NTPC Limited PAKRI BARWADIH

(A Govt. of India Enterprise)

PAKRI BARWADIH COAL MINING PROJECT

Ujjwal Complex, Pugmil Road

Dist. Hazaribag, Jharkhand-825301

Phone No- 06546-270808/267808 Fax No- 06546-270808

Email: chandrashekhar51@ntpc.co.in/neerajkumar51@ntpc.co.in

Ref: No.: 1040/C&M/PB/Civil/17-18/1829

(DOMESTIC COMPETITIVE BIDDING)

NTPC Limited invites application for issue of Bid documents for the following work:

NIT Subject Construction of 300 nos. Individual Toilets in

Different Project Affected Villages and Localities

of PB, CB & KD CMP

NIT No. 40083086

Estimated Cost 1,45,53,767.98

Completion Period 12 Months

Earnest Money Deposit (INR) 2,92,000.00

Cost of Tender Documents (INR) 2,655.00

Bid Document Sale Start Date 04.12.2017 10:00 Hrs

Bid Document Sale Close Date 20.12.2017 17:00 Hrs

Last Date for asking clarification 29.12.2017 15:00 Hrs

Last Date & Time for Receipt of Bids 05.01.2018 14:00 Hrs

Technical Bid Opening Date & Time 05.01.2018 14:30 Hrs

Price Bid Opening Date & Time Shall be intimated separately by NTPC

QUALIFYING REQUIREMENTS for “Construction of 300 nos. Individual Toilets in

Different Project Affected Villages and Localities of PB, CB & KD CMP”

A. Technical Criteria:

The bidder should have successfully executed “Civil Construction Works” during last seven

(07) years reckoned as on the date of Techno Commercial bid opening in either of the

following:

i. Single contract of value not less than Rs. 116.43 Lakhs.

OR

ii. Two contracts of value not less than Rs. 72.77 Lakhs each.

OR

iii. Three contracts of value not less than Rs. 58.22 Lakhs each.

Note for A. above : -

i) In case the work has been started earlier and completed during last seven (7) years, then also the

bidder shall be considered as meeting the QR.

ii) The word “executed” means the bidder should have achieved the criteria specified in the QR

even if the total order is not completed/closed.

B. Financial Criteria:

The average annual turnover of the Bidder in the preceding three (3) financial years as on the

date of Techno Commercial bid opening shall not be less than Rs. 145.54 Lakhs.

In cases where audited results for the last financial year as on the date of Techno Commercial bid

opening are not available, the financial results certified by a practicing Chartered Accountant

shall be considered acceptable. In case, bidder is not able to submit the certificate from a

practicing Chartered Accountant certifying its financial parameters, the audited results of three

consecutive financial years preceding the last financial year shall be considered for evaluating the

financial parameters. Further, a certificate would be required from the CEO/CFO as per the

format enclosed in the bidding documents stating that the financial results of the company are

under audit as on the date of Techno commercial bid opening and the certificate from the

practicing Chartered Accountant certifying the financial parameters are not available.

Note for B. above: -

Other income shall not be considered for arriving at annual turnover.

SALIENT TECHNICAL FEATURES:

Salient Technical features of the services covered in the NIT -40083086 are mentioned below.

These salient technical features are mentioned only to facilitate the prospective bidders to prima

facie understand the requirements there under and shall not in any way limit or alter the scope of

work and services covered in the Bidding Documents. The scope of work contained in technical

features/specification of services, forming part of Bidding Documents shall be final and binding.

The proposed subject work is “Construction of 300 nos. Individual Toilets in Different Project

Affected Villages and Localities of PB, CB & KD CMP”.

Broad scope of work under this package shall include construction of 300 nos. Individual Toilets

in Different Project Affected Villages and Localities of PB, CB & KD CMP as per BOQ/

specification and instruction by EIC.

GENERAL CONDITIONS:

1.0 Tender documents shall be downloaded by intending bidders. However, obtaining such tender

documents shall not construe that the bidders are considered qualified. Pre qualification will be

reviewed at the time of bid evaluation.

2.0 Work Order / Award letter / Purchase Order with Value along with relevant proof of execution /

Completion Certificate, Scope of Work and Bill of Quantity are to be submitted along with Technical

Bid in support of meeting the qualifying requirement.

a) Balance sheet, Profit and Loss account for previous 03 financial years.

b) Necessary documents in support of other QR Criteria.

3.0 Tender documents are available on NTPC e-Tender site. Bidders are required to have an User ID

and password for accessing NTPC e-Tender site (vendor may change the password subsequently). To

obtain the User ID & password, the bidders are supposed to have a SRM vendor code allotted by

NTPC. Any prospective bidder who is not a service provider of NTPC and interested in participating

in e-Tenders in NTPC may submit completely filled-in Form A along with following documents to

the Package- in-charge/Contact person as mentioned in the Bid Invitation:

i) Copy of PAN card,

ii) Vendor details and EFT form completely filled in as per the format enclosed

iii) A cancelled cheque.

Subsequently, after creation of SRM vendor code, the agency will be intimated its User ID &

password over e-mail as provided. Moreover, any prospective bidder who is already a service

provider of NTPC but does not have SRM vendor code and interested in participating in e-Tenders

of NTPC are required to submit Form B to the Package- in-charge/Contact person as mentioned in

the Bid Invitation.

To obtain the tender documents, non-refundable tender fee(i.e. cost of bid document) can be paid

through online payment gateway or through DEMAND DRAFT/PAY ORDER/BANKER’S

CHEQUE drawn in favour of “NTPC Ltd.” payable at STATE BANK OF INDIA, HAZARIBAG

(Br. Code No. 00090) or any other Public Sector Banks at Hazaribag. The non-refundable tender

fee in the form of demand draft/pay order/banker’s cheque (as the case may be) shall be

accompanying other documents as mentioned at cl. 3.0 above if the prospective bidder has to

obtain the necessary SRM vendor code.

4.0 Eligible Micro and Small Enterprises (MSEs) units registered with National Small Scale industries

Corporation. (NSSIC) or Units registered With JHARKHAND SSIDC are exempted from payment

towards cost of bidding documents and EMD subject to their producing valid documentary

evidence with regard to eligibility.

5.0 Tender shall be received up to 14.00 PM and technical bid will be opened at 14.30 PM on Scheduled

Bid Opening Date in the presence of bidders or their representatives, who may like to be present.

NTPC takes no responsibility for delay, loss or non-receipt of documents sent by post/courier.

6.0 Original Earnest Money Deposit (EMD)/ Bid Security along with Letter of Undertaking in line with

proforma enclosed in Bidding Documents shall be submitted separately off-line in a sealed envelope

which will be superscripted on top as under:

“Earnest Money Deposit”/ “Bid Security” and “Letter of Undertaking” for___________ (Name of

Package) for_______(Name of Project) NIT No: ________________ BOD due on :

________________

From : ________________(Name of company) before techno-commercial bid

submission time of scheduled BOD at the address given below.

However, EMD can also be paid through e-payment by Credit Card/Debit Card/ Net banking on the

NTPC e-tender portal. Upon successful E-payment on the portal, an e-receipt will be issued to the

bidder by the system. A copy of the e-receipt along with Letter of Undertaking in line with proforma

enclosed in Bidding Documents shall be submitted separately off-line in a manner as described above.

IN CASE OF NON-RECEIPT OF AN ACCEPTABLE EMD BID SECURITY (EMD) IN A

SEALED ENVELOPE AS ABOVE, THE BID SHALL BE REJECTED BY THE EMPLOYER

AS BEING NON-RESPONSIVE.

7.0 The bidder along with its associate / collaborators / sub-contractors / sub-vendors / consultants /

service providers if applicable shall strictly adhere to the Fraud Prevention Policy of NTPC displayed

on its tender website htpp://www.ntpctender.com and shall immediately apprise the Employer about

any fraud or suspected fraud as soon as it comes to their notice. A certificate to this effect shall be

furnished by the bidder along with his bid. If in terms of above policy it is established that the bidder /

his representatives have committed any fraud while competing for this contract then the bid security

of the bidder shall be forfeited.

8.0 Bidder should have a valid PF registration prior to execution of work.

9.0 NTPC reserves the right to reject or accept or split any or all offers without assigning any reason

whatsoever.

10.0 First time users who have not been allotted any vendor code are required to approach NTPC at least

three working days prior to Document Sale Close Date as explained in the tender documents.

11.0 Any request/communication shall be made to Addl. General Manager (C&M) at the address given

as under.

ADDRESS FOR COMMUNICATION

Addl. General Manager (C&M)

NTPC Limited.

PAKRI BARWADIH COAL MINING PROJECT,

UJJWAL COMPLEX, PUGMIL ROAD,

HAZARIBAG – 825 301, (JHARKHAND)

PHONE: 06546 – 270808/267808/9470197463 (Neeraj Kumar, Dy. Manager(C&M)

FAX: 06546 – 270744 / 270808

Email: chandrashekhar51@ntpc.co.in /neerajkumar51@ntpc.co.in

Request for Login ID on NTPC e-Tender.

If you are interested in participating in e-Tenders in NTPC, please fill in the following.

Form A

New Vendor (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____________________________________________

PAN number: ___________________________________________________

CST number: ____________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ____________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Mob No________________________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _______________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________

Phone Number: ____________________ Extn: _________________

Email ID: _______________________________________________________

Contact Person’s Name: ____________________________________________

Designation: _______________________________________________

Mob No________________________________________________________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____________________________________________

FORMAT FOR VENDOR DETAILS

NAME OF THE VENDOR

POSTAL ADDRESS IN FULL

PIN CODE

TELEPHONE NUMBERS

FAX NUMBERS

E-MAIL ID

CONTACT PERSONS

WHETHER SSI (Yes / No)

If Yes Please give SSI Registration Number, Certificate No. and

Certificate Date (Attach copy of Certificate)

Whether Registered Under Micro, Small and Medium

Enterprises Development Act 2006

GST No.

Please give Service Tax Registration Number, Certificate No. and Certificate

Date (Attach copy of Certificate / Application for registration)

P.F. CODE

Please give PF Registration Number / Certificate No. and Certificate

Date (Attach copy of Certificate / Application for registration)

NATURE OF SUPPLIER / BUSINESS

Specify Manufacturer / Dealer etc.

Specify the Nature of Firm, whether -

Company

Sole Proprietorship

Partnership Firm (If Yes Please Provide the Copy of the Partnership deed)

Other – Co-Operative Society, Individual, HUF, Association of

CENTRAL EXCISE REGISTRATION DETAILS

Excise Control Code (ECC No.)

Excise Registration Number

FOR SALES TAX / VAT REGISTRATION

Local Sales Tax / TIN No. & Date

Central Sales Tax / TIN No. & Date

INCOME TAX DETAILS

PAN Number

(Please Attach Photocopy of PAN Card)

BANK ACCOUNT DETAILS

Vendor’s Banker

Banker’s Full Address

Banker’s Branch Name

Vendor’s Bank Account Number

(Signature) :

Name :

E.F.T. Form

(TO BE RETURNED TO THE COMPANY)

To,

NTPC Ltd.,

(Address of Unit)

………………..

Dear Sir,

REF: AUTHORISATION OF ALL OUR PAYMENTS THROUGH ELECTRONIC FUND TRANSFER SYSTEM

We, hereby authorize NTPC Ltd., PBCMP, Hazaribag to make all our payments through Electronic Fund Transfer System. The details

for facilitating the payments are given below.

(TO BE FILLED IN CAPITAL LETTERS)

1. NAME OF THE BENEFICIARY

2. ADDRESS

3. TELEPHONE NO. (WITH STD CODE)

4. BANK PARTICULARS

A) BANK NAME

B) BANK TELEPHONE NO. (WITH STD CODE)

C) BRANCH ADDRESS

D) BANK FAX NO. (WITH STD CODE)

E) BRANCH CODE

F) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)

G) 11 DIGIT IFSC CODE OF THE BANK BRANCH

H) BANK ACCOUNT NUMBER

I) BANK ACCOUNT TYPE (TICK ONE)

SAVING CURRENT LOAN CASH CREDIT OTHERS

IF OTHERS, SPECIFY

5. PERMANENT ACCOUNT NUMBER (PAN)

6. E-MAIL Address (for intimation regarding release of payments)

I/We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not

effected at all for reasons of incomplete or incorrect information, I/We would not hold the Company responsible.

SIGNATURE

DATE

(AUTHORISED SIGNATORY)

Name:

OFFICIAL STAMP:

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account no……………………….with our branch and the

Bank particulars mentioned above are correct.

SIGNATURE

DATE

(AUTHORISED SIGNATORY)

Authorization no.: ……………………………….

Name: