NTPC Limited
(A Government of India Enterprise)
Vindhyachal Super Thermal Power
NOTICE INVITING TENDER (NIT)
FOR
Biennial job contract for operational services for stacker / reclaimer in CHP stage-I,II,III & IV at
NTPC, Vindhyachal (2017-2019).
Estimate cost (INR) 130.68 LAKHS
(Domestic Competitive Bidding)
NIT No: 40077097 Date:06.09.2017
Bidding Document No: 7225-118
1.0 NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned
hereinafter:
2.0 Brief Details
25.10.2017 11:00:00 Technical Opening Date & Time
Services
EMD in INR
Contract Classification
Source of IFB/NIT
NIT Date
NIT No.
Document Sale Commencement Date & Time
Document Sale Close Date & Time
Last Date and Time for Bid submission
Bid Opening Date & Time
Cost of Bidding Documents in INR
12.09.2017 00:00:00
04.10.2017 23:59:00
25.10.2017 10:30:00
31.10.2017 11:00:00
2,655.00
40077097
06.09.2017
Vindhyachal Super Thermal Power
254000.00
Pre-Bid Conference Date & Time (if any)
Last Query Date (if any) 10.10.2017
3.0 Bid Security and Integrity Pact (if applicable) shall be submitted in a sealed envelope separately offline/online by
the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid
Security and Integrity Pact (if applicable) shall be treated as non-responsive by the employer and shall not be opened.
4.0 A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of
the cost of the documents as mentioned above in the form of a crossed account Payee demand draft in favour of NTPC
Ltd., Payable at Not Given. or directly through the payment gateway at our SRM Site
(https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require
vendor code and SRM user id and password which can be obtained by submitting a questionnaire available at our SRM
site as well as at NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code are required to
approach NTPC at least three working days prior to Document Sale Close date alongwith duly filled in questionnare for
issue of vendor code and SRM user id/password.
5.0 Brief Scope of Work & other specific detail
Biennial job contract for operational services for stacker/reclaimer in CHP stage-I,II,III & IV at NTPC,
Vindhyachal (2017-2019).
. STACKER/RE-CLAIMER (06Nos.) Stage-1,2,3,4,5&6 : Providing operational services for eight hours in a shift
for stacking or reclaiming, The job may include following time to executed as per requirement of CHP shift charge
engineer or control engineer CHP.
1.1 Coal stacking by any or all of the Stacker-Reclaimer-1,2,3,4,5&6 in any of the twelve coal
stock piles/ yards.
1.2 Coal reclaiming for coal yard by any or all of Stacker-Reclaimer-1,2,3,4,5&6.
2. Following items shall be integral part of the operational services:
2.1 General inspection of Stacker-Reclaimer-1 to 6 for cleaniness.
2.2 Observing leakages from devices and gear boxes.
2.3 Oil level inspection in various equipment tanks.
2.4 Control cable and Power cable report after visual check.
2.5 Cable hanger conditions to be checked.
2.6 Observing various conveyor belts like yard conveyor, boom conveyor, intermediate
conveyor, yard sprinkler system, skirt rubber, belt patch/joint opening to be reported
to SCE/CE.
2.7 Observing mechanical items like- idlers pulley and deck plates.
2.8 Regular checking of lighting/illumination in Stacker-Reclaimers.
2.9 Reporting to SCE/CE regarding Rail Track cleaniness/jamming.
2.10 Reporting of fire/smoke in coal yard to SCE/CE.
3. Supervision of above work :
3.1 Supervision of above work and to report daily at the beginning of each shift, conditions like general status
of stacker-reclaimer and cleanliness to SCE/ Engineer.
3.2 Ensure safety of man and machine during execution of work.
3.3 Supervisor shall be available to receive instruction and implement instructions given from control room.
3.4 Supervisor / Operators will be required to make round in CHP stacker-reclaimer areas and any
abnormality shall be report to Shift charge engineer/Engineer.
6.0 Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of
bidding documents.
7.0 Qualifying Requirements for Bidders:
a) The average annual turnover of the bidder in preceding three (3) financial years as on the date of bid opening shall
not be less than INR 13.07 millions.
b) The bidder should have executed the work(s) of #plough feeder / stacker-reclaimer / wagon tippler directly under,
"PSU" / "Joint venture of a PSU" / "Govt. Department" / " Quasi Govt. Department" / "Public limited company",
during the last seven (07) years as on the bid opening date, with following value(s) of contract(s).
1. Single order of value not less than INR 10.46 millions.
OR
2. Two orders each of value not less than INR 06.54 millions.
OR
3. Three orders each of value not less than INR 05.23 millions.
Remarks:
1 The word "executed" means that the bidder should have achieved the progress specified in the QR even if total
contract is not completed / closed
2. Bid opening date refers to the first scheduled techno- commercial bid opening date.
3 In cases where audited results for the last financial year as on the date of Techno commercial bid opening are not
available, the financial results certified by a practicing Chartered Accountant shall be considered acceptable. In case,
Bidder is not able to submit the Certificate from practicing Chartered Accountant certifying its financial parameters, the
audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the
financial parameters.
8.0 Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.
9.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without
assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such
action.
10.0 Address for Communication
Address for submission of physical documents as per clause 16 of Instruction To Bidder (ITB) at the following address :
A.G.M.(C&M-CS)
NTPC/VSTPP,PO-VINDHYANAGAR,
SINGRAULI-486885,MP
Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart or www.ntpctender.com or www.ntpc.co.in
11. Bidder can view/download the complete set of Bid documents as per the following procedure:
11(a) Vendors already having SRM Vendor code and Password :
Refer Clause No. 12 below.
11(b) Vendors already having SAP vendor code but does not have SRM Login ID and Password .
The agency has to furnish duly filled, signed and stamped Annexure-II (format attached).
It shall be submitted up to 02 Days before bid document sale period last date at the address given below at clause 18.
After obtaining SRM login ID and password , the agency shall follow as per login password status 11(a) above.
11(C) New Vendor neither having any vendor code in SAP nor any SRM Login ID and Password
The agency has to furnish the followings:
i. duly filled, signed and stamped Duly filled Annexure-I (format attached)
ii. Partnership deed/affidavit for proprietorship/certificate of incorporation.
iii. PAN Card scanned/Photo Copy (self attested)
iv. Address proof with postal Pin code
v. Copy of PF Documents
vi. GST Registration
vii. EFT FORM with cancelled cheque
All these documents shall be submitted up to 03 working Days before bid document sale period last date at the address
given below at clause 18.
After obtaining SRM login ID and password , the agency shall follow as per login password status 11(a) above.
Note: Digital certificate (Class-III category is required) is a must for vendors to participate in e-tender. For further details
please visit "Guidelines to Bidders" in SRM Login screen.
12. Mode of payment for purchase of tender documents:
a) On-line: Bidders can view/download the tender documents after logging in our e-tender site:
i) By clicking on "e-tender" in home page of www.ntpctender.com
ii) In the Internet browser directly type the URL
https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart
After logging to our e-tender site as mentioned above, the bidder shall pay the requisite tender fee through payment
gateway by clicking "pay tender fee" as mentioned in the "Bidder's Manual" and also in Guidelines to Bidders which are
available on the SRM Login screen.
In case of any difficulty, please contact help desk no. 0120-2952319 .
b) Off-line: Tender fee shall be made in form of Pay order / demand draft / Bankers cheque in favour of NTPC
Limited, from any of Nationalized or Scheduled Bank , payable at Vindhyanagr/ Singrauli/ Waidhan of MP, and the same
should reach NTPC Vindhyachal in the communication address given at S.No.18 up to bid document sale period last
date for vendors mentioned at clause 11(a) and For vendors mentioned at clause 11(b) & 11(c) on & before dates
mentioned at clause 11(b) & 11(c) along with the requisite documents .
Request for tender documents received after the offline last date as mentioned at clause 12(b) shall not be entertained.
13 BID SECURITY/GUARANTEE/EARNEST MONEY
(a)W.r.t. Clause 14.0 of ITB and clause 3 of NIT the EMD can also be submitted through online system bidders may
refer online EMD manual present at SRM login page .
If EMD submitted online then EMD submission confirmation copy to be submitted vide mail or in hard copy before Bid
submission date & time .
(b)If the EMD offered in the form of a crossed Demand Draft/ Pay Order / Bankers Cheque as per clause 14.0 of ITB
, the same shall be payable at payable at Vindhyanagr/ Singrauli/ Waidhan of Madhya Pradesh.
(c) The benefit to MSEs , as per MSME act , shall be available only for goods/services produced and provided by
MSEs for which they are registered. MSEs seeking exemption and benefits should enclose a attested /self certified copy
of valid registration certificate, giving details such as validity, stores/services etc. failing which they run the risk of their
bid being passed over as ineligible for the benefits applicable to MSEs.
14. PERIOD OF CONTRACT AND SCHEDULED DATE AND TIME FOR COMMENCEMENT / COMPLETION OF
WORK.
Period of contract is 24 (Twenty four) months.
15. Preparation and Submission of BID :
The Bid shall be prepared by bidders as per 'PART C-PREPARATION OF BID' of ITB .
The prepared bid as above shall be submitted as per ''PART D- SUBMISSION OF Bid'' of ITB and as follows.
(a) Envelope -1 ...Marked as 'Bid Security': Shall be submitted as per 17.0 (A)(I) of ITB .If the EMD is submitted
online as per clause 13(a) above the copy of proof shall be submitted in Envelope-1 .
(b) Envelop-2 ...Marked as 'Technical Bid': W.r.t. to clause 17(A)(II)(ii) of ITB for ''Submission of techno-commercial
Bid'' ,The documents can also be submitted offline in a separate envelop marking Envelope -2 ... Mark as 'Technical
Bid' .
(c)Price bid shall be submitted online only , as per clause 17(B) of ITB.
16. IMPORTANT NOTES:
(a) Bid document issue time (offline) from 10.00 am to 5.00 pm (Excluding Sunday/Closed Holiday) & dates are as per
clause 2 & 11 above .
(b) Date of price bid opening shall be communicated at a later date , only to the bidders who are found qualified in
techno commercial Bid.
(c)Type of Bidding : Single stage two envelopes bidding.
(d)Submission of "NO DEVIATION CERTIFICATE" : To be submitted by bidder as per format enclosed with tender
documents in C folder in SECTION VII - Forms and Procedures (SECTION VII-C- NO DEVIATION FORMAT) and
shell be kept in envelope -1 as mentioned at clause 16(a) above.
(e)ACCEPTANC of ATTRIBUTE ON LINE:
Letter of undertaking tab is also available in SRM attribute tab and format of the same is available in SECTION VII -
Forms and Procedures) . Bidders are required to accept all the attributes i.e. for LOU, Banning Policy, Nil Deviation
Certificate , Safety Rules Compliance & Fraud Prevention Policy etc. in online system as per clause 11.3.1 of ITB.
18. Address for Communication:
Package Coordinators of NTPC Vindhyachal :
PRAMOD KR GUPTA
MANAGER(CS)
NTPC/VSTPP,PO-VINDHYANAGAR,SINGRAULI-486885,MP
MOB NO.9425823244
Email:pramodkumargupta@ntpc.co.in
Vishal Jain
Deputy General Manager (Contract Services)
Vindhyachal Super Thermal Power Station
P.O. Vindhyanagar
District Singrauli
Madhya Pradesh- 486885, India
M: +91 9413354939
Email : vishaljain@ntpc.co.in
ADDL. GENERAL MANAGER(C&M)
__________________________________________________________________
Annexure-I
REQUEST FOR LOGIN ID ON NTPC e-TENDER
If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill the
following.
Form-A:
For New Vender (Prospective)
Name :_________________________________________________________
Address :_________________________________________________________
_________________________________________________________
_________________________________________________________
State :________________________ City : _____________________
Country :________________________ Pin : _____________________
Telephone No.:____________________ Extn.: _____________________
Fax No. :______________________________
Email ID :_________________________________________________________
Your Company#s Bank Name:__________________________________________
Account No.: _____________________________________________________
Branch : _____________________________________________________
Address : _____________________________________________________
_____________________________________________________
PAN Number: _____________________________________________________
CST Number: _____________________________________________________
Excise Regn.Number:________________________________________________
SSI No. : _____________________________________________________
Contact Person#s Name:_____________________________________________
Designation:_______________________________________________________
Bid Invitation Number interested in :__________________________
DD details as tender fee: Issuing Bank :__________________________
No.: _____________________Date of Issue :__________________________
Amount: _________________ DD Valid till :__________________________
Note: Please download print and fill this form. Submit it to the Package Incharge/Contact Person as mentioned in the Bid
invitation along with the DD of required amount.
DD should be in favor of #NTPC Limited# payable at the ordering location mentioned the Bid invitation.
Annexure-II
REQUEST FOR LOGIN ID ON NTPC e-TENDER
If you are already a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill the
following.
Form-B:
For Existing Venders Pre ERP
Post ERP
Existing Vender Code with NTPC : _________________________________ Telephone No.
:_______________________Extn.: ______________________
Email ID :______________________________________________________________
Contact Person#s Name:_____________________________________________
Designation:_______________________________________________________
Bid Invitation Number interested in:______________________________
DD details as tender fee: Issuing Bank:____________________________
No.: _______________________Date of Issue: ________________________
Amount: ____________________DD Valid till :_______________________
Address and other details (Only in case of change):
Name :_________________________________________________________
Address :_________________________________________________________
_________________________________________________________
_________________________________________________________
State :________________________ City : _____________________
Country :________________________ Pin : _____________________
Telephone No. :____________________ Extn.: _____________________
Fax No. :______________________________
Email ID :_________________________________________________________
Your Company#s Bank Name :_________________________________________
Account No. :_____________________________________________________
Branch :_____________________________________________________
Address :_____________________________________________________
_____________________________________________________
Note: Please tick the approximate box in front of vendor code to indicate whether the vendor code given is Pre-ERP or
Post-ERP.Tender fee payment can be given through DD or Payment Gateway. In case the Option of DD is opted should
be in favor of #NTPC Limited# payable at ordering location mentioned in the Bid invitation.
Request for login may be sent through E-mail or manually sent to Package in charge/control person as mention in the
Bid Invitation.
Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart or www.ntpctender.com or www.ntpc.co.in
