DETAILED INVITATION FOR BIDS (IFB)  
NTPC LIMITED  
(
A Govt. of India Enterprise)  
CORPORATE CONTRACTS, NOIDA  
INVITATION FOR BIDS (IFB)  
FOR  
AIR CONDITIONING SYSTEM PACKAGE FOR AUXILIARY BUILDINGS  
FOR  
MEJA THERMAL POWER PROJECT (2x660 MW)  
AT  
MEJA, DISTT- ALLAHABAD, STATE OF UTTAR PRADESH, INDIA  
(
International Competitive Bidding)  
IFB No. : 40087644  
Bidding Document No. : CS-0360-147A-2  
Date: 24.07.2018  
1.0  
NTPC Ltd on behalf of Meja Urja Nigam Pvt Ltd, invites online Bids on  
Single Stage Two Envelope' bidding basis (Envelope-I: Techno-Commercial  
'
Bid & Envelope-II: Price Bid) from eligible Bidders for aforesaid package, as per  
the Scope of Work mentioned hereinafter.  
2.0  
BRIEF SCOPE OF WORK  
The broad scope of work includes design, engineering, manufacture, testing at  
works, delivery and storage at site, erection, testing and commissioning of  
following:  
a) All air-conditioning equipments for office areas in Service Building,  
Administrative Building, Auditorium Building, Canteen Building and other  
PLC/Microprocessor/ controller integrated GIU based control room.  
3
.0  
.0  
NTPC intends to finance the subject package through ECB/Own Resources.  
4
Detailed specification, scope of work and terms & conditions are given in the  
bidding documents, which are available for examination and sale at the address  
given below and as per the following schedule:  
Bid Document No.  
:
:
CS-0360-147A-2  
Bid Document Sale Date  
From 24.07.2018 to 31.07.2018 upto  
1730 Hrs (IST)  
Last Date of receipt of queries  
from Bidder's (if any)  
:
:
07.08.2018  
Date & Time of receipt of bid  
Comprising both Techno-  
Up to 21.08.2018 by 1430 Hrs. (IST)  
Commercial Bid and Price Bid  
AIR CONDITIONING SYSTEM  
PACKAGE FOR AUXILIARY  
MEJA THERMAL POWER PROJECT (2X660 MW)  
BIDDING DOCUMENT NO. CS-0360-147A-2  
PAGE 1 OF 4  
BUILDINGS  
SECTION-I (IFB)  
DETAILED INVITATION FOR BIDS (IFB)  
Date & Time of opening of  
Techno-Commercial Bid  
:
:
:
21.08.2018 at 1500 hrs (IST)  
Date & Time of opening of  
Price Bid  
To be notified separately after opening  
of Techno- Commercial Bid  
Cost of Bidding Document  
per set for Indian Bidders and  
per set for Foreign Bidders.  
INR 5,625/- (Rupees Five Thousand Six  
Hundred and Twenty Five only)  
US $ 125 (US Dollar One Hundred and  
Twenty Five only)  
5.0  
Bid Security for an amount INR 20,00,000/- (Indian Rupees Twenty  
Lakh only) or USD 28,900/- (US Dollar Twenty Eight Thousand Nine  
Hundred only) shall be submitted offline prior to date and time for online bid  
submission. IF ANY BIDDER DOES NOT SUBMIT ACCEPTABLE BID  
SECURITY IN A SEPARATE SEALED ENVELOPE PRIOR TO THE DATE  
AND TIME FOR ONLINE OPENING BID SUBMISSION, HIS BID SHALL BE  
REJECTED BY THE EMPLOYER AS BEING NON-RESPONSIVE AND  
SHALL NOT BE OPENED..  
6
.0  
.0  
BENEFITS/EXEMPTIONS TO SUPPLIES FOR MEGA POWER PROJECTS  
Meja Thermal Power Project (2x660 MW) has been declared a Mega Power  
Project by Ministry of Power (Govt. of India). Accordingly, supplies of goods for  
this package shall be eligible for the benefits/ exemptions as per provisions of  
relevant Policy & Notifications of Govt. of India.  
7
QUALIFYING REQUIREMENT FOR BIDDERS  
In addition to the requirements stipulated in Section Instructions to Bidders  
(
ITB), the following shall also apply:  
7.1.0 Technical Criteria of Bidder for Qualification:  
7
.1.1 The Bidder should have designed, supplied, erected and commissioned  
atleast one (1) number of Air conditioning system having a total installed  
capacity of 300TR or more including stand-by chiller unit (if any), which  
should have included at least one chilling unit with a minimum capacity of  
60TR. The system should have been in successful operation for at least one  
(
1) year prior to the date of Techno -Commercial bid opening.  
7.2.0 Financial Criteria of Bidder for Qualification:  
a)  
The average annual turnover of the Bidder, in the preceding three (3)  
financial years as on the date of Techno-Commercial bid opening, should not  
be less than INR 114 Million (Indian Rupee One Hundred Fourteen Million  
only) or in equivalent foreign currency.  
In case a Bidder does not satisfy the average annual turnover criteria,  
stipulated above on its own, its Holding Company would be required to meet  
the stipulated turnover requirements as above, provided that the Net Worth of  
such Holding Company as on the last day of the preceding financial year is at  
least equal to or more than the paid-up share capital of the Holding  
Company. In such an event, the Bidder would be required to furnish along  
with its Techno-Commercial bid, a Letter of Undertaking from the Holding  
Company, supported by the Holding Company’s Board Resolution, as per the  
AIR CONDITIONING SYSTEM  
PACKAGE FOR AUXILIARY  
BUILDINGS  
MEJA THERMAL POWER PROJECT (2X660 MW)  
BIDDING DOCUMENT NO. CS-0360-147A-2  
PAGE 2 OF 4  
SECTION-I (IFB)  
DETAILED INVITATION FOR BIDS (IFB)  
format enclosed in the bid documents, pledging unconditional and irrevocable  
financial support for the execution of the Contract by the Bidder in case of  
award.  
b)  
The Net Worth of the Bidder should not be less than 100% (hundred percent)  
of its paid-up share capital as on the last day of the preceding financial year  
on the date of Techno-commercial bid opening. In case the Bidder does not  
satisfy the Net Worth criteria on its own, it can meet the requirement of Net  
Worth based on the strength of its Subsidiary (ies) and/or Holding Company  
and/or Subsidiaries of its Holding Company wherever applicable. In such a  
case, however, the Net Worth of the Bidder and its Subsidiary (ies) and/or  
Holding Company and/or Subsidiary (ies) of the Holding Company, in  
combined manner should not be less than 100% (hundred percent) of their  
total paid-up share capital. However individually, their Net Worth should not  
be less than 75% (seventy five percent) of their respective paid-up share  
capitals.  
Net Worth in combined manner shall be calculated as follows:  
Net Worth (combined) = (X1+X2+X3)/(Y1+Y2+Y3) x 100  
Where X1, X2, X3 are individual Net Worth which should not be less than  
75% of the respective paid up share capitals and Y1, Y2, Y3 are individual  
paid up share capitals.  
c)  
In case the Bidder is not able to furnish its audited financial statements on  
stand alone entity basis, the unaudited unconsolidated financial statements  
of the Bidder can be considered acceptable provided the Bidder further  
furnishes the following documents for substantiation of its qualification:  
(
i) Copies of the unaudited unconsolidated financial statements of the Bidder  
along with copies of the audited consolidated financial statements of its  
Holding Company.  
(
ii) A Certificate from the CEO/CFO of the Holding Company, as per the format  
enclosed in the bid documents, stating that the unaudited unconsolidated  
financial statements form part of the consolidated annual financial statements  
of the Holding Company.  
In case where audited results for the last financial year as on the date of  
Techno Commercial bid opening are not available, the financial results  
certified by a practicing Chartered Accountant shall be considered  
acceptable. In case, Bidder is not able to submit the Certificate from  
practicing Chartered Accountant certifying its financial parameters, the  
audited results for the three consecutive financial years preceding the last  
financial year shall be considered for evaluating the financial parameters.  
Further, a certificate would be required from the CEO/CFO as per the format  
enclosed in the bid documents stating that the financial results of the  
Company are under audit as on the date of Techno-Commercial bid opening  
and the Certificate from the practicing Chartered Accountant certifying the  
financial parameters is not available.  
NOTES:  
i)  
(
Net worth means the sum total of the paid up share capital and free reserves.  
Free reserve means all reserves credited out of the profits and share  
premium account but does not include reserves credited out of the  
revaluation of the assets, write back of depreciation provision and  
AIR CONDITIONING SYSTEM  
PACKAGE FOR AUXILIARY  
BUILDINGS  
MEJA THERMAL POWER PROJECT (2X660 MW)  
BIDDING DOCUMENT NO. CS-0360-147A-2  
PAGE 3 OF 4  
SECTION-I (IFB)  
DETAILED INVITATION FOR BIDS (IFB)  
amalgamation. Further any debit balance of Profit and Loss account and  
miscellaneous expenses to the extent not adjusted or written off, if any, shall  
be reduced from reserves and surplus.  
(
(
ii)  
Other income shall not be considered for arriving at annual turnover.  
iii)  
“Holding Company” and “Subsidiary Company” shall have the meaning  
ascribed to them as per Companies Act of India.  
(
iv)  
For annual turnover indicated in foreign currency, the exchange rate as on  
seven (7) days prior to the date of Techno-Commercial bid opening shall be  
used.  
8
.0  
.0  
NTPC reserves the right to reject any or all bids or cancel/withdraw the Invitation  
for Bids without assigning any reason whatsoever and in such case no Bidder /  
intending Bidder shall have any claim arising out of such action.  
9
All Bidders are compulsorily required to provide GSTIN number at the time of  
purchase of bidding documents from office of NTPC.  
10.0  
A complete set of Bidding Documents may be purchased by any interested Bidder  
on payment (non-refundable) of the cost of documents as mentioned above in the  
form of a Crossed Account Payee Demand Draft in favour of “NTPC Limited”,  
payable at New Delhi or directly through the payment gateway at our e-Tender Site  
(
https://etender.ntpclakshya.co.in). For logging on to the e-Tender Site, the Bidder  
would require User ID and Password which can be obtained by submitting a  
questionnaire available at our e-Tender Site as well as at NTPC Tender Site  
(
www.ntpctender.com). First time users not allotted any vendor code are required  
to approach NTPC at least three working days prior to Document Sale Close date  
along with duly filled in questionnaire for issuance of User ID and Password.  
Note: No hard copy of Bidding Documents shall be issued.  
1
1.0 Issuance of Bidding Documents to any Bidder shall not construe that such Bidder is  
considered to be qualified. Bids shall be submitted online and opened at the  
address given below in the presence of Bidder’s representatives who choose to  
attend the Bid Opening. Bidder shall furnish Bid Security, Power of Attorney,  
Integrity Pact / Deed of Joint Undertaking/JV Agreement (as applicable) in physical  
form as detailed in Bidding Documents before the stipulated bid submission closing  
date and time at the address given below.  
12.0 Transfer of Bidding Documents purchased by one intending Bidder to another is  
not permissible.  
13.0 Address for communication:  
DGM (Contract Services-I) / Manager (Contract Services-I)  
NTPC Limited,  
th  
6
Floor, Engineering Office Complex,  
A-8A, Sector-24, NOIDA,  
Distt. Gautam Buddha Nagar, (UP), India, Pin - 201301  
Fax No.: 0091-120 - 2410011 / 2410335  
Tel. No.: 0091-120 - 4946684 / 4946669  
e-mail: tapaskumarmazumdar@ntpc.co.in or sdebroy@ntpc.co.in  
Websites: https://etender.ntpclakshya.co.in or www.ntpctender.com or  
www.ntpc.co.in  
AIR CONDITIONING SYSTEM  
PACKAGE FOR AUXILIARY  
BUILDINGS  
MEJA THERMAL POWER PROJECT (2X660 MW)  
BIDDING DOCUMENT NO. CS-0360-147A-2  
PAGE 4 OF 4  
SECTION-I (IFB)