NTPC Limited
(A Government of India Enterprise)
North Karanpura Super Thermal Power Project
NOTICE INVITING TENDER (NIT)
FOR
Supply , Erection, Testing and Commissioning of 20 nos. of 15m solar high mast for main plant area and
township at NKSTPP
(Domestic Competitive Bidding)
NIT No: 40082308
Date:21.10.2017
1.0 NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly
mentioned hereinafter:
2.0 Brief Details
NIT No.
40082308
NIT Date
21.10.2017.
Document Sale Commencement Date & Time
23.10.2017
Document Sale Close Date & Time
06.11.2017
up to 17:00Hrs.
(IST)
Source of IFB/NIT
North Karanpura Super Thermal Power Project.
Contract Classification
Equipment supply,
erection
, testing and
Last Date and Time for Bid submission
23
.
11
.201
7
up to 1
4
:
3
0 Hrs.
Technical Opening Date & Time
23
.
11
.201
7
up to 15:
0
0 Hrs.
Price Bid Opening Date & Time
To be intimated later on
Cost of Bidding Documents in INR
Rs.2250.00
EMD in INR
Rs.294000.00
Pre-Bid Conference Date & Time (if any)
Not applicable
Last Query Date (if any)
16.11.2017.
3.0 Bid Security shall be submitted in a sealed envelope separately offline by the stipulated bid
submission closing date and time at the address given below or through NTPC payment portal online
(for details please see online EMD manual in the login page). Any bid without an acceptable Bid
Security shall be treated as non-responsive by the employer and shall not be opened.
4.0 A complete set of Bidding Documents may be downloaded by any interested Bidder on payment
(non-refundable) of the cost of the documents as mentioned above in the form of a crossed account
Payee demand draft in favor of NTPC Ltd., Payable at HAZARIBGAH or directly through the payment
gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For
logging on to the SRM Site, the bidder would require vendor code and SRM user id and password
which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC
tender site (www.ntpctender.com). First time users not allotted any vendor code are required to
approach NTPC at least three working days prior to Document Sale Close date along with duly filled
in questionnaire for issue of vendor code and SRM user id/password
5.0 Brief Scope of Work & other specific detail
Supply, Erection, Testing and Commissioning of 20 nos. of 15m solar high mast for main plant area and township at
NKSTPP
7.0
Qualifying Requirements for Bidders:
1.1 Technical Criteria:
The bidder should have experience of having successfully executed the work of:
i)Supply, erection and commissioning of at least one High Mast light of minimum 12M high.
ii)The bidder should have executed similar contract in last seven (07) years reckoned as on date of bid
opening, with either of the following executed value(s) of the contract(s):
(a) Single order of value not less than Rs. 117. 44 Lakhs.
OR
(b) Two orders of value not less than Rs.73.40 Lakhs each.
OR
(c) Three orders of value not less than Rs.58.72 Lakhs each.
Financial Criteria:
(A) Turn over: The average annual turnover of the bidder in the preceding three (03) financial years as
on the date of Technical bid opening, should not be less than Rs. 146.80 Lakhs.
(B) In cases where audited results for the last preceding financial year as on the technical bid opening
date are not available, the financial results certified by a practicing Chartered Accountant shall be
considered acceptable. In case Bidder is not able to submit the certificate from practicing
Chartered Accountant certifying its financial parameters, the audited results of 3(three)
consecutive financial years preceding the last financial year shall be considered for evaluating the
financial parameters. Further, a Certificate would be required from the CEO/CFO as per the
format enclosed in the bidding documents stating that the financial results of the Company are
under audit as on the date of Techno-commercial bid opening and the Certificate from the
practicing Chartered Accountant certifying the financial parameters is not available.
Notes:
(1) In technical criteria, Clause 7, the word "executed" mentioned above means bidder should have
achieved the progress specified in the QR the criteria specified above, even if the total contract
started earlier is not completed/closed. The same shall be supported by documentary evidence
issued by the owner.
(2) Similar work means: Supply and/or erection and/or commissioning of any High Mast light
and/or Solar PV system.
(3) Other income shall not be considered for arriving at annual turnover.
8.0 Issuance of Bidding Documents to any bidder shall not construe that bidder is considered
qualified.
9.0 NTPC Limited reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject
package without assigning any reason whatsoever and in such case no bidder/intending bidder shall
have any claim arising out of such action.
10.0
Address for Communication
Additional General Manager, Contract & Materials Department
NTPC Limited,
North Karanpura Super Thermal Power Project,
Post- Tandwa, District- Chatra (Jharkhand), PIN- 825 321
E-mail: dinabandhubera@ntpc.co.in, sktaisum@ntpc.co.in
Websites: https://etender.ntpclakshya.co.in or www.ntpctender.com or www.ntpc.co.in
Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart or www.ntpctender.com or
www.ntpc.co.in
11.0
Access To Tender Document:
This is an e- tender case with reverse auction. Tender document can be accessed / downloaded from
NTPC website: www.ntpctender.com. After paying the stipulated tender fee. & Bid creation /
submission can be completed after log on to our e-tender portal:
https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart
Using valid
LOGIN ID/ Password, allotted to vendors by NTPC.
After logging in to our e-tender site as mentioned above, the interested bidder can pay the
tender fee as mentioned in the “BIDDERS MANUAL” and “Guidelines to Bidders” which are
available on the SRM login screen.
In case of any difficulty, please contact help desk no-0120-4947444.
12.0
Tender Fee Payment:
(A) Tender fee can be paid through ICICI payment gateway or alternatively through
demand draft, in favor of NTPC Limited, payable at Hazaribag.
(B) In case of receiving the Payment through demand draft/banker Cheque, authorization
shall be given by NTPC, North Karanpura for allowing the vendor to create the bid.
In case payment is made through ICICI payment gateway, this is done automatically.
(C) In case of offline payment, the bidder has to submit application at NTPC, North
Karanpura along with DEMAND DRAFT (Non-refundable) for tender fee in favor of
NTPC Ltd., payable at Hazaribag Within the schedule.
(D) The application envelope must be super scribed with Bid Invitation No.40082308.
In case a bidder desires to participate in more than one tender, separate application is
required to be made against each NIT accompanying a separate DEMAND DRAFT as
mentioned above.
(E) Firms registered with (a)NSIC and (b) Micro&small enterprises(MSEs) registered with the National small
industries corporation and others are exempted for tender fee submission. Application along with a
copy of Valid NSIC certificate/ Micro&small enterprises(MSEs) certificate to be submitted to NTPC North
Karanpura, well in advance (within Schedule) to give authorization to access the bid.
(F) Govt. notification from time to time regarding exemption of tender fee will be applicable for this
tender.
(G) Application with all relevant documents should reach in the office of. DGM (C&M)
within the schedule. NTPC will not be responsible in any way for late receipt of request
for tender documents due to any postal delay or delay of any form in transit.
13.0
Bidder can view/download the complete set of Bid document as per the following procedure.
Type of Vendor
Required Document for viewing/downloading our tender
document
Vendors already having
SRM vendor code and
Password
Follow Clause No-14 as below
Vendors already having
SAP vendor code, but
does not have SRM
Login ID and Password
Step-1: The agency has to furnish Duly Filled Annexure-2 (format
given below). It should reach us at least
Three working
days
prior to Last Date of Tender Fee Payment
Step-2 After compliance of step-1, Follow Clause No-14 as
below
New Vendor neither
having any vendor code
in SAP
nor
Step-1
The agency has to furnish the followings:
A.
Duly Filled Annexure-1 (format given below)
any SRM login id and
Password
B.
PAN card scanned/photo copy (self-Attested)
C.
EFT form (Format Given Below), duly filled and endorsed by
their banker
D.
Copy of PF Documents
E.
Service Tax Registration
F.
ESI Code / Undertaking for ESI
All these should reach us at least
seven working days
prior to Last Date of Tender Fee Payment
Step-2 After compliance of step-1, Follow Clause No-14 as
below
14.0
Mode of Payment for Purchase of Tender Document:
(A) On-Line:
Vendors can view/download the tender document after logging in our e-tender site
(i)
by clicking on “
e-Tender
” in home page of www.ntpctender.com or
(ii)
by directly going to the e-tender site in the following address.
https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart
”
After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender
fee as mentioned in the “Bidder’s Manual” and “Guidelines to Bidders” which are available on
the SRM Login screen.
In case of any difficulty, please contact help desk no-
0120-4947444
(B) Off-Line: DD/Banker’s Cheque shall be made in favor of NTPC Ltd. payable at Hazaribagh and
should reach NTPC, North Karanpura Super Thermal Power Project in the address given at SL..
No.10.
(C) Exemption on Cost of Tender Document: Refer Clause 15 (iii) (c) below.
(D) Tender fee is non-refundable.
15.0 Bid Security: (EMD):
EMD Can be submitted either offline/online.
OFFLINE: -
Bidder has to submit earnest money deposit (EMD) in hard copy (offline) of requisite value in a
separate envelope super scribing “EMD Envelope”, which must reach the office at the address
mentioned at SL. No. 10.0 before the bid submission deadline as mentioned in the e-tender of our
SRM system.
ON LINE: -
Bidder can submit the EMD online through NTPC Payment Portal (for details please see
online EMD Manual in the Login page of SRM Server.
(i) “
EMD Envelope” should contain the EMD of requisite value, strictly in valid form as
mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting document in
support of seeking exemption of EMD as iii (c).
(ii)
If Bid Security (EMD) in Original of any agency is not received in a sealed envelope, their
bid shall not be opened. If the EMD amount submitted by any agency is less than the
stipulated EMD, their offer shall be rejected.
(iii)
EMD may be furnished in any of the following forms:
(a) For EMD amount of any value:
Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC Limited, payable
at Hazaribagh.
(b) In case EMD amount is >Rs 20,000.00 then, besides above:
Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved
list) also will be acceptable. Format of BG against Bid Security and List of Banks for Bid
Security are attached. BG should be unconditional and irrevocable and should be valid
for a period of 45 days beyond the bid validity period. The Bank Guarantee Verification
Check List duly filled in as per format attached has to be submitted in this regard.
Bidder shall ensure that all the points of check list are replied in “Yes”.
(c) SSI units of Jharkhand / SSI units (of other states) registered with the National Small
Scale Industries Corporation shall be exempted from the payment of Earnest Money
Deposit. Bidders seeking exemption should submit a Photocopy of valid registration
certificate preferably attested by Notary / Gazetted Officer/ Magistrate 1st class, giving
details such as validity.
If the validity of the certificate has expired run
the risk
of their tenders being
passed over as
ineligible for
this concession/exemption.
(d)
Submission of EMD is exempted from
IIMs/IITs/NITs/IISc./CBRI/CPRI/GSI/CWPRS/CWC and other Govt. Institutes/agencies
(excluding PSUs).
(e)
Firms registered with (a)NSIC and (b) Micro&small enterprises(MSEs) registered with the
National small industries corporation and others are exempted from payment of earnest
money deposit(EMD). Application along with a copy of Valid NSIC certificate/ Micro&small
enterprises(MSEs) certificate to be submitted to NTPC North Karanpura, within Schedule for
exemption of EMD.
(f)
Govt. notification from time to time regarding exemption of EMD will be applicable for this
tender.
(g) In case of any doubt on eligibility of such exemption/concession, bidder may get clarification from NTPC
official before submission of his bid.
(h) The Bid Security of all the unsuccessful Bidders will be returned after award of the
Job.
(i) The Bid Security shall be forfeited in any of the following circumstances by the
Owner without any notice or proof of damage to the Owner:
(i)
If the Bidder withdraws or varies its Bid during the period of Bid validity specified
by the Bidder
in the Bid Proposal.
(ii)
In case the Bidder does not accept the corrections towards the discrepancies in
their bid, where ever the breakup of prices has been asked separately.
(iii)
If any deviation, variation or additional condition etc found anywhere in our
technical and / or / Price Bid implicit or explicit, shall stand unconditionally
withdrawn, without any cost implication whatsoever to employer, failing which the
bid security shall be forfeited.
(iv)
In the case of a successful bidder, if the bidder fails within the specified time limit
to furnish the acceptance of Letter of Award / Purchase Order.
(v)
In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish
the required Contract Performance Guarantee in case the same is required as per
conditions of the P.O / LOA.
(vi)
If the bidder / their representative commits any fraud while competing for this
contract pursuant to Fraud prevention policy of NTPC.
J) No interest shall be payable by NTPC on the Bid Security.
K) ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED
ENVELOPE, SHALL BE REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE
AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.
16.0 No Deviation Certificate:
No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.
The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are
required to confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL
Deviation Certificate)
on line
as per format enclosed placed in Schedules and formats
section. Only after acceptance of the above condition the bidder shall be allowed to submit
the bid.
In case any deviations, variations and additional conditions are found anywhere in the bid
(Techno Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and
it will be considered that the bidder complies to all the terms and conditions of Bidding
Documents without any extra cost to the Owner irrespective of any mention to the contrary,
anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.
17.0 Clarification on Bidding Documents:
Bidder can seek clarifications through e-mail or in hard copy up to the time specified as
mentioned in the bidding document.
The queries will be answered by NTPC and posted in the c-Folder. The bidders can view all
queries and all answers once they are posted in the c-Folder.
18.0 Following documents must be uploaded in the c-folder, failing which the offer shall
be liable for rejection:
(I) Qualifying Requirement: Total credential to fulfill all the criteria as mentioned
in Qualifying requirement of the NIT.
(II)
Technical Bid:
(a) All TECHNICAL DATA SHEETS as per the format provided in the tender
document duly filled.
(b) Any other data/information as sought in our tender document
(III)
Company/Firm Details:
(a) Document related to legal status of the Bidder (i.e., Sole Proprietorship
Concern/Partnership Firm/ Private Limited Companies/ Public Limited
Companies and Statutory Corporation/ Consortium/ Joint Venture),
Name and address (es) of the sole proprietor / partners / Board of
directors.
(b) Memorandum and articles of association/photocopy of partnership
deed/affidavit of proprietorship.
(IV)
Copy of GST Certificate
(V)
Copy of valid independent PF code no. issued by concerned RPFC.
(VI)
Copy of PAN card.
(VII)
Copy of ESI Certificate/Undertaking for submission of ESI (As per Annexure-
X mentioned in the bid document)
19.0 Participation in the tender does not automatically mean that the bidders are considered
qualified. NTPC shall evaluate the qualifying requirement of each bidder as per NIT after
opening of technical bid and the bids of the bidder who is not meeting the qualifying
requirement shall not be considered.
20.0 NTPC Limited reserves the right to reject any or all bids or cancel/withdraw the invitation for
bids/IFB without assigning any reason whatsoever and in such case no bidder/intending
bidder shall have claim arising out of such action.
21.0 NTPC Limited will not be responsible for any loss/late receipt/non-receipt of applications for
tender documents/bids due to any postal delay or delay, in any form, in transit.
22.0 If the last date for receiving applications/ selling of bids/ date of bid opening
coincides with
holiday, the date will be shifted
to the next working day.
23.0 Tender document is not transferable.
24.0
Package Co-ordinator:
1. D Bera/DGM(C&M)/M-9471701238/E-mail:dinabandhubera@ntpc.co.in
2. SHAILBALA KUMARI TAISUM/M-9472730872/ E-mail: sktaisum@ntpc.co.in
.
Annexure No 1
Request for Login ID on NTPC e-Tender.
If you are not a supplier/Contractor of NTPC, and interested in participating in
e-tenders in NTPC, please fill in the following.
Form A
New Vender (prospective)
Name: ___________________________________________________
Address: ___________________________________________________
___________________________________________________
___________________________________________________
State: _________________ City: _______________________
Country: ______________
Pin: _________________
Telephone NO: _______________ Extn: ________
Fax Number: _______________
Email ID: ___________________________________________________
Your Company’s Bank Name _______________________________________
Account Number: ____________________________________
Branch: _____________________________________________
Address: _____________________________________________________
________________________________________________________
PAN number: ___________________________________________________
CST number: ___________________________________________________
Excise Regn Number: _____________________________________________
SSI Number: ___________________________________________________
Contact Person’s Name: ___________________________________________
Designation: _____________________________________________
Bid Invitation number interested in: __________________
DD details as tender fee: Issuing Bank: _____________________________
No: _____________ Date of Issue: __________
Amount: _________ DD Valid till:__________
Note: Please download, print and fill this form. Submit it to the Package in charge/
Contact person as mentioned in the Bid Invitation along with the DD of required amount.
DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the
Bid Invitation.
Annexure No 2
Request for Login ID on NTPC e-Tender.
If you are already a supplier/contractor of NTPC, and interested in participating
in e-tenders of NTPC, please fill in the following form.
Form B
For Existing Venders:
Existing Vender Code with NTPC: ________________Pre ERP
Post ERP
Phone Number: ____________________ Extn: _________________
Email ID:_______________________________________________________
Contact Person’s Name: ___________________________________________
Designation: _______________________________________________
Bid Invitation number interested in: _________
DD details as tender fee: Issuing Bank: _____________________________
No: _____________ Date of Issue: __________
Amount: _________ DD Valid till: __________
Address and other detail (Only in case of change)
Name: ___________________________________________________
Address: ___________________________________________________
___________________________________________________
___________________________________________________
State: _________________ City: ____________________
Country: ______________
Pin: _________________
Telephone NO: _______________ Extn: ________
Fax Number: _______________
Email ID: ___________________________________________________
Your Company’s Bank Name _______________________________________
Account Number: ____________________________________
Branch: _____________________________________________
Address: ____________________________________________
_____ ______________________________________
Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is
Pre-ERP or Post ERP.
Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted
should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.
Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as
mentioned in the Bid Invitation.
Annexure-3
E.F.T. Form
Bidder’s Name and Address: To,
NTPC Limited,
.............................................
.............................................
Dear Sirs,
We, hereby authorize the 0wner to make all our payments through Electronic Fund Transfer System.
The details for facilitating the payments are given below
(TO BE FILLED IN CAPITAL LETTERS)
1. NAME OF THE BENEFICIARY
2. ADDRESS
Pin Code
3 TELEPHONE NUMBER (WITH STD CODE)
4. BANK PARTICULARS
(A) BANK NAME
(B) BANK TELEPHONE NO. (WITH STD CODE)
(C) BRANCH ADDRESS
Pin Code
(D) BANK FAX NO (WITH STD CODE)
E. BRANCH CODE
E. 9 DIGIT MICR CODE OF THE BANK BRANCH
(ENCLOSE COPY OF A CANCELLED CHEQUE)
E. BANK ACCOUNT NUMBER
E. BANK ACCOUNT TYPE (TICK ONE)
SAVING CURRENT LOAN CASH CREDIT OTHERS
IF OTHERS, SPECIFY,
5. PERMANENT ACCOUNT NUMBER (PAN)
6. E-MAIL Address for Intimation regarding release of payments
I/We hereby declare that the particulars given above are correct and complete. If transaction is
delayed or credit is not affected at all for reasons of incomplete or incorrect information, I/We would
not hold the owner responsible.
SIGNATURE
(AUTHORISED SIGNATORY)
DATE________________ NAME_______________________
OFFICE STAMP
BANK CERTIFICATION:
It is certified that above mentioned beneficiary holds a bank account no. .................................... with
our branch and the Bank particulars mentioned above are correct.
SIGNATURE
(AUTHORISED SIGNATORY)
DATE________________
Authorization No.:....................................
NAME: __________________________
OFFICE STAMP