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NTPC Limited

(A Govt. of India Enterprise)

Darlipali Super Thermal Power Project

Notice Inviting Tender( NIT)

NIT No: 40087172

A. NTPC invites on-line bids from eligible bidders for the below mentioned package, as per the

scope of work briefly mentioned here in after.

B. Brief Details

Bid Invitation Number

40087172

NIT Date

21.04.2018

Name of the Job

Transportation of Coal by Road for Darlipali STPP

Estimated Cost in INR

Rs. 644 Lakh

Document sale Commencement Date

23.04.2018

Document sale Close Date

09.05.2018

up to 17:30Hr

Source NIT

Darlipali Super Thermal Power Project, Sundargarh

Contract Classification

Service

Last Date of Queries, if any

18.05.2018

Last Date and Time for Bid Submission

25.05.2018 at 15:30 Hr

Bid Opening Date & Time (Technical)

25.05.2018 at 16:00 Hr

Price Bid Opening Date & Time

PRICE Bid opening date shall be communicated separately to the

technically qualified bidders.

Cost of bid document in INR

Rs 4500/-

EMD in INR

INR 12,88,000/-

NOTE: Bid are to be Submitted latest by Last Date and Time for Bid Submission mentioned

above, beyond which System will not allow to submit the bid

C. Initial Steps for participation in our e-tender is as per the table mentioned below

Type of Vendor

Required for viewing our tender document

Vendors already

having SRM vendor

code and Password

1) Before download/viewing our tender document, party has to pay requisite

tender fee either through payment gate way by clicking on “pay tender

fee” after login in our SRM site or send Crossed Demand Draft/ Pay

Order/Bankers Cheque in favour of NTPC Limited payable at

Bhubaneswar, Odisha of requisite amount directly to us, which should

reach us preferably three working days prior to Last Date of document

sale period.

Vendors already

having SAP vendor

code, but does not

have SRM login id

and Password

1. Duly Filled Annexure-1 (format given below) should reach us at least five

working days prior to Last Date of document sale period.

2) Before download/viewing our tender document, party has to pay requisite

tender fee either through payment gate way by clicking on “pay tender

fee” after login in our SRM site or send Crossed Demand Draft/Pay Order/

Banker Cheque in favour of NTPC Limited payable at Bhubaneswar,

Odisha of requisite amount directly to us, which should reach us

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preferably five working days prior to Last Date of document sale period

with Duly Filled Annexure-1.

New Vendor neither

having any vendor

code in SAP nor

any SRM login ID

and Password

1. Duly Filled Annexure-2 (format given below) and scanned/photo copy of

PAN card (self-Attested) along with the detailed address and EFT form

(Annexure-2A) with certification from the banker should reach us at least

seven working days prior to Last Date of document sale period.

2. Once vendor code in SAP and subsequently SRM login ID and Password

for the said agency is created the tender document for the NIT would be

issued to the agency(SRM User Id) “ON-LINE”.

Note:

 The agency can login e-tender site (SRM login site) for participation in our tendering after

complying to above. The agency can reach our e-tender site SRM login site directly

through below mentioned address.

‘ https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart’

They can also access our e-tender site(SRM login site) through www.ntpctender.com and

clicking on Login (e-Tender).Bidders are also advised to go through in detail of the content

in the links viz “Bidders Manual”, “Guidelines to Bidder” and “FAQs” in the said website

(NTPC-eTender)

 The agency with Udyaog Adhar Memorandum(UAM) registration issued by MSME, Small Scale

Industries registered with NSIC/OSIDC/MSME shall be exempted from payment of cost of

tender document. This shall be subject to submission of a self certified legible copy of valid

registration certificate giving details, such as ‘items / services for which registered, validity,

monetary limits etc’ as applicable.

 NTPC takes no responsibility for any loss/delay/non-receipt of applications/ tenders sent by post.

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I. TENDERS ARE HEREBY INVITED ON BEHALF OF NTPC LIMITED FOR THE

FOLLOWING WORK FOR NTPC LIMITED, DARLIPALI SUPER THERMAL POWER

PROJECT, SUNDARGARH, ODISHA.

A. Issuance of bid documents to any bidder shall not construe that such bidder is considered to be

qualified. The qualification status shall be examined by the tender committee during the

process of bid evaluation.

B. Earnest Money Deposit(EMD)/

The EMD offered shall be paid either

(I)Through online payment in https://etender. ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart’

against the BI no.(the acknowledgement of the same may be submitted in the EMD

envelope),

OR

(II)In the form of (i) A Crossed Demand Draft/Pay Order/Bankers Cheque in favour of NTPC

Limited payable at Sundargarh, Odisha or (ii) an unconditional and irrevocable Bank Guarantee

(BG) from any of the banks specified in the bidding documents. The format of Bank Guarantee

towards bid security shall be in accordance with the ‘Proforma for BG’ included in the bidding

documents. While getting the Bank Guarantee issued, Bidders are requested to ensure compliance

to the points mentioned in Bank Guarantee Verification Check List in the bidding documents.

Bidders are required to fill up this check list and enclose the same along with the bank guarantee.

EMD for an amount less than or equal to Rs.50,000.00 shall not be accepted in the form of bank

guarantee. EMD shall not be accepted in any other form.

Validity of EMD: The bid security shall remain valid for a period of forty five (45) days beyond

the original bid validity period or beyond any extension in the period of bid validity subsequently

requested.

Bid Security/EMD (or receipt/acknowledgement of EMP paid through online in the system) and

Letter Of Undertaking (format enclosed in the bid document ) shall be submitted in a sealed envelope,

which should be super scribed “Name of Package…..”, NIT ref no. … due on date of Bid Opening : from

____________________________ (Name and Address of bidder)” , separately offline by the stipulated

bid opening date and time at the address of communication given below

ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE EMD (or receipt/ acknowledgement of

EMP paid thru online in the system) / BID SECURITY WITHIN THE SCHEDULED TIME

SHALL BE REJECTED BY THE EMPLOYER AS BEING NON-RESPONSIVE AND BID

SHALL NOT BE OPENED.

Exemption of EMD/Bid security : The agency with Udyaog Adhar Memorandum(UAM) registration

issued by MSME , NSIC / SSI/MSME units and Registered Cooperative Societies of Land

Oustees, for the items / services for which such units are registered, shall be exempted from

payment of Bid Security / Earnest Money Deposit only. This shall be subject to submission of a

self certified legible copy of valid registration certificate giving details, such as ‘items / services

for which registered, validity, monetary limits etc’ in the EMD envelope.

II. SCOPE OF WORK :

Transportation of Coal by Road for Darlipali STPP

III. Detail Location of Site Darliapli STPP :

Darlipali Super Thermal Power Project (DSTPP) is a Unit of NTPC Limited, in Tangarpali Block under,

Sundargarh Sadar Sub-Division of Sundargarh Dist of ORISSA.

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NTPC/DSTPP Located North of Raigarh- Jharsuguda NH-200 and is approachable from Gandhi Chowk

(near Brajrajnagar) through 15 KMs long single lane village road.

Nearest major Towns : Jharsuguda about 25 KMs, Sundargarh about 28 KMs

Nearest Railway Station: Brajrajnagar 20 KMs, Jharsuguda about 25 KMs

Nearest Airport : Raipur (Chhattisgarh) 300 KMs, Bhubaneswar 330 KMs

PROPOSED CAPACITY

Phase - I: 2 Units each 800 MW - Total 1600 MW

III. DETAILS OF WORK

The broad scope of work under this package i.e “Transportation of coal from

KULDA/VASUNDHARA/MCL mines, (District-Sundergarh, Odisha) to DSTPP coal handling plant

by road, including loading at MCL & unloading at CHP/DSTPP”

These salient technical features as mentioned herein is only to facilitate the prospective bidders to

prima-facie understand the requirements under the tender and shall not in any way limit or alter the

scope of work and technical features/ specification of equipment/ systems/ services covered in the

bidding documents. Detailed provisions with regard to scope of work and technical features/

specification of equipment/ systems/ services, contained in the bidding document shall be final and

binding.

IV QUALIFYING REQUIREMENTS

In addition to satisfactory fulfillment of the Qualifying requirements stipulated in Section –ITB

(Instruction to Bidders) of the Bid Documents, the bidder should also meet the qualifying

requirements stipulated hereunder:

1.0: Technical Criteria:

The bidder should have executed work of “loading, transportation by road and unloading of

coal” meeting any one of the following criteria during last seven (7) years reckoned as on date

of Techno-Commercial bid opening:

(i) Single order of value at least Rs.515.2Lakh

OR

(ii) Two orders of value at least Rs.322.0 Lakh each

OR

(iii) Three orders of value at least Rs.257.6 Lakh each.

In Clause 1.0 above, the word “executed” means the bidder should have achieved the

progress specified in the QR within the preceding seven year period even if the

contract/order is not completed/closed. The same shall be supported by documentary

evidence issued by the owner.

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2.0 Financial Criteria:

2.1 The average annual turnover of the Bidder, in the preceding three (3) financial years as on

date of bid opening shall not be less than INR 644.00Lakh (Indian Rupees Six Crore Forty

Four Lakhs only).

2.2 The net worth of the bidder on the last day of the preceding financial year shall not be less

than 100 % of the paid up share capital.

In case the bidder meets the requirement of Net worth at para 2.2, based on the strength of its

Subsidiary(ies) and / or Holding company and / or subsidiaries of its holding company

wherever applicable, the net worth of the bidder and its subsidiary(ies) and / or holding

company and / or subsidiaries of its holding company, in combined manner should not be less

than 100% of their total paid up share capital. However, individually, their net worth should not

be less than 75% of their respective paid up share capital.

For consortiums/ Joint ventures, where ever applicable, the net worth of all consortiums/ joint

venture members in combined manner should not be less than 100% of their paid up share

capital. However, individually, their net worth should not be less than 75% of their respective

paid up share capital.

2.3 In case the bidder is not able to furnish its audited financial statement on standalone entity

basis, the unaudited unconsolidated financial statements of the bidder can be considered

acceptable provided the bidder furnishes the following further documents on substantiation of

its qualification.

a. Copies of the unaudited unconsolidated financial statement of the bidder along with copies

of the audited consolidated financial statements of the Holding Company.

b. A Certificate from the CEO / CFO of the Holding Company, as per format enclosed in the

bid documents, stating that the unaudited unconsolidated financial statement form part of the

Consolidated Annual Report of the company.

In cases where audited results for the last preceding financial year as on date of Techno

commercial bid opening are not available, the financial results certified by a practicing

Chartered Accountant shall be considered acceptable. In case the bidder is not able to submit

the certificate from the practicing charted accountant certifying its financial parameters, the

audited results of three consecutive financial years preceding last financial year shall be

considered for evaluating the financial parameters. Further a certificate would be required

from the CEO/CFO as per the format enclosed in the bidding documents stating that the

financial results of the company are under audit as on the date of Techno-Commercial bid

opening and certificate from the practicing charted accountant certifying the financial

parameters is not available.

2.4 In case a bidder does not satisfy the financial criteria, stipulated at para 2.1 and / or para

2.2 above on its own, the Holding company would be required to meet the stipulated turnover

requirements at para 2.1 above, provided that the net worth of the Holding Company as on

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the last day of the preceding financial year is at least equal to or more than the paid up share

capital of the Holding Company. In such an event, the bidder would be required to furnish

along with its bid, a Letter of Undertaking from the holding company, supported by Board

Resolution, as per format enclosed in the bid documents, pledging unconditional and

irrevocable financial support for the execution of the Contract by the bidder in case of award.

2.5 Notes:

(i) Net worth means the sum total of the paid up share capital and free reserves. Free

reserves means all reserves credited out of the profits and share premium account but does

not include reserves credited out of the revaluation of the assets, write back of depreciation

provision and amalgamation. Further any debit balance of Profit and Loss account and

miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from

Reserves and Surplus.

(ii) Other income shall not be considered for arriving at annual turnover.

IV. GENERAL TERMS AND CONDITIONS

1. DOCUMENTS TO BE SUBMITTED WITH TECHNICAL BID(to be attached in C

Folder):

Legible copies of the following documents duly signed by the authorized representative

of the bidder may be submitted along with technical bid in support of QR

A) (i) Detailed Award letter / Work Order with bill of quantities(BOQ) (ii) proof of

value of work executed as mentioned at (B) below

B) Documentary evidence issued by the employer as proof of value of work executed

clearly indicating (i) the executed value of the work and (ii) period (giving start date

and end date) during which the work has been executed, in the form of job

completion certificate / final deviation order / copies of measurement book (R/A

bills). An employer means Government / Large Industrial Organizations / Public

Sector Enterprises.

C) Audited balance sheet and profit & loss account of last three financial years ending

31

st

March 2017 (namely 2014-15 , 2015-16 & 2016-2017).

D) Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of

association etc with latest changes, if any.

E) Copy of Power of Attorney of Authorized Signatory (if applicable)

F) The bidder should have independent P.F. code number allotted by Regional

Provident Fund Commissioner. Copy of PF code allotted by RPFC must be

submitted with technical bid.

G) Copy of GST registration & PAN.

NTPC if so desire may verify the performance of the bidder from their respective

clients.

2. Bids should be submitted by 3.30 pm on the scheduled date of opening(After 3.30PM system

will not allow) of technical bid and shall be opened online at 4.00 pm , in presence of bidders

or their authoriSed representative who wish to be present.

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3. If the last date of receiving application and date of bid opening coincides with a holiday, the

date will be shifted to the next working day.

4. First EMD envelope shall be opened. Technical Bids of bidders who have submitted EMD in

acceptable form to NTPC shall be opened online next. If the bidder qualifies as per the QR

and terms and conditions of NIT, their price bid shall be opened on on the date to be

intimated after evaluation of technical bids.

5. No deviation will be allowed on price basis, period of completion, deduction of security deposit

and other statutory deductions. Bids with such deviation shall be considered as non-responsive.

6. NTPC takes no responsibility for any loss/delay/non-receipt of tenders/Requests/EMD/any

document sent by post. Offers received late/incomplete are liable for rejection. Sealed bids

must be sent at the ‘address for communication’ only.

7. Notwithstanding anything stated above, NTPC reserve the right to assess bidder’s capability

and capacity to perform the contract, should the circumstance warrant such assessment in

overall interest of the owner.

8. NTPC reserve the right to reject or accept any tender without assigning any reasons thereof.

9. Above details are only indicative. Other detailed terms and conditions shall be as per our tender

documents. Interested bidders are advised to visit the site and familiarize themselves with the

site conditions.

10. Parties blacklisted / banned by any NTPC Unit / Corporate Centre as well as other Public

Sector / Government Agencies are NOT eligible to participate.

11. Help Line: Kindly get in touch with following persons for any enquiries pertaining to the

NIT for the package :

(i) Shri. V Chndrasekhar Mob. No: 09440918765 email: vchandrasekhar02@ntpc.co.in

AGM(C&M),DSTPP

(ii) Shri B K Mohanty Mob. No.:09437414817 email: bkmohanty01@ntpc.co.in

Sr Manager(C&M), DSTPP

ADDRESS FOR COMMUNICATION:

AGM (Contracts & Materials)

NTPC Limited

Darlipali Super Thermal Power Project

,AT/ P.O :Darlipali

Dist:Sundargarh Pin Code-770072, Odisha

Phone No.: 06622-262667,262676

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Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in e-

tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: _______________

Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Mobile NO:……………………………….

Bid Invitation number interested in: _________

DD/BC/Pay Order details as tender fee: Issuing Bank:

_____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD/BC/Pay Order Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: ____________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Tender fee payment can be given through DD/BC/Pay Order or payment Gateway.

In case the option of DD/BC/Pay Order is opted should be in favor of “NTPC Limited”

payable at the Bhubaneswar

Request for Login may be sent through E-mail or manually sent to Package in charge /

Contact person as mentioned in the Bid Invitation.

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Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders

in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Mobile NO:……………………………….

Bid Invitation number interested in: __________________

DD/BC/Pay Order details as tender fee: Issuing Bank:

_____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Note: Please download, print and fill up this form. Submit the forms along with a

cancelled cheque to the Package in charge/ Contact person as mentioned in the Bid

Invitation along with the DD/BC/Pay Order of required amount.

DD/BC/Pay Order should be in favor of “NTPC Limited” payable at the Bhubaneswar

Request for Login may be sent through E-mail or manually sent to Package in charge /

Contact person as mentioned in the Bid Invitation.

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ANNEXURE-2A

(E.F.T)- Form

(TO BE RETURNED TO NTPC LTD)

To,

Finance & Accounts Department

NTPC Limited

ERIIHQ, Bhubaneswar

Dear Sir,

Ref: AUTHORISATION OF ALL OUR PAYMNETS THROUGH ELECTRONIC FUND TRANSFER SYSTEM.

We, hereby authorize NTPC Ltd, to make all our payments through Electronic Fund Transfer system. The details

for facilitating the payments are given below:

(TO BE FILLED IN CAPITAL LETTERS ONLY)

1. NAME OF THE BENEFICIARY

2. (a)ADDRESS

PIN CODE:

(b)NSIC/ SSI registration no. if any:…………………………… (If yes documents to be submitted)

(c)Type of Firm (Tick One)

Proprietary

Partnership

Company

Document to be

submitted

3. TELEPHONE NO. WITH STD CODE / CELL NO (BENEFICIARY)

PHONE NO.

Mobile No

FAX NO.

4. BANK PARTICULARS

A) BANK NAME

B) BANK TELEPHONE NO. (WITH STD CODE)

C) BRANCH ADDRESS & BRANCH CODE OF THE BANK

BRANCH CODE:

BRANCH NAME

&

ADDRESS:

PIN CODE

D) BANK FAX NO. (WITH STD CODE)

E) 9 DIGIT MICR CODE OF THE BANK BRANCH

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F) 11 DIGIT IFSC CODE FOR THE BANK BRANCH

F) BANK ACCOUNT NUMBER (ENCLOSE COPY OF A CANCELLED CHEQUE)

G) BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

5.

PERMANENT ACCOUNT NUMBER (PAN) (ENCLOSE A SELF ATTESTED COPY OF PAN)

IF OTHERS, SPECIFY (TIN/VAT/SERVICE TAX REGN. NO. )

6. E-MAIL Address for Intimation regarding release of payments

I/ We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit

is not effect at all for reasons of incomplete or incorrect information, I/ We would not hold the Company responsible.

DATE

SIGNATURE

(AUTHORISED SIGNATORY)

OFFICIAL STAMP

………………………………………………………………………………………………………………………........................................

NAME OF THE BENEFICIARY:

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank Account No. ………………………………………. with

our branch and the Bank Particulars mentioned above are correct.

DATE

SIGNATURE

(AUTHORISED SIGNATORY BANK)

Authorization No.: ……………………………………..

Name of the authorized signatory:

BANK OFFICIAL STAMP

Enclosures: 1) Cancelled Cheque of your bank account.

2) Photocopy of PAN (self attested).

3) Postal Address with Pin Code

4) Documents supporting to the status at 2(b) & (c)

5) GST Registration Certificate