Bongaigaon Thermal Power Project

National Thermal Power Corporation Ltd.

(A Government of India Enterprise)

CONTRACTS & MATERIALS DEPARTMENT, NTPC-BONGAIGAON

NOTICE INVITING APPLICATIONS

FOR

VENDOR EMPANELMENT/ ENLISTMENT FOR PEST CONTROL WORK AT NTPC-BONGAIGAON

(ESTIMATED COST UPTO RS 30 LAKHS)

Ref: PEST CONTROL WORK/VENDOR EMPANELMENT/2018 Date: 03.07.2018

NTPC Bongaigaon invites sealed application for empanelment of vendors for PEST CONTROL WORKS AT

NTPC-BONGAIGAON:-

Empanelment will be in following three (3) categories:-

Name of Category Eligible for

I. Participation in tenders of Estimated cost > Rs. 15 lakhs upto Rs. 30 lakhs,

limited to annual average turnover of applicant

II. Participation in tenders of Estimated cost > Rs. 05 lakhs upto Rs. 15 lakhs,

limited to annual average turnover of applicant.

a) COST OF APPLICATION FEE: Rs 500.00 .

No cost is required to purchase/ download the application form. However, Rs 500.00 (non-refundable)

is to be deposited along with submission of empanelment documents, failing which application shall

not be considered for empanelment purpose. Micro and small Enterprises (MSEs) registered with

District Industries Centers or Khadi and Village Industries Commission or Khadi and Village Industries

Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and

Handloom or any other body Udyog Aadhaar Memorandum specified by Ministry of Micro, Small and

Medium Enterprises as per MSMED Act 2006 for goods produced and services rendered for the above

subject work, shall be issued the bidding documents free of cost and shall be exempted from payment

of cost of application fee. This shall be subject to submission of a self-certified legible copy of valid

registration certificate giving details, such as ‘item / services for which registered, validity, monetary

limits etc’.

b ) LAST DATE OF SUBMISSION & OPENING OF PACKETS : 03.08.2018 up to 15.00 Hrs.

EMPANELMENT PROCESS:

An applicant will be empanelled in a category based on his work experience as described under

Technical Criteria (Sl. No.1.0) and Financial criteria as described in Sl. No.2.0.

Accordingly, applicants are required to furnish documentary evidences sought in ‘APPLICATION FOR

REGISTRATION OF VENDORS AT NTPC-BONGAIGAON’ (Annexure-A).

Bongaigaon Thermal Power Project

The applicant will be empanelled by issue of empanelment order in the ‘FORM OF EMPANELMENT’

(Annexure-F), showing his category & eligibility for participation in tenders.

QUALIFYING REQUIREMENTS:

1.0 Technical Criteria:

1.1 Technical Criteria for Category I:

The applicant should have executed pest control work(s) during last Seven (07) years as on date of

submission of application in:-

(i) One order with value not less than Rs. 18 lakhs,

(ii) Two orders with value of each order not less than Rs. 11.25 lakhs,

(iii) Three orders with value of each order not less than Rs. 9 lakhs.

1.2 Technical Criteria for Category II:

The applicant should have executed any Civil works including Brick work or PCC or RCC work(s)

during last Seven (07) years as on date of submission of application in:-

(i) One order with value not less than Rs. 8 lakhs,

(ii) Two orders with value of each order not less than Rs. 5 lakhs,

(iii) Three orders with value of each other not less than Rs. 4 lakhs.

The word “executed” (appearing in Para 1.0 Technical Criteria) means that the applicant should have

achieved the progress specified in the Para 1.0 even if total contract is not completed/ closed. The

same shall be supported by documentary evidence issued by the owner/ employer.

2.0 Financial Criteria:

A. The agencies are required to submit copy of audited balance sheet for preceding three (03)

financial years as on the date of evaluation for arriving the annual average turnover of above three

(03) years.

B. In case audited results last financial are not available as on date of opening of applications, the

financial results certified by practicing Chartered accountant shall be considered acceptable. In case

the, applicant is not able to submit the certificate from practicing chartered accountant certifying

its financial parameters, the audited results of three consecutive financial years preceding the last

financial shall be considered for evaluating the financial parameters. Further a certificate would be

required from CEO/CFO as per the format enclosed in the bidding documents stating that the

financial result of the company are under audit as on the date of evaluation of applications & the

certificate from the practicing chartered accountant certifying the financial parameters is not

available.

Bongaigaon Thermal Power Project

C. Other income shall not be considered for arriving at average annual turnover.

D. Copy of independent PF code, PAN card, GST registration, MSME certificate, Contractor license

(if any) are to be submitted.

Note:

A. The vendors will be empanelled in the above categories limited to their average annual turnover of

above three (03) years.

B. Enlistment of vendor will remain valid upto three (03) years from the date of issuance of

empanelment letter by NTPC Bongaigaon, unless the same is revoked by the same authority prior to

expiry of three year period.

3.0 Validity of empanelment:

Enlistment of vendor will remain valid upto three (03) years from the date of issuance of empanelment

letter by NTPC Bongaigaon, unless the same is revoked by the same authority prior to expiry of three

year period.

4.0 NTPC reserves rights to issue tender of lower category to empanelled higher category vendor(s).

5.0 NTPC also reserves rights to come up with another round of empanelment for the same works

before expiry of this empanelment.

6.0 The empanelled agency shall be delisted by NTPC in case of their poor performance, abandoning of

allotted work, delay in completion of work & handing over of fronts to other agency (ies), bankruptcy &

activities detrimental to the interest of NTPC.

7.0 If any enlisted vendor for the above mentioned work package does not participate at least once in a

financial year in any of the tenders issued to them from NTPC-BgTPP then they will be de-listed from the

approved vendor list for the balance validity period of enlistment. Fresh application from delisted

vendors shall not be considered in future empanelment.

8.0 All previous enlistments shall be null & void after completion of this enlistment

GENERAL REQUIREMENTS:

1. The vendor should furnish documentary evidence in support of fulfilling each QR duly signed and

certified by the authorized representative of the company with company seal.

2. Copy of independent PF code, PAN, registration of GST, MSME certificate are to be submitted.

3. NTPC shall not be responsible for any postal delay, loss or non-receipt of documents sent through

post / courier.

4. If the date of opening coincides with a holiday, the opening date shall be shifted to next working day.

Bongaigaon Thermal Power Project

5. NTPC reserves the right to reject any or all applications or cancel / withdraw the Notification for

Enlistment without assigning any reason whatsoever and in such case no applicant shall have any claim

arising out of such action.

6. A complete set of Application Documents can be downloaded from our web site

http://www.ntpctender.com or www.ntpc.co.in free of cost and the downloaded documents can be

used for application purpose. However, a payment of Rs 500.00 (non-refundable in the form of DD)

towards the cost of the application fee, shall be deposited in the form of a crossed demand draft (DD) in

favour of NTPC Limited payable at SBI Salakati (BRANCH Code: 5400) at the time of submission of duly

filled in application form (as per Annexure-A along with all other attached annexures) & along with

documentary evidence as required, failing which their application shall not be considered for evaluation

purpose. The completed filled in application form along with all annexures & all supporting documents

in original should reach us at our address for communication.

Applications shall be submitted in sealed Envelope super scripted as “ENLISTMENT OF

CONTRACTORS” with type/types of work for which enlistment is sought along with requisite amount of

application fee i.e Rs 500.00 and opened at the address given below in the presence of vendor’s

representatives who choose to attend the opening.

7. Application Documents are not transferable.

9. “Enlistment” word as used here shall pertain to listing of vendor in our records only.

10. The enlisted vendor shall have to furnish Bid Security/EMD, wherever asked for in the tenders.

11. The enlistment shall remain valid for three (03) years.

12. All cost incurred by applicants for preparing and submitting the application, providing clarification or

any other expenses whatsoever shall be borne by applicants themselves

13. An application, in vendor’s own letterhead, should accompany the filled up application

documents, showing interest of the vendor for enlistment.

14. The information sought shall be filled in completely and wherever not applicable it should be written

as “Not Applicable”. Incomplete Applications or Application forms received without relevant supporting

documents may be summarily rejected and may not be considered. If space is inadequate in any

column, separate sheets should be used to give complete details, up to date information and support

document copies.

15. Any information/data furnished by the Applicant found to be incorrect or false or misleading at any

point of time would render him liable to be debarred from the Enlistment

16. Applicant’s attention is drawn that during the period, the applications are under consideration, the

applicant is advised to refrain from contacting by any means, the Employer and/or his

employees/representatives on matters related to the applications under consideration. Any effort by an

Applicant to influence the Employer’s processing of applications for Enlistment will result in the

Bongaigaon Thermal Power Project

rejection of the Applicant’s application for Enlistment/Registrations. During the evaluation of the

Applications, the Employer may, at its discretion, ask the Applicant for clarification to the applications

including documentary evidences.

17. NTPC also reserves the right to issue enquiries to parties other than those who are enlisted in the

process.

18. The applicant shall strictly adhere to the “Fraud Prevention Policy” of NTPC displayed on its tender

website http://www.ntpctender.com. Accordingly applicants should submit duly filled and signed

“DECLARATION ON FRAUD PREVENTION POLICY (Annexure-B)”

19. The contractors who are already working and/or worked earlier in NTPC are also required to apply

according to the above procedure failing which their names may not be considered.

20. After receipt of the information/ documents above NTPC would scrutinize and register the names of

the parties as per the relevant work area and host on the web. Decision of NTPC would be final.

21. The Vendors who are presently banned from business dealings by any of the NTPC units; shall not be

considered.

22. NTPC BONGAIGAON WILL PROCESS TENDERS THROUGH GePIC PORTAL (www.eprocurentpc.nic.in)

. ALL THE INTERESTED VENDORS SHOULD REGISTER THEIR ORGANIZATION IN THE GePNIC PORTAL

BEFORE PARTICIPATING IN ANY TENDER.

Further, for submission of bids online, you should have a legally valid CLASS III DIGITAL CERTIFICATE (in

the name of designated individual with organization name) as per Indian IT Act from the licensed

Certifying Authorities operating under the Root Certifying Authority of India (RCAI) i.e. Controller of

Certifying Authorities (CCA) of India (http://www.cca.gov.in).

For more information regarding NTPC e-tender / obtaining of Digital Signature, you may visit website

https://eprocurentpc.nic.in (Alternatively, you can access our e-tender site by using the link provided at

site http://www.ntpctender.com) and go through following links: Bidders’ manual, Guidelines to Bidders

and FAQs. Also, you may contact the undersigned for any guidance in this regard.

23. Address for communication:

AGM (C&M)

Contracts & Materials Department,

NTPC Ltd, Bongaigaon Thermal Power Project

PO: Salakati, Distt: Kokrajhar, Assam. PIN: 783369.

Phone no. : 03661-282763/282742/282397

Tele-fax No. : 03661-282704.

PL. visit our website: : ntpctender.com OR ntpc.co.in