PAKRI BARWADIH COAL MINING PROJECT

Dist. Hazaribag, Jharkhand

Contact No

Email: chandra

shekhar51@

(DOMESTIC COMPETITIVE BIDDING)

NTPC Limited invites application for issue of Bid documents for the following work:

NIT Subject

NIT No.

Estimated Cost

Type of Bidding

Reverse Auction

Completion Period

Earnest Money Deposit (INR)

Cost of Tender Documents (INR)

Bid Document Download

Start Date

Bid Document Download

Close Date

Last Date for asking clarification

Pre-Bid Conference

Last Date & Time for Receipt of Bids

Technical Bid Opening Date & Time

Price Bid Opening Date & Time

QUALIFYING REQUIREMENT

1.0 Name of the work -

Loading

coal stock yard of Pakri Barwadih Coal Mining Project to Banadag Railway Siding, Hazaribagh

including associated miscellaneous works

2.0 Estimated Cost –

12535.80 Lakhs

3.0 Contract Period – 1 year

NTPC Limited

(A Govt. of India Enterprise)

PAKRI BARWADIH COAL MINING PROJECT

Ujjwal Complex, Pugmil Road

Dist. Hazaribag, Jharkhand

-825301

Contact No

- 9470197463/9470197208

shekhar51@

ntpc.co.in/neerajkumar51@ntpc.co.in

(DOMESTIC COMPETITIVE BIDDING)

NTPC Limited invites application for issue of Bid documents for the following work:

Loading, Transportation, Unloading and Wagon

loading of coal from surface coal stock yard

PakriBarwadih Coal Mining Project to Banadag

Railway Siding, Hazaribagh including associated

miscellaneous works.

9900149813

1,25,35,80,000.00

Single Stage Two covers

Applicable

12 Months

2,50,72,000.00

Cost of Tender Documents (INR)

10,620.00

Start Date

01.02.2018 10:00 Hrs

Close Date

15.02.2018 17:00 Hrs

Last Date for asking clarification

17.02.2018 15:00 Hrs

21.02.2018 11:00 Hrs

Last Date & Time for Receipt of Bids

28.02.2018 14:00 Hrs

Technical Bid Opening Date & Time

05.03.2018 14:30 Hrs

Price Bid Opening Date & Time

Shall be intimated separately by NTPC

QUALIFYING REQUIREMENT

S

Loading

, Transportation, Unloading and Wagon loading of coal from surface

coal stock yard of Pakri Barwadih Coal Mining Project to Banadag Railway Siding, Hazaribagh

including associated miscellaneous works

for an interim period of one year.

12535.80 Lakhs

ntpc.co.in/neerajkumar51@ntpc.co.in

NTPC Limited invites application for issue of Bid documents for the following work:

Loading, Transportation, Unloading and Wagon

loading of coal from surface coal stock yard

of

PakriBarwadih Coal Mining Project to Banadag

Railway Siding, Hazaribagh including associated

Single Stage Two covers

01.02.2018 10:00 Hrs

15.02.2018 17:00 Hrs

17.02.2018 15:00 Hrs

21.02.2018 11:00 Hrs

28.02.2018 14:00 Hrs

05.03.2018 14:30 Hrs

Shall be intimated separately by NTPC

, Transportation, Unloading and Wagon loading of coal from surface

coal stock yard of Pakri Barwadih Coal Mining Project to Banadag Railway Siding, Hazaribagh

4.0 QUALIFYING REQUIREMENTS

4.1. Technical Criteria

The bidder must have experience of having successfully executed works of similar nature

(Excavation & transportation OR Loading & Transportation of Coal / overburden / shale / soil /

minerals etc) during last 7(seven) years as on date of techno-commercial bid opening with either of

the following;

(i) Single Order of value not less than Rs 10029 Lakhs or

(ii) Two Orders of value not less than Rs 6268 Lakhs each or

(iii) Three Orders of value not less than Rs 5014 Lakhs each.

Note:-

i) The word ‘executed’ means that the bidder should have executed the work during last seven

(7) years as on date of techno-commercial bid opening even if the contract has been started

earlier and / or is not completed / closed.

ii) Necessary documentary evidence in support of execution of the job to be submitted for

qualification.

4.2. Financial Criteria:

a) The average annual turnover of the Bidder, in the preceding three (3) financial years as on

the date of Techno-Commercial bid opening, should not be less than INR 12536

Lakhs(Indian Rupees Twelve Thousand Five Hundred and Thirty Six LakhsOnly) or in

equivalent foreign currency.

In case a Bidder does not satisfy the average annual turnover criteria, stipulated above on its

own, its Holding Company would be required to meet the stipulated turnover requirements as

above, provided that the Net Worth of such Holding Company as on the last day of the

preceding financial year is at least equal to or more than the paid-up share capital of the

Holding Company. In such an event, the Bidder would be required to furnish along with its

Techno-Commercial bid, a Letter of Undertaking from the Holding Company, supported by

Holding Company’s Board Resolution, as per the format enclosed in the bid documents,

pledging unconditional and irrevocable financial support for the execution of the Contract by

the Bidder in case of award.

b) Net worth of the bidder should not be less than 100% (hundred percent) of the Bidder’s paid

up share capital as on the last day of the preceding financial year. In case the Bidder meets

the requirement of Net worth based on the strength of its Subsidiary(ies) and/or Holding

Company and/or Subsidiary(ies) of its Holding companies wherever applicable, the Net

worth of the Bidder and its Subsidiary(ies) and/or Holding Company and/or Subsidiary(ies)

of the Holding Company, in combined manner should not be less than 100% (hundred

percent) of their total paid-up share capital. However individually, their Net worth should not

be less than 75% (seventy five percent) of their respective paid up share capitals.

Net worth in combined manner shall be calculated as follows:

Net worth (combined) = (X1+X2+X3)/ (Y1+Y2+Y3) X 100 %

Where X1, X2, X3 are individual Net Worth which should not be less than 75% of the

respective paid up share capitals and Y1, Y2, Y3 are individual paid up share capitals.

c) In case the Bidder is not able to furnish its audited financial statements on standalone entity

basis, the unaudited unconsolidated financial statements of the Bidder can be considered

acceptable provided the Bidder further furnishes the following documents for substantiation

of its qualification:

(i) Copies of the unaudited unconsolidated financial statements of the Bidder along with

copies of the audited consolidated financial statements of its Holding Company.

(ii) A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed

with the bidding documents, stating that the unaudited unconsolidated financial

statements form part of the consolidated Annual financial statements of the Holding

Company.

In case where audited results for the last financial year as on date of Techno Commercial bid

opening are not available, the financial results certified by a practicing Chartered Accountant

shall be considered acceptable. In case, Bidder is not able to submit the Certificate from a

practicing Chartered Accountant certifying its financial parameters, the audited results of

three consecutive financial years preceding the last financial year shall be considered for

evaluating the financial parameters. Further, a Certificate would be required from the

CEO/CFO as per the format enclosed in the bidding documents stating that the Financial

results of the Company are under audit as on the date of Techno-commercial bid opening and

the Certificate from the practicing Chartered Accountant certifying the financial parameters is

not available.

Notes

(i) Net worth means the sum total of the paid up share capital and free reserves. Free reserve

means all reserves credited out of the profits and share premium account but does not include

reserves credited out of the revaluation of the assets, write back of depreciation provision and

amalgamation. Further any debit balance of Profit and Loss account and miscellaneous

expenses to the extent not adjusted or written off, if any, shall be reduced from reserves and

surplus.

(ii) Other income shall not be considered for arriving at annual turnover.

(iii) “Holding Company” and “Subsidiary Company” shall have the meaning ascribed to them as

per Companies Act of India.

(iv) For Turnover indicated in foreign currency, the exchange rate as on 7 days prior to the date of

Techno-commercial bid opening shall be used.

SALIENT TECHNICAL FEATURES:

Salient Technical features of the services covered in the NIT -9900149813 are mentioned below.

These salient technical features are mentioned only to facilitate the prospective bidders to prima facie

understand the requirements there under and shall not in any way limit or alter the scope of work and

services covered in the Bidding Documents. The scope of work contained in technical

features/specification of services, forming part of Bidding Documents shall be final and binding. The

proposed subject work is “Loading, Transportation, Unloading and Wagon loading of coal from surface

coal stock yard of Pakri Barwadih Coal Mining Project to Banadag Railway Siding, Hazaribagh including

associated miscellaneous works for an interim period of one year”.

Broad scope of work under this package shall include:

i. Loading of coal into Tippers by mechanical means from the Surface Coal Stock yard near Pakri

Barwadih Coal Mining Project (Western Quarry) , Barkagaon block, Hazaribagh, Jharkhand.

ii. Transportation of coal up to the Banadag Railway siding and unloading it at Banadag Railway

siding of East Central Railway line through the route directed by EIC from time to time

depending on the site conditions.

iii. Loading of coal into the railway wagons by pay loader of minimum capacity of 03 cubic meters

or other HEMM of higher capacity and other allied jobs at the siding like

1. lime sprinkling on coal after leveling of coal loaded in wagons and doors Gutka fitting,

2. cleaning of rail tracks,

3. installation, operation & maintenance of DG set,

4. maintenance of lighting at siding,

5. power to road weigh bridge,

6. facilitation of periodic stamping and maintenance of road weigh bridges,

7. stacking and shifting of coal if required,

8. maintenance/repair of coal transportation route,

9. water sprinkling and dust suppression arrangement all along the coal transportation route

& at railway siding and

10. Security against theft.

11. Any other related job in the siding, if any, as directed by the Controlling officer / EIC.

GENERAL CONDITIONS:

1.0 Tender documents shall be downloaded by intending bidders. However, obtaining such tender documents

shall not construe that the bidders are considered qualified. Qualification will be reviewed at the time of

bid evaluation.

a) Work Order / Award letter / Purchase Order with value along with relevant proof of Execution /

Completion Certificate, Scope of Work and Bill of Quantity,Balance Sheet, Profit and Loss account for

previous 03 financial years and further necessary documents in support of other QR Criteriaare to be

submitted along with Technical Bid in support of meeting the qualifying requirements.

2.0 Tender documents are available on NTPC e-Tender site at https://eprocurentpc.nic.in/. Bidders are

required to have GePNICUser ID and password for accessing the above website. Any prospective bidder

who is not a service provider of NTPC and interested in participating in e-Tenders in NTPC may submit

completely filled-in Vendor’s details form along with following documents to the Package- in-

charge/Contact person as mentioned in the Bid Invitation:

i) Copy of PAN card,

ii) Vendor details and EFT form completely filled in as per the format enclosed

iii) A cancelled cheque

iv) Copy of GST registration

Bidders are allowed to download the bidding documents for the bidding purposes without making any

payment. The cost of the bidding documents shall be tendered by the bidder at the time of bid submission

3.0 Eligible Micro and Small Enterprises (MSEs) units registered with National Small Scale industries

Corporation. (NSSIC) or Units registered With JHARKHAND SSIDC are exempted from payment

towards cost of bidding documents and EMD subject to their producing valid documentary evidence with

regard to eligibility.

4.0 Bids shall be received up to 14.00 PM and technical bid will be opened at 14.30 PM on Scheduled Bid

Opening Date in the presence of bidders or their representatives, who may like to be present. NTPC takes

no responsibility for delay, loss or non-receipt of documents sent by post/courier.

5.0 The bidder along with its associate / collaborators / sub-contractors / sub-vendors / consultants / service

providers if applicable shall strictly adhere to the Fraud Prevention Policy of NTPC displayed on its

tender website htpp://www.ntpctender.com and shall immediately apprise the Employer about any fraud

or suspected fraud as soon as it comes to their notice. A certificate to this effect shall be furnished by the

bidder along with his bid. If in terms of above policy it is established that the bidder / his representatives

have committed any fraud while competing for this contract then the bid security of the bidder shall be

forfeited.

6.0 Bidder should have a valid PF registration prior to execution of work.

7.0 NTPC reserves the right to reject or accept or split any or all offers without assigning any reason

whatsoever.

8.0 First time users who have not been allotted any vendor code are required to approach NTPC at least three

working days prior to Document Sale Close Date as explained in the tender documents.

9.0 Any request/communication shall be made to General Manager (C&M) at the address given as under.

ADDRESS FOR COMMUNICATION

Addnl. General Manager (C&M)

NTPC Limited.

PAKRI BARWADIH COAL MINING PROJECT,

UJJWAL COMPLEX, PUGMIL ROAD,

HAZARIBAG – 825 301, (JHARKHAND)

PHONE:9470197463 (Neeraj Kumar, Dy. Manager(C&M)

Email: chandrashekhar51@ntpc.co.in /neerajkumar51@ntpc.co.in

E.F.T. Form

(TO BE RETURNED TO THE COMPANY)

To,

NTPC Ltd.,

(Address of Unit)

………………..

Dear Sir,

REF: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM

We, hereby authorize NTPC Ltd., PBCMP, Hazaribagto make all our payments through Electronic Fund Transfer System. The details

for facilitating the payments are given below.

(TO BE FILLED IN CAPITAL LETTERS)

1. NAME OF THE BENEFICIARY

2. ADDRESS

3. TELEPHONE NO. (WITH STD CODE)

4. BANK PARTICULARS

A) BANK NAME

B) BANK TELEPHONE NO. (WITH STD CODE)

C) BRANCH ADDRESS

D) BANK FAX NO. (WITH STD CODE)

E) BRANCH CODE

F) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)

G) 11 DIGIT IFSC CODE OF THE BANK BRANCH

H) BANK ACCOUNT NUMBER

I) BANK ACCOUNT TYPE (TICK ONE)

SAVING CURRENT LOAN CASH CREDIT OTHERS

IF OTHERS, SPECIFY

5. PERMANENT ACCOUNT NUMBER (PAN)

6. E-MAIL Address (for intimation regarding release of payments)

I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not

effected at all for reasons of incomplete or incorrect information, I/We would not hold the Company responsible.

SIGNATURE

DATE

(AUTHORISED SIGNATORY)

Name:

OFFICIAL STAMP:

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account no……………………….with our branch and the

Bank particulars mentioned above are correct.

SIGNATURE

DATE

(AUTHORISED SIGNATORY)

Authorization no.: ……………………………….

Name:

Signature:

Name & Designation of Authorized Person:

Seal

FORMAT FOR VENDOR DETAILS

1 NAME OF THE VENDOR

2 POSTAL ADDRESS IN FULL

PIN CODE

TELEPHONE NUMBERS

FAX NUMBERS

3 E-MAIL ID (Preferably company email)

4 GePNIC Id

5 CONTACT PERSON& Designation

6 WHETHER SSI (Yes / No) of the State

If Yes, specify SSI Registration Number,

Certificate No. andCertificate Date (Attach copy

of Certificate)

7 Whether Registered MSME Under NSIC,

mention Reg Number and validity (Attach

copy of NSIC Certificate)

8 Whether Registered MSME under Udyog

Aadhar, mention Udyog Aadhar Number

(Attach copy of Certificate)

9 GST No.

Mention GST Registration Number (Attach copy

of Certificate for registration)

10 P.F. CODE

Please give PF Registration Number / Certificate

No. and CertificateDate (Attach copy of

registration)

11 NATURE OF SUPPLIER / BUSINESS

Specify Manufacturer / Dealer/ service

12 Specify the Nature of Firm

1. Company (attach copy AOC)

2. Sole Proprietorship

3. Partnership Firm (attach Copy of the

Partnership deed)

4. Other – Co-Operative Society, Individual,

HUF, Association of people (Attach registration

certificate)

13

INCOME TAX DETAILS

PAN Number( Attach Photocopy of PAN Card)

14

BANK ACCOUNT DETAILS

Vendor’s Banker

Banker’s Full Address

Banker’s Branch Name

Vendor’s Bank Account Number