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NTPC Limited

(A Government of India Enterprise)

Kahalgaon Super Thermal Power Station

PO-Kahalgaon, Dist-Bhagalpur (Bihar)

FAX-06429-226644/226281

NOTICE INVITING TENDER (NIT)

(Domestic Competitive Bidding)

equipments in CHP, vide CS No.-1005/5551” through e-tender under Open Tender Two Envelope bidding.

0.0 Brief Information of NIT

NIT Subject

Annual Rate Contract for Maintenance of Heavy Earth moving

equipments in CHP, vide CS No.-1005/5551

NIT No. /Date

40082226 dtd

Estimated Cost

Rs. 78.76 lacs.

Completion Period

12 months

Document Sale Start Date & Time

30.10.2017, 11:01 Hrs

Document Sale Close Date & Time

11.11.2017, 17:30 Hrs

Source of IFB/NIT

Kahalgaon Super Thermal Power Station

Contract Classification

Services Contracts

Last Date for seeking clarification

27.11.2017

Last Date and Time for Bid submission

05.12.2017, 15:30 Hrs.

Technical Opening Date & Time

05.12.2017, 15:31 Hrs.

Price Bid Opening Date

To be informed later

Cost of Bidding Documents

Rs.1,328.00

EMD Amount in INR

Rs. 1,76,000.00 (For details including exemption of EMD, refer

clause-5 as mentioned below)

1.0 Bidder can view/download the complete set of Bid document as per the following procedure.

Type of Vendor

Required Document for viewing/downloading our tender document

Vendors already having

SRM vendor code and

Password

Follow Clause No-4 as below

Vendors already having

SAP vendor code, but does

not have SRM Login ID and

Password

Step-1: The agency has to furnish Duly Filled Annexure-2 (format given

below). It should reach us at least five working days prior to Last

Date of Tender Fee Payment

Step-2 After compliance of step-1, Follow Clause No-4 as below

New Vendor neither having

any vendor code in SAP

nor

any SRM login id and

Password

Step-1

The agency has to furnish the followings:

A. Duly Filled Annexure-1 (format given below)

B. PAN card scanned/photo copy (self Attested)

C. EFT form(Format Given Below), duly filled and endorsed by their

banker

D. Copy of PF Documents

E. Service Tax Registration

F. ESI Code / Undertaking for ESI

All these should reach us at least seven working days prior to

Last Date of Tender Fee Payment

Step-2 After compliance of step-1, Follow Clause No-4 as below

2.0 Mode of Payment for purchase of tender document:

a) On-Line:

NTPC invites bids from eligible Bidders for “Annual Rate Contract for Maintenance of Heavy Earth moving

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a. Vendors can view/download the tender document after logging in our e-tender site

i. by clicking on “e-Tender” in home page of www.ntpctender.com or

ii. by directly going to the e-tender site in the following address.

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart”

After logging in to our e-tender site as mentioned above, the interested bidder can pay the

tender fee as mentioned in the “Bidder’s Manual” and “Guidelines to Bidders” which are

available on the SRM Login screen.

In case of any difficulty, please contact help desk no- 0120-2952319

b) Off-Line: DD/Banker’s Cheque shall be made in favour of NTPC Ltd. preferably payable at SBI

CSTPP Area Branch Colgong (Branch code:6949) or Allahabad Bank, Branch code:0211932,

NTPC Township Branch and should reach NTPC, Kahalgaon in the address given at sl. No.17.

c) Exemption on Cost of Tender Document: Refer Clause 5 (iii) (c) below.

d) Tender fee is non-refundable.

3.0 Bid Security: (EMD):

Bidder has to submit earnest money deposit (EMD) in hard copy (offline) of requisite value in a separate

envelope super scribing “EMD Envelope”, which must reach the office at the address mentioned at Sl. No. 17.0

before the bid submission deadline as mentioned in the e-tender of our SRM system.

i. “EMD Envelope” should contain the EMD of requisite value, strictly in valid form as mentioned

below at sl. no. iii. a) / b) as per applicability or valid supporting document in support of seeking

exemption of EMD as iii. c).

ii. If Bid Security (EMD) in Original of any agency is not received in a sealed envelope, their

bid shall not be opened. If the EMD amount submitted by any agency is less than the

stipulated EMD, their offer shall be rejected.

iii. EMD may be furnished in any of the following forms:

a) For EMD amount of any value:

Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC Limited and drawn

preferably on SBI, CSTPP Branch, Kahalgaon (Branch Code-6949) or Allahabad bank, NTPC

Township Branch, Branch Code-0211932

b) In case EMD amount is >Rs 50,000.00 then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved list) also will

be acceptable. Format of BG against Bid Security and List of Banks for Bid Security are attached

as Annexure-I and VII respectively. BG should be unconditional and irrevocable and should be

valid for a period of 45 days beyond the bid validity period. The Bank Guarantee Verification

Check List duly filled in as per format attached as Annexure-V has to be submitted in this regard.

Bidder shall ensure that all the points of check list are replied in “Yes”.

c) SSI units of Bihar / SSI units (of other states) registered with the National Small Scale Industries

Corporation shall be exempted from the payment of Earnest Money Deposit. Bidders seeking

exemption should submit a Photocopy of valid registration certificate preferably attested by Notary /

Gazetted Officer/ Magistrate 1st class, giving details such as validity, stores etc.

If the validity of the certificate has expired or the stores items not matching with the tendered

items run the risk of their tenders being passed over as ineligible for this

concession/exemption.

In case of any doubt on eligibility of such exemption/concession, bidder may get clarification from

NTPC official before submission of his bid.

d) The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.

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e) The Bid Security shall be forfeited in any of the following circumstances by the Owner without any

notice or proof of damage to the Owner:

(i) If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the Bidder in

the Bid Proposal.

(ii) In case the Bidder does not accept the corrections towards the discrepancies in their bid, where

ever the breakup of prices have been asked separately.

(iii) If any deviation, variation or additional condition etc found anywhere in our technical and / or /

Price Bid implicit or explicit, shall stand unconditionally withdrawn, without any cost implication

whatsoever to employer, failing which the bid security shall be forfeited.

(iv) In the case of a successful bidder, if the bidder fails within the specified time limit to furnish the

acceptance of Letter of Award / Purchase Order.

(v) In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the required

Contract Performance Guarantee in case the same is required as per conditions of the P.O / LOA.

(vi) If the bidder / their representative commit any fraud while competing for this contract pursuant

to Fraud prevention policy of NTPC.

f) No interest shall be payable by NTPC on the Bid Security.

g) ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED ENVELOPE, SHALL BE

REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE AND RETURNED TO THE BIDDER

WITHOUT BEING OPENED.

4.0 No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.

The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to

confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation Certificate)

on line as per format enclosed at Annexure-III placed in Schedules and formats section. Only

after acceptance of the above condition the bidder shall be allowed to submit the bid.

In case any deviations, variations and additional conditions are found anywhere in the bid (Techno

Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and it will be

considered that the bidder complies to all the terms and conditions of Bidding Documents without

any extra cost to the Owner irrespective of any mention to the contrary, anywhere in the bid, failing

which the Bid Security of the Bidder be forfeited.

5.0 Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as mentioned

in the bidding document.

The queries will be answered by NTPC and posted in the c-Folder. The bidders can view all queries

and all answers once they are posted in the c-Folder.

6.0 Annual Rate Contract for Maintenance of Heavy Earth moving equipments in CHP, vide CS

No.1005/5551”.

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7.0 Qualifying Requirements of Bidders:

In addition to the requirements stipulated in Section ITB (Instructions to Bidder), the bidder should also meet

the qualifying requirements stipulated hereunder :

01. The bidder must have experience of having successfully executed the work of maintenance of Heavy

Mobile earth moving equipments having Diesel Engine as prime mover like Hydra, Crane, Dozer,

Backhoe Loader, Excavator, Pay Loader etc. in any NTPC Stations/SEBs/Govt./Semi Govt./PSU/”NSE or

BSE enlisted Company” during preceding seven (07) years prior to date of techno-commercial bid

opening as per the following criteria.

Three similar works/orders each costing not less than Rs. 35.00 Lakhs.

or

Two similar works/orders each costing not less than Rs. 43.75 Lakhs.

or

One similar work/order costing not less than Rs 70.00 Lakhs.

02. Average annual financial turnover of the bidder during preceding three (03) financial years prior to date of

techno-commercial bid opening shall not be less than Rs. 87.51 Lakhs.

Note:

(a) The word “executed” mentioned in clause 01 means that the bidder should have achieved the criteria

specified in clause 01 with ANY of the following conditions:

 Case-I: The work/order is started earlier (prior to the period stipulated in Clause-01) but completed within

the stipulated period as mentioned in clause 01. In such cases, entire executed value of the relevant work

vide that work order shall be considered for evaluation.

 Case-II: The work/order is started and completed within the stipulated period as mentioned in clause

01.

 Case-III: The work/order is started within the stipulated period as mentioned in clause 01 but not

completed as on the last date of stipulated period. In such cases, “In Progress” executed value of the

relevant work vide that work order as on the last date of stipulated period, shall be considered for

evaluation.

Remarks: (i) Any of the above cases shall be supported by documentary evidence issued by the

owner.

(ii) In case of composite work/BOQ, the bidder shall have to furnish Certificate from owner

certifying the value of specific nature of work, as mentioned at Clause-01.

.

(b) Other income shall not be considered for arriving at annual turnover.

(c) In cases where audited results for the last financial year as on the date of the Techno-Commercial Bid

opening are not available, the financial results certified by a practicing Chartered Accountant shall be

considered acceptable. In case, Bidder is not able to submit the Certificate from practicing Chartered

Accountant certifying its financial parameters, the audited results of three consecutive financial years

preceding the last financial year shall be considered for evaluating the financial parameters. Further, a

Certificate would be required from the CEO/CFO as per the format enclosed in the bidding documents

stating that the financial results of the Company are under audit as on the date of Techno-Commercial bid

opening and the Certificate from the practicing Chartered Accountant certifying that financial parameters is

not available.

(d) Similar works/orders means “maintenance of Heavy Mobile earth moving equipments having Diesel

Engine as prime mover like Hydra, Crane, Dozer, Backhoe Loader, Excavator, Pay Loader etc”, as defined in

Clause-01.

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i. Following documents must be uploaded in the c-folder, failing which the offer shall be liable for

rejection:

I. Qualifying Requirement: Total credential to fulfill all the criteria as mentioned in Qualifying

requirement of the NIT.

II. Technical Bid:

a. All TECHNICAL DATA SHEETS as per the format provided in the tender document duly filled.

b. Any other data/information as sought in our tender document

III. Company/Firm Details:

a. Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership

Firm/ Private Limited Companies/ Public Limited Companies and Statutory Corporation/

Consortium/ Joint Venture), Name and address (es) of the sole proprietor / partners / Board

of directors.

b. Memorandum and articles of association/photocopy of partnership deed/affidavit of

proprietorship.

IV. Copy of Service tax registration certificate.

V. Copy of Sales Tax Registration / VAT Certificate

VI. Copy of valid independent PF code no. issued by concerned RPFC.

VII. Copy of PAN card.

VIII. Copy of ESI Certificate/Undertaking for submission of ESI (As per Annexure-X mentioned in the bid

document)

ii. Participation in the tender does not automatically mean that the bidders are considered qualified.

NTPC shall evaluate the qualifying requirement of each bidder as per NIT after opening of technical

bid and the bids of the bidder who is not meeting the qualifying requirement shall not be considered.

iii. NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without

assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim

arising out of such action.

iv. NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender

documents/bids due to any postal delay or delay, in any form, in transit.

v. If the last date for receiving applications/ selling of bids/ date of bid opening coincides with holiday,

the date will be shifted to the next working day.

vi. Tender document is not transferable.

vii. Package Co-ordinator:

1) Ms. Bipasha Mallick, e-mail:bipashamallick@ntpc.co.in

viii. Address for Communication:

AGM(C&M)

Kahalgaon Super Thermal Power Project

NTPC, Kahalgaon,

Dist: Bhagalpur

State: Bihar

PIN: 813214

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Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating

in e-tenders in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Note: Please download, print and fill this form. Submit it to the Package in charge/

Contact person as mentioned in the Bid Invitation along with the DD of required amount.

DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the

Bid Invitation.

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Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in

participating in e-tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________Pre ERP

Post ERP

Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: ____________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is

Pre-ERP or Post ERP.

Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted

should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as

mentioned in the Bid Invitation.

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Annexure-3

E.F.T. Form

Bidder’s Name and Address: To,

NTPC Limited,

.............................................

Dear Sirs,

We, hereby authorize the 0wner to make all our payments through Electronic Fund

Transfer System. The details for facilitating the payments are given below

(TO BE FILLED IN CAPITAL LETTERS)

1. NAME OF THE BENEFICIARY

2. ADDRESS

Pin Code

3 TELEPHONE NUMBER (WITH STD CODE)

4. BANK PARTICULARS

(A) BANK NAME

(B) BANK TELEPHONE NO. (WITH STD CODE)

(C) BRANCH ADDRESS

Pin Code

(D) BANK FAX NO (WITH STD CODE)

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(E) BRANCH CODE

(F) 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED

CHEQUE)

(G) BANK ACCOUNT NUMBER

(H) BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

IF OTHERS, SPECIFY,

5. PERMANENT ACCOUNT NUMBER (PAN)

6. E-MAIL Address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If

transaction is delayed or credit is not affected at all for reasons of incomplete or incorrect

information, I/We would not hold the owner responsible.

SIGNATURE

(AUTHORISED SIGNATORY)

DATE________________ NAME_______________________

OFFICE STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account no.

.................................... with our branch and the Bank particulars mentioned above are

correct.

SIGNATURE

(AUTHORISED SIGNATORY)

DATE________________

Authorization

No.:....................................

NAME: __________________________

OFFICE STAMP