NTPC-SAIL POWER COMPANY (PVT.) LIMITED
(A Joint Venture of NTPC & SAIL)
CPP-II, Administrative Building
SAIL-RSP COMPLEX, ROURKELA-769011,
DISTRICT: SUNDERGARH (ODISHA)
Ph. 2520644/2510355, Fax – 0661–2513179
(Contract & Materials Department)
QUALIFYING REQUIREMENTS:
The Bidder should meet Qualifying Requirements (QR) stipulated hereunder along with notes:
1.0 Average Annual Turnover of the bidder in the preceding three (3) financial years from the date of bid opening shall not be less than Rs. 258 Lakhs.
2.0 a) The bidder must be a Manufacturer of Gear Box of 400 KW or above OR
b) The bidder may be an Indian agent of the manufacturer of Gear Box of 400 KW or above.
3.0 a) The bidder must have supplied minimum one gear box of 400 KW or above for coal mills to two different Industry during preceding 7 (seven) years from the last date of the month in which NIT is published
AND
b) at least one mill gearbox as supplied above must have completed successful operation for at least two years OR 8000 running hours as on the date of scheduled bid opening.
4.0 The Bidder must have successfully executed Order(s) for supply of gear Boxes of rating 400 KW or above for Coal Mill to industry as per the following:
a. Single order of similar type having value not less than Rs. 103.20 Lakh OR
b. Two order of similar type having value not less than Rs. 64.50 Lakh each OR
c. Three order of similar type having value not less than Rs. 51.60 Lakh each.
Notes:
i.Similar order means manufacture and / or supply of gear boxes of capacity 400 kW or above suitable for coal mill. Capacity of gear box must be mentioned in submitted PO/ technical specification/ relevant documents. The total PO value will be considered for qualifying requirement if there is at least one item of gear box of capacity 400 kW or above in said PO.
ii.For QR no 1.0, the bidder shall submit the Audited Balance sheets and Profit & Loss account for the specified period. In case where audited results for the last preceding FY are not available, certificate of financial statements from a practicing chartered accountant shall also be considered acceptable. Other income shall not be considered for arriving at annual turnover.
iii.For QR no 2.b, the bidder should submit valid certificate as on the date of bid opening from the manufacturer that the bidder is their authorized supplier / authorized agent in India.
iv.For QR no 3.0, the bidder must submit the supply completion certificate of gear box from two different customers and the performance certificate of at least one gearbox supplied to any one of the above customers clearly mentioning PO No, PO date, date of installation, satisfactory running hours, etc.
v.For QR no 4.0, the bidder must submit documentary evidence in support of meeting the QR like copy of supply completion certificate from the client/ Stores Receipt Voucher (SRV)/ protocol jointly signed by purchaser & supplier, Purchase Order towards satisfactory completion of supply. The word ‘executed’ shall mean the value mentioned in the QR for supply completed even if the total purchase order (s) is not completed/ closed.
vi.If the bidder is Indian agent of the manufacturer (for QR points 3 & 4), documents of bidder or manufacturer either shall be acceptable.
vii.Necessary documentary evidence in support of the above criteria of QR to be furnished by the bidder.
viii.Notwithstanding anything stated above, NSPCL reserves the right to assess the bidder's capability & capacity of the bidder to perform the contract, should circumstances warrant such assessment in the overall interest of the NSPCL Ltd.
ix.The employer also reserves the right to reject any or all bids or cancel/ withdraw the invitation for bids without assigning any reason whatsoever and in such case no bidder/ intending bidder shall have any claim arising out of such action.
5.0ADDITIONAL INFORMATION:-
The following information is also required from the bidders about the companies where similar orders have been executed.
a)Name of the customer/ company where similar order has been executed.
b)Year of execution.
c)Name & designation (Phone No. / Fax No. / email-id) of contact person of the customer.
General Notes:
1.Tender documents can be obtained from the office of AGM(C&M), NSPCL, Rourkela on any working day from the tender sale start date as indicated above. Tender documents will be sold up to 17.00 hours of last date of sale. Request for tender documents must accompany the cost of tender documents (Non- refundable) in the form of DD/ Bankers cheque in favour of NTPC-SAIL Power Company Private Ltd, Rourkela encashable at State Bank of India, Rourkela.
2.The bids shall be received up to 2.45 PM on due date of bid opening in the office of AGM(C&M) NSPCL, Rourkela and shall be opened at 3.45 PM on the same date in the presence of those bidders who wish to be present. If the date of opening happens to be a closed holiday, bids shall be received and opened up to 2.45 PM and 3.45 PM respectively on the next working day.
3.Request for tender documents received after the last date of sale of tender documents, due to delay on account of postal/courier service or without requisite amount of tender documents shall not be entertained.
4.Detailed specifications of job including scope of work/ supply and all terms and conditions of NIT shall be given in the tender documents.
5.Notwithstanding anything stated above, NSPCL reserves the right to assess bidder’s capability and capacity to perform the contract/supply, should the circumstances warrant such assessment in the overall interest of NSPCL and decision of NSPCL in this regard shall be final.
6.The bidding documents shall be issued to all bidders upon their depositing the requisite cost of bidding documents along with request letter without prima-facie examination of qualification status. The qualification status shall be examined by the tender committee only during the process of evaluation. However, such issue of tender documents will not automatically mean that bidders are considered qualified.
7.Single stage two envelope bidding system shall be adopted for the subject package.
(i) First envelope shall contain
a)EMD
b)No deviation certificate as per attached format only.
c)Supporting documents for fulfilling the qualifying requirements.
d)Signed and stamped tender documents, terms & conditions and unprice bid which shall be considered as technical bid &
(ii)Second envelop shall contain
a)price bid only duly filled in, signed and stamped.
b)Both technical and price bids shall be submitted before bid submission time and date. Bidder shall clearly indicate on the respective envelopes as Technical Bid along with EMD details and Price bid.
8.For fulfilling the Qualifying requirements, intending bidder shall be required to submit the following documents along with their technical bid.
a.EMD in prescribed forms(DD/BC/Bank Guarantee).
b.No deviation Certificate as per attached format.
c.Certificate of CA, Audited Profit & Loss Statement shall be accepted in support of Annual turnover.
d.Copies of work orders/purchase order covering awarded value, detailed scope of work/ terms & conditions/ bill of quantities along with proof of execution/ completion certificate as per above qualifying requirement. The bidder shall provide the reference list with contact address.
e.Firm’s documents like Memorandum & Articles of association/ Partnership/ Proprietorship Deed/
Certificate of Incorporation etc., with latest changes if any.
f.Permanent Account Number (PAN), GST No.(format attached).
9.Intending bidders who fulfill the above-stipulated qualifying requirements are advised to visit the site to familiarize themselves with the nature and quantum of work/supply and site conditions.
10.Envelope containing Technical Bid, EMD and supporting documents for fulfilling the Qualifying Requirements will be opened first as on Technical Bid Opening date. Price bids of only those bidders will be opened who meet the criteria of Qualifying Requirements as specified above.
11.NSPCL shall not be responsible for any loss/ postal delays/ non-receipt of request for Tender documents, bids etc sent by postal/courier.
12.Tender without earnest money deposit (EMD) and No deviation Certificate will be rejected.
13. Transfer of Bidding Documents purchased by one intending bidder to another is not permissible.
14.Small-Scale Industries registered with NSIC/SSIDC (registered in Odisha)/MSME shall be exempted from payment of cost of tender documents and Earnest Money Deposit (EMD) as per Govt. rule. Vendors has to submit a copy of relevant certificate while claiming exemption.
Address for communication: Addl.General Manager (C&M) NTPC-SAIL Power Company Pvt Ltd, CPP-II, Administrative Building, SAIL-RSP Complex,Rourkela Steel Plant,
Rourkela-769011, Odisha.
Phone-0661-2500242
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