NTPC LIMITED

BONGAIGAON THERMAL POWER PROJECT

(750 MW)

BIDDING DOCUMENTS

FOR

Engagement of agency for

Transportation of Coal from

designated mines to designated

Railway Siding & Loading of Coal in

Indian Railways Wagons from Railway

Siding for NTPC BONGAIGAON

(3X250MW) Through RCR Mode.

SECTION - I, II, III, IV, V, VI, VII & VIII

BIDDING DOCUMENT NO. : BgTPP/C&M/CS/3642

(This document is meant for the exclusive purpose of bidding against this Bid

Document No. / Specification and shall not be transferred, reproduced or

Otherwise used for purposes other than that for which it is specifically issued)

BIDDING DOCUMENTS

FOR

Engagement of agency for Transportation of Coal from designated mines to designated Railway Siding

& Loading of Coal in Indian Railways Wagons from Railway Siding for NTPC BONGAIGAON

(3X250MW) Through RCR Mode.

FOR

BONGAIGAON THERMAL POWER PROJECT

(750 MW)

BIDDNG DOCUMENT NO. : BgTPP/C&M/CS/3642

CONTENTS

Section I : Invitation for Bids (IFB)

Section II : Instructions to Bidders (ITB)

Section III : Bid Data Sheets (BDS)

Section IV : General Conditions of Contract (GCC)

Section V : Special Conditions of Contract (SCC)

Section VI : Technical Specification & Drawings (TS)

Section VII : Schedule of Quantities(SOQ)

Section VIII : Forms and Procedures (FP)

SECTION - I

INVITATION FOR BIDS (IFB)

NTPC LIMITED

(A GOVERNMENT OF INDIA ENTERPRISE)

CONTRACTS SERVICES, SALAKATI

INVITATION FOR BIDS (IFB)

FOR

Engagement of agency for Transportation of Coal from designated mines to

designated Railway Siding & Loading of Coal in Indian Railways Wagons from

Railway Siding for NTPC BONGAIGAON (3X250MW) Through RCR Mode.

(Domestic Competitive Bidding)

NIT No. : 9900156146 Date : 17.05.2018

Bidding Document No. :BgTPP/C&M/CS/3642

1.0 NTPC Ltd. invites sealed bids from eligible bidders for Engagement of agency for Transportation

of Coal from designated mines to designated Railway Siding & Loading of Coal in Indian

Railways Wagons from Railway Siding for NTPC BONGAIGAON (3X250MW) Through RCR

Mode for Bongaigaon Thermal Power Project (750 MW) situated at Kokrajhar district of Assam State

and is approximately 15Kms from Kokrajhar. The Project site is situated between Kokrajhar and New

Bongaigaon railway station of North Eastern Frontier Railway. Bongaigaon town is about 35 Kms away

from the Project Site, as per the Scope of Work mentioned hereinafter.

2.0 Brief Scope of work

The brief scope of work is as under:

Engagement of agency for Transportation of Coal from designated mines to designated

Railway Siding & Loading of Coal in Indian Railways Wagons from Railway Siding for

NTPC BONGAIGAON (3X250MW) Through RCR Mode as per BOQ specifications,

drawing and direction of Engineer-In-Charge.

3.0 Detailed specification, scope of work and terms & conditions are given in the Bidding

Documents, which are available for examination and sale at the address given below and

as per the following schedule :

Bidding Document No. : BgTPP/C&M/CS/3642

Estimate cost of Work : Rs. 88.20 Crores

Document sale date : From 17.05.2018 to 01.06.2018

& Timing : From 09:00 hrs. to 17:00 hrs (IST)

Cost of Bidding Document: Rs. 9000.00 (Rupees Nine Thousand only)

Last date of receipt of request for Pre Bid Clarification: 11.06.2018 (10 days from last

date of document sale date)

Bid receipt date & time : upto 18.06.2018 by 18:00Hrs (IST)

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Bid opening date & time : 20.06.2018 at 12:00 Hrs (IST) (For Technical Bid)

Price Bid opening date & time shall be intimated to qualified bidders later by NTPC

Ltd.

4.0 All bids must be accompanied by Bid Security for an amount equivalent to Rs. 1.0 Crore

(Rupees One Crore Only) in INR.

5.0 QUALIFYING REQUIREMENT FOR BIDDERS

The bidders who wish to participate in the bidding shall satisfactorily establish that they

fulfill the following Qualifying Requirements:-

1.0 Technical Criteria

1.1 The bidder should have executed work of “Loading, Transportation and Unloading

of Coal” as per the following criteria:

i) The bidder must have carried out work of lifting, transportation by road, & loading of

rakes for a quantity of at least 80,000 MT of Coal in any one months and 24 Lakh MT in

last 36 months prior to Techno-Commercial Bid opening, against single or multiple

orders.

ii) The Bidder should have done loading of Coal in to wagons for a quantity of at least

7200MT per day for a minimum of ten (10) days in a month and for a minimum of 180

days in a year.

Note:

The word “executed” means that the bidder should have achieved the progress

specified in the

above para even if the contract/order is not completed/closed. The same shall be

supported by documentary evidence issued by the owner.

2.0 Financial Criteria

2.1 The Average Annual Turnover of the bidder, in the preceding three (3) financial

years as on the date of Techno-Commercial bid opening, shall

not be less than Rs.88.20 Crores (Rupees Eighty Eight Crores and Twenty lakhs

only).

2.2 The Net Worth of the bidder as on the last day of preceding financial year shall

not be less than 100 % of its paid up share capital.

In case the bidder meets the requirement of Net worth at para 2.2, based on the strength of

its subsidiary (ies) and / or Holding Company and / or Subsidiaries of its Holding

companies wherever applicable, the net worth of the bidder and its subsidiary(ies) and / or

Holding Company and / or Subsidiaries of its Holding companies, in combined manner

should not be less than 100% of their total paid up share capital. However, individually, their

net worth should not be less than 75% of their respective paid up share capital.

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For consortiums/ Joint ventures, wherever applicable, the Net worth of all consortiums/ Joint

venture members in combined manner should not be less than 100% of their paid up share

capital however individually, their Net worth should not be less than 75% of their respective

paid up share capitals.

2.3 In case the bidder is not able to furnish its audited financial statement on standalone

entity basis, the unaudited unconsolidated financial statements of the bidder can be

considered acceptable provided the bidder furnishes the following further documents

on substantiation of its qualification.

a) Copies of unaudited unconsolidated financial statement of the bidder along with copies

of audited consolidated financial statements of the Holding Company.

b) A certificate from the CEO/CFO of the Holding Company, as per format enclosed in the

bid documents, stating that the unaudited unconsolidated financial statements form part

of the consolidated Annual Report of the Company.

In case where audited results for the last financial year as on date of Techno commercial

bid opening are not available, the financial results certified by a practicing Chartered

Accountant shall be considered acceptable. In case, bidder is not able to submit the

certificate from practicing Chartered Accountant certifying its financial parameters, the

audited results of three consecutive financial years preceding the last financial year shall

be considered for evaluating the financial parameters. Further, a certificate would be

required from the CEO/CFO as per the format enclosed in the bidding documents stating

that the financial results of the company are under audit as on the date of Techno-

Commercial bid opening and the certificate from the practicing Chartered Accountant

certifying the financial parameters is not available.

2.4 In case a bidder does not satisfy the financial criteria, stipulated at para 2.1 and/or

para 2.2 above on its own, the Holding Company would be required to meet the

stipulated turnover requirements at para 2.1 above, provided that the net worth of

such Holding Company as on the last day of the preceding financial year is at least

equal to or more than the paid up share capital of the Holding Company. In such an

event, the bidder would be required to furnish along with its bid, a Letter of

Undertaking from the Holding Company, supported by Board Resolution, as per the

format enclosed in the bid documents, pledging unconditional and irrevocable

financial support for the execution of the Contract by the bidder in case of award.

2.5 Notes:

i) Net worth means the sum total of the paid up share capital and free reserves.

Free reserve means all reserves credited out of the profits and share premium

account but does not include reserves credited out of the revaluation of the assets,

write back of depreciation provision and amalgamation. Further any debit balance

of Profit and Loss account and miscellaneous expenses to the extent not adjusted

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or written off, if any, shall be reduced from reserves and surplus.

ii) Other income shall not be considered for arriving at annual turnover.

6.0 GENERAL QUALIFYING REQUIREMENTS

The bidders shall have to necessarily submit the documents in support of meeting the

qualifying requirements as mentioned above along with their offer in COVER-1

(Technical Cover), which inter alia shall include the following:

a. Documentary evidence in support of meeting the qualifying requirements stipulated

above which should include experience of works as specified in QR with self certified

and stamped copies of Work Orders/Award letters with proof of execution in the form

of completion certificate/ final amendment copies/ copy of final bill and other related

documents stating that the work order given in support of qualifying requirements has

been executed.

b. Documentary evidence of having independent PF registration No. from RPF

Commissioner & PAN, and GSTIN No.

c. Proof of Turnover/Balance Sheet duly certified by Chartered Accountant for the last

three years, latest Banker’s Solvency Certificate, Partnership Deed / Affidavit for

Proprietorship / Article of Association including changes in the “CONSTITUTION OF THE

FIRM, (IF ANY)”, (Copy of certification with appropriate authority).

7.0. In case the bidder fails to submit the documents in support of meeting the QR, the

offer shall be liable for rejection. Offer of the bidder not fulfilling the QR shall be rejected

and not considered for evaluation further.

8.0. “ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A

SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY THE EMPLOYER AS

BEING NON-RESPONSIVE AND RETURNED TO THE BIDDERS WITHOUT BEING

OPENED”.

9.0. Micro and small Enterprises (MSEs) registered with District Industries Centers or

Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir

Board or National Small Industries Corporation or Directorate of Handicrafts and

Handloom or any other body Udyog Aadhaar Memorandum specified by Ministry of

Micro, Small and Medium Enterprises as per MSMED Act 2006 for goods produced and

services rendered, shall be issued the bidding documents free of cost and shall be

exempted from paying Earnest Money Deposit.

The benefit as above to MSEs shall be available only for goods/services produced &

provided by MSEs for which they are registered.

MSEs seeking exemption and benefits should enclose a attested/self certified copy of

valid registration certificate, giving details such as validity, stores/services etc. on or

before bid opening date failing which they run the risk of their bid being passed over

as ineligible for the benefits applicable to MSEs.

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10.0. NTPC Ltd. shall not be responsible for any postal/courier delay, loss or non receipt

of request for issue of tender documents.

11.0. Notwithstanding anything stated above, the NTPC Ltd. reserves the right to assess

the bidder’s capability and capacity to perform the contract, should the circumstances

warrant such assessment in its overall interest and the decision of NTPC Ltd., in this

regard shall be final and binding.

12.0. The last date of sale of bid document is to be considered as the last date of

receipt of request for issue of bid documents. If the last date of sale of bidding

documents falls on a Holiday / Bandh Day the last date of sale of bid documents will

automatically be shifted to next working day.

13.0. NTPC Ltd. reserves the right to reject any or all bids or cancel/withdraw this

Invitation for Bids without assigning any reason whatsoever and in such case no Bidder/

intending Bidder shall have any claim arising out of such action.

14.0. A complete set of Bid documents may be downloaded by any interested bidder on

payment (non-refundable) of the cost of bidding documents as mentioned above in the

form of a Crossed Account Payee Demand Draft in favour of NTPC Limited, Payable at

SBI Salakati Branch (Branch Code No.-5400). For logging on to the NTPC e-

Procurement Portal (https://eprocurentpc.nic.in), the bidder would require registered

email id. First time users not allotted any vendor code are required to approach NTPC at

least Seven working days prior to Document Sale Close date. No other mode of

payment is acceptable.

15.0. Issuance of Bidding Documents to any Bidder shall not construe that such Bidder

is considered to be qualified. Bids shall be submitted online and opened at the address

given below in the presence of Bidder’s representatives who choose to attend the bid

opening. Bidder shall furnish Bid Security, Integrity Pact, Power of Attorney and Joint

Deed of Undertaking(s) (if applicable) separately offline as detailed in Bidding Documents

by the stipulated bid submission closing date and time at the address given below.

16.0. Transfer of Bidding Documents purchased by one intending Bidder to another is

not permissible.

17.0. ADDRESS FOR COMMUNICATION:

Add. General Manager(C&M)

NTPC Limited,

Administrative Building,

P.O.: Salakati (P) (BTAD),

Distt: Kokrajhar,(ASSAM) Pin - 783 369.

Tele. No: 03661- 282397/ 282742/ 282763

FAX. No: 03661 -282397 Page 5 of 5