SECTION - I

INVITATION FOR BIDS (IFB)

NTPC Limited

(A Government of India Enterprise)

Barh Super Thermal Power Project

NOTICE INVITING TENDER (NIT)

FOR

Unloading of Coal From BOX N/C Types Rakes at Barh STPP.

(Domestic Competitive Bidding)

1.NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter:

2.Brief Details

3.0Bid Security and Integrity Pact (if applicable) shall be submitted in a sealed envelope separately offline by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and Integrity Pact (if applicable) shall be treated as non-responsive by the employer and shall not be opened.

4.0A complete set of Bidding Documents may be downloaded by any interested Bidder. Tender fee (non-refundable) of requisite value is to be paid in a separate envelope up to the time of scheduled Technical BOD in the form of a crossed account Payee demand draft in favor of NTPC Ltd., Payable at SBI NTPC Campus , Barh for the cost of the documents. For logging on to the GePNIC Site, the bidder would require user id and password which can be obtained by enrolling at GePNIC site. First time users not allotted any vendor code in NTPC are required to approach NTPC at least five working days prior to Document Sale Close date along with duly filled questionnaire for issue of vendor code.

5.0 Brief Scope of Work & other specific detail – Unloading of Coal From BOX N/C Types Rakes at Barh STPP.

6.0Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents.

7.0Qualifying Requirements: The bidders who wish to participate in the bidding shall satisfactorily establish that they fulfil the following Qualifying Requirements.

7.1Bidder should either be a Company registered under the Companies Act, 1956 or a Partnership/Proprietorship Firm.

7.2The bidder should have successfully executed work of unloading/loading/transportation of coal or any other mineral(s)/maintenance of rail lines (or any combination of these) within the preceding seven (7) years from the Date of Techno-Commercial Bid opening:

(i)Single Contract of value not less than Rs. 1.93 Crores

OR

(ii)Two Contracts of value not less than Rs. 1.20 Crores each.

OR

(iii)Three Contracts of value not less than Rs. 96.4 lacs each.

Note: Executed Work Means: Value of actual executed portion of a Contract and not the total Contract value. In case of a Contract under execution as on the date of Techno-Commercial Bid opening, the actual executed portion of the Contract till the date of Techno-Commercial Bid opening duly certified by Owner shall be considered.

7.3Financial Criteria:

7.3.1The Average Annual Turnover of the bidder in the preceding three (3) financial years as on the date of Techno-Commercial Bid opening shall not be less than Rs. 2.41 Crores.

7.3.2In case where audited results for the last financial year as on the date of Techno commercial bid opening are not available, the financial results certified by a practicingChartered Accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate from practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters.

Note: Other Income shall not be considered for arriving at annual turnover.

7.4Bidders should have a valid provident Found Code number (PF) & PAN and GST Registration Number and ESIC registration.

7.5Notwithstanding anything stated above, the Employer reserves the right to assess the Capabilities and Capacity of the bidder to perform the contract, should the circumstances warrant such assessment in the overall interest of the Employer.

8.0Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.

14.a) Exemption on Cost of Tender Document: Refer Clause 15 (iii) (c) below.

b)Tender fee is non-refundable.

15.Bid Security (EMD):

EMD can be submitted offline.

OFFLINE-

Bidder has to submit earnest money deposit (EMD) in hard copy (offline) of requisite value in a separate envelope super scribing “EMD Envelope”, which must reach the office at the address mentioned at Sl. No. 10.0 before the bid submission deadline as mentioned in the e-tender of our GePNIC system.

i.“EMD Envelope” should contain the EMD of requisite value, strictly in valid form as mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting document in support of seeking exemption of EMD as iii. c).

ii.If Bid Security (EMD) in Original of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD, their offer shall be rejected.

iii.EMD may be furnished in any of the following forms:

a. For EMD amount of any value:

Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC Limited, payable at Barh.

b. In case EMD amount is >Rs 50,000.00 then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved list) also will be acceptable. Format of BG against Bid Security and List of Banks for Bid Security are attached. BG should be unconditional and irrevocable and should be valid for a period of 45 days beyond the bid validity period. The Bank Guarantee Verification Check List duly filled in as per format attached has to be submitted in this regard. Bidder shall ensure that all the points of check list are replied in “Yes”.

c.SSI units of Bihar / SSI units (of other states) registered with the National Small Scale Industries Corporation shall be exempted from the payment of Earnest Money Deposit. Bidders seeking exemption should submit a Photocopy of valid registration certificate preferably attested by Notary / Gazetted Officer/ Magistrate 1st class, giving details such as validity.

If the validity of the certificate has expired run the risk of their tenders being passed over as ineligible for this concession/exemption.

d. Submission of EMD is exempted from

IIMs/IITs/NITs/IISc./CBRI/CPRI/GSI/CWPRS/CWC and other Govt. Institutes/agencies (excluding PSUs).

e.Firms registered with (a) NSIC and (b) Micro & small enterprises(MSEs) registered with the National small industries corporation and others are exempted from payment of

earnest money deposit(EMD). Application along with a copy of Valid NSIC certificate/ Micro & small enterprises(MSEs) certificate to be submitted to NTPC Barh, within Schedule for exemption of EMD.

f.Govt. notification from time to time regarding exemption of EMD will be applicable for this tender.

g.In case of any doubt on eligibility of such exemption/concession, bidder may get clarification from NTPC official before submission of his bid.

h.The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.

i.The Bid Security shall be forfeited in any of the following circumstances by the Owner without any notice or proof of damage to the Owner:

ii.If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the Bidder in the Bid Proposal.

iii.In case the Bidder does not accept the corrections towards the discrepancies in their bid, where ever the breakup of prices have been asked separately.

iv.If any deviation, variation or additional condition etc found anywhere in our technical and / or / Price Bid implicit or explicit, shall stand unconditionally withdrawn, without any cost implication whatsoever to employer, failing which the bid security shall be forfeited.

v.In the case of a successful bidder, if the bidder fails within the specified time limit to furnish the acceptance of Letter of Award / Purchase Order.

vi.In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the required Contract Performance Guarantee in case the same is required as per conditions of the P.O / LOA.

vii.If the bidder / their representative commit any fraud while competing for this contract pursuant to Fraud prevention policy of NTPC.

f.No interest shall be payable by NTPC on the Bid Security.

g.ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED ENVELOPE, SHALL BE REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.

ONLINE-

EMD can be submitted online also through NTPC payment portal(for details pl go through online EMD manual in login page )

16. No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.

The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation Certificate) on line as per format enclosed placed in Schedules and formats section. Only after acceptance of the above condition the bidder shall be allowed

to submit the bid.

In case any deviations, variations and additional conditions are found anywhere in the bid (Techno Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and it will be considered that the bidder complies to all the terms and conditions of Bidding Documents without any extra cost to the Owner irrespective of any mention to the contrary, anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.

17. Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as mentioned in the bidding document.

The queries will be answered by NTPC and posted in the GePNIC Portal. The bidders can view all queries and all answers once they are posted in the GePNIC Portal.

18.Following documents must be uploaded in the GePNIC Portal, failing which the offer shall be liable for rejection:

I.Qualifying Requirement (If, required): Total credential to fulfill all the criteria as mentioned in qualifying requirement of the IFB.

II.Technical Bid:

a.All TECHNICAL DATA SHEETS as per the format provided in the tender document duly filled.

b.Any other data/information as sought in our tender document

III.Company/Firm Details:

a.Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of the sole proprietor / partners / Board of directors.

b.Memorandum and articles of association/photocopy of partnership deed/affidavit of proprietorship.

IV. Copy of GST registration certificate.

V.Copy of valid independent PF code no. issued by concerned RPFC.

VI. Copy of PAN card.

VIII. Copy of ESI Certificate/Undertaking for submission of ESI (As per Annexure-X mentioned in the bid document)

19.Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirement of each bidder as per NIT after opening of technical bid and the bids of the bidder who is not meeting the qualifying requirement shall not be considered.

20.NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising out of such action.

21.NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender documents/bids due to any postal delay or delay, in any form, in transit.

22.If the last date for receiving applications/ selling of bids/ date of bid opening coincides with holiday, the date will be shifted to the next working day.

23.Tender document is not transferable.

25.Package Co-coordinator:

1. Ashok Kumar/ Manager(C&M)/ E-mail – ashokkumar10@ntpc.co.in, Mob-9471000057.

Annexure-3

E.F.T. Form

Bidder’s Name and Address: To,

NTPC Limited,

.............................................

.............................................

Dear Sirs,

We, hereby authorize the 0wner to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below

(TO BE FILLED IN CAPITAL LETTERS)

1. NAME OF THE BENEFICIARY

2.ADDRESS

Pin Code

3 TELEPHONE NUMBER (WITH STD CODE)

4.BANK PARTICULARS

(A) BANK NAME

IF OTHERS, SPECIFY,

5. PERMANENT ACCOUNT NUMBER (PAN)

6.E-MAIL Address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If transaction is delayed or credit is not affected at all for reasons of incomplete or incorrect information, I/We would not hold the owner responsible.

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account no.

.................................... with our branch and the Bank particulars mentioned above are

correct.

SIGNATURE (AUTHORISED SIGNATORY)

DATE

Authorization No.:....................................

NAME:

OFFICE STAMP