NTPC Limited
(A Government of India Enterprise)
Kahalgaon Super Thermal Power Station
PO-Kahalgaon, Dist-Bhagalpur (Bihar)
FAX-06429-226644/226281
NOTICE INVITING TENDER (NIT) Through E-Tender
(Domestic Competitive Bidding)
NIT Subject
Procurement of PPC Cement
NIT No.
400082668/M03/1025
Document
Sale Start
Date
02.12.2017 from 09.00 Hrs
Document
Sale Close
Date & Time
14.12.2017 up to 17.30 Hrs
Last Date of
Query
19.12.2017 up to 15.30 Hrs
Source of
IFB/NIT
Kahalgaon Super Thermal Power Station
Contract
Classification
Supply of Materials
Last Date and
Time for Bid
submission
29.12.2017 at 15:30 Hrs
Technical Bid
Opening Date
& Time
05.01.2018 at 15:30 Hrs
Price Bid
Opening Date
& Time
Shall be intimated later on to all the qualified bidders
Bid
Security/EMD
Amount in INR
Rs.2,16,000.00
Submission of
Bid Security
(EMD)
or
Request for
Exemption of
Bid
Security(EMD)
The Bid Security (EMD) or any other valid Document Seeking exemption of Bid
Security should preferably be sent by Registered Post/ speed post. Intending
bidders are advised to post their Bid Security (EMD) or any other valid document
seeking Exemption of Bid Security well in advance so as to reach us before due
date & time of bid opening. Otherwise their bids shall be rejected.
This will supersede any clauses regarding Bid Security/EMD submission deadline
mentioned anywhere else in the bid document /system.
If the EMD amount submitted by any agency is less than the stipulated EMD, their
offer shall be rejected.
EMD can also be submitted on-line. Please refer Bid document
Please refer “Special Purchase Condition/Instructions” attached in the Bidding
Document for details.
Package in-
charge mail ID
knsingh@ntpc.co.in, cchakraborty@ntpc.co.in ,
mukundsharma@ntpc.co.in
Nos. of files
attached in “C
folder” as part
bidding
documents
Six
Address for
communication
DGM (Purchase)
NTPC Kahalgaon Super Thermal Power Station,
Post-Kahalgaon STP,
Dist. - Bhagalpur-813214 (Bihar)
Contact No.: 9431215202/06429-226323
Fax No-06429-226644/226281
Tender Fee:
Cost of
Bidding/Tender
Documents
Rs.2655.00
View/download
the
Bidding/Tender
document
Bidders can view/download bidding/tender documents by paying either On-Line or
Off-line. For details please refer Mode of Payment for Tender Fee.
Mode of
Payment
for Tender Fee/
Exemption of
Tender Fee
a) On-Line:
Vendors can view/download the tender/bidding document after logging in our e-
tender site
i. by clicking on “e-Tender” in home page of
www.ntpctender.com or
ii. by directly going to the e-tender site in the following address.
https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart”
After logging in to our e-tender site as mentioned above, the interested bidder can
pay the Tender fee. Detailed Procedure for paying Tender Fee has been mentioned
in the“Bidder’s Manual (Page-9-13)” which is available on the SRM Login screen.
In case of any difficulty, please contact help desk no- 0120-2952319
b) Off-Line: In case the vendor is willing to purchase tender document offline,
DD/Banker’s Cheque should be made in favour of NTPC Ltd. preferably payable
at SBI CSTPP Area Branch Colgong (Branch code:6949) or Allahabad Bank,
Branch code:0211932, NTPC Township Branch and should be sent to reach
NTPC, Kahalgaon in the address mentioned at Address for Communication
mentioned above, before the sale close date and time.
c) Exemption on Cost of Tender Document:
MSME(SME Vendors)/Agencies shall be exempted from the payment of
Tender Fees. Bidders seeking exemption of Tender fee should enclose a
Photocopy of valid registration certificate preferably attested by Gazetted
Officer/ Magistrate 1
st
class
Such request letter should reach us before Tender Document Sale close date and
time. Late receipt shall be rejected.
d) Tender fee is non-refundable.
Note: “New Vendors” or “Vendors having only SAP vendor code” cannot
download/view the tender document as per above procedure. These vendors have
to follow the following procedure.
Downloading
of Bidding
Document
by vendors
who does
not have
SRM vendor
code
Such Bidders can view/download the complete set of Bid document as per the following
procedure.
Type of
Vendor
Required Document for viewing/downloading our tender document
Vendors
already
having SAP
vendor code,
Step-1: The agency has to furnish Duly Filled Annexure-2(format given
below).
but does not
have SRM
Login ID and
Password
It should reach us at least Three working days prior to Last Date of
Tender Fee Payment.
Step-2 SRM vendor code shall be sent to the agency through e-mail.
Step-3 After receiving SRM vendor Code, above procedure has to be
followed for downloading / viewing tender document.
New Vendor
Who does not
have even
SAP Vendor
Code
Step-1
The agency has to furnish the followings:
A. Duly Filled Annexure-1 (format given below)
B. PAN card scanned/photo copy (self Attested)
C. EFT form(Format Given Below), duly filled and endorsed by their banker
D. Cancelled Cheque
E. Copy of Sales Tax Registration
All these should reach us at least Five working days prior to Last Date
of Tender Fee Payment
Step-2 SRM vendor code shall be sent to the agency through e-mail.
Step-3 After receiving SRM vendor Code, above procedure has to be
followed for downloading / viewing tender document.
Qualifying
Requirements of
the Bidder
Qualifying Requirement for bidder: In addition to the requirements stipulated in
Section ITB(Instruction to Bidder), the bidder should also meet the Qualifying
requirements stipulated hereunder:
1. The bidder must have successfully executed the work of “Manufacture and
Supply” of PPC Cement in any NTPC Stations/SEBs/Govt./Semi Govt./PSU"/ NSE
or BSE enlisted Company" during preceding seven(07) years prior to date of
Techno-commercial bid opening as per the following criteria :
Three similar Works/ Orders each costing not less than Rs.43.12 lakhs.
Or
Two similar Works/orders each costing not less than Rs.53.90 Lakhs.
Or
One Similar Work/order costing not less than Rs.86.24 Lakhs.
2. The Average annual financial turnover of the bidder during preceding three(03)
financial years prior to date of techno-commercial bid opening shall not be less
than Rs.107.80 Lakhs.
a) The Word "executed" mentioned in clause 01 means that the bidder should
have achieved the criteria specified in clause 01 with any of the following
conditions:
Case-I: The work/order is started earlier (Prior to the period stipulated in Clause
01) but completed within the stipulated period as mentioned in clause 01. In
such cases, entire executed value of the relevant work vide that work order shall
be considered for evaluation.
Case-II : The work/order is started and completed within the stipulated period as
mentioned in clause 01.
Case-III : The Work/order is started within the stipulated period as mentioned in
clause 01 but not completed as on the last date of stipulated period. In such
cases, “In Progress” executed value of the relevant work vide that work order as
on the last date of stipulated period, shall be considered for evaluation.
REMARKS: (i) Any of the above cases shall be supported by documentary
evidence issued by the owner.
ii) In case of Composite Work/BOQ, the bidder shall have to furnish certificate
from Owner certifying the value of specific nature of work, as mentioned in
clause-01
b) Other income shall not be considered for arriving at annual turnover,.
c) In cases where audited results for the last financial year as on the date of
techno-commercial bid opening are not available, the financial results certified by
a practicing Chartered Accountant shall be considered acceptable. In case,
bidder is not able to submit the certificate from practicing Chartered Accountant
certifying its financial parameters, the audited results of three consecutive
financial years preceding the last financial year shall be considered for evaluating
the financial parameters. Further a certificate would be required from CEO/CFO
as per the format enclosed in the bidding documents stating that financial results
of the company are under audit as on date of Techno-commercial bid opening
and the certificate from the practicing Chartered Accountant Certifying that
financial parameter is not available.
d) Similar work/orders means “Manufacture and Supply” of PPC Cement” as
defined in Clause-01
GENERAL REQUIREMENTS (to be furnished)
(i) Copy of Sales Tax Registration & latest clearance certificate
(ii) Latest audited Annual Report / Balance Sheet as per Q.R
(iii) Proof of being Manufacturer
(iv) Details of In-house Testing facilities
V)All documents including orders–cum-execution copy in support of QR.
Annexure No 1
Request for Login ID on NTPC e-Tender.
If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in
NTPC, please fill in the following.
Form A
New Vender (prospective)
Name: ___________________________________________________
Address: ___________________________________________________
___________________________________________________
___________________________________________________
State: _________________ City: _______________________
Country: ______________
Pin: _________________
Telephone NO: _______________ Extn: ________
Fax Number: _______________
Email ID: ___________________________________________________
Your Company’s Bank Name _______________________________________
Account Number: ____________________________________
Branch: _____________________________________________
Address: _____________________________________________________
________________________________________________________
PAN number: ___________________________________________________
CST number: ___________________________________________________
Excise Regn Number: _____________________________________________
SSI Number: ___________________________________________________
Contact Person’s Name: ___________________________________________
Designation: _____________________________________________
Bid Invitation number interested in: __________________
DD details as tender fee: Issuing Bank: _____________________________
No: _____________ Date of Issue: __________
Amount: _________ DD Valid till:__________
Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact person as mentioned in the
Bid Invitation along with the DD of required amount.
DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.
Annexure No 2
Request for Login ID on NTPC e-Tender.
If you are already a supplier/contractor of NTPC, and interested in participating in e-tenders
of NTPC, please fill in the following form.
Form B
For Existing Venders:
Existing Vender Code with NTPC: ________________Pre ERP
Post ERP
Phone Number: ____________________ Extn: _________________
Email ID:_______________________________________________________
Contact Person’s Name: ___________________________________________
Designation: _______________________________________________
Bid Invitation number interested in: _________
DD details as tender fee: Issuing Bank: _____________________________
No: _____________ Date of Issue: __________
Amount: _________ DD Valid till: __________
Address and other detail (Only in case of change)
Name: ___________________________________________________
Address: ___________________________________________________
___________________________________________________
___________________________________________________
State: _________________ City: ____________________
Country: ______________
Pin: _________________
Telephone NO: _______________ Extn: ________
Fax Number: _______________
Email ID: ___________________________________________________
Your Company’s Bank Name _______________________________________
Account Number: ____________________________________
Branch: _____________________________________________
Address: ____________________________________________
_____ ______________________________________
Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is Pre-ERP or Post
ERP. Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted should be in favor
of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.
Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid
Invitation.
Annexure-3
E.F.T. Form
Bidder’s Name and Address: To,
NTPC Limited,
.............................................
.............................................
Dear Sirs,
We, hereby authorize the 0wner to make all our payments through Electronic Fund Transfer System. The details
for facilitating the payments are given below
(TO BE FILLED IN CAPITAL LETTERS)
1. NAME OF THE BENEFICIARY
2. ADDRESS
Pin Code
3 TELEPHONE NUMBER (WITH STD CODE)
4. BANK PARTICULARS
(A) BANK NAME
(B) BANK TELEPHONE NO. (WITH STD CODE)
(C) BRANCH ADDRESS
Pin Code
(D) BANK FAX NO (WITH STD CODE)
(E) BRANCH CODE
(F) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)
(G) BANK ACCOUNT NUMBER
(H) BANK ACCOUNT TYPE (TICK ONE)
SAVING
CURRENT
LOAN
CASH CREDIT
OTHERS
IF OTHERS, SPECIFY,
5. PERMANENT ACCOUNT NUMBER (PAN)
6. E-MAIL Address for Intimation regarding release of payments
I/We hereby declare that the particulars given above are correct and complete. If transaction is delayed or credit is not
affected at all for reasons of incomplete or incorrect information, I/We would not hold the owner responsible.
SIGNATURE
(AUTHORISED SIGNATORY)
DATE________________ NAME_______________________
OFFICE STAMP
BANK CERTIFICATION:
It is certified that above mentioned beneficiary holds a bank account no. .................................... with our branch and the
Bank particulars mentioned above are correct.
SIGNATURE
(AUTHORISED SIGNATORY)
DATE________________ Authorization No.:....................................
NAME: __________________________
OFFICE STAMP
PROFORMA OF BANK GUARANTEE FOR BID SECURITY
(The Bank Guarantee should be on a non-judicial stamp paper of Rs. 1000=00 as
per stamp act prevailing in the state(s) where the BG is submitted or is to be acted upon
or the rate prevailing in the state where the BG is executed whichever is Higher)
Bank Guarantee No……………. Date :
To,
NTPC Limited,
Kahalgaon Super Thermal Power Station
Dear Sirs,
In accordance with your NIT No. …………………….. dated ………….
M/s………………..(***)………………. having its registered/Head Office at
………………………………………………………….(hereinafter called the ‘Bidder’) wish to participate in
the said Bid for ……………………………(name of package)…..
As an irrevocable Bank Guarantee against Bid Security for an amount of
…………(*) …………… valid for …………….……… days from ……..(**) ………, is required to be
submitted by the Bidder as a condition precedent for participation in the said bid, which
amount is liable to be forfeited on the happening of any contingencies mentioned in the
Bidding Documents.
We, the ……………….[Name and address of the Bank]…………… …………….. having our head
office at ………………(#)……………. guarantee and undertake to pay immediately on demand
by NTPC Ltd. (hereinafter called ‘the Owner’) the amount
……..(*)………………………………………… (in figures and words) without any reservation,
protest, demand and recourse. Any such demand made by the said ‘Owner’ shall be
conclusive and binding on us irrespective of any dispute or difference raised by the
Bidder.
This guarantee shall be irrevocable and shall remain valid up to ……….(@)………………. . If
any further extension of this guarantee is required, the same shall be extended to such
required period (not exceeding one year) on receiving instructions from M/s
………[Bidders anme]……………………… on whose behalf guarantee is issued.
In witness whereof the Bank, through its authorized officer has set its hand and stamp
on this ……………………………… Day of …………….20………… at ………….
Witness
(1) Signature …………………… Signature.......................................
Name ………………………….. Name...........................................……
Official Address …………….. Designation.......................................
Bank’s Common Seal.......................
Power of Attorney No.……………..
(2) Signature ……………………….
Name …………………………..
Official Address ……………..
Note:
1. (*) The amount shall be as specified in the NIT/Bidding Documents.
(**) This shall be the date of opening of bids.
(***) Write the name and address of the Bidder. In case the bid is submitted by
a Joint Venture in terms of Qualifying Requirements, write the name and
addresses of all the Joint Venture Partners.
(#) Complete mailing address of the Head Office of the Bank to be given.
(@) This date shall be forty five days beyond the validity of bid.
2. The Bank Guarantee shall be from a bank as per provisions of bidding documents.
3. The Stamp Paper of appropriate value shall be as per stamp act purchased in the
name of the Bidder/Bank issuing the guarantee.
4. While getting the Bank Guarantee issued, Bidders are required to ensure compliance
to the points mentioned in the Bank Guarantee Verification Check List in the bidding
documents. Bidders are required to fill up this check List and enclose the same
alongwith the Bank Guarantee.