SECTION - I

INVITATION FOR BIDS (IFB)

NTPC Limited

(A Government of India Enterprise)

North Karanpura Super Thermal Power Project

NOTICE INVITING TENDER (NIT)

FOR

AUDIO VISUAL SYSTEM FOR CONFERENCE ROOM FOR BLOCK A CONSTRUCTION OFFICE, NKSTPP TANDWA.

(Domestic Competitive Bidding)

NIT No: 40081755 Date:21/10/2017

1. NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned

hereinafter:

2. Brief Details

NIT No.

40081755

NIT Date

21.10.2017

Document Sale Commencement Date & Time

23.10.2017

Document Sale Close Date & Time

06.11.2017 up to 17:00Hrs.

Source of IFB/NIT

North Karanpura Super Thermal Power Station

Contract Classification

Last Date and Time for Bid submission

23.11.2017 up to 14:30 Hrs.

Technical Opening Date & Time

23.11.2017 up to 15:00 Hrs.

Price Bid Opening Date & Time

To be intimated later on

Cost of Bidding Documents in INR

1125.00

EMD in INR

Rs.177000/-

Pre-Bid Conference Date & Time (if any)

Not applicable

Last Query Date (if any)

15.11.2017.

3.0 Bid Security and Integrity Pact shall be submitted in a sealed envelope separately offline by the stipulated bid submission

closing date and time at the address given below. Any bid without an acceptable Bid Security and Integrity Pact (if applicable) shall

be treated as non-responsive by the employer and shall not be opened.

4.0 A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of

the documents as mentioned above in the form of a crossed account Payee demand draft in favor of NTPC Ltd., Payable at

HAZARIBGAH or directly through the payment gateway at our SRM Site

(https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require vendor code

and SRM user id and password which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC

tender site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least three

working days prior to Document Sale Close date along with duly filled in questionnaire for issue of vendor code and SRM user

id/password.

5.0 Brief Scope of Work & other specific detail –

AUDIO VISUAL SYSTEM FOR CONFERENCE ROOM FOR BLOCK A CONSTRUCTION OFFICE, NKSTPP TANDWA.

6.0 Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding

documents.

7.0 Qualifying Requirements:

The bidders, who wish to participate in the bidding, shall satisfactorily establish that they fulfill

the following qualifying requirements:

1.1 Technical Criteria:

A. The Bidder should have experience of having successfully executed the work of:

i) The Bidder should have executed, Supply & Commissioning of at least one set 'Audio Visual

Conferencing System with HD baseT scaler receiver, matrix switcher and digital signal processor'

during last seven (07) years reckoned as on date of bid opening.

ii) The bidder should have successfully completed/executed 'Similar Works' in last seven (07) years

reckoned as on date of bid opening, with either of the following executed value(s) of the

contract(s):

(a) Single order of value not less than Rs. 70.43 lacs.

(b) Two orders of value not less than Rs. 44.02 lacs each

1.2 Financial Criteria

A. Turn Over: The average annual turnover of the bidder in the preceding three (03) financial years

as on the date of Technical bid opening, should not be less than Rs. 88.03 Lacs.

B. In cases where audited results for the last preceding financial year as on the technical bid opening date

are not available, the financial results certified by a practicing Chartered Accountant shall be considered

acceptable. In case Bidder is not able to submit the certificate from practicing Chartered Accountant

certifying its financial parameters, the audited results of 3 (three) consecutive financial years preceding

the last financial year shall be considered for evaluating the financial parameters. Further, a Certificate

would be required from CEO/CFO as per the format enclosed in the bidding documents stating that the

financial results of the Company are under audit as on the date of Techno-commercial bid opening and

the Certificate from the practicing Chartered Accountant certifying the financial parameters is not

available.

Notes:

1. In technical criteria, clause 1.1, the word “executed” mentioned above means bidder should have

achieved the progress specified in the QR the criteria specified above, even if the total contract

started earlier is not completed/closed. The same shall be supported by documentary evidence

issued by the owner.

2. Similar work mean: Supply, installation and commissioning of Audio Conferencing System and/or

Video Conferencing System and/or commissioning of video wall and/or Board Room designing

for audio video system.

3. Other income shall not be considered for arriving at annual turnover.

8.0 Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.

9.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without assigning

any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action.

10.0 Address for Communication

Additional General Manager, Contract & Materials Department

NTPC Limited,

North Karanpura Super Thermal Power Project,

PO-Tandwa.Dist-Chatra. -825321

(Jharkhand)

Tel. No.:9471701229/9471701238

Fax No.: 0091-6546 - 260034

e-mail: suniljha@ntpc.co.in, dinabandhubera@ntpc.co.in

Websites: https://etender.ntpclakshya.co.in or www.ntpctender.com or www.ntpc.co.in

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart or www.ntpctender.com or www.ntpc.co.in

11. Access To Tender Document:

This is an e- tender case without reverse auction. Tender document can be accessed / downloaded from NTPC website:

www.ntpctender.com. After paying the stipulated tender fee. & Bid creation / submission can be completed after log

on to our e-tender portal: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

Using valid LOGIN ID/ Password, allotted to vendors by NTPC.

After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee as mentioned in

the “BIDDERS MANUAL” and “Guidelines to Bidders” which are available on the SRM login screen.

In case of any difficulty, please contact help desk no-0120-4947444.

12. Tender Fee Payment:

A) Tender fee can be paid through ICICI payment gateway or alternatively through demand draft, in favor of NTPC

Ltd., payable at Hazaribagh.

B) In case of receiving the payment through demand draft/banker cheque, authorization shall be given by NTPC,

North Karanpura for allowing the vendor to create the bid. In case payment is made through ICICI payment

gateway, this is done automatically.

C) In case of offline payment, the bidder has to submit application at NTPC, North Karanpura along with DEMAND

DRAFT (Non-refundable) for tender fee in favor of NTPC Ltd., payable at Hazaribagh Within the schedule.

D) The application envelope must be super scribed with Bid Invitation no. 40081755 In case a bidder desires to

participate in more than one tender, separate application is required to be made against each NIT

accompanying a separate DEMAND DRAFT as mentioned above.

E) Firms registered with (a)NSIC and (b) Micro&small enterprises(MSEs) registered with the National small

industries corporation and others are exempted for tender fee submission. Application along with a copy of

Valid NSIC certificate/ Micro&small enterprises(MSEs) certificate to be submitted to NTPC North Karanpura, well

in advance (within Schedule) to give authorization to access the bid.

F) Govt. notification from time to time regarding exemption of tender fee will be applicable for this tender.

G) Application with all relevant documents should reach in the office of. DGM (C&M) within the schedule. NTPC

will not be responsible in any way for late receipt of request for tender documents due to any postal delay or

delay of any form in transit.

13. Bidder can view/download the complete set of Bid document as per the following procedure.

Type of Vendor

Required Document for viewing/downloading our tender document

Vendors already having

SRM vendor code and

Password

Follow Clause No-14 as below

Vendors already having

SAP vendor code, but

does not have SRM Login

ID and Password

Step-1: The agency has to furnish Duly Filled Annexure-2 (format given

below). It should reach us at least Three working days prior to

Last Date of Tender Fee Payment

Step-2 After compliance of step-1, Follow Clause No-14 as below

New Vendor neither having

any vendor code in SAP

nor

any SRM login id and

Password

Step-1

The agency has to furnish the followings:

A. Duly Filled Annexure-1 (format given below)

B. PAN card scanned/photo copy (self Attested)

C. EFT form (Format Given Below), duly filled and endorsed by their

banker

D. Copy of PF Documents

E. GST Registration

F. ESI Code / Undertaking for ESI

All these should reach us at least seven working days prior to

Last Date of Tender Fee Payment

Step-2 After compliance of step-1, Follow Clause No-14 as below

14.Mode of Payment for purchase of tender document:

a. On-Line:

a. Vendors can view/download the tender document after logging in our e-tender site

i.by clicking on “e-Tender” in home page of www.ntpctender.com or

ii.by directly going to the e-tender site in the following address.

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart”

After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee as

mentioned in the “Bidder’s Manual” and “Guidelines to Bidders” which are available on the SRM Login

screen.

In case of any difficulty, please contact help desk no- 0120-4947444

b. Off-Line: DD/Banker’s Cheque shall be made in favor of NTPC Ltd. Payable at Hazaribagh and should reach

NTPC, North Karanpura Super Thermal Power Project in the address given at sl. No.10.

c. Exemption on Cost of Tender Document: Refer Clause 15 (iii) (c) below.

d. Tender fee is non-refundable.

15.Bid Security: (EMD):

EMD can be submitted either offline or online.

OFFLINE-

Bidder has to submit earnest money deposit (EMD) in hard copy (offline) of requisite value in a separate envelope super

scribing “EMD Envelope”, which must reach the office at the address mentioned at Sl. No. 10.0 before the bid submission

deadline as mentioned in the e-tender of our SRM system.

i.“EMD Envelope” should contain the EMD of requisite value, strictly in valid form as mentioned below at sl. no. iii.

a) / b) as per applicability or valid supporting document in support of seeking exemption of EMD as iii. c).

ii.If Bid Security (EMD) in Original of any agency is not received in a sealed envelope, their bid shall not be

opened. If the EMD amount submitted by any agency is less than the stipulated EMD, their offer shall be

rejected.

iii.EMD may be furnished in any of the following forms:

a. For EMD amount of any value:

Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC Limited, payable at Hazaribagh.

b. In case EMD amount is >Rs 50,000.00 then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved list) also will be

acceptable. Format of BG against Bid Security and List of Banks for Bid Security are attached. BG should be

unconditional and irrevocable and should be valid for a period of 45 days beyond the bid validity period. The

Bank Guarantee Verification Check List duly filled in as per format attached has to be submitted in this regard.

Bidder shall ensure that all the points of check list are replied in “Yes”.

c. SSI units of Jharkhand / SSI units (of other states) registered with the National Small Scale Industries Corporation shall be

exempted from the payment of Earnest Money Deposit. Bidders seeking exemption should submit a Photocopy of valid

registration certificate preferably attested by Notary / Gazetted Officer/ Magistrate 1st class, giving details such as validity.

If the validity of the certificate has expired run the risk of their tenders being passed over as ineligible for this

concession/exemption.

d. Submission of EMD is exempted from IIMs/IITs/NITs/IISc./CBRI/CPRI/GSI/CWPRS/CWC and other Govt. Institutes/agencies

(excluding PSUs).

e. Firms registered with (a)NSIC and (b) Micro&small enterprises(MSEs) registered with the National small

industries corporation and others are exempted from payment of earnest money deposit(EMD). Application

along with a copy of Valid NSIC certificate/ Micro&small enterprises(MSEs) certificate to be submitted to NTPC

North Karanpura, within Schedule for exemption of EMD.

f. Govt. notification from time to time regarding exemption of EMD will be applicable for this tender.

g. In case of any doubt on eligibility of such exemption/concession, bidder may get clarification from NTPC official before

submission of his bid.

h. The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.

i. The Bid Security shall be forfeited in any of the following circumstances by the Owner without any notice or proof of

damage to the Owner:

ii.If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the Bidder in the Bid Proposal.

iii.In case the Bidder does not accept the corrections towards the discrepancies in their bid, where ever the breakup of prices

have been asked separately.

iv.If any deviation, variation or additional condition etc found anywhere in our technical and / or / Price Bid implicit or explicit,

shall stand unconditionally withdrawn, without any cost implication whatsoever to employer, failing which the bid security

shall be forfeited.

v.In the case of a successful bidder, if the bidder fails within the specified time limit to furnish the acceptance of Letter of

Award / Purchase Order.

vi.In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the required Contract Performance

Guarantee in case the same is required as per conditions of the P.O / LOA.

vii.If the bidder / their representative commit any fraud while competing for this contract pursuant to Fraud prevention policy

of NTPC.

f. No interest shall be payable by NTPC on the Bid Security.

g. ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED ENVELOPE, SHALL BE REJECTED BY THE

EMPLOYER AS BEING NON RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.

ONLINE-

EMD can be submitted online also through NTPC payment portal(for details pl go through online

EMD manual in login page )

16. No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.

The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to confirm

acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation Certificate) on line as per

format enclosed placed in Schedules and formats section. Only after acceptance of the above condition the

bidder shall be allowed to submit the bid.

In case any deviations, variations and additional conditions are found anywhere in the bid (Techno Commercial

Bid & Price Bid), the same shall not be given effect to in evaluation and it will be considered that the bidder

complies to all the terms and conditions of Bidding Documents without any extra cost to the Owner irrespective

of any mention to the contrary, anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.

17. Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as mentioned in the

bidding document.

The queries will be answered by NTPC and posted in the c-Folder. The bidders can view all queries and all

answers once they are posted in the c-Folder.

18. Following documents must be uploaded in the c-folder, failing which the offer shall be liable for rejection:

I.Qualifying Requirement: Total credential to fulfill all the criteria as mentioned in qualifying requirement of the NIT.

II.Technical Bid:

a.All TECHNICAL DATA SHEETS as per the format provided in the tender document duly filled.

b.Any other data/information as sought in our tender document

III.Company/Firm Details:

a.Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership Firm/ Private Limited

Companies/ Public Limited Companies and Statutory Corporation/ Consortium/ Joint Venture), Name and address

(es) of the sole proprietor / partners / Board of directors.

b.Memorandum and articles of association/photocopy of partnership deed/affidavit of proprietorship.

IV.Copy of Service tax registration certificate.

V.Copy of GSTIN

VI.Copy of valid independent PF code no. issued by concerned RPFC.

VII.Copy of PAN card.

VIII. Copy of ESI Certificate/Undertaking for submission of ESI (As per Annexure-X mentioned in the bid document)

19. Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall

evaluate the qualifying requirement of each bidder as per NIT after opening of technical bid and the bids of the bidder

who is not meeting the qualifying requirement shall not be considered.

20.NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without assigning any

reason whatsoever and in such case no bidder/intending bidder shall have claim arising out of such action.

21. NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender documents/bids due to

any postal delay or delay, in any form, in transit.

22. If the last date for receiving applications/ selling of bids/ date of bid opening coincides with holiday, the date will

be shifted to the next working day.

23. Tender document is not transferable.

25. Package Co-coordinator:

1. Sunil Kumar Jha/DGM(C&M)/M-9471701229/E-mail-suniljha@ntpc.co.in

2. DinoBandhu Bera/DGM(C&M)/M- 9471701238/E-Mail-dinabandhubera@ntpc.co.in

Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in

NTPC, please fill in the following.

Form A

New Vender (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact person as

mentioned in the Bid Invitation along with the DD of required amount.

DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.

Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in e-tenders of

NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________Pre ERP

Post ERP

Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: ____________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is Pre-ERP or Post ERP.

Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted should be in favor of “NTPC

Ltd” payable at the ordering location mentioned in the Bid invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid

Invitation.

Annexure-3

E.F.T. Form

Bidder’s Name and Address: To,

NTPC Limited,

.............................................

Dear Sirs,

We, hereby authorize the 0wner to make all our payments through Electronic Fund Transfer System.

The details for facilitating the payments are given below

(TO BE FILLED IN CAPITAL LETTERS)

1. NAME OF THE BENEFICIARY

2. ADDRESS

Pin Code

3 TELEPHONE NUMBER (WITH STD CODE)

4. BANK PARTICULARS

(A) BANK NAME

(B) BANK TELEPHONE NO. (WITH STD CODE)

Pin Code

(D) BANK FAX NO (WITH STD CODE)

E. BRANCH CODE

E. 9 DIGIT MICR CODE OF THE BANK BRANCH (ENCLOSE COPY OF A CANCELLED CHEQUE)

E. BANK ACCOUNT NUMBER

E. BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

IF OTHERS, SPECIFY,

5. PERMANENT ACCOUNT NUMBER (PAN)

6. E-MAIL Address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If transaction is

delayed or credit is not affected at all for reasons of incomplete or incorrect information, I/We would

not hold the owner responsible.

SIGNATURE

(AUTHORISED SIGNATORY)

DATE________________ NAME_______________________

OFFICE STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank account no. .................................... with

our branch and the Bank particulars mentioned above are correct.

SIGNATURE

(AUTHORISED SIGNATORY)

DATE________________

Authorization No.:....................................

NAME: __________________________

OFFICE STAMP