)A Certificate from the CEO / CFO of the Holding Company, as per format enclosed in the bid documents, stating that the unaudited unconsolidated financial statement form part of the Consolidated Annual Report of the company.

c)In cases where audited results for the last preceding financial year as on date of Techno commercial bid opening are not available, the financial results certified by a practicing Chartered Accountant shall be considered acceptable. In case the bidder is not able to submit the certificate from the practicing charted accountant certifying its financial parameters, the audited results of three consecutive financial years preceding last financial year shall be considered for evaluating the financial parameters. Further a certificate would be required from the CEO/CFO as per the format enclosed in the bidding documents stating that the financial results of the company are under audit as on the date of Techno-Commercial bid opening and certificate from the practicing charted accountant certifying the financial parameters is not available.

2.4In case a bidder does not satisfy the financial criteria, stipulated at para 2.1 and / or para 2.2 above on its own, the Holding company would be required to meet the stipulated turnover requirements at para 2.1 above, provided that the net worth of the Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid up share capital of the Holding Company. In

Page 5 of 8 such an event, the bidder would be required to furnish along with its bid, a Letter of Undertaking from

the holding company, supported by Board Resolution, as per format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the bidder in case of award.

2.5 Notes:

(i)Net worth means the sum total of the paid up share capital and free reserves. Free reserves means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from Reserves and Surplus.

(ii)Other income shall not be considered for arriving at annual turnover.

I . GENERAL TERMS AND CONDITIONS

1.DOCUMENTS TO BE SUBMITTED WITH TECHNICAL BID(to be attached in C Folder):

Legible copies of the following documents duly signed by the authorized representative of the bidder may be submitted along with technical bid in support of QR

A)(i) Detailed Award letter / Work Order with bill of quantities(BOQ) (ii) proof of value of work executed as mentioned at (B) below

B)Documentary evidence issued by the employer as proof of value of work executed clearly indicating (i) the executed value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills). An employer means Government / Large Industrial Organizations / Public Sector Enterprises.

C)Audited balance sheet and profit & loss account of last three financial years ending 31st March 2018 (namely 2015-16, 2016-2017 and 2017-18).

D)Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of association etc with latest changes, if any.

E)Copy of Power of Attorney of Authorized Signatory (if applicable)

F)The bidder shall have independent P.F. code number allotted by Regional Provident Fund Commissioner.

G)Copy of GST registration & PAN.

NTPC if so desire may verify the performance of the bidder from their respective clients.

2.Bids should be submitted by 16:00 Hr on Last Date for Bid Submission (After 16:00 Hr system will not allow).

3.Initially, Tender fee & EMD envelope shall be opened on the last Date & Time for submission of bids. Technical Bids of bidders, who have submitted Tender fee & EMD envelope in acceptable form to NTPC shall be opened next. Price bids of qualified bidders,

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qualified as per the QR and terms & conditions of NIT, shall be opened on the later date to be intimated after evaluation of technical bids.

4.No deviation will be allowed on price basis, period of completion, deduction of security deposit and other statutory deductions. Bids with such deviation shall be considered as non-responsive.

5.NTPC takes no responsibility for any loss/delay/non-receipt of tenders/Requests/Tender Fee/EMD/any document sent by post. Offers received late/incomplete are liable for rejection.

Sealed bids must be sent at the ‘address for communication’ only.

6.Notwithstanding anything stated above, NTPC reserve the right to assess bidder’s capability and capacity to perform the contract, should the circumstance warrant such assessment in overall interest of the owner.

7.NTPC reserve the right to reject or accept any tender without assigning any reasons thereof.

8.Above details are only indicative. Other detailed terms and conditions shall be as per our tender documents. Interested bidders are advised to visit the site and familiarize themselves with the site conditions.

9.Parties blacklisted / banned by any NTPC Unit / Corporate Centre as well as other Public Sector / Government Agencies are NOT eligible to participate.

10.Help Line: Kindly get in touch with following persons for any enquiries pertaining to the NIT for the package :

(i)	Shri. V Chndrasekhar	Mob. No: 09440918765 email: vchandrasekhar02@ntpc.co.in
	AGM(C&M),DSTPP
(ii)	Shri B K Mohanty	Mob. No.:09437414817 email: bkmohanty01@ntpc.co.in

Sr Manager(C&M), DSTPP

12. ADDRESS FOR COMMUNICATION:

AGM (Contracts & Materials)

NTPC Limited

Darlipali Super Thermal Power Project

,AT/ P.O :Darlipali

Dist: Sundargarh Pin Code-770072, Odisha

Phone No.: 06622-262667,262676

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Annexure No 1

(E.F.T)- Form

(TO BE RETURNED TO NTPC LTD)

To,

Finance & Accounts Department

NTPC Limited

Darlipali STPP

Dear Sir,

Ref: AUTHORISATION OF ALL OUR PAYMNETS THROUGH ELECTRONIC FUND TRANSFER SYSTEM.

We, hereby authorize NTPC Ltd, to make all our payments through Electronic Fund Transfer system. The details for facilitating the payments are given below:

(TO BE FILLED IN CAPITAL LETTERS ONLY)

1.NAME OF THE BENEFICIARY

2.(a)ADDRESS

PIN CODE:

(b)NSIC/ SSI registration no. if any:…………………………… (If yes documents to be submitted)

(c)Type of Firm (Tick One)

Proprietary	Partnership	Company	Document to be
			submitted

3.TELEPHONE NO. WITH STD CODE / CELL NO (BENEFICIARY) PHONE NO.

Mobile No

FAX NO.

4.BANK PARTICULARS

A)BANK NAME

B)BANK TELEPHONE NO. (WITH STD CODE)

C)BRANCH ADDRESS & BRANCH CODE OF THE BANK BRANCH CODE:

BRANCH NAME

&

ADDRESS:

PIN CODE

D)BANK FAX NO. (WITH STD CODE)

E)9 DIGIT MICR CODE OF THE BANK BRANCH

F)11 DIGIT IFSC CODE FOR THE BANK BRANCH

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F)BANK ACCOUNT NUMBER (ENCLOSE COPY OF A CANCELLED CHEQUE)

G)BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

5.

PERMANENT ACCOUNT NUMBER (PAN) (ENCLOSE A SELF ATTESTED COPY OF PAN)

IF OTHERS, SPECIFY (TIN/VAT/SERVICE TAX REGN. NO. )

6.E-MAIL Address for Intimation regarding release of payments

I/ We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not effect at all for reasons of incomplete or incorrect information, I/ We would not hold the Company responsible.

DATE

SIGNATURE (AUTHORISED SIGNATORY)

OFFICIAL STAMP

………………………………………………………………………………………………………………………........................................

NAME OF THE BENEFICIARY:

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank Account No. ………………………………………. with

our branch and the Bank Particulars mentioned above are correct.

DATE

SIGNATURE

(AUTHORISED SIGNATORY BANK)

Authorization No.: ……………………………………..

Name of the authorized signatory:

BANK OFFICIAL STAMP

Enclosures: 1) Cancelled Cheque of your bank account.

2)Photocopy of PAN (self attested).

3)Postal Address with Pin Code

4)Documents supporting to the status at 2(b) & (c)

5)GST Registration Certificate