NTPC Limited

(A Government of India Enterprise)

Kahalgaon Super Thermal Power Station

PO-Kahalgaon, Dist-Bhagalpur (Bihar)

FAX-06429-226644/226281

NOTICE INVITING TENDER (NIT) Through E-Tender

(Domestic Competitive Bidding)

NIT Subject

Procurement & Erection of Fill Pack of Cooling Tower Stage-II at NTPC Kahalgaon

NIT No.

40083194/M57/1025

Document Sale

Start Date

29.01.2018 from 09.00 Hrs

Document Sale

Close Date &

Time

16.02.2018 up to 15.00 Hrs

Last Date of

Query

19.02.2018 up to 15.30 Hrs

Source of

IFB/NIT

Kahalgaon Super Thermal Power Station

Contract

Classification

Supply & Erection of Materials

Last Date and

Time for Bid

submission

26.02.2018 at 17:30 Hrs

Technical Bid

Opening Date &

Time

05.03.2018 at 15:30 Hrs

Price Bid

Opening Date

& Time

Shall be intimated later on to all the qualified bidders

Bid

Security/EMD

Amount in INR

 Rs.18,87,000.00



Submission of

Bid Security

(EMD)

or

Request for

Exemption of

Bid

Security(EMD)

The Bid Security (EMD) or any other valid Document Seeking exemption of Bid

Security should preferably be sent by Registered Post/ speed post. Intending

bidders are advised to post their Bid Security (EMD) or any other valid document

seeking Exemption of Bid Security well in advance so as to reach us before due

date & time of bid opening. Otherwise their bids shall be rejected.

This will supersede any clauses regarding Bid Security/EMD submission deadline

mentioned any where else in the bid document /system.

If the EMD amount submitted by any agency is less than the stipulated EMD, their

offer shall be rejected.

EMD can also be submitted on-line.Please refer Bid document

Please refer “Special Purchase Condition/Instructions” attached in the Bidding

Document for details.

Package in-

charge mail ID

knsingh@ntpc.co.in, cchakraborty

@ntpc.co.in,mukundsharma@ntpc.co.in

Nos. of files

attached in “C

folder” as part

bidding

documents

6 (Six)

Address for

communication

DGM (Purchase)

NTPC Kahalgaon Super Thermal Power Station,

Post-Kahalgaon STP,

Dist. - Bhagalpur-813214 (Bihar)

Contact No.: 9431215202/06429-226323

Fax No-06429-226644/226281

Tender Fee:

Cost of

Bidding/Tender

Documents

Rs.2655.00

View/download

the

Bidding/Tender

document

Bidders can view/download bidding/tender documents by paying either On-Line or

Off-line. For details please refer Mode of Payment for Tender Fee.

Mode of

Payment

for Tender Fee/

Exemption of

Tender Fee

a) On-Line:

Vendors can view/download the tender/bidding document after logging in our e-

tender site

i. by clicking on “e-Tender” in home page of

www.ntpctender.com or

ii. by directly going to the e-tender site in the following address.

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart”

After logging in to our e-tender site as mentioned above, the interested bidder can

pay the Tender fee. Detailed Procedure for paying Tender Fee has been mentioned

in the“Bidder’s Manual (Page-9-13)” which is available on the SRM Login screen.

In case of any difficulty, please contact help desk no- 0120-2952319

b) Off-Line: In case the vendor is willing to purchase tender document offline,

DD/Banker’s Cheque should be made in favour of NTPC Ltd. preferably payable

at SBI CSTPP Area Branch Colgong (Branch code:6949) or Allahabad Bank,

Branch code:0211932, NTPC Township Branch and should be sent to reach

NTPC, Kahalgaon in the address mentioned at Address for Communication

mentioned above, before the sale close date and time.

c) Exemption on Cost of Tender Document:

MSME(SME Vendors)/Agencies shall be exempted from the payment of

Tender Fees. Bidders seeking exemption of Tender fee should enclose a

Photocopy of valid registration certificate preferably attested by Gazetted

Officer/ Magistrate 1

st

class

Such request letter should reach us before Tender Document Sale close date and

time. Late receipt shall be rejected.

d) Tender fee is non-refundable.

Note: “New Vendors” or “Vendors having only SAP vendor code” cannot

download/view the tender document as per above procedure. These vendors have

to follow the following procedure.

Such Bidders can view/download the complete set of Bid document as per the following

procedure.

Type of

Vendor

Required Document for viewing/downloading our tender document

Downloading

of Bidding

Document

by vendors

who does

not have

SRM vendor

code

Vendors

already

having SAP

vendor code,

Step-1: The agency has to furnish Duly Filled Annexure-2(format given below).

It should reach us at least Five working days prior to Last Date of

but does not

have SRM

Login ID and

Password

Tender Fee Payment.

Step-2 SRM vendor code shall be sent to the agency through e-mail.

Step-3 After receiving SRM vendor Code, above procedure has to be

followed for downloading / viewing tender document.

New Vendor

Who does not

have even SAP

Vendor Code

Step-1

The agency has to furnish the followings:

A. Duly Filled Annexure-1 (format given below)

B. PAN card scanned/photo copy (self Attested)

C. EFT form(Format Given Below), duly filled and endorsed by their banker

D. Cancelled Cheque

E. Copy of Sales Tax Registration/GST Registration

All these should reach us at least Five working days prior to Last Date

of Tender Fee Payment

Step-2 SRM vendor code shall be sent to the agency through e-mail.

Step-3 After receiving SRM vendor Code, above procedure has to be

followed for downloading / viewing tender document.

Other Important Conditions:

1.0 Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC

shall evaluate the qualifying requirement of each bidder as per NIT after opening of technical bid and

the bids of the bidder who is not meeting the qualifying requirement shall not be considered.

2.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without

assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising

out of such action.

3.0 NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender

documents/EMD Envelope due to any postal delay or delay, in any form, in transit.

4.0 If the last date of “Selling of Bid document”/ “Bid Opening” coincides with holiday, the date will be

shifted to the next working day.

Qualifying

Requirements of

the Bidder

Qualifying Requirement for bidder: In addition to the requirements stipulated in

Section ITB(Instruction to Bidder), the bidder should also meet the Qualifying

requirements stipulated hereunder:

1.0(a) The bidder should have “Manufactured, supplied and erected” Cooling Tower

“PVC Film type Fill packs/sheets” for “Cooling Tower of Thermal Power Plant of

capacity "200MW or more" in any NTPC Station/SEBs/Govt./Semi Govt./PSU/”NSE

or BSE enlisted Company” and which has been in successful working condition for at

least one(1) year prior to the date of techno-commercial bid opening

Or

1.0(b) The bidder should have constructed Cooling Tower(Including “Supply and

erection” of PVC Film type fill packs/sheets)" for Thermal Power Plant of capacity

"200MW or More" in any NTPC Station/ SEBs/Govt./Semi Govt./PSU/”NSE or BSE

enlisted Company” ,and the PVC film type fill packs/sheets which is being employed

should have been sourced from the party meeting the requirement of clause 1.0(a)

above.

2.0 The bidder should have executed orders as per clause 1.0(a) or Clause 1.0(b)

above within the preceding seven(7) years prior to the date of techno-commercial bid

opening as per the following criteria: -

One Order of value not less than Rs.754.79 Lakh

OR

Two Orders value not less than Rs.471.74 Lakh each

OR

Three Orders of value not less than Rs.377.39 Lakh each

3.0 (a)Average annual turnover of the bidder during preceding three(03) financial

years as on the date of techno-commercial bid opening should not be less than

Rs.943.49 Lakh.(Indian Rupees Nine hundred forty three lakh forty nine

thousand only).

3.0 (b) In case the bidder is not able to furnish its audited financial

statements on stand-alone entity basis, the unaudited unconsolidated

financial statements of the bidder can be considered acceptable provided

the bidder further furnishes the following documents for substantiation of

its qualification:

i) Copies of unaudited unconsolidated financial statements of the bidder

along with copies of audited consolidated financial statements of the

Holding Company.

ii) A Certificate from CEO/CFO of the Holding Company, as per the format

enclosed in the bidding documents, stating that the unaudited

unconsolidated financial statements form part of the consolidated financial

statements of the Holding Company.

In case where audited results for the last financial year as on the date of

Techno-Commercial bid opening are not available, the financial results

certified by a practicing Chartered Accountant shall also be considered

acceptable. In case, Bidder is not able to submit the certificate from

practicing Chartered Accountant certifying its financial parameters, the

audited results of three consecutive financial years preceding the last

financial year shall be considered for evaluating the financial parameters.

Further, a certificate would be required from CEO/CFO as per the format

enclosed in the bidding documents stating the financial results of the

company are under audit as on the date of Techno-commercial bid opening

and the certificate from the practicing Chartered Accountant certifying that

financial parameters is not available.

NOTES:

(a) The word “Executed” mentioned in clause 2.0 means that the bidder should

have achieved the criteria specified with any of the following conditions

(i): The work/Order is started earlier to the stipulated period, but completed

within the stipulated period . In such cases, entire executed value of the

relevant work vide that work order shall be considered for evaluation.

(ii): The work/Order is started and completed within the stipulated period. In

such cases, entire executed quantity/value of the relevant work vide that

work order shall be considered for evaluation.

(iii) : The Work/Order is started within the stipulated period but not

completed as on the last date of stipulated period. In such cases,"In progress"

executed quantity/value of the relevant work vide the work order as on the

last date of stipulated period, shall be considered for evaluation.

(b) The bidder shall also be considered qualified, in case the award for

reference work has been received by the bidder either directly from

owner of plant or intermediary organisation from which it has been

received the order. However, a Certificate/documentary evidence

from such owner of plant or intermediary organisation shall be

required to be furnished by the bidder along with its bid in support of its

claim of meeting the qualifying requirement as per clause 1.0(a) or clause

1.0(b) and clause 2.0 with any of the conditions mentioned in notes (a)

above. Further ,certificate/documentary evidence from owner of the

plant shall also be furnished by the bidder for successful working condition

as specified at clause 1.0(a) above.

(c) Other Income shall not be considered for arriving annual turnover.

(d) "Holding Company" shall have the meaning ascribed to it as per

companies Act of India

GENERAL REQUIREMENTS (to be furnished)

(i) Copy of Sales Tax Registration & latest clearance certificate

(ii) Latest audited Annual Report / Balance Sheet as per Q.R

(iii) Proof of being Manufacturer

(iv) Details of In-house Testing facilities

All documents including orders–cum-execution copy in support of QR.

NOTE: For details, Interested Bidders can down load/view bidding documents after paying tender

fee or getting exemption on tender fee.

Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in

NTPC, please fill in the following.

Form A

New Vender (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact person as mentioned in the

Bid Invitation along with the DD of required amount.

DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.

Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in e-tenders

of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________Pre ERP

Post ERP

Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: ____________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is Pre-ERP or Post

ERP. Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted should be in favor

of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid

Invitation.

Annexure-3

E.F.T. Form

Bidder’s Name and Address: To,

NTPC Limited,

.............................................

Dear Sirs,

We, hereby authorize the 0wner to make all our payments through Electronic Fund Transfer System.

The details

for facilitating the payments are given below

(TO BE FILLED IN CAPITAL LETTERS)

1. NAME OF THE BENEFICIARY

2. ADDRESS

Pin Code

3 TELEPHONE NUMBER (WITH STD CODE)

4. BANK PARTICULARS

(A) BANK NAME

(B) BANK TELEPHONE NO. (WITH STD CODE)

(C) BRANCH ADDRESS

Pin Code

(D) BANK FAX NO (WITH STD CODE)

(E) BRANCH CODE

(F) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)

(G) BANK ACCOUNT NUMBER

(H) BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

IF OTHERS, SPECIFY,

5. PERMANENT ACCOUNT NUMBER (PAN)

6. E-MAIL Address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If transaction is

delayed or credit is not affected at all for reasons of incomplete or incorrect information, I/We

would not hold the owner responsible.

SIGNATURE

(AUTHORISED SIGNATORY)

DATE________________ NAME_______________________

OFFICE STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account no. .................................... with

our branch and the Bank particulars mentioned above are correct.

SIGNATURE

(AUTHORISED SIGNATORY)

DATE________________ Authorization No.:....................................

NAME: __________________________

OFFICE STAMP