DETAILED INVITATION FOR BID

NTPC LIMITED

(A Government of India Enterprise)

SRHQ

-C&M deptt

INVITATION FOR BIDS (IFB)

For Supply and Installation of Personal Computers for Projects, Stations & Offices under

Southern Region

(DOMESTIC COMPETITIVE BIDDING)

IFB No. : 9900150556 Date: 06.02.2018

1.0. NTPC Limited (NTPC), invites online Bids on Single Stage Two Envelope basis from

eligible bidders with Reverse Auction for the aforesaid Package as per the scope of work

briefly mentioned hereinafter:

2.0. BRIEF SCOPE OF WORK

The scope of Supply and Installation of Personal Computers” for Projects, Stations &

Offices under Southern Region is to Design, Manufacture, Supply, Inland

Transportation, Transit Insurance, Local delivery, Installation, Cabling, Testing,

Commissioning and handing over, Documentation, Three (03) Years Warranty of

Personal Computer and related items & Training of Owner's Personnel. The detailed

Scope of work and Technical Specifications are mentioned in the Bidding Document.

3.0. NTPC intends to finance the subject package through Own Resources.

4.0. Detailed scope of work, specifications and terms & conditions are given in the Bidding

Documents which are available for examination and sale at the address given below as

per the following schedule:

Bidding Document No. 9900150556

Document Download/ Sale Start Date

06.02.2018, 11:30 Hrs (IST)

Document Download / Sale End Date

06.03.2018, 15: 00 Hrs (IST)

Last Date to seek clarification

20.02.2018, 16:00 hrs (IST)

Bid Submission End Date

06.03.2018, upto 15:30 Hrs (IST)

Date and Time of opening of Techno-

Commercial Bid

08.03.2018 at 15:30 Hrs (IST)

Date & Time for Opening for Price bids Shall be Intimated Separately

Cost of Bidding Documents in INR Rs.5310/- per set (inclusive of GST)

Tender fee shall be submitted in the form of Demand Draft drawn in favour of NTPC

Ltd. payable at Secunderabad.

Micro and Small Enterprises (MSEs) registered with District Industries Centres or

Khadi and Village Industries Commission or Khadi and Village Industries Board or

Coir Board or National Small Industries Corporation(NSIC) or Directorate of

Handicrafts and Handloom or Udyog Aadhar or any other body specified by Ministry

of Micro, Small and Medium Enterprises as per MSMED Act 2006, for goods

produced and services rendered, shall be issued the bid documents free of cost and

shall be exempted from paying Earnest Money Deposit.

The above benefits to MSEs are meant for procurement of only goods produced and

services rendered by MSEs. However, traders are excluded from the purview of

Public Procurement Policy and not eligible for Benefits to MSEs.

The bidders are requested to send Tender Fee/ MSE/ NSIC/ Udyog Aadhar certificate

and EMD, Power of Attorney well in advance to NTPC Ltd., Hyderabad office so as to

reach before the scheduled bid submission end date and MSE’s should upload MSE/

NSIC/ Udyog Aadhar certificate in Fee cover in GePNIC, failing which the bid shall be

liable for rejection

Prospective bidders from U.P. State are compulsorily required to provide TIN number

at the time of purchase of bidding documents.

5.0 All bids must be accompanied by Bid security for an amount of Rs. 14,45,000/-

(Indian Rupees Fourteen Lakhs Forty Five Thousand only) in the form as stipulated in

bidding documents.

Any Bid not accompanied by the acceptable Bid Security in a separate sealed

envelope shall be rejected by the Employer/NTPC as being non-responsive and

returned to the bidder without being opened.

6.0

Benefits / Exemptions to Supplies for Mega Power Projects-

NOT APPLICABLE

7.0

Qualifying Requirements for Bidders:

In addition to the requirements stipulated in Section ITB (Instructions to Bidder), the

following shall also apply:

7.1.0 Technical Criteria

7.1.1

The bidder should be a manufacturer of PCs having facility in India for

manufacture of PCs using their own manufactured motherboard.

OR

The bidder should be a Subsidiary / Authorised partner of the OEM as above as

on date of Techno-commercial bid opening. The bidder should be duly

authorized by the OEM for this tender.

7.1.2

Certification - The bidder / OEM should have Microsoft OEM Certification for

preloading of Windows Operating System for Intel based PCs.

7.1.3

The OEM should have a National / Global existence for the last 5 years.

7.1.4

The bidder should have successfully executed orders of supply of desktop

PCs/Laptops /Work Stations/All in ones during the preceding two (2) years

reckoned as on date of techno-commercial bid opening with order values

meeting any of the following

i) Single Order of value not less than ₹ 578 Lakhs

OR

ii) Two Orders of value not less than ₹ 361 Lakhs each.

OR

iii) Three Orders of value not less than ₹ 289 Lakhs each.

7.2.0 Financial Criteria for Qualification

:

7.2.1 The average annual turnover of the Bidder, in the preceding three (3)

financial years as on the date of techno commercial Bid Opening shall

not be less than Rs. 722 Lakhs(Indian Rupees Seven hundred and

twenty two lakhs only).

7.2.2 In cases where audited results for the last financial year as on the

date of Techno-Commercial bid opening are not available, the

financial results certified by a practicing Chartered Accountant shall

be considered acceptable. In case, Bidder is not able to submit the

Certificate from a practicing Chartered Accountant certifying its

financial parameters, the audited results of three consecutive financial

years preceding the last financial year shall be considered for

evaluating the financial parameters.

Further, a certificate would be required from the CEO/CFO that the

financial results of the Company are under audit as on the date of

Techno-Commercial bid opening and the certificate from the

practicing Chartered Accountant certifying the financial parameters is

not available.

Notes:

(i) Other income shall not be considered for arriving at annual turnover.

(ii) The word “executed” means that the bidder should have achieved the

progress specified in the QR para above 4.0 even if total contract is

not completed/ closed. The same shall be supported by documentary

evidence issued by the owner/ employer. In case of orders under

execution prior to the date of techno commercial bid opening, the

value of work executed prior to the date of opening of Techno

commercial proposal as certified by the employer.

8.0. NTPC reserves the right to reject any or all bids or cancel/withdraw the

Invitation for Bids (IFB) for the subject package without assigning any

reason; whatsoever, and in such case no bidder/intending bidder shall

have any claim arising out of such action.

9.0 Issuance of bid documents to any Bidder shall not construe that such

bidder is considered to be qualified. Bids shall be submitted online.

Bidder shall furnish Bid Security separately offline as detailed in Bidding

Documents by the stipulated bid submission closing date and time at

the address given below.

10.0 Transfer of Bidding Documents purchased by one intending bidder to

another is not possible.

11.0 A complete set of Bidding Documents may be downloaded by any

interested bidder directly through NTPC e-procurement portal,

https://eprocurentpc.nic.in. For logging in to the e-tender website, the

bidder would require user ID and password which can be created at our

e-tender website and same has to be informed to concerned package co-

ordinator. First time users not allotted any vendor code are required to

approach NTPC at least five (5) working days prior to document sale end

date alongwith document like PAN Card, Address proof and GST

registration etc. for issue of vendor code.

Note: No hard copy of Bidding Documents shall be issued

12.0.

(a) Micro and Small Enterprises (MSEs) registered with District Industries

Centres or Khadi and Village Industries Commission or Khadi and Village

Industries Board or Coir Board or National Small Industries Corporation or

Directorate of Handicrafts and Handloom or any other body specified by

Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006,

for goods produced and services rendered, shall be issued the bidding

documents free of cost and shall be exempted from paying Earnest Money

Deposit. Such parties can sent the request for Tender Documents along with

a photocopy of valid registration certificate preferably attested by Gazetted

Officer/ Ist Class Magistrate/ notarised, giving details such as validity, stores

and monetary limits, failing which they run the risk of their bid being passed

over as ineligible for this concession.

(b) Tenderers seeking exemption should upload valid exemption certificate in Fee

cover in GePNIC having details such as validity, stores and monetary limits.

13.0 First time users not allotted any vendor code are required to approach NTPC

at least five working days prior to last date of bid submission and submit

following details.

(a) For creation of vendor code:

i) Company/ Firm registration copy, GST registration copy, PAN detail copy

ii) Valid email ID, Contact No.

iii) Address Proof

iv) Cancelied cheque & EFT form (to be verified by bank)

Note: Format of EFT (Electronic Fund Transfer) form is attached along with tender

documents.

(b) For registration in GePNIC (Govt. e-Procurement National Informatics Centre)

portal

i) Go to site: https://eprocurentpc.nic.in/nicgep/app

ii) Click on online bidder enrolment & fill up your details

iii) Send the copy of registration acknowledgement to dealing officer of case.

14.0 Address for Communication:-

AGM (Contracts and Materials)

NTPC Limited,

Southern Regional Head Quarters,

Contract and Materials Deptt; VII Floor,

Kavadiguda, Near CGO Tower,

Secunderabad, Telangana State - 500 080

Phone: 040-27683300/ 27683274/27683276

E-mail: vtkamble@ntpc.co.in /

venkateswarachary@ntpc.co.in

Websites: www.ntpctender.com or www.ntpc.co.in

or https://eprocurentpc.nic.in/nicgep/app