NTPC Limited

(A Government of India Enterprise)

BARH SUPER THERMAL POWER PROJECT

(5X660 MW)

BIDDING DOCUMENTS

FOR

Transportation of Coal from Amrapali mine to Katkamasandi railway siding & loading of coal in

Indian Railways Wagons at the railway siding for NTPC Barh – II (2x660 MW) through RCR mode.

SECTION - I, II, III, IV, V, VI, VII & VIII

BIDDING DOCUMENT NO. 9900150691.

(This document is meant for the exclusive purpose of bidding against this Bid Document No. /

Specification and shall not be transferred, reproduced or otherwise used for purposes other than

that for which it is specifically issued).

BIDDING DOCUMENTS

FOR

Transportation of Coal from Amrapali mine to Katkamasandi railway siding & loading of coal in

Indian Railways Wagons at the railway siding for NTPC Barh – II (2x660 MW) through RCR mode.

FOR

BARH SUPER THERMAL POWER PROJECT

(5X660 MW)

BIDDING DOCUMENT NO. 9900150691

CONTENTS

Section I : Invitation for Bids (IFB)

Section II : Instructions to Bidders (ITB)

Section III : Bid Data Sheets (BDS)

Section IV : General Conditions of Contract (GCC)

Section V : Special Conditions of Contract (SCC)

Section VI : Technical Specification & Drawings (TS)

Section VII : Schedule of Quantities (SOQ)

Section VIII : Forms and Procedures (FP)

SECTION - I

INVITATION FOR BIDS (IFB)

NTPC Limited

(A Government of India Enterprise)

Barh Super Thermal Power Project

NOTICE INVITING TENDER (NIT)

FOR

Transportation of Coal from Amrapali mine to Katkamasandi railway siding & loading of coal in

Indian Railways Wagons at the railway siding for NTPC Barh – II (2x660 MW) through RCR mode.

(Domestic Competitive Bidding)

NIT No: 9900150691 Date: 06.01.2018

1. NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly

mentioned hereinafter:

2. Brief Details

NIT No.

9900150691

NIT Date

10.02.2018

Document Sale Commencement Date

10.02.2018

Document Sale Close Date & Time

05.03.2018 up to 14:30 Hrs.

Source of IFB/NIT

Barh Super Thermal Power Station

Contract Classification

Civil

Last Date and Time for Bid submission

05.03.2018 up to 14:30 Hrs.

Technical Opening Date & Time

08.03.2018 up to 15:00 Hrs.

Price Bid Opening Date & Time

Shall be intimated later on

Cost of Bidding Documents in INR

Rs. 10,620/-

EMD in INR

Rs. 5,47,64,000=00

Pre-Bid Conference Date & Time (if any)

Not applicable

Last Query Date (if any)

26.02.2018

3.0 Tender Fee, Bid Security and Integrity Pact (if applicable) shall be submitted in a sealed envelopes

separately offline by the stipulated bid submission closing date and time at the address given below.

Any bid without an acceptable Tender Fee, Bid Security and Integrity Pact (if applicable) shall be

treated as non-responsive by the employer and shall not be opened.

4.0 A complete set of Bidding Documents may be downloaded by any interested Bidder. Tender fee

(non-refundable) of requisite value is to be paid in a separate envelope up to the time of scheduled

Technical BOD in the form of a crossed account Payee demand draft in favor of NTPC Ltd., Payable

at SBI NTPC Campus , Barh or directly through the payment gateway. of the cost of the documents.

For logging on to the GePNIC Site, the bidder would require user id and password which can be

obtained by enrolling at GePNIC site. First time users not allotted any vendor code are required to

approach NTPC at least five working days prior to Document Sale Close date along with duly filled in

questionnaire for issue of vendor code and GePNIC user id/password.

5.0 Brief Scope of Work & other specific detail – Transportation of Coal from Amrapali mine to

Katkamasandi railway siding & loading of coal in Indian Railways Wagons at the railway siding for

NTPC Barh – II (2x660 MW) through RCR mode.

6.0 Prospective bidders from U.P. State are compulsorily required to provide TIN number at the

time of purchase of bidding documents.

7.0 Qualifying Requirements:

In addition to the requirements stipulated in Section ITB

(Instructions to Bidder). The following shall also apply:

7.1 Technical Criteria

The bidder should have executed work of Loading, Transportation

by road and unloading of Coal for any NTPC station/SEB/Govt.

/Semi Govt. / PSU / “ NSE or BSE enlisted company” as per

following criteria:

7.1.1 The bidder must have carried out above work and loading of

coal into rakes for a quantity of at least 1,00,000 MT of

coal in any one month and 30 Lakh MT in last 36 months

prior to techno commercial bid opening against single order

or multiple orders.

7.1.2 The bidder should have done above work and loading of coal

into wagons for a quantity of at least 7200 MT per day for

a minimum of 180 days in a year.

Notes for Technical Criteria:

(a) The word “executed” mentioned in clause 7.1 means that the

Bidder should have achieved the specified criteria with any of

the following conditions:

(i) The work/order is started earlier to the stipulated

period, but completed within the stipulated period. In

such cases, entire executed quantity/value of the

relevant work vide that work order shall be considered

for evaluation.

(ii) The work /order is started and completed within the

stipulated period. In such cases, entire executed

quantity/value of the relevant work vide that work order

shall be considered for evaluation.

(iii) The work/order is started within the stipulated period

but not completed as on the last date of stipulated

period. In such cases, “In progress” executed

quantity/value of the relevant work vide that work order

as on the last date of stipulated period, shall be

considered for evaluation

(b) The bidder must submit requisite credentials in support of

having met the qualifying requirements. A summary sheet of all

documents need to be submitted along with the technical offer,

summary sheet should clearly describe the eligibility

credentials. Credentials shall include.

1. Purchase order/ work order copies.

2. Work completion certificate against purchase order/Work

Order Copies

1.2Financial Criteria

1.2.1 Financial Criteria for bidders

(a) The average annual turnover of the Bidder, in the preceding three

(03) financial years as on the date of Techno-Commercial bid opening

should not be less than INR 273.82 Crore (Indian Rupees Two Hundred

Seventy three Crore and Eighty Two Lac only).

In case a Bidder does not satisfy the average annual turnover

criteria stipulated above on its own, its Holding Company would be

required to meet the stipulated turnover requirements as above,

provided that the Net worth of such Holding company as on the last

day of the preceding financial year is at least equal to or more

than the paid –up share capital of the Holding Company. In such an

event, the Bidder would be required to furnish along with its

Techno-Commercial bid. A Letter of undertaking from the Holding

Company, supported by the Holding Company’s Board Resolution, as per

the format enclosed in the bid documents, pledging unconditional and

irrevocable financial support for the execution of the contract by

the Bidder in case of award.

(b) Net worth of the bidder should not be less than 100% (hundred

percent) of its paid up share capital as on the last day of the

preceding financial year on the date of techno-commercial bid

opening. In case the Bidder does not meet the Net worth criteria on

its own, it can meet the requirement of Net worth based on the

strength of its Subsidiary (ies) and/or Holding Company and/or

Subsidiaries of its Holding company wherever applicable. In such a

case, however the Net worth of the Bidder and its subsidiary (ies)

and/or Holding Company, and/or Subsidiary (ies) of the Holding

Company, in combined manner should not be less than 100% (hundred

percent) of their total paid up share capital. However individually,

their Net worth should not be less than 75% (seventy five percent)

of their respective paid up share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined) =(X1+X2+X3)/ (Y1+Y2+Y3) X 100

Where X1,X2,X3 are individual Net worth which should not be less

than 75% of the respective paid up share capitals and Y1,Y2,Y3 are

individual paid up share capitals.

statements on standalone entity basis. The unaudited unconsolidated

financial statements of the Bidder can be considered acceptable

provided the Bidder further furnishes the following documents for

substantiation of its qualification :

(i) Copies of the unaudited unconsolidated financial statements of

the Bidder along with copies of the audited consolidated

financial statements of its Holding Company.

(ii) A Certificate from the CEO/CFO of the Holding Company, as per

the format enclosed with the bidding documents, stating that the

unaudited unconsolidated financial statements form part of the

consolidated financial statements of the Holding Company.

(iii) In cases where audited results for the last financial years as on

the date of Techno Commercial bid opening are not available, the

financial results certified by a practicing Chartered accountant

shall be considered acceptable. In case, Bidder is not able to

submit the Certificate from a practicing Chartered Accountant

certifying its financial parameters, the audited results of three

consecutive financial years preceding the last financial year

shall be considered for evaluating the financial parameters.

Further, a Certificate would be required from the CEO/CFO as per

the format enclosed in the bidding documents stating that the

financial results of the Company are under audit as on the date

of Techno-commercial bid opening and the Certificate from the

practicing Chartered Accountant certifying the financial

parameters is not available.

Notes for Financial Criteria:

(i) Net worth means the sum total of the paid up share capital and

free reserves. Free reserves means all reserves credited out of

the profits and share premium account but does not include

reserves credited out of the revaluation of the assets, write

back of depreciation provision and amalgamation. Further any

debit balance of Profit and Loss account and miscellaneous

expenses to the extent not adjusted or written off, if any, shall

be reduced from reserves and surplus.

(ii) Other income shall not be considered for arriving annual

turnover.

(iii) “Holding Company” and “Subsidiary Company” shall have the meaning

ascribed to them as per Companies Act of India.

8.0 Issuance of Bidding Documents to any bidder shall not construe that bidder is

considered qualified.

9.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the

subject package without assigning any reason whatsoever and in such case no

bidder/intending bidder shall have any claim arising out of such action.

10.0 Address for Communication

Additional General Manager, Contract & Materials Department

NTPC Limited,

BARH Super Thermal Power Project,

PO- BARH, Dist.- Patna

PIN- 803215 (Bihar)

Tel. No.:

Fax No.: 06132-240014

e-mail: pankajkumar07@ntpc.co.in

Websites: https://eprocurentpc.nic.in/nicgep/app or www.ntpctender.com or

www.ntpc.co.in

11. Access To Tender Document:

This is an e- tender case without reverse auction. Tender document can be accessed /

downloaded from NTPC website: www.ntpctender.com.

In case of any difficulty, please contact help desk no- 0120-4200462, 0120-4001002, 0120-

4001005, 0120-6277787

E-Mail :

support-eproc@nic.in

12. Tender Fee Payment:

A) Tender fee can be paid through payment gateway or alternatively through demand draft,

in favor of NTPC Ltd., payable at SBI, NTPC Campus.

B) In case of offline payment, the bidder has to submit at NTPC, Barh DEMAND DRAFT

(Non-refundable) for tender fee in favor of NTPC Ltd., payable at SBI, NTPC Campus

Barh Within the scheduled time.

C) The application envelope must be super scribed with Bid Invitation no. 9900150691. In

case a bidder desires to participate in more than one tender, separate application is

required to be made against each NIT accompanying a separate DEMAND DRAFT as

mentioned above.

D) Firms registered with (a)NSIC and (b) Micro & Small enterprises(MSEs) registered with

the National small industries corporation and others are exempted for tender fee

submission. Application along with a copy of Valid NSIC certificate/ Micro & Small

enterprises(MSEs) certificate to be submitted to NTPC Barh, Within the scheduled time.

E) Govt. notification from time to time regarding exemption of tender fee will be

applicable for this tender.

F) Application with all relevant documents should reach in the office of. AGM (C&M)

within the schedule. NTPC will not be responsible in any way for late receipt of request

for tender documents due to any postal delay or delay of any form in transit.

13. Bidder can view/download the complete set of Bid document as per the following

procedure.

Type of Vendor

Required Document for viewing/downloading our tender

document

1. Vendors already

having GePNIC user

id and Password

Vendors can view/download the tender document after logging in our

GePNIC tender site

2. Vendors already

having SAP vendor

code, but does not

have GePNIC user

id and Password

Step-1: For logging on to the GePNIC Site, the bidder would

require user id and password which can be obtained by enrolling at

GePNIC site.

Step-2 User id is to be forwarded along with user creation sheet

to package dealing executive.

3. New Vendor neither

having any vendor

code in SAP nor

GePNIC user id and

Password

Step-1

The agency has to furnish the followings:

A. Duly Filled Annexure-1 (format given below)

B. PAN card scanned/photo copy (self Attested)

C. EFT form (Format Given Below), duly filled and endorsed

by their banker

D. Copy of PF Documents

E. GST Registration

F. ESI Code / Undertaking for ESI

All these should reach us at least seven working days prior to Last

Date of Tender Fee Payment

Step-2 After compliance of step-1, Follow steps as mentioned

above at Sl.No. 2.

14. a) Exemption on Cost of Tender Document: Refer Clause 15 (iii) (c) below.

b) Tender fee is non-refundable.

15.Bid Security (EMD):

EMD can be submitted either offline or online.

OFFLINE-

Bidder has to submit earnest money deposit (EMD) in hard copy (offline) of requisite

value in a separate envelope super scribing “EMD Envelope”, which must reach the

office at the address mentioned at Sl. No. 10.0 before the bid submission deadline as

mentioned in the e-tender of our GePNIC system.

i.“EMD Envelope” should contain the EMD of requisite value, strictly in valid form as

mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting document in

support of seeking exemption of EMD as iii. c).

ii.If Bid Security (EMD) in Original of any agency is not received in a sealed

envelope, their bid shall not be opened. If the EMD amount submitted by any agency

is less than the stipulated EMD, their offer shall be rejected.

iii.EMD may be furnished in any of the following forms:

a. For EMD amount of any value:

Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC

Limited, payable at Barh.

b. In case EMD amount is >Rs 50,000.00 then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC

approved list) also will be acceptable. Format of BG against Bid Security and

List of Banks for Bid Security are attached. BG should be unconditional and

irrevocable and should be valid for a period of 45 days beyond the bid validity

period. The Bank Guarantee Verification Check List duly filled in as per

format attached has to be submitted in this regard. Bidder shall ensure that all

the points of check list are replied in “Yes”.

c. SSI units of Bihar / SSI units (of other states) registered with the National Small Scale

Industries Corporation shall be exempted from the payment of Earnest Money Deposit.

Bidders seeking exemption should submit a Photocopy of valid registration certificate

preferably attested by Notary / Gazetted Officer/ Magistrate 1st class, giving details such

as validity.

If the validity of the certificate has expired run the risk of their tenders being passed

over as ineligible for this concession/exemption.

d. Submission of EMD is exempted from

IIMs/IITs/NITs/IISc./CBRI/CPRI/GSI/CWPRS/CWC and other Govt.

Institutes/agencies

(excluding PSUs).

e. Firms registered with (a) NSIC and (b) Micro & small enterprises(MSEs) registered with

the National small industries corporation and others are exempted from payment of

earnest money deposit(EMD). Application along with a copy of Valid NSIC certificate/

Micro & small enterprises(MSEs) certificate to be submitted to NTPC Barh, within

Schedule for exemption of EMD.

f. Govt. notification from time to time regarding exemption of EMD will be applicable

for this tender.

g. In case of any doubt on eligibility of such exemption/concession, bidder may get

clarification from NTPC official before submission of his bid.

h. The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.

i. The Bid Security shall be forfeited in any of the following circumstances by the Owner

without any notice or proof of damage to the Owner:

ii.If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the

Bidder in the Bid Proposal.

iii.In case the Bidder does not accept the corrections towards the discrepancies in their bid,

where ever the breakup of prices have been asked separately.

iv.If any deviation, variation or additional condition etc found anywhere in our technical

and / or / Price Bid implicit or explicit, shall stand unconditionally withdrawn, without

any cost implication whatsoever to employer, failing which the bid security shall be

forfeited.

v.In the case of a successful bidder, if the bidder fails within the specified time limit to

furnish the acceptance of Letter of Award / Purchase Order.

vi.In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the

required Contract Performance Guarantee in case the same is required as per conditions

of the P.O / LOA.

vii.If the bidder / their representative commit any fraud while competing for this contract

pursuant to Fraud prevention policy of NTPC.

f. No interest shall be payable by NTPC on the Bid Security.

g. ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE

SEALED ENVELOPE, SHALL BE REJECTED BY THE EMPLOYER AS BEING

NON RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING

OPENED.

ONLINE-

EMD can be submitted online also through NTPC payment portal(for details pl go

through online EMD manual in login page )

16. No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding

Documents.

The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are

required to confirm acceptance of Compliance to All Provisions of Bidding Documents

(NIL Deviation Certificate) on line as per format enclosed placed in Schedules and

formats section. Only after acceptance of the above condition the bidder shall be allowed

to submit the bid.

In case any deviations, variations and additional conditions are found anywhere in the bid

(Techno Commercial Bid & Price Bid), the same shall not be given effect to in evaluation

and it will be considered that the bidder complies to all the terms and conditions of

Bidding Documents without any extra cost to the Owner irrespective of any mention to

the contrary, anywhere in the bid, failing which the Bid Security of the Bidder be

forfeited.

17. Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as

mentioned in the bidding document.

The queries will be answered by NTPC and posted in the GePNIC Portal. The bidders

can view all queries and all answers once they are posted in the GePNIC Portal.

18. Following documents must be uploaded in the GePNIC Portal, failing which the offer

shall be liable for rejection:

I. Qualifying Requirement (If, required): Total credential to fulfill all the criteria as

mentioned in qualifying requirement of the IFB.

II. Technical Bid:

a.All TECHNICAL DATA SHEETS as per the format provided in the tender

document duly filled.

b.Any other data/information as sought in our tender document

III.Company/Firm Details:

a.Document related to legal status of the Bidder (i.e., Sole Proprietorship

Concern/Partnership Firm/ Private Limited Companies/ Public Limited

Companies and Statutory Corporation/ Consortium/ Joint Venture), Name and

address (es) of the sole proprietor / partners / Board of directors.

b.Memorandum and articles of association/photocopy of partnership deed/affidavit

of proprietorship.

IV. Copy of GST registration certificate.

V. Copy of valid independent PF code no. issued by concerned RPFC.

VI. Copy of PAN card.

VIII. Copy of ESI Certificate/Undertaking for submission of ESI (As per Annexure-X

mentioned in the bid document)

19. Participation in the tender does not automatically mean that the bidders are considered

qualified. NTPC shall evaluate the qualifying requirement of each bidder as per NIT after

opening of technical bid and the bids of the bidder who is not meeting the qualifying requirement

shall not be considered.

20.NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for

bids/IFB without assigning any reason whatsoever and in such case no bidder/intending bidder

shall have claim arising out of such action.

21. NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender

documents/bids due to any postal delay or delay, in any form, in transit.

22. If the last date for receiving applications/ selling of bids/ date of bid opening coincides with

holiday, the date will be shifted to the next working day.

23. Tender document is not transferable.

25. Package Co-coordinator:

1. Pankaj Kumar/ Sr. Manager(C&M)/ M - 9431600805/ E-mail -

pankajkumar07@ntpc.co.in

Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the

following.

Form A

New Vender (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact person as mentioned in

the Bid Invitation along with the DD of required amount.

DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.

Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in e-tenders of NTPC, please fill in the

following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________Pre ERP

Post ERP

Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: ____________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is Pre-ERP or

Post ERP.

Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted should be in

favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in

the Bid Invitation.

Annexure-3

E.F.T. Form

Bidder’s Name and Address: To,

NTPC Limited,

.............................................

Dear Sirs,

We, hereby authorize the 0wner to make all our payments through Electronic Fund

Transfer System. The details for facilitating the payments are given below

(TO BE FILLED IN CAPITAL LETTERS)

1. NAME OF THE BENEFICIARY

2. ADDRESS

Pin Code

3 TELEPHONE NUMBER (WITH STD CODE)

4. BANK PARTICULARS

(A) BANK NAME

(B) BANK TELEPHONE NO. (WITH STD CODE)

Pin Code

(D) BANK FAX NO (WITH STD CODE)

E. BRANCH CODE

E. 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED

CHEQUE)

E. BANK ACCOUNT NUMBER

E. BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

IF OTHERS, SPECIFY,

5. PERMANENT ACCOUNT NUMBER (PAN)

6. E-MAIL Address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If

transaction is delayed or credit is not affected at all for reasons of incomplete or

incorrect information, I/We would not hold the owner responsible.

SIGNATURE

(AUTHORISED SIGNATORY)

DATE________________ NAME_______________________

OFFICE STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account no.

.................................... with our branch and the Bank particulars mentioned above are

correct.

SIGNATURE

(AUTHORISED SIGNATORY)

DATE________________

Authorization No.:....................................

NAME: __________________________

OFFICE STAMP