NIT no: BRBCL/CS-CRN/250/17-18/1310 Date: 30.03.2018

Bhartiya Rail Bijlee Company Limited

(A Subsiadary of NTPC Limited)

Nabinagar Thermal Power Project (4x250MW)

CONTRACTS SERVICES DEPARTMENT

NOTICE INVITING TENDER (Domestic Competitive Bidding)

BRBCL-Nabinagar invites sealed bids/tenders/offers on Two Part Bidding basis for Nabinagar

Thermal Power Project, from eligible bidders who fulfill the qualifying requirements stipulated

below:

NIT No.

Name of

work/package

Estimate

d cost

(Lakh)

Complet

ion

period

(Month)

EMD

(Rs.)

Cost of bid

documents

(Rs.)

Sale

Period of

bid

documents

Bid

opening

date

&time for

technical

bid

&EMD

BRBCL/C

S-

CRN/250/

17-18/

1310

Coal unloading

and

transportation

contract at NTPP

1128.58

2508000

4725.00

30.03.2018

17.04.2018

01.05.2018

Bid documents sale time: up to 17:00 hrs. during bid document sale period (Sunday & Holidays

closed).

BOD opening time (Technical): 15:30 hrs. on scheduled Bid opening date or next working day in

case of holiday/closure.

Part (A) QUALIFYING REQUIREMENT

1. The bidder must have successfully executed similar work during the last 07 years ending last day

of month previous to the date of NIT having minimum contract value as indicated below:-

(i) Single executed/completed contract ,as above, of value not less than Rs. 10.04 cr

(ii) Two executed/completed contracts , as above, of value not less than Rs.6.27 cr each

(iii) Three executed/ completed contracts, as above, of value not less than Rs 5.02 cr each

Similar work(s) mean(s) transportation and handling of bulk raw materials like coal/materials etc.

2. The Average annual turnover of the bidder in preceding three financial years as on date of bid

opening should not be less than Rs 12.54 cr.

Note:

1. The word executed/completed means that the bidder should have achieved the progress specified in

the QR even if total contract is not completed/closed.

2. Other income shall not be considered for arising at annual turnover.

3. (a) The bidder has to furnish audited balance sheet for last three years in support of annual

turnover.

(b) In case where audited results for the last preceding financial year are not available certification of

financial statements from a Practicing Chartered Accountant shall also be considered acceptable.

the un-audited unconsolidated Financial statements of the Bidder can be considered acceptable

provided the bidder furnishes the following further documents on substantiation of its qualification:

(i)Copies of the un-audited unconsolidated financial statements of the bidder along with copies of the

audited consolidated financial statement of the Holding Company.

(ii) A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed with the

bid documents, stating the un-audited unconsolidated financial statements which is from the

Consolidated Annual Report of the Company.

NIT no: BRBCL/CS-CRN/250/17-18/1310 Date: 30.03.2018

(iii) In case a bidder does not satisfy the financial criteria, stipulated above on its own, the holding

company would be required to meet the stipulated turnover requirements above, provided that the net

worth of such holding company as on the last day of the preceding financial year is at least equal to or

more than the paid-up share capital of the holding company. In such an event, the bidder would be

required to furnish is at least equal to or more than the paid-up share capital of the holding company.

In such an event, the bidder would be required to furnish along with its bid, a Letter of Undertaking

from the holding company, supported by Board Resolution, as per the format enclosed in the bid

documents, pledging unconditional and irrevocable financial support for the execution of the Contract

by the bidder in case of award.

3. The term “executed” means that bidder should have achieved the progress specified in the QR if the

total contract is not completed/closed. Thesame shall be supported by documentary evidence issued

by the owner.

4. Notwithstanding anything stated above, the Employer reserves the right to assess the capabilities

and capacity of the Bidder /his collaboration/subsidiaries/group companies to perform the contract

should the circumstances warrant such assessment in the overall interest of the Employer.

5. Following documents need to be furnished in support of meeting qualifying requirements:

a. Legible copies of Award letter with Bill of Quantities of similar nature, Job completion certificate,

Copies of MB (bills/receipts) etc. in proof of value of work executed, clearly indicating the executed

value of work.

b. Audited Balance sheet and Profit & Loss account for in preceding three financial years as on date

of bid opening.

c. Partnership deed/affidavit for proprietorship/ certificate of incorporation.

PART (B) GENERAL INSTRUCTION

1. Each tender shall be accompanied by the respective earnest money. Bids not accompanied with

EMD shall not be considered and shall be liable for rejection.

2. Suitable bidders may collect the bid documents as per following procedure

(i) On- Line: Bidder can download the tender document from www.ntpctender.com website on paying

the cost of Tender Document (non-refundable).

(ii) Off- Line: On submission of application with the cost of Tender Document in the form of a

demand draft (non-refundable) of respective amount.

The Demand Draft should be drawn in favour of Bhartiya Rail Bijlee Company Limited payable at

SBI, NTPC Project, Barem Bihar (code-14321).

The bidder who obtain the tender document Online (i.e. through option (i) above) are liable to take the

copy of GCC of BRBCL from the C&M office BRBCL, Nabinagar on their request through e-mail

/Fax/registered post or by hand and the same will be provided to them by registered post or by hand to

their authorized representative.

3. Tender/Bid shall be submitted in three (3) separate sealed Envelopes as follows:

Envelope- 1: Containing Earnest Money Deposit (EMD) of requisite amount only. Any Bid not

accompanied by acceptable EMD shall be rejected by BRBCL considering non-responsive and

returned to the Bidder(s) without being opened.

An attested copy of certificates issued by SSI units registered with Bihar State SSIC. Micro and Small

Enterprises (MSEs)/ Small Scale Industries registered for similar work with the National Small Scale

Industries Corporation (NSIC) shall be exempted for payment of Earnest Money Deposit.

Envelope- 2: Technical Bid: Containing Letter of Undertaking, credentials mentioned in qualifying

requirements like copy of detailed work order with BOQ, completion certificate/ proof of execution of

award, balance sheets issued by plasticising chartered accountants, Copy PF Registration/ applied for

PF registration, Copy of PAN etc. and all the documents should be duly signed and stamped by bidder

or their authorized signatory.

Note: If the bidder has applied for PF registration, they have to furnish the copy of Acknowledge for

PF registration; however PF registration issued by authority needs to be furnished before award, if

bidder is found eligible. PF registration is mandatory before award.

Envelope- 3: Price Bid: Containing Bill of Quantity with rates and items rates, dully filled in as per

the instruction mentioned therein and as per the terms & conditions of the tender.

4. Complete bid to be submitted up to 15:00 Hrs. on the respective BOD as indicated above.

NIT no: BRBCL/CS-CRN/250/17-18/1310 Date: 30.03.2018

5. For any postal/communication delay, BRBCL – Nabinagar shall not be responsible.

6. If the last date for receiving applications/selling of bids/date of bid opening coincides with holiday,

the date will be shifted to the next working day.

The decision of BRBCL in this regard would be final & binding to all concerned.

7. Issuance of Bid Documents does not mean that such bidder is considered qualified. Fulfilment of

Qualifying Requirements by the bidders will be reviewed/ evaluated and the price bid will be opened

only of those bidders who have submitted proper EMD and have met the requisite QR.

8. The General Condition for Civil Works will be an integral part of the tender document.

9. The following documents are required to be submitted in support of meeting the Qualifying

Requirements, as mentioned above apart from those Specified in Bid documents:

A. Documentary evidence in support of meeting the qualifying requirements stipulated above which

inter alia should include experience of execution of works as specified in QR above with self certified

and stamped copies of Work Orders/ Award Letters, certificate stating that the work order given in

support of qualifying requirements has been completed or completion certificate or proof of execution

of awarded work.

B. Documentary evidence of having independent and valid PF Registration No. from the concerned

regional Provident Fund Commissioner.

C. Proof of Turnover/Balance Sheet duly certified by practicing Chartered Accountant;

D. Partnership Deed/ Affidavit for Proprietorship/ Memorandum & Articles of Association, including

changes in the Constitution of the Firm, if any, for the last three years, (copy of certification with

appropriate authority must be submitted);

E. Copy of valid PAN (as allotted by concerned IT Deptt.).

F. Copy of registration with Central Govt./ Public Sector undertaking if any

G. EMD (as required).

H. Copy of GST registration certificate.

I. Letter of Undertaking (LOU) as per the format available in tender document (To be kept inside

Envelop-2 i.e. Technical Bid)

10. Tender document is not transferable.

11. The bidder shall have to submit the documents in support of meeting the qualifying requirements

as mentioned above.

(i) Envelope-1 will be opened on the BOD mentioned in NIT. If the EMD found in order then

Envelope-2 shall be opened. Without EMD,

Envelope-2 (i.e. Technical Bid) shall not be opened.

(ii) Envelope-3, Commercial bids/Price bids of qualified bidder only who meet the criteria of

Qualifying Requirement as specified above shall be opened on a later date with intimation to the

bidder(s).

12. In case the bidder fails to submit the documents in support of meeting the QR, the offer shall be

liable for rejection.

13. The successful bidders shall have to obtain any other TAX related registration and certifications

(Sales tax, Income tax etc. ) of Bihar State Govt., if it is a statutory requirement.

14. BIDS NOT ACCOMPANIED WITH THE REQUISITE EARNEST MONEY DEPOSIT, IN A

SEPARATE SEALED COVER OR BIDS ACCOMPANIED WITH EARNEST MONEY OF

INADEQUATE VALUE SHALL NOT BE ENTERTAINED AND IN SUCH CASES BIDS SHALL

BE RETURNED TO THE BIDDERS WITHOUT BEING OPENED.

15. Notwithstanding anything stated above, BRBCL reserves the right to assess the bidder’s capability

and capacity to perform the contract, should the circumstances warrant such an assessment in the

overall interest of BRBCL and the decision of BRBCL in this regard shall be final and binding.

16. The last date of sale of bid documents is to be considered as the last date of receipt of request for

issue of bid documents.

17. Bid document can be obtained from website or by post or by hand, on receipt of cost of tender

documents (non-refundable).

18. Submission of Bids:

NIT no: BRBCL/CS-CRN/250/17-18/1310 Date: 30.03.2018

The bid(s) to be sent through Regd. Post/ Courier/ in person so as to reach at address mentioned below

on or before the last date of submission of Bid as prescribed in NIT. Late offers may not be

considered.

Address for Communication:

AGM (C&M),

Bhartiya Rail Bijlee Company Limited, Nabinagar

H-Type office (C&M Hall)

PO- Pirouta, P.S.- Khaira

Distt – Aurangabad, Bihar- 824 303

Telephone-06332-233032, 233034, Fax- 06332-233033

Package Co-ordinator:

Md Shabbir Ahmad, Sr.Manager (CS), mob- 7368807118, email- mdshabbirahmad@ntpc.co.in

Bharat Prasad, Manager (CS), mob- 9471002754, email- bharatprasad@ntpc.co.in

(Bidders are requested to visit the websites: www.ntpctender.com of NTPC Limited regularly)