NTPC Limited

(A Government of India Enterprise)

WESTERN REGION-II HEADQUARTER, RAIPUR

BIDDING DOCUMENTS

FOR

SUPPLY, INSTALLATION & COMMISSIONING OF 2.0 TON AIR

CONDITIONERS AT NTPC SIPAT, DISTRICT- BILASPUR

(CHHATTISGARH)

BIDDING DOCUMENT NO. 9900150730

(This document is meant for the exclusive purpose of bidding against this Bid Document

No./ Specification and shall not be transferred, reproduced or otherwise used for purposes

other than that for which it is specifically issued.)

DETAILED INVITATION FOR BIDS

NTPC

LIMITED

(A GOVERNMENT OF INDIA ENTERPRISE)

WESTERN REGION-II HEADQUARTER

BIDDING DOCUMENTS

FOR

SUPPLY, INSTALLATION & COMMISSIONING OF 2.0 TON AIR CONDITIONERS AT

NTPC SIPAT, DISTRICT- BILASPUR (CHHATTISGARH)

(Domestic Competitive Bidding)

NIT No.: 9900150730 Date: 08.02.2018

1.0 NTPC Limited invites online bids from eligible bidders for Supply, Installation & Commissioning

of 2.0 Ton Air Conditioners at NTPC Sipat, District- Bilaspur (Chhattisgarh) as per details mentioned

hereinafter.

2.0 Brief scope of work & other specific details: Supply, Installation & Commissioning of 2.0 Ton

Air Conditioners at NTPC Sipat as per technical specifications

3.0 Brief Details:

Bid Document No.

9900150730

NIT Date

08.02.2018

Document Sale Start Date & Time

14.02.2018, 14:00 Hours (IST)

Document Sale End Date & Time

01.03.2018, 15:00 Hours (IST)

Source IFB/ NIT

NTPC Limited, WR-II HQ, Raipur

Contract Classification

Supply+Installation+Commissioning

Clarification End Date & Time

23.02.2018, 18:00 Hours (IST)

Bid Submission End Date & Time

01.03.2018, 15:00 Hours (IST)

Bid Opening Date & Time

05.03.2018, 15:30 Hours (IST)

Cost of Bidding Document (INR)

1125.00

Estimated Cost (INR)

11.14 Lakhs

EMD (INR)

25,000.00

Reverse Auction

Not Applicable

Tender fee shall be submitted in the form of Demand Draft drawn in favour of NTPC Ltd. payable at

Raipur. MSE (Micro & Small Enterprises) registered with NSIC/ DIC (District Industries centre)/

Udyog Aadhar for goods produced and services rendered are exempted from paying tender fee.

The bidders are requested to send Tender Fee and EMD or MSE/ NSIC/ DIC/ Udyog Aadhar

certificate well in advance to NTPC Ltd., Raipur office and shall be received before the scheduled

bid submission end date failing which the bid shall be liable for rejection.

The date of opening of Price Proposal shall be intimated separately by NTPC Ltd. after

completion of evaluation of Techno-Commercial Proposal.

4.0 All the bids must be accompanied by Tender Fee and Bid Security (EMD). ANY BID NOT

ACCOMPANIED BY AN ACCEPTABLE TENDER FEE AND BID SECURITY (EMD) IN A

SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY NTPC LTD. AS BEING NON-

RESPONSIVE AND WILL NOT BE CONSIDERED FOR OPENING.

5.0 Qualifying requirements:

The bidders who wish to participate in the bidding shall satisfactorily establish that they fulfill the

following Qualifying Requirements.

5.1 Technical Criteria:

5.1.1 The Bidder should be manufacturer or authorized dealer of manufacturer for Split Air

Conditioners.

5.1.2 The Bidder should have the experience of installation & commissioning of Split Air

Conditioner.

5.1.3 The Bidder should have executed Supply/ Supply, Installation & Commissioning of 1.5 T or

above capacity split air conditioners, as per following within the preceding seven (7) years from the

date of Techno-commercial bid opening.

a) One order of value not less than Rs 9.90 Lakhs.

b) Two orders of value not less than Rs 6.18 Lakhs each.

c) Three orders of value not less than Rs 4.95 Lakhs each.

Note: The word “executed” means the bidder should have achieved the criterion specified in the

QR, even if the total contract is not completed/ closed. In case of contracts under execution as on

date of techno-commercial bid opening, the value of work executed till such date will be considered

provided the same is certified by the employer.

5.2 Financial Criteria:

5.2.1 The average annual turnover of the bidder in the preceding three (3) financial years as on the

date of Techno-commercial bid opening shall not be less than Rs 12.37 Lakhs [Rupees Twelve

Lakhs Thirty Seven Thousands Only].

5.2.2 In case where audited results for the last financial year as on the date of Techno-commercial

bid opening are not available, the financial results certified by a practicing Chartered Accountant

shall be considered acceptable. In case, bidder is not able to submit the certificate from practicing

Chartered Accountant certifying its financial parameters, the audited results of three consecutive

financial years preceding the last financial year shall be considered for evaluating the financial

parameters. Further, a certificate would be required from the CEO/ CFO as per the format enclosed

in the bidding documents stating that the financial results of the company are under audit as on the

date of Techno-commercial bid opening and the Certificate from the practicing Chartered

Accountant certifying the financial parameters is not available.

5.2.3 While computing annual turnover, other income shall not be considered.

6.0 The bidder shall have to submit the following documents in support of meeting the QR along

with their bid:

6.1 The bidder to submit documentary evidence in support of Clause 5.1 of QR.

6.2 Copies of audited balance sheet and profit & loss account for the preceding (3) financial years in

support of Clause 5.2 of QR.

7.0 Notwithstanding anything stated above, the Owner reserves the right to undertake a physical

assessment of capacity and capabilities including financial capacity and capability of the Bidder/ his

collaborator(s)/ associate(s)/ subsidiary(ies)/ group company(ies) to perform the contract, should the

circumstances warrant such assessment in the overall interest of the Employer.

The physical assessment shall include but not be limited to the assessment of the office/ facilities/

banker’s/ reference works by Employer. A negative determination of such assessment of capacity

and capabilities may result in the rejection of the Bid.

8.0 NTPC reserves the right to reject any or all bids or cancel/ withdraw IFB for the subject package

without assigning any reason whatsoever and in such case no bidder/ intending bidder shall have

any claim arising out of such action.

9.0 A complete set of Bidding Documents may be downloaded by any interested bidder directly

through NTPC e-procurement portal, https://eprocurentpc.nic.in . For logging in to the e-tender

website, the bidder would require user ID and password which can be created at our e-tender

website and same has to be informed to concerned package co-ordinator. First time users not

allotted any vendor code are required to approach NTPC at least five (5) working days prior to

document sale end date alongwith document like PAN Card, Address proof and GST registration

etc. for issue of vendor code.

Note: No hard copy of Bidding Documents shall be issued

10.0

(a) Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and

Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small

Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by

Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006, for goods produced and

services rendered, shall be issued the bidding documents free of cost and shall be exempted from

paying Earnest Money Deposit. Such parties can sent the request for Tender Documents along with

a photocopy of valid registration certificate

attested by Gazetted Officer/ Ist Class

Magistrate/ notarised, giving details such as validity, stores

monetary limits, failing which

they run the risk of their bid being passed over as ineligible for

on.

(b) Small Scale Industries registered with NSIC shall be exempted from payment of Security Deposit

up to the monetary limit for which the unit is registered with NSIC.

details such as validity, stores and monetary limits to the Package Coordinator/ AGM (C&M) at the

address given below or by email prior to the bid submission end date.

11.0 First time users not allotted any vendor code are required to approach NTPC at least five

working days prior to last date of bid submission and submit following details.

(a) For creation of vendor code:

i) Company/ Firm registration copy, GST registration copy, PAN detail copy

ii) Valid email ID, Contact No.

iii) Address Proof

iv) Cancel cheque & EFT form (to be verified by bank)

Note: Format of EFT (Electronic Fund Transfer) form is attached along with tender documents.

(b) For registration in GePNIC (Govt. e-Procurement National Informatics Centre) portal

i) Go to site: https://eprocurentpc.nic.in/nicgep/app

ii) Click on online bidder enrolment & fill up your details

iii) Send the copy of registration acknowledge to dealing officer of case.

12.0 Transfer of Bidding Documents purchased by one intending bidder to another is not

permissible. NTPC takes no responsibility for any loss/ delay/ non-receipt of applications/ tenders

sent by post.

13.0 Address for Communication:

AGM (C&M)/ Deputy Manager (C&M)

NTPC Limited, Western Region-II Headquarter

Floor, Magneto Offizo

Labhandi, G E Road

Raipur (C.G.) India, Pin- 492001

Tel. No.: +91-771-2544596/ 2544594

Fax No.: +91-771-2544505

E-mail: scprusty@ntpc.co.in / rohitbharti@ntpc.co.in