NTPC Limited
(A Government of India Enterprise)
Kahalgaon Super Thermal Power Station
PO-Kahalgaon, Dist-Bhagalpur (Bihar)
FAX-06429-226644/226281
NOTICE INVITING TENDER (NIT)
(Domestic Competitive Bidding)
NTPC invites bids from eligible Bidders for “Supply, Design, Erection, Retrofitting & Commissioning of 400
KV & 132 KV Circuit Breakers in Switchyard of NTPC Kahalgaon Stage#1 Under R&M.(C.No.49835) vide
CS NO: 1003/5471” through e-tender under Open Tender two stage bidding.
1.0 Brief Information of NIT
NIT Subject
Supply, Design, Erection, Retrofitting & Commissioning of 400
KV & 132 KV Circuit Breakers in Switchyard of NTPC
Kahalgaon Stage#1 Under R&M.(C.No.49835)
NIT No.
40087078
Completion Period
24 months
Document Sale Close Date & Time
24.04.2018 17:30 Hrs
Source of IFB/NIT
Kahalgaon Super Thermal Power Station
Contract Classification
Services Contracts
Last Date for seeking clarification
01.05.2018
Last Date and Time for Bid submission
08.05.2018 15:30 Hrs.
Technical Opening Date & Time
08.05.2018 15:31 Hrs.
Price Bid Opening Date
To be informed later
Cost of Bidding Documents
Rs.6640.00
EMD Amount in INR
Rs.23,21,000.00 (For details including exemption of EMD, refer
clause-5 as mentioned below)
2.0 Bidder can view/download the complete set of Bid document as per the following procedure.
Type of Vendor
Required Document for viewing/downloading our tender document
Vendors already having
SRM vendor code and
Password
Follow Clause No-4 as below
Vendors already having SAP
vendor code, but does not
have SRM Login ID and
Password
Step-1: The agency has to furnish Duly Filled Annexure-2 (format given
below). It should reach us at least five working days prior to
Last Date of Tender Fee Payment
Step-2 After compliance of step-1, Follow Clause No-4 as below
New Vendor neither having
any vendor code in SAP
nor
any SRM login id and
Password
Step-1
The agency has to furnish the followings:
A. Duly Filled Annexure-1 (format given below)
B. PAN card scanned/photo copy (self Attested)
C. EFT form(Format Given Below), duly filled and endorsed by their
banker, Cancelled Cheque
D. Copy of PF Documents
E. GST Registration
F. ESI Code / Undertaking for ESI
All these should reach us at least seven working days prior to Last Date
of Tender Fee Payment
Step-2 After compliance of step-1, Follow Clause No-4 as below
3.0 Mode of Payment for purchase of tender document:
a) On-Line:
a. Vendors can view/download the tender document after logging in our e-tender site
i. by clicking on “e-Tender” in home page of www.ntpctender.com or
ii. by directly going to the e-tender site in the following address.
https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart”
After logging in to our e-tender site as mentioned above, the interested bidder can pay
the tender fee as mentioned in the “Bidder’s Manual” and “Guidelines to Bidders”
which are available on the SRM Login screen.
In case of any difficulty, please contact help desk no- 0120- 4947444
b) Off-Line: DD/Banker’s Cheque shall be made in favour of NTPC Ltd. preferably payable at
SBI CSTPP Area Branch Colgong (Branch code:6949) or Allahabad Bank, Branch
code:0211932, NTPC Township Branch and should reach NTPC, Kahalgaon in the address
given at sl. No.17.
c) Exemption on Cost of Tender Document: Refer Clause 4 (iii) (c) below.
d) Tender fee is non-refundable.
4.0 Bid Security: (EMD):
Bidder has to submit earnest money deposit (EMD) in hard copy (offline) of requisite value in a separate
envelope super scribing “EMD Envelope”, which must reach the office at the address mentioned at Sl. No.
17.0 before the bid submission deadline as mentioned in the e-tender of our SRM system.
i. “EMD Envelope” should contain the EMD of requisite value, strictly in valid form as
mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting document in
support of seeking exemption of EMD as iii. c).
ii. If Bid Security (EMD) in Original of any agency is not received in a sealed envelope,
their bid shall not be opened. If the EMD amount submitted by any agency is less than the
stipulated EMD, their offer shall be rejected.
iii. EMD may be furnished in any of the following forms:
a) For EMD amount of any value:
Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC Limited and drawn
preferably on SBI, CSTPP Branch, Kahalgaon (Branch Code-6949) or Allahabad bank, NTPC
Township Branch, Branch Code-0211932
b) In case EMD amount is >Rs 50,000.00 then, besides above:
Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved list) also
will be acceptable. Format of BG against Bid Security and List of Banks for Bid Security are
attached as Annexure-I and VII respectively. BG should be unconditional and irrevocable and
should be valid for a period of 45 days beyond the bid validity period. The Bank Guarantee
Verification Check List duly filled in as per format attached as Annexure-V has to be
submitted in this regard. Bidder shall ensure that all the points of check list are replied in
“Yes”.
c) Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and
Village Industries Commission or Khadi and Village Industries Board or Coir Board or National
Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body
specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006,for goods
produced and services rendered, shall be issued the bidding documents free of cost and shall be
exempted from paying Earnest Money Deposit.
Bidders seeking exemption should submit a Photocopy of valid registration certificate preferably
attested by Notary / Gazetted Officer/ Magistrate 1st class, giving details such as validity, stores
etc.
If the validity of the certificate has expired or the stores items not matching with the tendered
items run the risk of their tenders being passed over as ineligible for this
concession/exemption.
In case of any doubt on eligibility of such exemption/concession, bidder may get clarification
from NTPC official before submission of his bid.
d) E-Payment by Credit Card/Debit card/Net Banking on the NTPC e-tender portal. (Note: Upon
successful E-payment on the portal, an e-receipt shall be issued to the bidder by the system, a
copy of which is to be submitted by the bidder with the bid as document towards e-payment of
EMD).
e) The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.
f) The Bid Security shall be forfeited in any of the following circumstances by the Owner without
any notice or proof of damage to the Owner:
(i) If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the
Bidder in the Bid Proposal.
(ii) In case the Bidder does not accept the corrections towards the discrepancies in their bid,
where ever the breakup of prices have been asked separately.
(iii) If any deviation, variation or additional condition etc found anywhere in our technical and /
or / Price Bid implicit or explicit, shall stand unconditionally withdrawn, without any cost
implication whatsoever to employer, failing which the bid security shall be forfeited.
(iv) In the case of a successful bidder, if the bidder fails within the specified time limit to furnish
the acceptance of Letter of Award / Purchase Order.
(v) In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the
required Contract Performance Guarantee in case the same is required as per conditions of
the P.O / LOA.
(vi) If the bidder / their representative commit any fraud while competing for this contract
pursuant to Fraud prevention policy of NTPC.
g) No interest shall be payable by NTPC on the Bid Security.
h) ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED ENVELOPE, SHALL BE
REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE AND RETURNED TO THE BIDDER
WITHOUT BEING OPENED.
5.0 No Deviation Certificate:
No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.
The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required
to confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation
Certificate) on line as per format enclosed at Annexure-III placed in Schedules and formats
section. Only after acceptance of the above condition the bidder shall be allowed to submit the
bid.
In case any deviations, variations and additional conditions are found anywhere in the bid
(Techno Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and it
will be considered that the bidder complies to all the terms and conditions of Bidding
Documents without any extra cost to the Owner irrespective of any mention to the contrary,
anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.
6.0 Clarification on Bidding Documents:
Bidder can seek clarifications through e-mail or in hard copy up to the time specified as
mentioned in the bidding document.
The queries will be answered by NTPC and posted in the c-Folder. The bidders can view all
queries and all answers once they are posted in the c-Folder.
7.0 Qualifying Requirements of Bidders:
In addition to the requirements stipulated in Section ITB (Instructions to Bidder), the bidder should also meet the
qualifying requirements stipulated hereunder:
1.0 Technical Criteria
1.1 The bidder should have manufactured, supplied, installed/supervised installation and commissioned/supervised
commissioning of at least five (5) numbers of three phase SF6 gas filled Circuit Breakers suitable for Air Insulated
Substation/Switchyard of 400KV or above class in any NTPC stations/SEBs/Govt./Semi Govt./PSUs/"NSE or BSE
enlisted Company". Further above circuit breakers should be in successful operations for atleast two(2) years prior to
the date of techno-commercial bid opening.
1.2 The bidder should have executed the job of manufacturing, supply, installation/supervision of installation and
commissioning/supervision of commissioning of circuit breakers suitable for Air Insulated Substation/ Switchyard of
132KV or above class in any NTPC stations/SEBs/Govt./Semi Govt./PSUs/"NSE or BSE enlisted Company" within the
preceding seven(7) years prior to the date of techno-commercial bid opening as per the following criteria:
One order of value not less than Rs. 9.28 crores.
OR
Two orders of value not less than Rs. 5.80 crores each.
OR
Three orders of value not less than Rs. 4.64 crores each.
Notes for Technical Criteria:
a) The word “executed” mentioned in clause 1.2 means that the bidder should have achieved the specified criteria with
any of the following conditions:
(i) The work/order is started earlier to the stipulated period, but completed within the stipulated period. In such cases,
entire executed quantity/value of the relevant work vide that work order shall be considered for evaluation.
(ii) The work/order is started and completed within the stipulated period. In such cases entire executed quantity/value
of the relevant work vide that work order shall be considered for evaluation.
(iii) The work/order is started within the stipulated period but not completed as on the last date of stipulated period. In
such cases , " In progress " executed quantity/value of the relevant work vide the work order as on the last date of
stipulated period, shall be considered for evaluation.
(b) The bidder shall also be considered qualified, in case the award for circuit breakers has been received by the
bidder either directly from owner of plant or intermediary organisation from which it has received the order. However, a
certificate/ documentary evidence from such owner of plant or the intermediary organisation shall be required to be
furnished by the bidder along with its bid in support of its claim of meeting the qualification requirement as per clause
1.1 and clause 1.2 with any of the conditions mentioned in notes (a) above. Further, certificate/ documentary evidence
from owner of the plant shall also be furnished by the bidder for the successful operation of the circuit breakers as
specified at clause 1.1 above.
2.0 Financial Criteria
(a) The average annual turnover of the Bidder, in the preceding three(3) financial years as on the date of techno-
commercial bid opening, should not be less than Rs. 5.80 Crores (Indian Rupees five crores and eighty lakhs only).
In case a Bidder does not satisfy the annual turnover criteria, stipulated above on its own, its Holding Company would
be required to meet the stipulated turnover requirements as above, provided that the Net Worth of such Holding
Company as on the last day of the preceding financial year is at least equal to or more than the paid-up share capital
of the Holding Company. In such an event, the Bidder would be required to furnish along with its Techno-Commercial
bid, a Letter of Undertaking from the Holding Company, supported by the Holding Company’s Board Resolution, as per
the format enclosed in the Techno Commercial bid documents, pledging unconditional and irrevocable financial
support for the execution of the Contract by the Bidder in case of award. For joint venture/ consortiums, all the partners
of the joint venture/ consortiums shall be collectively required to meet the turnover criteria.
(b) The Net Worth of the Bidder as on the last day of the preceding financial year, of the date of Techno-commercial
Bid opening, shall not be less than 100% of the bidders paid up share capital. In case the Bidder meets the
requirement of Net Worth based on the strength of its Subsidiary (ies) and/or Holding Company and/or Subsidiary (ies)
of the Holding company wherever applicable, the Net Worth of the bidder and its Subsidiary (ies) and/or Holding
company and/or Subsidiary (ies) of the Holding company, in combined manner should not be less than 100% of their
total paid up share capital. However individually, their Net Worth should not be less than 75% of their respective paid
up share capitals. For Consortiums/Joint Ventures, wherever applicable, the Net Worth of all Consortium/Joint Venture
members in combined manner should not be less than 100% of their paid up share capital. However individually, their
Net Worth should not be less than 75% of their respective paid up share capitals.
Net worth in combined manner shall be calculated as follows:
Net worth (combined) = {(X1+X2+X3)/ (Y1+Y2+Y3)} X 100
Where X1, X2, X3 are individual Net Worth which should not be less than 75% of the respective paid up share capitals
and Y1, Y2, Y3 are individual paid up share capitals.
(c) In case the Bidder is not able to furnish its audited financial statements on stand-alone entity basis, the unaudited
unconsolidated financial statements of the Bidder can be considered acceptable provided the Bidder further furnishes
the following documents for substantiation of its qualification.
(i) Copies of the unaudited unconsolidated financial statements of the Bidder along with copies of the audited
consolidated financial statements of the Holding Company.
(ii) A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the bidding documents,
stating that the unaudited unconsolidated financial statements form part of the Consolidated Financial Statements of
the Holding Company.
In cases where audited results for the last financial year as on the date of the Techo-Commercial Bid opening are not
available, the financial results certified by a practicing Chartered Accountant shall also be considered acceptable. In
case, Bidder is not able to submit the Certificate from a practicing Chartered Accountant certifying its financial
parameters, the audited results of three consecutive financial years preceding the last financial year shall be
considered for evaluating the financial parameters. Further, a Certificate would be required from the CEO/CFO as per
the format enclosed in the bidding documents stating that the Financial results of the Company are under audit as on
the date of Techno-Commercial bid opening and the Certificate from the practicing Chartered Accountant certifying the
financial parameters is not available.
Notes for Financial Criteria:
(i) Net worth means the sum total of the paid up share capital and free reserves. Free reserves means all reserves
credited out of the profits and share premium account but does not include reserves credited out of the revaluation of
the assets, write back of depreciation provision and amalgamation. Further any debit balance of Profit and Loss
account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from reserves
and surplus.
(ii) Other incomes shall not be considered for arriving at annual turnover.
(iii) "Holding Company" and "Subsidiary Company" shall have the meaning ascribed to them as per Companies Act of
India.
8.0 Brief Description of items:- Supply, Design, Erection, Retrofitting & Commissioning of 400 KV &
132 KV Circuit Breakers in Switchyard of NTPC Kahalgaon Stage#1 Under R&M.(C.No.49835)”
9.0 Following documents must be uploaded in the c-folder, failing which the offer shall be liable for
rejection:
I. Qualifying Requirement: Total credential to fulfill all the criteria as mentioned in Qualifying
requirement of the NIT.
II. Technical Bid:
a. All TECHNICAL DATA SHEETS as per the format provided in the tender document duly
filled.
b. Any other data/information as sought in our tender document
III. Company/Firm Details:
a. Document related to legal status of the Bidder (i.e., Sole Proprietorship
Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies and
Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of the sole
proprietor / partners / Board of directors.
b. Memorandum and articles of association/photocopy of partnership deed/affidavit of
proprietorship.
IV. Copy of GST registration certificate.
V. Copy of valid independent PF code no. issued by concerned RPFC.
VI. Copy of PAN card.
VII. Copy of ESI Certificate/Undertaking for submission of ESI (As per Annexure-X mentioned in the bid
document)
10.0 Participation in the tender does not automatically mean that the bidders are considered qualified.
NTPC shall evaluate the qualifying requirement of each bidder as per NIT after opening of
technical bid and the bids of the bidder who is not meeting the qualifying requirement shall not be
considered.
11.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB
without assigning any reason whatsoever and in such case no bidder/intending bidder shall have
claim arising out of such action.
12.0 NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender
documents/bids due to any postal delay or delay, in any form, in transit.
13.0 If the last date for receiving applications/ selling of bids/ date of bid opening coincides with
holiday, the date will be shifted to the next working day.
14.0 Tender document is not transferable.
15.0 Package Co-ordinator:
1) Priti Pallawi, Sr. Manager (CS) Kahalgaon, e-mail: pritipallavi@ntpc.co.in
16.0 Address for Communication:
AGM(C&M)
Kahalgaon Super Thermal Power Project
NTPC, Kahalgaon,
Dist: Bhagalpur
State: Bihar
PIN: 813214
Annexure No 1
Annexure No 2
Request for Login ID on NTPC e-Tender.
If you are already a supplier/contractor of NTPC, and interested in
participating in e-tenders of NTPC, please fill in the following form.
Form B
For Existing Venders:
Existing Vender Code with NTPC: ________________Pre ERP
Post ERP
Phone Number: ____________________ Extn: _________________
Email ID:_______________________________________________________
Contact Person’s Name: ___________________________________________
Designation: _______________________________________________
Bid Invitation number interested in: _________
DD details as tender fee: Issuing Bank: _____________________________
No: _____________ Date of Issue: __________
Amount: _________ DD Valid till: __________
Address and other detail (Only in case of change)
Name: ___________________________________________________
Address: ___________________________________________________
___________________________________________________
___________________________________________________
State: _________________ City: ____________________
Country: ______________
Pin: _________________
Telephone NO: _______________ Extn: ________
Fax Number: _______________
Email ID: ___________________________________________________
Your Company’s Bank Name _______________________________________
Account Number: ____________________________________
Branch: _____________________________________________
Address: ____________________________________________
_____ ______________________________________
Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is
Pre-ERP or Post ERP.
Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted
should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.
Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as
mentioned in the Bid Invitation.
Annexure-3
E.F.T. Form
Bidder’s Name and Address: To,
NTPC Limited,
.............................................
.............................................
Dear Sirs,
We, hereby authorize the 0wner to make all our payments through Electronic Fund
Transfer System. The details for facilitating the payments are given below
(TO BE FILLED IN CAPITAL LETTERS)
1. NAME OF THE BENEFICIARY
2. ADDRESS
Pin Code
3 TELEPHONE NUMBER (WITH STD CODE)
4. BANK PARTICULARS
(A) BANK NAME
(B) BANK TELEPHONE NO. (WITH STD CODE)
(C) BRANCH ADDRESS
Pin Code
(D) BANK FAX NO (WITH STD CODE)
(E) BRANCH CODE
(F) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A
CANCELLED CHEQUE)
(G) BANK ACCOUNT NUMBER
(H) BANK ACCOUNT TYPE (TICK ONE)
SAVING
CURRENT
LOAN
CASH CREDIT
OTHERS
IF OTHERS, SPECIFY,
5. PERMANENT ACCOUNT NUMBER (PAN)
6. E-MAIL Address for Intimation regarding release of payments
I/We hereby declare that the particulars given above are correct and complete. If
transaction is delayed or credit is not affected at all for reasons of incomplete or
incorrect information, I/We would not hold the owner responsible.
SIGNATURE
(AUTHORISED SIGNATORY)
DATE________________
NAME_______________________
OFFICE
STAMP
BANK CERTIFICATION:
It is certified that above mentioned beneficiary holds a bank account no.
.................................... with our branch and the Bank particulars mentioned above are
correct.
SIGNATURE
(AUTHORISED SIGNATORY)
DATE________________
Authorization
No.:....................................
NAME: __________________________
OFFICE STAMP