NTPC Limited

(A Government of India Enterprise)

Vindhyachal Super Thermal Power

NOTICE INVITING TENDER (NIT)

FOR

SUPPLY & RETROFITTING WORK OF ST#3 CHP PLC SYSTEM AT NTPC VSTPP

[REF NO.VSTPP/C&M/OTE/2017/03, NIT NO./SRM BID NO.40079930]

(Domestic Competitive Bidding)

NIT No: 40079930 Date:30.12.2017

Bidding Document No: 7225-202

1.0 NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter:

2.0 Brief Details

Not Applicable Technical Opening Date & Time

Equipment Supply & Erection

EMD in INR

Contract Classification

Source of IFB/NIT

NIT Date

NIT No.

Document Sale Commencement Date & Time

Document Sale Close Date & Time

Last Date and Time for Bid submission

Bid Opening Date & Time

Cost of Bidding Documents in INR

03.01.2018 09:00:00

31.01.2018 22:00:00

26.02.2018 10:30:00

26.02.2018 11:00:00

1,328.00

40079930

30.12.2017

Vindhyachal Super Thermal Power

169000.00

Pre-Bid Conference Date & Time (if any)

Last Query Date (if any) 10.02.2018

3.0 Bid Security and Integrity Pact (if applicable) shall be submitted in a sealed envelope separately offline/online by the stipulated

bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and Integrity Pact (if

applicable) shall be treated as non-responsive by the employer and shall not be opened.

4.0 A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of

the documents as mentioned above in the form of a crossed account Payee demand draft in favour of NTPC Ltd., Payable at

Vindhyanagar or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart).

For logging on to the SRM Site, the bidder would require vendor code and SRM user id and password which can be obtained by

submitting a questionnaire available at our SRM site as well as at NTPC tender site (www.ntpctender.com). First time users not

allotted any vendor code are required to approach NTPC at least three working days prior to Document Sale Close date alongwith duly

filled in questionnare for issue of vendor code and SRM user id/password.

5.0 Brief Scope of Work & other specific detail

DURING SUBMISSION OF STAGE-I BID, THE BIDDERS SHOULD SUBMIT SHEETS (WITHOUT INDICATING ANY

PRICE) WITH DETAILED BREAK UP OF SUPPLY PART AND ERECTION PART AND INDICATING DETAILED ITEMS,

SPECIFICATION ETC.

AS PER OUTPUT PREVIEW & ATTACHMENT OF C-FOLDER DOCUMENTS. BEFORE BID SUBMISSION, BIDDERS MAY

CAREFULLY READ ALL THE TERMS AND CONDITIONS GIVEN IN "INSTRUCTION / NOTE FOR BIDDERS, SPECIAL

INSTRUCTIONS TO BIDDERS" ATTACHED IN "Cover page,Special Instructions for Bidder,QR" AND OTHER

ATTACHMENTS.

6.0 Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding

documents.

7.0 Qualifying Requirements for Bidders:

QUALIFYING REQUIREMENTS FOR BIDDERS [POINT NO a) TO f)]:

a) The average annual turnover of the bidder during the preceding three (03) financial years as on the date of bid opening should not

be less than INR 08.44 millions.

b) The bidder should be the original equipment manufacturer of PLC / DCS systems or their authorised representative.

c) The bidder or their principal (i.e. The original equipment manufacturer) should have executed the contract (s) of #Design,

Manufacture, Supply, Installation / Retrofitting and Commissioning of PLC / DCS System# in any power plant or process industry

during last three (03) years, which should be in successful operation for atleast one (01) year as on date of NIT.

d) The bidder or their principal (i.e. The original equipment manufacturer) should have executed at least four (04) projects of

#Design, Manufacture, Supply, Installation/Retrofitting and Commissioning of PLC / DCS System# during the last Seven (07) years

as on bid opening date.

e) The bidder or their principal (i.e. The original equipment manufacturer) should have executed the contract (s) of #Design,

Manufacture, Supply, Installation / Retrofitting and Commissioning of PLC / DCS System# , directly under, #PSU#/ #Joint venture of

a PSU# / #Govt. Department# / #Quasi-Govt. Department# / #Public limited company# during the last Seven (07) years as on bid

opening date, with following executed value (s) of contract (s).

# Single order of value not less than Rs. 06.75 Millions.

# Two orders each of value not less than Rs. 04.22 Millions.

# Three orders each of value not less than Rs. 03.38 Millions.

f) Remarks:

# The word #executed# means that the bidder should have achieved the progress specified in the QR even if total contract is not

completed / closed.

# Bid opening date refers to the first scheduled techno commercial bid opening date.

# In cases where audited results for the last financial year as on the date of Techno commercial bid opening are not available, the

financial results certified by a practicing Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit the

Certificate from practicing Chartered Accountant certifying its financial parameters, the audited results of three consecutive financial

years preceding the last financial year shall be considered for evaluating the financial parameters.

8.0 Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.

9.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without assigning any

reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action.

10.0 Address for Communication

Salient Technical Features & Brief Description of the work

Design, manufacturing, supply, retrofitting, testing & commissioning of PLC System & associated jobs for St#3 CHP at NTPC

VSTPP

Ø Vindhyachal super thermal power project is located in Singrauli district of Madhya Pradesh. Nearest railway station is Shakti Nagar

(03 Kms approx.) and nearest major town is Varanasi (220Kms Approx.).

Ø The PLC system provided in St# 3 CHP for monitoring & controlling of St# 3 coal feeding and stacking process. Existing system is

originally supplied by M/S L&T with following technical details:-

1.0 Hot Redundant PLC controller M/S SEIL Make

2.0 Digital input cards 32 bit M/S L&T Make # Total 81cards

3.0 Digital output cards 32 bit M/S L&T Make # Total 28cards

4.0 Analog input cards 8 channel M/S L&T Make # Total 18 cards

5.0 Analog output cards 4 channel M/S L&T Make # Total 28 cards

6.0 Analog RTD input cards 8 channel M/S L&T Make # Total 13 cards

Ø PLC controller installed at ST#3 CHP control room and RIO cards are installed at MCC-IIIA,IIIB,IIIC,IIID are communicated

through2X100% optical fiber cable . Party has to retrofit new PLC system in existing panel.

Ø Existing PLC system drawing and technical details are attached. In case of any doubt or for more details, bidder may visit our plant.

Being a running system party has to do work without or minimum disturbing hard wiring of PLC system, phase wise PTW in slots of

max 04hrs will be allowed and vender has to return PTW after making system operational after 04Hrs of work.

Ø The scope of work consists of two parts as mentioned below-

Part -A Supply of complete PLC system along with two nos OWS/EWS, one laptop with standard configuration, and all software

required for PLC & SCADA, two nos color laser jet printer.

Part- B Retrofitting & commissioning, training and AMC of PLC system.

Ø QUALITY ASSURANCE: The vendor has to strictly adhere to field quality plan as approved by NTPC.

1) TWO STAGE BIDDING:-

A) In Two Stage Bidding, bidders are required to submit their Techno-commercial Bids (including data/document pertaining to

Qualifying Requirements) during the first stage, in accordance with the specifications, but without price.

B) A prospective bidder may request for any modification or clarification to the bidding documents prior to the specified last date for

clarifications. Queries will not be entertained beyond last query date (as indicated in the NIT).

C) The Techno-commercial Bids (Stage-I Bids) will be opened at the date and time mentioned in the Bid document. The evaluation of

techno-commercial bids will be carried out to determine whether the bid is generally complete, acceptable & responsive to the bidding

documents and meeting the stipulated Qualifying Requirements (QR).

D) After examination of Techno-commercial Bids, individual bidder (who have been considered qualified and whose

Techno-commercial Bid have been found to be responsive) may be invited for clarifications. Subsequently, NTPC may issue

amendments/clarifications, if considered necessary.

E) After evaluation/examination of Techno-commercial Bids and issuance of amendments/clarifications (if considered necessary),

invitation will be given for submission of Price bid (Stage-II Bid) from the bidders who have been considered qualified and whose

Techno-commercial Bid have been found to be responsive and meeting the stipulated Qualifying Requirements(QR).

F) The Price Bid (Stage-II Bid) submitted by the bidder must be in strict compliance to all the provisions of the bidding documents

including its amendments/clarifications issued by NTPC and no deviations/variations/exceptions to the bidding documents and/or its

amendments/clarifications shall be permitted in the Price Bid. During/prior to submission of Price bid, qualified and responsive

bidders will have to submit #No deviation certificate# (as per format enclosed with the tender document) alongwith the Price bid and

this #no deviation certificate# shall be opened prior to opening of the Price bid. The Price bid without acceptable #No deviation

certificate# as per NTPC#s format (enclosed with the tender document) shall be rejected and returned to the bidder without being

opened.

G) Actual Price bid opening date will be intimated to all qualified and responsive bidders through a separate bid (i.e. through Stage- II

bid). Based on the evaluation of Price bids and approval, the contract shall be awarded to the successful Bidder whose Bid has been

determined to be the lowest evaluated, responsive and meeting the specified Qualifying Requirements.

2) BID SUBMISSION:

(A) OFFLINE SUBMISSION: During Stage- I bidding, bidders should submit following documents in original physical form only in a

separate envelope (sealed / closed) :

(I) ENVELOPE NO.1 should contain (a) "EARNEST MONEY DEPOSIT" (EMD) and (b) "LETTER OF UNDERTAKING" (LOU)

(as per tender conditions).

[BIDDERS MUST SIGN AND SEAL ON LOU, BG DOCUMENTS, NO DEVIATION

CERTIFICATE ETC SUBMITTED BY THEM IN HARD COPY].

(B) ONLINE SUBMISSION:

(I) During Stage- I bidding, Technical bid, QR documents are to be submitted by all the bidders On Line only at NTPC SRM e-tender

Site. These documents must be uploaded by the bidder in the c-folder (collaboration) of enquiry [including all technical credentials,

all documents to fulfill QR of NIT, all technical data sheets (if any) as per the format provided in the tender document duly filled, any

other document/data/information as sought in our tender document etc]. The detailed procedure may be read from the #Bidder's

manual" available on the SRM login screen.

(II) During Stage- II bidding, Price Bid is to be submitted by the qualified and responsive bidders On Line only at NTPC SRM

e-tender Site. The bidder has to go to "Item data" at NTPC SRM e-tender site and the prices are to be filled in at the relevant fields in

pricing conditions. The detailed procedure may be read from the #Bidder's manual" available on the SRM login screen.

[During/prior to submission of Price bid, qualified and responsive bidders will have to submit #No deviation certificate# (as per

format enclosed with the tender document) alongwith the Price bid and this #no deviation certificate# shall be opened prior to opening

of the Price bid. By submission of "No Deviation Certificate", the bidders will confirm that all the provisions of bidding documents

including its Amendment(s)/Clarification(s)/Addenda/Errata (if any) are acceptable to them and the same has been taken into

consideration while quoting their bid price in the Price bid and they declare that they have not taken any deviation in this regard. The

Price bid without an acceptable #No deviation certificate# as per NTPC#s format (enclosed with the tender document) shall be

rejected and returned to the bidder without being opened.]

3) Earnest Money Deposit is to be submitted only in the form of Demand Draft / Bankers Cheque / Bank Guarantee in favour of

NTPC LIMITED, VSTPP (any other form of EMD shall not be acceptable). Demand Draft / Bankers Cheque must be from any of the

list of nationalized or scheduled bank enclosed at Annexure-III payable at Vindhyanagar / Singrauli / Waidhan of MP.

4) EMD should be given in acceptable form as mentioned above. In case of Bank Guarantee, the stamp paper of appropriate value

(see document/note given in the tender) shall be purchased in the name of Bidder / Bank issuing the guarantee and the Bank

Guarantee should be valid for a period of forty five (45) days beyond the original bid validity period or beyond any extension in the

period of bid validity subsequently requested [EMD-BG validity should be minimum 8 Calendar months from Bid Opening Date].

Also, the Bank Guarantee shall be from a bank as per provisions of the bidding documents and the format of Bank Guarantee towards

bid security shall be in accordance with the format included in the bidding documents [please refer IOM copy (enclosed with tender

documents) regarding revision in stamp duty in the state of MP, Additional conditions for EMD, BG format, BG check list, Bank list

etc enclosed with the tender].

5) Letter of undertaking is to be submitted on non-judicial stamp paper worth Rs.10/- purchased in the name of the firm and as per the

enclosed proforma.

6) During Stage-I bidding, Envelope no 1 (containing original EMD and LOU) shall be submitted in hard copy only, in sealed

envelope mentioning NIT No/SRM Bid No., Name & address of vendor, Name of work at Contracts Services department, NTPC

Ltd-Vindhyachal (at the address given in NIT) prior to stipulated bid submission closing date and time (for Stage-I bid) as in NIT.

While sending the envelope by post, the above envelope must be sent with the superscription on top of envelope that inside there are

"EMD AND LOU" (SRM BID No. and Package No. to be indicated on top of the envelope).

7) On Bid opening date (Stage-I bid opening date as indicated in the Bid document), technical bid, QR documents shall be opened

online of those bidders whose "EMD" will be found in order /meeting conditions as stipulated in the tender documents. EMD (in

appropriate form and of appropriate value) and Letter of undertaking must be submitted as per details given in the tender documents or

#INSTRUCTION / NOTE FOR BIDDERS#. Any bid without an acceptable EMD (sealed in Envelope no.1) shall be rejected as being

non-responsive and returned to the bidders without being opened. After evaluation/examination of Techno-commercial Bids and

issuance of amendments/clarifications (if considered necessary), invitation will be given for submission of Price bid (Stage-II Bid)

from the qualified and responsive bidders (who have been considered qualified and whose Techno-commercial bid have been found

to be responsive and meeting the stipulated Qualifying Requirements). Actual Price bid opening date will be intimated to all qualified

and responsive bidders through a separate bid (i.e. through Stage-II bid).

8) The EMD of all the unsuccessful bidders will be returned as promptly as possible as per terms of bidding documents. No interest

shall be payable by NTPC on the Bid security/EMD.

9) Any document submitted by the agency in hard copy other than EMD, #Letter Of Undertaking# and #No deviation certificate#

before bid opening, will not be considered. In spite of this condition, if any document is submitted by the agency in hard copy other

than EMD, #Letter Of Undertaking# and #No deviation certificate# before bid opening shall be ignored and the offer submitted

through E-tendering shall be binding on the agency.

10) It may be noted that issue of tender documents does not imply that your offer shall be considered unless NTPC themselves

satisfied with the documents submitted by you in favour of your qualifying requirements and your capabilities to execute the work.

11) The validity period for the rates quoted shall be 180 days in normal circumstance from the date of bid opening. However, this

may be altered by giving proper notice.

12) Bidder can view/download the complete set of Bid document as per the following procedure.

TYPE OF VENDOR - REQUIRED DOCUMENT FOR VIEWING/DOWNLOADING OUR TENDER DOCUMENT

2(A) Vendors already having SRM vendor code and Password:-

Follow Clause No- 4.1 as below

2(B) Vendors already having SAP vendor code, but does not have SRM Login ID and Password:-

Step-1: Such vendor should contact with following details immediately at the given address.

1. SAP Vendor Code

2. Contact Person Name

3. Contact Person Designation in Firm

4. Office Telephone No.(with STD code), Mobile No., Fax No. etc.

5. Email ID

All the above should reach us at least Six working days prior to Last Date of Tender Fee Payment.

Step-2 : After compliance of step-1, Follow Clause No- 4.1 as below

2(C) New Vendor neither having any vendor code in SAP nor any SRM login ID and Password:-

Step-1 : Such vendors should contact immediately at the given address. They have to submit copy of 1) Copy of PAN Card(self

attested), 2) Cancelled Cheque, 3) Address proof, 4) EFT form (duly filled, EFT format may be taken from NTPC), 5) Partnership

deed/affidavit for proprietorship/certificate of Incorporation, 6) Copy of PF Documents 7) GST Registration and 8) details as in serial

no. 2 to 5 as indicated above [i.e. 2. Contact Person Name 3. Contact Person Designation in Firm 4. Office Telephone No.(with STD

code), Mobile No., Fax No. etc. 5. Email ID ].

All the above should reach us at least Twelve working days prior to Last Date of Tender Fee Payment.

Step-2 : After compliance of step-1, Follow Clause No- 4.1 as below

13) Note:

1. The bidder can login e-tender site (SRM login site) for participation in our tendering after complying to above. The bidder can

reach our e-tender site (SRM login site) directly through below mentioned address.

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

They can also reach our e-tender site (SRM login site) through www.ntpctender.com and clicking on Login (e-Tender)

2. Digital Certificate (Class III) is a must for vendors to participate in this tender. For further details regarding this please visit

#GUIDELINES TO BIDDERS# in NTPC E-Tender Website. NTPC won#t be responsible for any vendor not having a suitable valid

digital certificate.

4.1 Mode of Payment (non-refundable) for purchase of tender document:-

a. On-Line:

Vendors can view/download the tender document after logging in our e-tender site

i. by clicking on #e-Tender# in home page of www.ntpctender.com or

ii. by directly going to the e-tender site in the following address. https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee as mentioned in the #Bidder#s

Manual# and #Guidelines to Bidders# which are available on the SRM Login screen.

In case of any difficulty, please contact help desk no. as mentioned in e-tender site.

b. Off-Line: Tender fee shall be made in form of Pay order / demand draft / Bankers cheque in favor of NTPC Limited, VSTPP from

any of the list of Nationalized or Scheduled Bank enclosed at ANNEXURE-III (given below), payable at Vindhyanagar/ Singrauli/

Waidhan of MP, and the same should reach NTPC LTD-VSTPP in the given communication address (as in NIT) two working days

prior to Last Date of Tender Fee Payment for vendors mentioned at clause 2(A) and for vendors mentioned at clause 2(B) & 2(C), on

or before dates/days mentioned at clause no. 2(B) & 2(C) along with the requisite documents mentioned as per clause 2(B) & 2(C)

above. Tender fee shall be submitted as mentioned above alongwith the request of issuance of tender documents. Bid document issue

time (offline) is from 9.30 AM to 5.30 PM (excluding Sunday/closed holiday) and dates/days are as mentioned above.

c. Exemptions of cost of tender document: Refer clause no 4.2 (A), (B) as given below.

NOTE:- Request for tender documents received after the offline last date as mentioned at clause no. 4.1(b) shall not be entertained.

4.2 (A) Small Scale Industries registered with the National Small Scale Industries Corporation (NSIC) under single point registration

scheme and SSI units registered with MPSSIDC for the said item/ services shall be exempted from payment of Tender Fee and EMD.

Bidders seeking exemption should enclose a self certified legible copy of valid registration certificate giving details such as items/

services for which registered, validity, monetary limit etc. along with their request of Tender Document. If the validity of the

certificate has expired or the stores items are not matching with the tendered items such requests run the risk of their request being

passed over as disqualified for this concession/exemption. In case of any doubt on eligibility of such exemption/ concession bidder

may get clarification from NTPC Official before submission of their bid.

(B) Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village Industries Commission or

Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and

Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006, for goods

produced and services rendered, shall be issued the bidding documents free of cost and shall be exempted from paying Earnest Money

Deposit.

The benefit as above to MSEs shall be available only for goods/services produced & provided by MSEs for which they are registered.

MSEs seeking exemption and benefits should enclose a attested/self certified copy of valid registration certificate, giving details such

as validity, stores/services etc. failing which they run the risk of their bid being passed over as ineligible for the benefits applicable to

MSEs. In case of any doubt on eligibility of such exemption/ concession bidder may get clarification from NTPC Official before

submission of their bid.

14) ANNEXURE- III : LIST OF BANKS

(FOR DEMAND DRAFT / BANKERS CHEQUE/ PAY ORDER)

It shall be Payable at Vindhyanagar / Singrauli / Waidhan (M. P.) only

1- UNION BANK OF INDIA

2- STATE BANK OF INDIA

3- AXIS BANK LTD

4- ALLAHABAD BANK

5- BANK OF BARODA

6- CENTRAL BANK OF INDIA

7- DENA BANK

8- ORIENTAL BANK OF COMMERCE

9- PUNJAB NATIONAL BANK

10- ICICI BANK

11- HDFC BANK LTD.

12- IDBI BANK LTD

15) In case the date of bid opening coincides with holiday, the bid opening date will be shifted to next working day at the same time.

16) Issuance of bid documents to any bidder shall not construe that such bidder is considered to be qualified.

17) NTPC reserves the right to issue, reject any or all bids or cancel/withdraw the invitation for bids without assigning any reason

whatsoever and in such case no bidder/intending bidder shall have claim arising out of such action.

18) NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender documents/bids due to any postal

delay or delay, in any form, in transit.

19) Notwithstanding anything stated above, the Employer reserves the right to assess the Capabilities and capacity of the Bidder / his

collaborators / associates / subsidiaries / group

companies to perform the contract, should the circumstances warrant such assessment in the overall interest of the Employer.

20) Tender document is not transferable.

21) Other terms and conditions have been provided in the tender documents.

22) Package Co-ordinator:

1) P. Sinha, Manager (CS), NTPC-VSTPP;

Mob: 09424769298; E-mail: paramitasinha@ntpc.co.in

2) R.L.Paikara, DGM (CS), NTPC-VSTPP;

Mob: 9425823427 / 7440223888 ; E-mail: ramlalpaikra@ntpc.co.in

23) Address for Communication:

AGM, CONTRACT SERVICES,

NTPC LTD.-VSTPP

VINDHYACHAL SUPER THERMAL POWER PROJECT

PO.VINDHYANAGAR, DIST. SINGRAULI (M.P) - 486 885.

Phone/Fax : 07805-247522

Email: ramlalpaikra@ntpc.co.in / paramitasinha@ntpc.co.in

ADDL. GENERAL MANAGER(C&M)- CS

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart or www.ntpctender.com or www.ntpc.co.in