NTPC Limited

(A Government of India Enterprise)

EOC Noida Office

NOTICE INVITING TENDER (NIT)

FOR

Supply & Implementation of Cloud Desktop Video Conferencing System.

(Domestic Competitive Bidding)

NIT No: 9900154145 Date: 27.04.2018

1.0 NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of

work briefly mentioned hereinafter:

2.0 Brief Details

NIT Date

27.04.2018

NIT No.

9900154145

Document Sale Commencement Date &

Time

27.04.2018, 10:00 AM

Source of IFB/NIT

EOC Noida Office

Last Date and Time for Bid submission

21.05.2018 , 3:00 pm

Technical Opening Date & Time

24.05.2018, 3:00 pm

Price Bid Opening Date & Time

shall be intimated separately. For any

corrigendum and extension of data of bid

submission, please visit the website.

Cost of Bidding Documents in INR

1125.00

EMD/Bid Security in INR

100,000

Last Query Date (if any)

14.05.2018

Reverse Auction

Not Applicable

3.0 Bid Security and Integrity Pact (if applicable) shall be submitted in a sealed envelope

separately offline/online by the stipulated bid submission closing date and time at the

address given below. Any bid without an acceptable Bid Security and Integrity Pact (if

applicable) shall be treated as non-responsive by the employer and shall not be

opened.

4.0 The bidding document is available online. A complete set of Bidding Documents may

be downloaded by any interested Bidder from the NTPC tender website

https://eprocurentpc.nic.in.

The Bidder would be required to register in the website. First time users are required

to register themselves on NTPC tender website after filling up the required details.

Users whose email address has not been linked to a vendor code allotted by NTPC/

first time users not allotted any vendor code by NTPC, should send a copy of the

registration details to the e-mail address specified in this NIT under Address for

Communication with following details at least three working days prior to Technical

Opening Date:

i. Request on the letter head of the Company

ii. Copy of GST Registration,

iii. Copy of PAN no.,

iv. email ID and Contact No.

v. Name and Designation of the contact person

vi. Cancelled cheque & E.F.T form duly verified by bank

Note: Format of E.F.T (Electronic Fund Transfer) is attached along with bidding

documents

5.0 Brief Scope of Work & other specific detail

The Scope of Work by the Bidders envisages Implementation of Cloud Video Conferencing

services for 300 users for a period of 1 year at DC Noida.

6.0 It shall be the responsibility of the bidder to include all hardware, software components/

modules and services, whether specified or otherwise, that would be required to meet the

intent and requirements of providing a total solution to NTPC within his quoted price.

7.0 Qualifying Requirements for Bidders:

7.1 The bidder should have executed any of the following where the scope of work

executed includes Supply and/or Installation and/or commissioning and/or integration

and/or implementation and/or Hiring of ‘Video Conference System’ in the preceding

seven years in India as on date of opening of Techno-commercial bid:

One Work of value not less than Rs. 43 Lakh (Rupees Forty three lakh only)

Two works of value not less than Rs. 27 Lakh (Rupees Twenty seven lakh only) each

Three works of value not less than of Rs. 21 Lakh (Rupees Twenty one lakh only) each.

Note:

7.1.1 The word “executed” means the bidder should have achieved the criteria

specified even if the total contract is not completed / closed.

7.1.2 In case of orders under execution, the value of work executed till the date of bid

opening as certified by the Employer shall be considered.

7.1.3 ‘Video Conference System’ means a system which includes any one or

combination of the following: Video codec end points and/or Web conference system

and/or Cloud Conference system and/or desktop conference system and/or video

conference MCU and/or Virtual class room system and/or e-class room system and/or

software video conference system and/or Video conference system.

7.2.1 The average annual turnover of the bidder in the preceding three (03) financial

years as on the date of Techno-Commercial bid opening, should not be less than Rs. 54

lakh (Rupees Fifty four lakh only).

7.2.2 In case the Bidder is not able to furnish its audited financial statements on

standalone entity basis, the un-audited unconsolidated financial statements of the

Bidder can be considered acceptable provided the Bidder further furnishes the

following documents on substantiation of its qualification:

a) Copies of the un-audited unconsolidated financial statements of the Bidder

along with copies of the audited consolidated financial statements of its Holding

Company.

b) Certificate from the CEO/CFO of the Holding Company, as per the format

enclosed in the bidding documents, stating that the un-audited unconsolidated

financial statements form part of the Consolidated Annual Report of the Company.

In case where audited results for the last preceding financial year as on the date of

opening of Techno commercial bid are not available, certification of financial

statements from a practicing Chartered Accountant shall also be considered

acceptable. In case, Bidder is not able to submit the Certificate from practicing

Chartered Accountant certifying its financial parameters, the audited results of three

consecutive financial years preceding the last financial year shall be considered for

evaluating the financial parameters. Further, a Certificate would be required from the

CEO/CFO as per the format enclosed in the bidding documents stating that the

Financial results of the Company are under audit as on the date of Techno-commercial

bid opening and the Certificate from the practicing Chartered Accountant certifying

the financial parameters is not available.

7.2.3 In case a Bidder does not satisfy the financial criteria, stipulated at Clause 3.1 above on

its own, its Holding Company would be required to meet the stipulated turnover requirements

at Clause 3.1 above, provided that the net worth of such Holding Company as on the last day

of the preceding financial year is at least equal to or more than the paid up share capital of the

Holding Company. In such an event, the Bidder should be required to furnish along with its

Techno Commercial bid, a letter of undertaking from its Holding Company, supported by Board

Resolution of the Holding Company, as per the format enclosed in the bidding documents,

pledging unconditional and irrevocable financial support for the execution of the Contract by

the Bidder in case of award.

Note:

i) “Holding Company” and “Subsidiary” shall have the meaning ascribed to them as per

Companies Act of India, in vogue.

Other income shall not be considered for arriving at annual turnover.

8.0 Issuance of Bidding Documents to any bidder shall not construe that bidder is

considered qualified.

9.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the

subject package without assigning any reason whatsoever and in such case no

bidder/intending bidder shall have any claim arising out of such action.

10.0 Address for Communication

Additional General Manager (CM)

NTPC LTD., 6th Floor, EOC,

Plot no. A-8A, Sector 24

NOIDA (UP), India-201 301

Ph. 0120- 4946625/2410477

Fax-0120- 2410026

rckhorwal@ntpc.co.in

Sr. Manager (CM)

NTPC LTD., 6

Floor, EOC,

Plot no. A-8A, Sector 24

NOIDA(UP),India-201 301

Ph. 0120 – 4946650

rkyadav02@ntpc.co.in