Mandatory Information
1.
NIT NO.
PUR/17-18/04 E-Bid No: (40083618)
2.
Date of NIT
12.06.17
3.
Source of NIT
a) Business Standard, Delhi ( English ) Delhi (on 26.01 .2018)
b) Times Of India (English), Kolkata (on 26.01 .2018)
c) Pratidin (Bengali) Kolkata (on 26.01 .2018)
d) Prabhat Khabar, Deogarh (on 26.01 .2018)
4.
Brief Description /
Scope of Work
Procurement and Installation of Vacuum Circuit Breaker
(Thru e- tender /SRM without Reverse Auction)
5.
No of attached
Documents
01
6.
Job Location
NTPC FARAKKA (W.B)
7.
Tender document
sale, start & Close
date
29.01.2018 (09:00 Hrs) to 12.02.2018 (17:30 Hrs)
8.
Tender Document
cost
Rs. 2250/- (Rs. Two Thousand Two Hundred & Fifty only) (Bank charges
will be extra in case of online purchase)
9.
Mode of payment
DD in favor of NTPC Ltd. , payable at SBI , Andua (Code : 7099) or
exemption certificate (SSI/MSME With UDYOG AADHAR
NUMBER/NSIC), It must reach us before last date & time of tender sale .
Or online payment thru payment gate way
10.
Package Co-
ordinator E-mail
Santanu Makur@ntpc.co.in
11
Type of NIT: Administrative Works & Purchase
Optional Information
1.
Tender Document sale (Start Date )
29.01.2018 , 09.00 Hrs
2.
Tender Document Sale (close Date)
12.02.2018, 17:30 Hrs
3.
Last date of receiving of request for tender
document
28.02.2018, 17:30 (for offline & online
application)
(Special note: NTPC will not be responsible
for late receipt of application due to postal
delay)
4.
Last date of submission of Bid (ON -LINE)
28.02.2018, at 14:30 Hrs
5.
BID OPENING DATE (Technical bid, ,EMD &
QR )
28.02.2018 at 15:00 Hrs.
6
Date of price bid opening
Date of Price Bid opening (online) shall be
intimated later on to all qualified bidders in due
time
7
Earnest Money Deposit (EMD)
Rs 6,58,000.00/-
(Rs. Six Lakh & Fifty Eight Thousand only)
8
Qualifying Requirement
Mentioned below / as per annexure
9
Terms & conditions
Mentioned below /
As Per Annexure
Note: Case is to be processed thru SRM/ E-tendering without reverse auction. Intending
bidders should have a valid class-3 Corporate Digital certifificate. For detail go thru,
T&Cs attached. Online Bid must be submitted using class-III corporate digital
signatures only , Online Bid submitted using digital signatures other than Class III
corporate digital signatures will lead to rejection of bids.
GUIDELINE for Participation in SRM/ E- tender
1.
Access To Tender Document:
This is an e- tender case without reverse auction. Tender document can be accessed from
NTPC SRM/e-tender website (link as given below) after paying the stipulated tender fee. Bid
creation / submission can be completed after log on to our SRM/e-tender portal:
https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart
Using valid LOGIN ID/ Password, allotted to vendors by NTPC.
Please ensure that you have the vendor code, user ID and password. In case you do not have
either vendor code or user ID and Password, please contact NTPC well in time and at least
seven days before last date of paying the tender fee.
2.
Non-Refundable Tender Fee Payment :
A) Tender fee can be paid through online payment gateway or alternatively through
demand draft/ Bankers Cheque , in favor of NTPC Ltd. , payable at SBI , Andua (
Branch Code : 7099 ).
B) In case of receiving the payment through demand draft/banker cheque,
authorization shall be given by NTPC Farakka for allowing the vendor to create
the bid. In case payment is made through online payment gateway, this is done
automatically.
C) In case there is a failure in making the Tender Fee due to any link failure on Payment
Gateway, it is suggested that the payment may be made once again and subsequently
you may take up with concerned officer designated for refund of earlier payment (in case
of a debit of account).
D) In case of Offline payment, the bidder has to submit application at NTPC Farakka along
with DEMAND DRAFT (Non-refundable) for tender fee in favour of NTPC Ltd., payable at
SBI, Andua (Branch Code-7099) Within the schedule.
E) The application envelope must be super scribed with NIT No./ Bid Invitation No.
In case a bidder desires to participate in more than one tender, separate
application is required to be made against each NIT accompanying a separate
DEMAND DRAFT as mentioned above.
F) Firms having registration with SSI/MSME WITH UDYOG AADHAR NUMBER/NSIC are
exempted for tender fee submission. Application along with a copy of proof of
certificate to be submitted to NTPC Farakka , well in advance (within Schedule)
to give authorization to access the bid .
G) Application with all relevant documents should reach in the office of AGM (Purchase)
within the schedule. NTPC will not be responsible in any way for late receipt of request
for tender documents due to any postal delay or delay of any form in transit.
H) Address for communication: AGM ( Purchase), NTPC Limited, Farakka Super
Thermal Power Station, P.O. Nabarun, Dist. Murshidabad, Pin. 742 236, West
Bengal. (Phone No. 03512-226815 )
3.
Earnest Money deposit (EMD) Payment:
Mode of payment of EMD has been given in BIN. Please pay requisite tender fee for getting
details regarding it.
However, the above shall be governed by the details given in General Purchase Condition.
4.
Technical Bid & Price Bid submission:
A) This is a E-tender case and bidders shall submit bid (Technical Bid & Price Bid) in
ONLINE ONLY. Bids sent in physical form thru any other means/ media is not at all
acceptable & it may be liable to be rejected.
B) Confirmation of Acceptance of material specification, Acceptance of Fraud Policy
guarantee and other Terms & conditions etc, along with deviation statement
indicating cost of withdrawal of deviation are to be attached in C- Folder , as per
attached format.
C) In case of any deviation in tech specification with respect to tender enquiry, same to be
clearly specified as per deviation statement & to be attached in C- Folder during online
bid preparation.
D) Price justification document towards the quoted price ( in form of copy of P.O placed by
any govt agency , PSU etc may be uploaded / attached in C- Folder .
E) A screen shot is available in home page of our SRM website , which may be helpful for
online bid preparation / submission however ,It is to be noted that actual process at
some stage may slightly differ from that.
F) All the bid related documents viz. technical bid, catalogues, data sheets, drawings, etc
are to be uploaded with your digital signatures in the tender document folder (Using ‘un-
price bid ‘tab) under created bid option
G) All attachment in C- Folder should be either on the Letter Pad of Company
OR Company name should be mentioned on Header or Footer level
5.
EMD & QR (Qualifying Requirement) Document Submission- Offline:
H) ONLINE EMD (through online payment gateway) HAS TO BE PAID BEFORE BID
SUBMISSION DEADLINE. Alternatively, OFFLINE EMD (BG/SSI/MSME WITH UDYOG
AADHAR NUMBER/NSIC/DD of SBI, DD Payable at SBI Andua Branch , Branch
Code:7099) (other bank DD will not be accepted), HAS TO BE SUBMITTED IN
HARDCOPY. OFFLINE EMD (in case of online EMD , proof of payment
acknowledgement is to submitted) & QR HAVE TO BE SUBMITTED IN
HARDCOPY/OFFLINE. IT IS TO BE SENT SO AS TO REACH US BEFORE BID
SUBMISSION DEADLINE (or before extended bid submission deadline, if the same is
done from our end) .First Envelope containing OFFLINE Earnest Money Deposit (or proof
of online EMD payment acknowledgement) to be Marked as “A” & Second Envelope
containing Qualifying Requirements to be Marked as “B”. Above two envelopes (A&B )
shall be kept in a single big envelope super scribing the details of these two envelopes
& NIT NO with TECHNICAL BOD. ONLINE OFFER WITHOUT 'INTIME EMD
(ONLINE/OFFLINE)' WILL BE CONSIDERED AS 'INVALID OFFER' & WILL NOT BE
OPENED.
I) All the documentary evidence like GST Registration Number, relevant Purchase Order
copies, completion certificate/ execution proof of P.O (in form of Challan/ invoice OR
Inspection clearance/ MDCC OR payment receipt etc. ), supporting documents towards
Annual turnover (e.g. audited balance sheet or profit & loss account sheet etc. ) are to be
Enclosed with the Qualifying Requirement (Envelope B ) to fulfill all the Q.R. clauses.
QR document should contain preferably a brief summary of all covered / submitted
Document.
J) NTPC will not be responsible in any way for late receipt of these document (EMD&QR)
due to any postal delay or delay in any form in transit.
6.
Others:
A) It is to be insured that vendors should have valid Login ID/ Password before creation of
Bid. Please contact NTPC well in advance to get the same.
B) Vendors should have valid Class III corporate Digital Signatures with sufficient validity to
participate in E- Tender / SRM .
C) Use Hold button during bid preparation often in order to avoid loss of data in case
any break in the link. It may be noted that the system would automatically logoff
in case of no activity for more than 10 minutes. Hold is temporary saving of bid. it
can be used repetitively .
D) All rates to be filled in are to be the unit rates only. System automatically calculates the
total price, which can be viewed in Output Preview. Amount in words need not be filled in
as the system would automatically calculate and mention in the Output Preview
E) All deviations/exceptions, if any must only be given in the Deviation Schedule to be
uploaded in the C-Folder. Any deviation/exception mentioned elsewhere would not be
given effect to.
F) All applicable taxes and duties must be mentioned clearly while filling the rates of the
taxes and duties. In case the same are not mentioned separately, it would be assumed
that the applicable taxes and duties are inclusive in the bid price.
G) All attachment in C- Folder should be either on the Letter Pad of Company OR
Company name should be mentioned on Header or Footer level
H) All attributes must be suitably replied to, before submission of bid.
I) We have been certified SA-8000 company and our SA-8000 Policy is as under:
We at FSTPS are committed to build a long term partnership with our employees and other
stakeholders by adopting our vision & mission statement, core values, implementing the
principles of global compact and respect employees right to systematically manage occupational
health and safety issues.
We shall achieve these by adopting a company wide culture that promotes:
a) Involvement of all employees in implementation of SA 8000 standard and in continual
improvement initiatives in all social issues.
b) Learning and training opportunities to all employees.
c) Complying national and other applicable international instruments and their interpretation.
As a part of SA 8000 requirements suppliers/sub-suppliers are to assessed by NTPC or their
representative for SA-8000 requirements.
Note:
NTPC reserves the right to access the capacity and capability of bidders after scrutiny of
applications and reserves the right to reject any or all tenders without assigning any reasons.
7.
Help Desk (problem related with Login ID / C- Folder attachment ):
It is given in home page under link “Contact us”
Contact details of concerned person at NTPC Farakka :
Santanu Makur (Sr. Manager/ Purchase ), E-mail Id : santanumakur@ntpc.co.in,
Ph: 9434751414
We have been certified SA-8000 company and our SA-8000 Policy is as under:
We at FSTPS are committed to build a long term partnership with our employees and other stakeholders
by adopting our vision & mission statement, core values, implementing the principles of global compact
and respect employees right to systematically manage occupational health and safety issues.
We shall achieve these by adopting a company wide culture that promotes:
Involvement of all employees in implementation of SA 8000 standard and in continual improvement
initiatives in all social issues.
Learning and training opportunities to all employees.
Complying national and other applicable international instruments and their interpretation.
As a part of SA 8000 requirements suppliers/sub-suppliers are to assessed by NTPC or their
representative for SA-8000 requirements.
Note :
a) NTPC reserves the right to access the capacity and capability of bidders after scrutiny of
applications and reserves the right to reject any or all tenders without assigning any reasons.
b) NTPC will not be responsible in any way for late receipt of request for tender documents/bid
due to any postal delay or delay in any form in transit or breakdown in the internet
communication system etc at the end of the vendor.
Request for Login ID on NTPC eTender.
If you are already a supplier of NTPC, and interested in participating in eTenders of NTPC,
please fill in the following form. & send to NTPC authority (Package Co-coordinator ) Well in
advance.
Form – A
Request for Login ID on NTPC eTender.
If you are not a supplier of NTPC, and interested in participating in eTenders in NTPC,
please fill in the following.
Form A
New Vendor (prospective)
Name: ___________________________________________________
Address: ___________________________________________________
___________________________________________________
___________________________________________________
State: _________________ City: _______________________
Country: ______________
Pin: _________________
Telephone NO: _______________ Extn: ________
Fax Number: _______________
Email ID: ___________________________________________________
Your Company’s Bank Name _______________________________________
Account Number: ____________________________________
Branch: _____________________________________________
Address: ____________________________________________
_____________________________________________
PAN number: ___________________________________________________
CST number: ____________________________________________________
Excise Regn Number: _____________________________________________
SSI Number: ____________________________________________________
Contact Person’s Name: ___________________________________________
Designation: _____________________________________________
Bid Invitation number interested in: _________
DD details as tender fee: Issuing Bank: _______________________________
No: _____________ Date of Issue: __________
Amount: _________ DD Valid till:__________
Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact person as mentioned in the Bid
Invitation along with the DD of required amount.
DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.
Form B
For Existing Venders:
Existing Vender Code with NTPC: ________________ Pre ERP
Post ERP
Phone Number: ____________________ Extn: _________________
Email ID: _______________________________________________________
Contact Person’s Name: ____________________________________________
Designation: _______________________________________________
Bid Invitation number interested in: _________
DD details as tender fee: Issuing Bank: _______________________________
No: _____________ Date of Issue: __________
Amount: _________ DD Valid till: __________
Address and other detail (Only in case of change)
Name: ___________________________________________________
Address: ___________________________________________________
___________________________________________________
___________________________________________________
State: _________________ City: _______________________
Country: ______________
Pin: _________________
Telephone NO: _______________ Extn: ________
Fax Number: _______________
Email ID: ___________________________________________________
Your Company’s Bank Name _______________________________________
Account Number: ____________________________________
Branch: _____________________________________________
Address: ____________________________________________
_____________________________________________
Note: Please tick the appropriate box in front of vender code to indicate whether the vender
code given is Pre-ERP or Post ERP.
Tender fee payment can be given through DD or payment Gateway. In case the option of DD is
opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid
invitation.
Request for Login may be sent through E-mail or manually sent to Package in charge / Contact
person as mentioned in the Bid Invitation.
