NTPC LTD

(A Government of India Enterprise)

NORTH KARANPURA SUPER THERMAL POWER

PROJECT

BIDDING DOCUMENTS

FOR

SUPPLY,ERECTION ,TESTING AND COMMISSIONING

OF 50 NOS SOLAR HIGH MAST LIGHT OF 15 M FOR

R&R WORKS OF NTPC,TANDWA

BIDDING DOCUMENT NO: 9900156846

(This document is meant for the exclusive purpose of bidding against this bid document no..

Specification etc. shall not be transferred, reproduced or otherwise used for purposes other than for

which it is specifically issued)

NTPC Limited

(A Government of India Enterprise)

North Karanpura Super Thermal Power Project

NOTICE INVITING TENDER (NIT/IFB)

FOR

SUPPLY,ERECTION ,TESTING AND COMMISSIONING

OF 50 NOS SOLAR HIGH MAST LIGHT OF 15 M FOR

R&R WORKS OF NTPC,TANDWA

(Domestic Competitive Bidding)

NIT /IFB No: 9900156846

Date –

1.0 NTPC Limited (NTPC), invites online Bids through Gepnic(https://eprocurentpc.co.in) on

Single Stage 3 cover basis from eligible bidders without Reverse Auction for the aforesaid

Package as per the scope of work briefly mentioned hereinafter:

2.0 BRIEF SCOPE OF WORK:

Supply, erection, testing and commissioning of 50 no’s solar high mast lights of 15 m for

R&R works

The detailed Scope of work and Technical Specifications are mentioned in the Bidding

Document.

3.0. NTPC intends to finance the subject package through Own Resources.

4.0. Detailed scope of work, specifications and terms & conditions are given in the Bidding

Documents, which are available for examination and sale at the address given below as per

the following schedule:

Package Reference/

Bidding Document

No/

NIT No. 9900156846

NIT Date

17.05.2018

Document Download/ Sale Start Date

&

Time

08.06

.2018, 11:30 Hrs (IST)

Document Download / Sale End Date

&

Time

04

.0

7

.2018,

17

: 00 Hrs (IST)

Source of IFB/NIT North Karanpura Super Thermal Power Station

Contract Classification Electrical works

Last/End Date and Time for Bid submission

04.07

.2018

,

up

to 17:00

Hrs (IST)

Technical Opening Date & Time

06.07

.2018 at 15:

0

0 Hrs (IST)

Last date of submission of Tender fee and EMD(off-

line)

04.07.2018

,

up to 17:00 Hrs (IST)

Price Bid Opening Date & Time

The date of opening of price proposal/price bid shall be

intimated separately by NTPC after completion of evaluation of

Techno-commercial proposal.

Cost of Bidding Documents in INR

2250

.00

per set (inclusive of GST)

Tender fee payment shall be submitted in the form of

Demand draft drawn in favor of NTPC Ltd,Payable at

Hazaribagh.

MSE(Micro & Small Enterprises registere

d with

NSIC/DIC(District Industries centre

)/Udyog Aadhar for

goods produced and services rendered are exempted

from tender fee.

However traders are excluded from the

purview of public procurement policy.

Publice

procurement policy for MSEs should not be Extended

against tenders for works contracts.

MSE bidders should furnish declaration regarding UAN

number on CPPP failing which such bidders will not be

able to enjoy the benefits as per the public procurement

policy for MSEs order,2012 for tenders invited

electronically through CPPP.

Govt. notification from time to time regarding exemption of

Tender Fee will be applicable for this

tender.

EMD in INR(off-line)

Rs.

5,00,000.00

Acceptable form of EMD

DD/Benker,s cheque/Banker,s pay order in favour of

NTPC Ltd. Payable at Hazaribagh or BG in

prescribed format with check list for EMD value

more than Rs.20,000.00

Submission of tender fee an d EMD amount

The bidders are

requested to send the fee and E

MD

well in advance to be receive in the NTPC,Tandwa

office before the scheduled bid submission end date

failing which the bid shall be liable for rejection.

Bidders seeking exemption from EMD/Tender fee as

per clause no..4.0 of ITB should upload photocopy

of valid exemftion certificate in GepNIC in fee cover

Pre-Bid Conference Date & Time (if any)

Not applicable

Reverse auction

Not applicable

Last Date to seek clarification/

Last Query Date

27

.06.2018

, 16:00 hrs (IST)

(After this date

queries shall not be entertained)

5.0 Tender fee and EMD to be submitted by bidder off-line.

6.0 Tender fee shall be submitted in the form of Demand Draft drawn in favour of NTPCLtd.

payable at Hazaribagh.

Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and

Village Industries Commission or Khadi and Village Industries Board or Coir Board or National

Small Industries Corporation(NSIC) or Directorate of Handicrafts and Handloom or Udyog Aadhar

or any other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED

Act 2006, for goods produced and services rendered, shall be issued the bid documents free of

cost and shall be exempted from paying Earnest Money Deposit.

The above benefits to MSEs are meant for procurement of only goods produced and services

rendered by MSEs. However, traders are excluded from the purview of Public Procurement Policy

and not eligible for Benefits to MSEs.Public procurement policy for MSEs should not be Extended

against tenders for works contracts.

MSE bidders should furnish declaration regarding UAN number on CPPP failing which such bidders will not

be able to enjoy the benefits as per the public procurement policy for MSEs order,2012 for tenders invited

electronically through CPPP.

Govt. notification from time to time regarding exemption of Tender Fee will be applicable for this

tender.

The bidders are requested to send Tender Fee/ MSE/ NSIC/ Udyog Aadhar certificate and EMD,

Power of Attorney well in advance to NTPC Ltd., Tandwa office so as to reach before the

scheduled bid submission end date and MSE’s should upload MSE/ NSIC/ Udyog Aadhar

certificate in Fee cover in GePNIC, failing which the bid shall be liable for rejection.

7.0 All bids must be accompanied by tender fee and bid security/EMD

Any Bid not accompanied by the acceptable TENDER FEE and Bid Security in a separate

sealed envelope shall be rejected by the Employer/NTPC as being non-responsive and

returned to the bidder without being opened.

8.0. Qualifying Requirements for Bidders

In addition to the requirements stipulated in Section ITB (Instructions to Bidder),

the bidder should also meet the qualifying requirements stipulated here under: -

8.1.0 Technical Criteria:

a) The bidder should have supplied, installed & commissioned Solar High Mast

Lighting system for any project/station of NTPC/SEBs/Govt./Semi-

Govt./PSU/"NSE or BSE enlisted company" within the preceding seven (7) years

prior to the date of Techno -Commercial bid opening.

OR

The bidder should have supplied, installed and commissioned High Mast Lighting

system of minimum 15-meter height AND should have supplied, installed and

commissioned Solar Street Lighting System" for any project/station of

NTPC/SEBs/Govt./Semi-Govt./PSU/"NSE or BSE enlisted company" within the

preceding seven (7) years prior to the date of Techno -Commercial bid opening.

b) The Bidder should have executed work of "Supply, Installation and Commissioning

of High Mast Lighting system" for any project/station of NTPC/SEBs/Govt./Semi-

Govt./PSU/"NSE or BSE enlisted company" within the preceding seven (7) years

prior to the date of Techno -Commercial bid opening as per the following criteria-

One work/order of value not less than Rs. 264.24 Lakh (INR Two Hundred Sixty-

Four Lakh Twenty-Four Thousand only).

OR

Two works/orders of value not less than Rs. 165.15 Lakh (INR One Hundred Sixty-

Five Lakh Fifteen Thousand only) each.

OR

Three works/orders of value not less than Rs. 132.12 Lakh (INR One Hundred

Thirty-Two Lakh Twelve Thousand only) each.

8.2.0 Financial Criteria:

a) The average annual turnover of the bidder in the preceding three (3) financial years

as on the date of Techno Commercial bid opening shall not be less than Rs. 330.30

Lakh (Indian Rupees Three Hundred Thirty Lakh thirty thousand only).

b) In case the Bidder is not able to furnish its audited financial statements on stand-

alone entity basis, the unaudited unconsolidated financial statements of the bidder

can be considered acceptable provided the Bidder further furnishes the following

documents for substantiation of its qualification:

i) Copies of unaudited unconsolidated financial statements of the Bidder along

with copies of the audited consolidated financial statements of the Holding

Company.

ii) A certificate from the CEO/CFO of the Holding company, as per the format

enclosed in the bidding documents, stating that the unaudited unconsolidated

financial statements form part of the consolidated financial statements of the

Holding Company.

In case where audited results for the last financial year as on the date of the Techno-

Commercial bid opening are not available, the financial results certified by a practicing

Chartered Accountant shall also be considered acceptable. In case, Bidder is not able to

submit the certificate from practicing Chartered Accountant certifying its financial

parameters, the audited results of three consecutive financial years proceeding the last

financial year shall be considered for evaluating the financial parameters. Further, a

certificate would be required from the CEO/CFO as per the format enclosed in the

bidding documents stating that the financial results of the company are under audit as

on the date of Techno-Commercial bid opening and the certificate from the practicing

Chartered Accountant certifying that the financial parameters are not available.

Notes:

(a) The word "executed" mentioned in clause 8.0 means that the bidder should have

achieved the specified criteria with any of the following conditions:

(i) The work/order is started earlier to the stipulated period, but completed

within the stipulated period. In such cases, entire executed quantity/value

of the relevant work vide that work order shall be considered for evaluation.

(ii) The work/order is started and completed within the stipulated period. In

such Cases, entire executed quantity/value of the relevant work vide that

work order shall be considered for evaluation.

(iii) The work/order is started within the stipulated period but not completed as

on the last date of stipulated period. In such cases, "In Progress" executed

quantity/ value of the relevant work vide that work order as on the last date

of stipulated period, shall be considered for evaluation.

(b) Certificate/documentary evidence from owner of the organization shall be required

to be furnished by the Bidder along with its bid in support of its claim of meeting

the qualification requirement as per Clause 8.0 with any of the conditions

mentioned in Notes (a) above.

(c) Other income shall not be considered for arriving at annual turnover.

(d) "Holding Company" shall have the meaning ascribed to it as per Companies Act of

India.

9.0. The bidder shall have to submit the following documents in support of meeting the

QR along with their bid

9.1.0- The bidder to submit documentary evidence in support of clause no.8.1.0 of QR

9.2.0 Copies of audited balance sheet and profit and loss account for the preceding three

(3) financial years in support of clause 8.2.0 of QR

10.0 Notwithstanding anything stated above, the employer reserves the right to asses the

capabilities and capacity of the bidder/his collaborators/ associates/

subsidiaries/group companies to perform the contract, should the circumstances

warrant such assessment in overall interest of the employer.

The physical assessment shall include but not limited to the assessment of the

office/facilities/bankers/reference works by employer. A negative determination of

such assessment of capacity and capabilities may result in the rejection of the bid.

11.0. NTPC reserves the right to reject any or all bids or cancel/withdraw the Invitation for

Bids (IFB) for the subject package without assigning any reason; whatsoever, and in

such case no bidder/intending bidder shall have any claim arising out of such

action.

12.0 Issuance of bid documents to any Bidder shall not construe that such bidder is

considered to be qualified. Bids shall be submitted online. Bidder shall furnish Bid

Security separately offline as detailed in Bidding Documents by the stipulated bid

submission closing date and time at the address given below.

13.0 Transfer of Bidding Documents purchased by one intending bidder to another is not

possible. Only the bidder in whose name the tender documents are downloaded, is

allowed to submit offer. No bidder other than the original bidder in which name

documents are sold/downloaded can submit the offer.

14.0 A complete set of Bidding Documents may be downloaded by any interested bidder directly

through NTPC e-procurement portal, https://eprocurentpc.nic.in. For logging in to the e-

tender website, the bidder would require user ID and password which can be created at our

e-tender website and same has to be informed to concerned package coordinator. First

time users not allotted any vendor code are required to approach NTPC at least three (3)

working days prior to document sale end date alongwith document like PAN Card, Address

proof and GST registration etc. for issue of vendor code.

Cost of tender document/tender fee as stipulated above shall be submitted offline before

bid submission date and time in NTPC/NKSTPP office.

Note: No hard copy of Bidding Documents shall be issued

15.0. Tenderers seeking exemption should upload valid exemption certificate in Fee cover in

GePNIC having details such as validity.

16. Bid Security/EMD and tender fee in original, for the requisite amount as stipulated above

shall be submitted prior to the stipulated bid submission closing date and time at the

address given herein below. If bid security/EMD and tender fee in original in a separate

sealed cover is not received or bids for which bid security & tender fee of inadequate value

is received, the same shall not be entertained and in that case, such bids shall not be

opened.

17.0 First time users not allotted any vendor code are required to approach NTPC at least five

working days prior to last date of bid submission and submit following details.

(a) For creation of vendor code:

i) Company/ Firm registration copy, GST registration copy, PAN detail copy

ii) Valid email ID, Contact No.

iii) Address Proof

iv) Cancelled cheque & EFT form (to be verified by bank)

Note: Format of EFT (Electronic Fund Transfer) form is attached along with tender documents.

(b) For registration in GePNIC (Govt. e-Procurement National Informatics Centre) portal

i) Go to site: https://eprocurentpc.nic.in/nicgep/app

ii) Click on online bidder enrolment & fill up your details

iii) Send the copy of registration acknowledgement to dealing officer of case.

18.0 Address for Communication:-

DGM (Contracts and Materials)

NTPC Limited,

North Karanpura Super Thermal Power Project

Contract and Materials Deptt; A-Block

PO-Tandwa.Dist-Chatra.

Jharkhand-825321.

Phone: 7320926198/9471701238

E-mail: dinabandhubera@ntpc.co.in

Websites: www.ntpctender.com or www.ntpc.co.in

or https://eprocurentpc.nic.in/nicgep/app

19.0. Bid Security and Integrity Pact shall be submitted in a sealed envelope separately offline

by the stipulated bid submission closing date and time at the address given below. Any bid

without an acceptable Bid Security and Integrity Pact (if applicable) shall be treated as

non-responsive by the employer and shall not be opened.

20.0. Tender fee is non-refundable.

.21.0 Bid Security: (EMD):

EMD shall be submitted offline.

Bidder has to submit earnest money deposit (EMD) in hard copy (offline) of requisite value

in a separate envelope super scribing “EMD Envelope”, which must reach the office at the

address as mentioned before the bid submission deadline .

i.“EMD Envelope” should contain the EMD of requisite value, strictly in valid form as

mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting

document in support of seeking exemption of EMD as iii. c).

ii.If Bid Security (EMD) in Original of any agency is not received in a sealed

envelope, their bid shall not be opened. If the EMD amount submitted by any

agency is less than the stipulated EMD, their offer shall be rejected.

iii.EMD may be furnished in any of the following forms:

a. For EMD amount of any value:

Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC Limited, payable at

Hazaribagh.

b. In case EMD amount is >Rs 20,000.00 then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved list)

also will be acceptable. Format of BG against Bid Security and List of Banks for Bid Security

are attached. BG should be unconditional and irrevocable and should be valid for a period

of 45 days beyond the bid validity period. The Bank Guarantee Verification Check List duly

filled in as per format attached has to be submitted in this regard. Bidder shall ensure that

all the points of check list are replied in “Yes”.

c. SSI units of Jharkhand / SSI units (of other states) registered with the National Small Scale

Industries Corporation shall be exempted from the payment of Earnest Money Deposit.

Bidders seeking exemption should submit a Photocopy of valid registration certificate

preferably attested by Notary / Gazetted Officer/ Magistrate 1st class, giving details such

as validity.

If the validity of the certificate has expired run the risk of their tenders being passed over

as ineligible for this concession/exemption.

Submission of EMD is exempted from

IIMs/IITs/NITs/IISc. /CBRI/CPRI/GSI/CWPRS/CWC

and other Govt. Institutes/agencies

(excluding PSUs).

In case of any doubt on eligibility of such exemption/concession, bidder may get

clarification from NTPC official before submission of his bid.

d.

The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.

e.

The Bid Security shall be forfeited in any of the following circumstances by the Owner

without any notice or proof of damage to the Owner:

i. If the Bidder withdraws or varies its Bid during the period of Bid validity specified by

the Bidder in the Bid Proposal.

ii. In case the Bidder does not accept the corrections towards the discrepancies in their

bid, where ever the breakup of prices has been asked separately.

iii. If any deviation, variation or additional condition etc found anywhere in our technical

and / or / Price Bid implicit or explicit, shall stand unconditionally withdrawn, without

any cost implication whatsoever to employer, failing which the bid security shall be

forfeited.

iv.

In the case of a successful bidder, if the bidder fails within the specified time limit to

furnish the acceptance of Letter of Award / Purchase Order.

v. In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the

required Contract Performance Guarantee in case the same is required as per

conditions of the P.O / LOA.

vi.

If the bidder / their representative commits any fraud while competing for this

contract pursuant to Fraud prevention policy of NTPC.

f.

No interest shall be payable by NTPC on the Bid Security.

g. ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED ENVELOPE,

SHALL BE REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE AND RETURNED TO

THE BIDDER WITHOUT BEING OPENED.

h. Govt. notification from time to time regarding exemption of EMD and tender fee will be

applicable for this tender.

22.0. No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.

In case any deviations, variations and additional conditions are found anywhere in the bid (Techno

Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and it will be

considered that the bidder complies to all the terms and conditions of Bidding Documents without

any extra cost to the Owner irrespective of any mention to the contrary, anywhere in the bid,

failing which the Bid Security of the Bidder be forfeited.

Annexure-3

E.F.T. Form

Bidder’s Name and Address: To,

NTPC Limited,

.............................................

Dear Sirs,

We, hereby authorize the 0wner to make all our payments through Electronic Fund

Transfer System. The details for facilitating the payments are given below

(TO BE FILLED IN CAPITAL LETTERS)

1. NAME OF THE BENEFICIARY

2.

ADDRESS

Pin Code

3 TELEPHONE NUMBER (WITH STD CODE)

4. BANK PARTICULARS

(A) BANK NAME

(B) BANK TELEPHONE NO. (WITH STD CODE)

(C) BRANCH ADDRESS

Pin Code

(D) BANK FAX NO (WITH STD CODE)

E.

BRANCH CODE

E.

9 DIGIT MICR CODE OF THE BANK BRANCH

(ENCLOSE COPY OF A CANCELLED

CHEQUE)

E.

BANK ACCOUNT NUMBER

E.

BANK ACCOUNT TYPE (TICK ONE)

SAVING CURRENT LOAN CASH CREDIT

OTHERS

IF OTHERS, SPECIFY,

5. PERMANENT ACCOUNT NUMBER (PAN)

6.

E-MAIL Address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If

transaction is delayed or credit is not affected at all for reasons of incomplete or incorrect

information, I/We would not hold the owner responsible.

SIGNATURE

(AUTHORISED SIGNATORY)

DATE________________ NAME_______________________

OFFICE STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account no.

.................................... with our branch and the Bank particulars mentioned above are

correct.

SIGNATURE

(AUTHORISED SIGNATORY)

DATE________________

Authorization No.:....................................

NAME: __________________________

OFFICE STAMP