PATRATU VIDYUT UTPADAN NIGAM LIMITED

(A subsidiary of NTPC Limited in joint venture with JBVNL)

Administrative Building, PO-PTPS Patratu, Dist.: Ramgarh, Jharkhand-829119

INVITATION FOR BIDS (IFB)

FOR

TRANSPLANTATION OF TREES OF DIA 4 INCH TO 7 INCH WORKS

PACKAGE FOR PATRATU THERMAL POWER PROJECT, PHASE-I

(3 x 800 MW)

(Domestic Competitive Bidding)

IFB No: CS-9585-901-09

Date: 09.02.2018

PatratuVidyutUtpadan Nigam Limited (hereinafter called “PVUNL” or “PVUN Limited” or

“Employer”) invites off-line Single Stage: TwoEnvelope bids from eligible Bidders for the

aforesaid package, as per the scope of work briefly mentioned hereinafter:

2. Brief Scope of Work & other Specific details:

The Scope of work, in brief, includes transplantation of trees of various diametersranging from 4

inches to 07 inches (795 nos. approx.) fromPlant area to the identified place to be directed by

PVUNL authorities which is about 2-3kms. (average) from the place of uprooted trees. The trees

are having different ages of about 10 to 20years and are of different varieties like SISAM,

PALASH, SIMAL, KADAM, NEEM, MANGO etc. The trees are to be transplanted as per standard

rules, procedures, specifications and keeping in mind the survival of trees after transplantation

at new place.

The detailed scope of work is given in bidding documents.

3. BENEFITS/EXEMPTION TO SUPPLIES: NIL

4. Detailed specification, scope of work and terms & conditions are given in the Bidding

documents, which are available for examination and sale at the address given below and as per

the following schedule:

IFB No.

CS-9585-901-09

IFB Date

08.02.2018

Bidding DocumentsSale commencement Date &

Time

10.02.2018, 10:00:00 hrs

Bidding DocumentsSale Closing Date & Time

10.03.2018, 16:30:00 hrs

Source IFB

PATRATU VIDYUT UTPADAN NIGAM

LIMITED (PVUNL)

Administrative Building,

PO-PTPS Patratu, Dist: Ramgarh,

Jharkhand-829119

Source of Funding

Own resources

5. Bid Security / EMD is to be paid in the form of Banker’s Cheque / Demand Draft drawn in favour

of “PatratuVidyutUtpadan Nigam Ltd.” Payable at SBIPatratu, Branch Code:2992, Dist.:

Ramgarh, Jharkhand

An irrevocable Bank Guarantee in favour of PatratuVidyutUtpadan Nigam Ltd.from a bank listed

in Bidding Documents as per the pro-forma provided therein.

Bid Security/EMD of inadequate value / unacceptable format or deficient in any other manner

shall not be accepted and such bids shall be returned unopened.

“Bid Security”, “No Deviation Certificate” and “Certificate of Compliance onQualifying

Requirement” shall be submitted in separately sealed envelopes along with the bid. Any bid

without these instruments/documentsshall be treated as non-responsive by the Employer and

shall be returned unopened.

6. A complete set of Bidding Documents may be downloaded/Purchased (Soft Copy) by any

interested Bidder on payment (non-refundable) of the cost of the documents as mentioned

above in the form of a demand draft in favour of “PatratuVidyutUtpadan Nigam Ltd.” Payable at

SBI Patratu, Dist.: Ramgarh, Jharkhand. To avoid postal delays/loss in transit of Demand Draft

for which PVUNL shall not be responsible in any manner whatsoever, the interested bidders

may also directly pay through the payment gateway at NTPC website (www.ntpctender.com)

and download the documents by logging into NTPC website. For this purpose, the bidder

would require User ID and Password which can be generated by the bidder at the NTPC

website by registering himself/herself, a onetime process. The downloaded documents can be

used for bidding purpose.

7. a) Micro & Small Enterprises (MSEs) having registration with District Industries Centre (DIC) or

Khadi and Village Industries Commission (KVIC) or Khadi Village and Industries Board (KVIB) or

Coir Board or National Small Industries Commission (NSIC) or Directorate of Handicrafts and

Handlooms or any other body specified by Ministry of MSME shall be exempted from payment

of Bidding Documents cost / Earnest Money Deposit / Bid Security as per MSMED Act 2006. The

aforesaid exemption shall be available only for the goods produced and/or services provided by

the agency for which it is registered as per the certificate.

The benefit as above to MSMEs shall be available only for goods / services produced &

provided by MSEs for which they are registered.

Contract Classification

Works Contract

Last Date and Time for Bids(Techno-Commercial &

Price) Submission

24.03.2018, 11:00:00 hrs

Techno-Commercial Opening Date & Time

24.03.2018, 11:30:00 hrs.

Cost of Bidding Documents in INR

INR 1062/-(Including GST @ 18%)

Bid Security / EMD in INR

Rs. 72,000/- (Rs. Seventy Two Thousand

Only)

Pre-bid Conference

Not applicable

Last date for Queries

10 days prior to Technical Bid Opening

b) Micro & Small Enterprises (MSEs) who are having UdyogAadhaar Memorandum through online

registration with Ministry of MSME shall also be exempted from payment of Bidding Documents

cost / Earnest Money Deposit / Bid Security.

c) Agencies interested in seeking exemption from payment of Bidding Documents cost / Earnest

Money Deposit / Bid Security may submit their request in this regard along with self-attested

legible copy of valid Registration Certificate giving all requisite details such as validity, store and

monetary limits, etc. Upon satisfying itself that the applicant agency is eligible for exemption,

the Employer will issue Bidding Documents to the agency based on the self attested certificate.

The Employer reserves the right to verify the authenticity of the Certificate online or from the

registering authority.

d) The decision of Employer regarding exemption from payment of Bidding documents cost/EMD

shall be final and binding upon the Applicants.To obtain the Bidding documents before the last

date of sale, the agencies in their own interest are advised to submit their request at least seven

working days prior to Bidding Documents sale close date. PVUNL shall not be responsible for any

postal delays or loss.

8. Qualifying Requirements:

In addition to the satisfactory fulfilment of the requirement stipulated under section ITB

(Instructions to Bidders), the following shall also apply:

8.1 Technical Criteria

8.1(a) The bidder should have executed Tree Transplantation work as under during the preceding 07

Years reckoned as on last date of the month preceding the month of publication of IFB.

Executed value not less than Rs 28.62 Lakhs on a single contract.

Executed value not less than Rs17.89 Lakhs in two contracts each.

Executed value not less than Rs14.31 Lakhs in three contracts each

8.1(b) The bidder should own a high tech Tree Transplanter

Have a tie up with a reputed manufacturer of the high tech Tree Transplanter

8.2 Financial Criteria:

8.2(a) The average annual turnover of the bidder in the preceding three (03) financial years as on the

last date of the month preceding the month of publication of IFB shall not be less than Rs53.66

Lakhs (Rs Fifty Three lakhs and Sixty Six Thousand only) .

In case a Bidder does not satisfy the annual turnover criteria, stipulated above on its own, its

Holding Company would be required to meet the stipulated turnover requirements as above,

provided that the Net Worth of such Holding Company as on the last day of the preceding

financial year is at least equal to or more than the paid-up share capital of the Holding

Company. In such an event, the Bidder would be required to furnish along with its Techno-

Commercial bid, a Letter of Undertaking from the Holding Company, supported by the Holding

Company’s Board Resolution, as per the format enclosed in the Techno Commercial bid

documents, pledging unconditional and irrevocable financial support for the execution of the

Contract by the Bidder in case of award. For Joint Ventures/Consortiums, all the partners of the

Joint Venture/Consortium shall be collectively required to meet the turnover criteria.

8.2(b) The Net Worth of the Bidder as on the last day of the preceding financial year, of the date of

Techno-commercial Bid opening, shall not be less than 100% of the bidders paid up share

capital. In case the Bidder meets the requirement of Net Worth based on the strength of its

Subsidiary (ies) and/or Holding Company and/or Subsidiary (ies) of the Holding company

wherever applicable, the Net Worth of the bidder and its Subsidiary (ies) and/or Holding

company and/or Subsidiary (ies) of the Holding company, in combined manner should not be

less than 100% of their total paid up share capital. However individually, their Net Worth should

not be less than 75% of their respective paid up share capitals. For Consortiums/Joint Ventures,

wherever applicable, the Net Worth of all Consortium/Joint Venture members in combined

manner should not be less than 100% of their paid up share capital. However individually, their

Net Worth should not be less than 75% of their respective paid up share capitals. Net worth in

combined manner shall be calculated as follows:

Net worth (combined) = [(X1+X2+X3) / (Y1+Y2+Y3)] x 100

Where X1, X2, X3 are individual net worth which should not be less than 75 % of the respective

paid up share capitals and Y1,Y2,Y3 are individual paid up share capitals.

8.2(c) In case the bidder is not able to furnish its audited financial statements on stand-alone entity

basis, the unaudited unconsolidated financial statements of the bidder can be considered

acceptable provided the bidder further furnishes the following documents for substantiation of

its qualification:

i) Copies of the unaudited unconsolidated financial statements of the bidder along with copies of

the audited consolidated financial statements of the Holding Company.

ii) A certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the

bidding documents, stating that the unaudited unconsolidated financial statements form part of

the consolidated financial statements of the Holding Company.

In cases where audited results for the last financial year as on the date of Techno-Commercial

bid opening are not available, the financial results certified by a practicing Chartered Accountant

shall also be considered acceptable. In case, Bidder is not able to submit the Certificate from a

practicing Chartered Accountant certifying its financial parameters, the audited results of three

consecutive financial years preceding the last financial year shall be considered for evaluating

the financial parameters. Further, a Certificate would be required from the CEO/CFO as per the

format enclosed in the bidding documents stating that the financial results of the Company are

under audit as on the date of Techno-Commercial bid opening and the Certificate from the

practicing Chartered Accountant certifying the financial parameters is not available.

Notes for Financial Criteria:

Net worth means the sum total of the paid up share capital and free reserves. Free reserves

means all reserves credited out of the profits and share premium account but does not include

reserves credited out of the revaluation of the assets, write back of depreciation provision and

amalgamation. Further any debit balance of Profit and Loss account and miscellaneous expenses

to the extent not adjusted or written off, if any, shall be reduced from reserves and surplus.

Other income shall not be considered for arriving at annual turnover.

“Holding Company” and “Subsidiary Company” shall have the meaning ascribed to them as per

Companies Act of India.

Notwithstanding anything stated above, the Employer reserves the right to assess the

capabilities and capacity of the Bidder / his collaborators/ associates / subsidiaries / group

companies to perform the contract, should the circumstances warrant such assessment in the

overall interest of the Employer.

9. Following credentials are to be submitted by the bidders along with Bidding documents in

support of meeting the qualifying requirements for the subject package.

a) Legible copies of documents such as Award Letter/ Work Order/Contract Agreement, Bill of

Quantities, Completion Certificate, Copy of Owner certified Measurement Book(s)

(MB/Bills/Receipts) etc. in proof of scope of work, value, period of execution of work, etc.

clearly bringing out the details as specified in the Qualifying Requirement

b) Audited Balance sheet and Profit & Loss account for last three financial years.

c) Any other document in support of meeting QR.

d) Copy of Partnership deed/Affidavit for proprietorship/Certificate of incorporation.

e) Copy of PF code Registration Number.

f) Copy of PAN Registration

g) GST Registration.

h) ESI (Employee State Insurance) Registration

10. Documents submitted by the Bidders must be complete, legible and comprehensive. PVUNL

reserves the right to discard incomplete/insufficient/illegible documents and evaluate tenders

on the basis of balance documents available with the bid which are comprehensible, relevant &

acceptable. Any misleading/misrepresentation/ suppression of the information if found at stage

during the tendering process or execution of contract shall result in rejection of the

bid/termination of contract in addition to other actions as specified in Bidding documents.

11. ESI (Employee’s State Insurance) Act is applicable in PVUNL, Jharkhand and needs to be

complied by the contractor during execution of contract.No separate payment shall be made on

this account and accordingly the financial liabilitiesarising out of the same shall be considered by

the bidders in their price bid.

12 Issuance of Bidding Documents to any bidder shall not construe that such Bidder is considered

to be qualified.Bidding documents are not transferable.

13. PVUNL shall not be responsible for any postal delay / loss / damage or non delivery of demand

Draft or Bidding Documents or bid.

14. PVUNLreserves the right to reject any or all bids or cancel/withdraw the IFB for the subject

package without assigning any reason whatsoever and in such case no bidder/intending bidder

shall have any claim arising out of such action. EMD without interest shall be returned without

any additional financial liability to PVUNL.

15. Address for Communication:

AGM(C&M),

PATRATU VIDYUT UTPADAN NIGAM LIMITED,

Administrative Building,

P.O - PTPS, Distt:Ramgarh, Jharkhand

PIN – 829119,

Mobile: 9650992870/7070191265

Emails: sunilkmunda@ntpc.co.in

Websites:www.ntpctender.com