NTPC LTD
(A Government of India Enterprise)
WESTERN REGION-II HEADQUARTER, RAIPUR
BIDDING DOCUMENTS
FOR
Long Term Contract (LTC) for Maintenance of Equipments of Coal Handling
Plant (CHP) at NTPC Lara STPP, Stage-I (2x800MW)
INRAIGARHDIS
TOFSTATEC.G.
SECTION- I TO VII
BIDDING DOCUMENT NO. : 9900147019
(This document is meant for the exclusive purpose of bidding against this Bid Document No. /
Specification and shall not be transferred, reproduced or otherwise used for purposes other
than that for which it is specifically issued).
ABRIDGED INVITATION FOR BID
NTPC
LTD.
(A GOVERNMENT OF INDIA ENTERPRISE)
WESTERN REGION-II HEADQUARTER
INVITATION FOR BIDS (IFB)
Long Term Contract (
LTC) for Maintenance of Equipments of Coal Handling Plant (CHP) at
NTPC Lara STPP, Stage-I (2x800MW)
INRAIGARHDISTOFSTATEC.G.
(Domestic Competitive Bidding)
IFB No.: 9900147019 Date:
28.10.2017
Bid Document No: 9900147019
NTPC invites online bids on SINGLE STAGE TWO ENVELOPE BASIS (i.e. Cover-I: Techno-
Commercial Bid & Tender Fee/EMD and Cover-II: Price Bid) from eligible bidders for aforesaid
package.
The estimated cost for the package is INR 720.32 Lakhs
Bid documents shall be downloaded from 03.11.2017 to 27.11.2017.
Bids & Tender fee,EMD shall be received only up to 1530 HRS (IST) on 27.11.2017. Techno-
Commercial bid (Envelope- I/Cover type fee & Cover type Technical) shall be opened online on
the 30.11.2017 at 1600 HRS (IST). Date for opening of Price Bid (Envelope-II/Cover type
Price) shall be intimated separately after opening of Techno-Commercial Bid (Envelope-I/ Cover
type fee & Cover type Technical).
For the detailed IFB and bidding documents, please visit at https:// eprocurentpc.nic.in
or www.ntpctender.com or www.ntpc.co.in or may contact GM (C&M) / D y . Manager (C&M),
NTPC Limited, Western Region-II Head Quarters, 4th Floor, Magneto Offizo, G.E. Road,
Labhandi, Raipur, Chhattisgarh, India, Pin-492001 on Telephone No. 0091-771- 2544505 /
2544590. Fax: +91-771-2544550/2544590, e-mail: jcnarayanappa@ntpc.co.in,
piushverma@ntpc.co.in or at office.
Registered office: NTPC Bhawan, SCOPE Complex, 7, Institutional Area, Lodi Road, New Delhi-
110003. CIN: L40101DL1975GOI007966, Website: www.ntpc.co.in
Long
Term Contract (LTC) for Maintenance of Equipments of Coal
Handling Plant (CHP) at NTPC Lara STPP, Stage-I (2x800MW)
[Bidding Doc. No: 9900147019]
SECTION-I
(IFB)
PAGE
1 OF 1
Long Term Contract (LTC) for Maintenance of Equipments of Coal
Handling Plant (CHP) at NTPC Lara STPP, Stage-I (2x800MW)
[Bidding Doc. No: 9900147019]
IFB
Section-I
Page 4 of 7
DETAILED INVITATION FOR BIDS
N
TPC
LTD.
(A GOVERNMENT OF INDIA ENTERPRISE)
WESTERN REGION-II HEADQUARTER
BIDDING DOCUMENTS
FOR
Long Term Contract (LTC) for Maintenance of Equipments of Coal Handling
Plant (CHP) at NTPC Lara STPP, Stage-I (2x800MW)
INRAIGARHDISTOFSTATEC.G.
(Domestic Competitive Bidding)
NIT No: 9900147019
Date: 28.10.2017
NTPCLimitedinvitesonlinebidsonSingleStageTwoEnvelopebiddingbasis(Envelope‐1:Techno‐
CommercialProposal&Envelope‐2:PriceProposal)fromeligiblebiddersfor“
Long Term Contract
(LTC) for Maintenance of Equipments of Coal Handling Plant (CHP) at NTPC Lara STPP, Stage-I
(2x800MW)”
INRAIGARHDISTOFSTATEC.G.,India,asperthescopeofworkmentioned
hereinafter.
1.0 Brief Scope of Work & other Specific details:
The scope of work consists of details of “Long Term Contract (LTC) for Maintenance of
Equipments of Coal Handling Plant (CHP) at NTPC Lara STPP, Stage-I (2x800MW)”
2.0 Brief Details:
Bid Document No.
9900147019
NIT Date
28.10.2017
Document downloading start Date & Time
03.11.2017, 10:00HRS (IST)
Last Date and Time for Document
downloading /Bid Submission
27.11.2017, 15:30 HRS (IST)
Source IFB/ NIT
WR-II HQ, Raipur
Contract Classification
Services
Last Date and Time for EMD,TENDER FEE
& Bid Submission
27.11.2017 AT 15:30 HRS (IST)
Technical Opening Date & Time
30.11.2017 AT 16:00 HRS (IST)
Cost of Bidding Document in INR
Rs. 4500/--
Estimated Cost of Work
Rs 720.32 Lacs
EMD in INR
Rs 16,01,000/-
Reverse Auction
Not Applicable
3.0
As per provisions of bidding documents, the bidders shall submit online, “Techno-
Long Term Contract (LTC) for Maintenance of Equipments of Coal
Handling Plant (CHP) at NTPC Lara STPP, Stage-I (2x800MW)
[Bidding Doc. No: 9900147019]
IFB
Section-I
Page 5 of 7
Commercial Proposal” in Cover type Technical and “Price Proposal” in Cover Type Price,
within the bid submission date and time as mentioned above on e-tendering portal https://
eprocurentpc.nic.in. Only Techno-Commercial proposals will be opened on 30.11.2017 at
16.00 hrs (IST).
4.0 The date of opening of Price Proposal shall be intimated separately by NTPC after
completion of evaluation of Techno-Commercial Proposal.
5.0 Qualifying Requirement
The bidders who wish to participate in the bidding shall satisfactorily establish that they fulfill
the following Qualifying Requirements.
5.1 Technical Criteria
5.1.1 A. The bidder should have erected and commissioned Coal Handling Plant in
India handling minimum 10,000 Tonnes of Coal per day in last 7 years reckoned as on the
date of techno-commercial bid open
ing.
OR
B. The bidder should have executed Operation and Maintenance/ or Maintenance of
Coal Handling Plant in India handling minimum 10,000 Tonnes of Coal per day for a period
of two years or more in a single contract or repeat contract in the preceding seven (07)
years reckoned as on the date of techno-commercial bid opening.
5.1.2 The bidder should have executed the similar work in India during the preceding
seven (7) years reckoned as on the date of techno commercial bid opening having:
• Executed value not less than Rs. 640 Lakhs in a Single Contract.
OR
• Executed value not less than Rs. 400 Lakhs in Two Contracts each.
OR
• Executed value not less than Rs. 320 Lakhs in Three Contracts each.
Similar works is explained at point no. 5.1.1.
Notes
1. The word "executed" means the bidder should have achieved the
criterion specified in the QR, even if the total contract is not completed/closed. In case of
contracts under execution as on date of techno commercial bid opening, the value of work
executed till such date will be considered provided the same is certified by the employer.
2. Repeat Contract means even if original contract was awarded for smaller
duration, if the same contract period is extended, the total duration shall include extended
duration in addition to original contract duration for the purpose of evaluation.
Long Term Contract (LTC) for Maintenance of Equipments of Coal
Handling Plant (CHP) at NTPC Lara STPP, Stage-I (2x800MW)
[Bidding Doc. No: 9900147019]
IFB
Section-I
Page 6 of 7
5.2 Financial Criteria
5.2.1 The average annual turnover of the Bidder, in the preceding three (3) financial years
as on the date of Techno-commercial bid opening, shall not be less than Rs. 267 Lakhs
(Rupees Two Hundred Sixty Seven Lakhs only).
5.2.2 Net worth of bidder shall not be less than 100% of the bidder’s paid up share capital
as on the last day of the preceding financial year. In case the Bidder meets the requirement
of Net worth based on the strength of its Subsidiary(ies) and/or Holding company and/or
Subsidiaries of its Holding Companies wherever applicable, the Net worth of the Bidder and
its Subsidiary(ies) and/or Holding company and/or Subsidiary(ies) of the Holding Company,
in combined manner should not be less than 100% of their total paid up share capital.
However individually, their Net worth should not be less than 75% of their respective paid up
share capitals. For Consortiums/Joint Ventures, wherever applicable, the Net worth of all
consortium/ Joint Venture members in combined manner should not be less than 100% of
their paid up share capital. However individually, their Net worth should not be less than
75% of their respective paid up share capitals
Net worth in combined manner shall be calculated as follows:
Net worth (combined)=(x1+x2+x3)/(y1+y2+y3)x100 where x1, x2, x3 are individual net worth
which shall not be less than 75% of the respective paid up share capitals and y1, y2, y3 are
individual paid up share capitals.
5.2.3 In case where audited results for the last financial year as on the date of Techno
Commercial Bid Opening are not available, the financial results certified by a practicing
Chartered Accountant shall be considered acceptable. In case, Bidder is not able to submit
the Certificate from practicing Chartered Accountant certifying its financial parameters, the
audited results of three consecutive financial years preceding the last financial year shall be
considered for evaluating the financial parameters. Further, a certificate would be required
from the CEO/CFO as per the format enclosed in the bidding documents stating that the
financial results of the Company are under audit as on the date of Techno-Commercial Bid
Opening and the Certificate from the practicing Chartered Accountant certifying the financial
parameters is not available.
5.2.4 In case the bidder is not able to furnish its audited financial statements on standalone
entity basis, the unaudited unconsolidated financial statements of the bidder can be
considered acceptable provided the bidder furnishes the following further documents on
substantiation of its qualification.
•
Copies of the unaudited unconsolidated financial statements of the bidder along
with
copies of th
e audited consolidated financial statements of the Holding Company.
•
A certificate from the CEO/CFO of the Holding Company as per the format
enclosed
in
the bid documents stating that the unaudited unconsolidated financial statements form
part of the consolidated annual report of the company.
5.2.5 In case a bidder does not satisfy the financial criteria, stipulated at Cl. 5.2.1 and/ or
Cl.5.2.2 above on its own, the holding company would be required to meet the stipulated
Long Term Contract (LTC) for Maintenance of Equipments of Coal
Handling Plant (CHP) at NTPC Lara STPP, Stage-I (2x800MW)
[Bidding Doc. No: 9900147019]
IFB
Section-I
Page 7 of 7
turnover requirements at Cl.5.2.1 above, provided that the net worth of such holding
company as on the last day of the preceding financial year is atleast equal to or more than
the paid-up share capital of the holding company. In such an event, the bidder would be
required to furnish along with its bid, a Letter of Undertaking from the holding company,
supported by Board Resolution, as per the format enclosed in the bid documents, pledging
unconditional and irrevocable financial support for the execution of the Contract by the
bidder in case of award.
Notes (i) Net worth means the sum total of the paid up share capital and free
reserves. Free reserve means all reserves credited out of the profits and share premium
account but does not include reserves credited out of the revaluation of the assets, write
back of depreciation provision and amalgamation. Further any debit balance of Profit and
Loss account and miscellaneous expenses to the extent not adjusted or written off, if any,
shall be reduced from reserves and surplus.
(ii) Other income shall not be considered for arriving at annual turnover.
6.0 A complete set of Bidding Documents may be downloaded by any interested Bidder
and cost of the documents (non-refundable) as mentioned above may be paid in the
form of a crossed account payee demand draft in favour of NTPC Ltd., Payable at
Raipur (C.G.) and same may be submitted along with the Offline bid (Physical bid)
(as per clause 17 of ITB). For logging on to the etender Site, the bidder would require
user id and and Password which can be created at our etender and inform the same
to concerned package co-ordinator. First time users not allotted any vendor code are
required to approach NTPC at least three working days prior to Document Sale Close
date alongwith duly filled in questionnaire and required document like PAN Card,
Address proof and GST registration etc for issue of vendor code.
Note: No hard copy of Bidding Documents shall be issued
7.0
a)
Small Scale Industries registered for similar work with the National S
mall
Scale
Industries Corpn. shall be exempted from payment of tender cost /
Earnest Money Deposit. SSI units registered with District Industries
Center
are
also entitled for exemption of EMD / Tender Cost. Such parties can
sent
the request for Tender Documents along with a photocopy of valid registration
ce
rtificate
pr
e
f
e
r
a
b
l
y
attested by Gazetted Officer/ Ist Class Magistrate/
notarised, giving details such as validity, stores
a
nd
monetary limits,
failing which they run the risk of their bid being passed over as ineligible fo
r
t
h
i
s
c
on
ce
ss
i
on
.
b)
Small Scale Industries registered with NSIC shall be exempted from payment
of Security Deposit up to the monetary limit for which the unit is registered
with NSIC.
c)
Tenderers seeking exemption should enclose a photocopy of valid MSME/SSI/NSIC
to
the Package Coordinator / GM (C&M) at the address given below along with the
Offline bid (Physical bid) as per ITB clause no-17 on or before last date of b
id
submission
and sacnned copy of the same should be furnished online in Cover type
Fee.
8.0 First time users not allotted any vendor code are required to approach NTPC at least
three working days prior to Document Sale Close date and submit following details.
Long Term Contract (LTC) for Maintenance of Equipments of Coal
Handling Plant (CHP) at NTPC Lara STPP, Stage-I (2x800MW)
[Bidding Doc. No: 9900147019]
IFB
Section-I
Page 8 of 7
a) For creation of vendor code:
i) Company/
Firm registration, Copy of GST Registration, PAN no.
,
ii) Valid email ID, Contact No
iii) Address Proof
iv) Cancel cheque & E.F.T (to be verified by bank)
Note: Forma
t of E.F.T (Electronic Fund Transfer) is attached along with tender
documents
b) For regist
ration in GEPNIC (Govt E-procurement National Info
rmatics Centre)
i) Go to site:
https://eprocurentpc.nic.in/nicgep/a
pp
ii) Click o
n Online bidder enrolment & fill up your details
iii) Send the copy of registration in Gepnic at following e-mail Address.
9.0 Transfer of Bidding Documents purchased by one intending bidder to another is not
permissible. NTPC takes no responsibility for any loss/delay/non-receipt of
applications/ tenders sent by post.
10.0 Address for Communication:
GM (C&M)/Dy. Manager (C&M),
NTPC Limited,
Western Region-II Headquarter
4
th
Floor, Magneto Offizo, Labhandi,
G E Road, Raipur (C.G.) India, Pin – 492001
Tel. No.: 0091-771-2544505/2544590,
Fax No.: 0091-771-2544550.
E-mail: jcnarayanappa@ntpc.co.in, piushverma@ntpc.co.in
